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HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 03/17/2014 Public Works Committee Minutes March 17, 2014 COMMITTEE MEMBERS PRESENT: Committee Chair, Dennis Higgins and Committee members Dana Ralph and Brenda Fincher were present. The meeting was called to order at 4:03 p.m. Item 1 — Approval of Meeting Minutes Dated March 3, 2014: Committee member Ralph MOVED to approve the minutes of March 3, 2014. The motion was SECONDED by Committee member Fincher and PASSED 3-0. Item 2 —TV Inspection Truck Procurement & Interlocal Agreement: Ron Green, Fleet Superintendent gave a brief description of what a TV Truck does. He showed several photographs of the inside of the 17 year old TV Truck that Operations is currently using. Green went on to explain why we need to replace the existing vehicle for a new one with updated video equipment. Green went on to explain why he was requesting the use of a company from outside of the state, to procure the TV Truck. The Houston Galveston Area Council (HGAC) has developed a reliable list of vendors for TV inspection trucks and equipment that is widely used. HGAC is similar to the Washington State Interlocal Agreement which we use to purchase more typical vehicles and equipment. HGAC vendors have the equipment specifications we need to update our TV inspection equipment. The vendor selected from the HGAC list is CUES, which is a national company widely used throughout Puget Sound. CUES supplies and supports complete packages; inspection trucks, cameras, inspection equipment/training and equally as important, the functional hardware and software platforms we require. Green stated that this method has been reviewed and approved by our legal department, and it meets all state and local procurement requirements. Committee member Fincher MOVED to recommend Council authorize the Mayor to sign an interlocal agreement with HGAC to facilitate the purchase of a TV Inspection Truck and associated software, hardware, cameras and training, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Ralph and PASSED 3-0. Item 3 — Upper Russell Road Interlocal w/KCFCZD: Toby Hallock P.E., Environmental Engineering noted that the Upper Russell Road Interlocal Agreement (ILA) he was presenting will allow the City to move ahead with construction of the South Reach Levee segment at the James Street/Russell Road Intersection using budgeted funds from the King County Flood Control Zone District (KCFCZD). $2.8 million was unanimously approved for this reach of levee. This ILA will supersede the previous agreement. Hallock stated that an additional $2.2 million in funds will be needed from the District in order to construct the remaining levee segment near the Lakes Community, from James Street to Veterans Drive. Public Works Committee Minutes March 17, 2014 Committee member Ralph MOVED to recommend Council authorize the Mayor to sign an Interlocal Agreement with the King County Flood Control District to receive reimbursement for improvements to the Russell Road Upper Levee, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Fincher and PASSED 3-0. Item 4 — Consultant Services Agreement with GEI Consultants Briscoe-Desimone Ken Langholz, Design Engineering Supervisor, stated that the Briscoe-Desimone Levee is located along the Green River between South 180th Street and South 200th Street. Reaches 2 & 3 of this levee are located within the city limits of Kent and provide flood protection for the cities of Kent, Tukwila and Renton. In 2011, the City, in conjunction with the King County Flood Control District (KCFCD), was successful in obtaining a $7 million grant from the Washington State Legislature to fund reconstruction of the Briscoe-Desimone Levee. In June 2013 the City entered into an Interlocal Agreement with the KCFCD which allocated an additional $11 million of District funds and assigned responsibility for design and construction of the project to the City of Kent. At the January 21, 2014 Council meeting, the construction contract for Reaches 2 & 3 was awarded to Tapani, Inc. Under this consultant services agreement, GEI will provide construction engineering support for Reaches 2 & 3. It was noted that there will be a media event on April 17, 2014 at 11:00 a.m. for the Briscoe/Desimone Levee. Committee member Fincher MOVED to recommend Council authorize the Mayor to sign a Consultant Services Contract with GEI Consultants, Inc. in an amount not to exceed $152,552 to provide engineering services for the Briscoe-Desi mone Levee Reaches 2 & 3 project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Ralph and PASSED 3-0. Item 5— Consultant Services Agreement with Jason Engineering: Item 5 was pulled from the agenda. Item 6-Boeing Ecosystem Restoration Proiect: Environmental Engineering Manager Mike Mactutis, PE stated that the Corps of Engineers (Corps) needs additional funds to design the Boeing Levee Ecosystem Restoration Project (ERP). The additional funds will allow the City to achieve a design which meets a number of multi-objective goals, including salmon habitat restoration, recreational interest, flood risk reduction, and levee improvements, which then benefits the economic vitality of the valley. Committee member Ralph MOVED to recommend Council authorize the Mayor to transfer $100,000 from the Lake Meridian Outlet Ecosystem Restoration Project to the Boeing Levee Ecosystem Restoration Project, subject to final terms and conditions acceptable to the City Attorney and the Public Works Director. The motion was SECONDED by Committee member Fincher and PASSED 3-0. Public Works Committee Minutes March 17, 2014 Item 7 — Info Only City-Wide Spring Litter Gina Hungerford, Conservation Coordinator noted the following event change: • The 2nd Annual City-Wide Litter Cleanup has been postponed to May 17, 2014, to facilitate partnering with the Kent Downtown Partnership. The May timeframe will likely be more accommodating with the weather. Residents are encouraged to sign up online at www.KentWA.gov/LitterFreeEventRegistration. She reminded everyone to leave their extra garbage and yard waste out the week of March 31- April 4, 2014. Be sure to put them in the appropriate cans and or bags. Information Only/No Motion Required Item 8 - Information Only/Update on Pavement Conditions: Street Superintendent Bill Thomas, gave an informative PowerPoint presentation on the condition of the pavement throughout the City of Kent. He noted that potholes are trending upwards and that his crews may be looking at 3,000 potholes by the end of 2014. Information Only/No Motion Required Item 9 Info Only Bridge Inventory Street Superintendent Bill Thomas, gave another informative PowerPoint presentation regarding the condition of our 18 vehicle bridges and 14 pedestrian bridges Information Only/No Motion Required Item 10 Info Only Coal Crude Trains: This item was not discussed at tonight meeting. The meeting was adjourned at 5:10 p.m. Cheryl Viseth Council Committee Recorder