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HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 07/15/2013 PUBLIC WORKS COMMITTEE MINUTES July 15, 2013. Committee Members Present: Committee Chair Elizabeth Albertson and Committee members Dennis Higgins and Dana Ralph were present. The meeting was called to order at 4:00 PM. Item 1 - Approval of Meeting Minutes Dated July 1, 2013: Committee member Higgins MOVED to approve the minutes of July 1, 2013. The motion was SECONDED by Committee member Ralph and PASSED 3-0. Item 2 - Contract/Wetland Monitoring - Johnson Creek, S 228th St. Proiect & Meridian Valley Creek: Matt Knox, Environmental Ecologist explained that when critical areas such as streams or wetland are impacted, restored or enhanced permits are required to monitor the mitigation area caused by these projects, for up to 10 years. Knox stated that several city projects are in the monitoring phase, after receiving permits to impact wetlands. Knox went on to explain that the following sites have varied monitoring guidelines depending on the regulatory agency involved; the 228th Street Extension (Veterans Drive), Johnson Creek Restoration and the Meridian Valley Creek Enhancement Projects have anywhere from 5 to 10 year monitoring requirements. Environmental Science Associates (ESA) will complete the required monitoring for each location and prepare the necessary reports, including maps and figures for staff to review. The reports will then be submitted to the applicable agencies in order to meet permitting requirements. Committee member Ralph MOVED to recommend Council authorize the Mayor to sign a Consultant Services Contract with Environmental Science Associates to complete required wetland mitigation monitoring in the amount of $32,765 subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Higgins and PASSED 3-0. Item 3 - State Grant for Commute Trip Reduction Law Implementation: Senior Transportation Planner, Cathy Mooney gave an informative PowerPoint on the Commute Trip Reduction (CTR) 2013 Program Report the presentation touched on the following: CTR Employees 30 Worksites are required to participate, by law 6 Voluntary worksites participate in the program There are 10,000 employees affected by the CTR law - all together 15,000 1 PUBLIC WORKS COMMITTEE MINUTES July 15, 2013. CTR Employers There are nine employers in Kent that have over 500 employees CTR Techniques - here are some of the most popular Employer provided subsidy for transit, train or van Rideshare - carpool & vanpools Compressed work weeks - Flex schedules Telework Employer - sponsored contests or rewards Kent Commuter Vans 63 Vans originate in Kent and take residents to their worksites outside of Kent 59 Vans arrive at Kent worksites daily Some vans carrying up to 15 people Mooney noted the State CTR Grant is for a two year period and reimburses the City up to $106,007 for overseeing the State CTR law. Committee member Higgins MOVED to authorize the Mayor to sign the Transportation Demand Management Implementation Agreement, WSDOT #GCB1565, for the term July 1, 2013 through June 30, 2015, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Ralph and PASSED 3-0. Item 4 - Emergency & Public Safety Purchase Authorization: Fleet Superintendent, Ron Green stated that we use the Interlocal Agreement with the State extensively, and that it has been the city's practice to expedite purchase of services, materials, and supplies to repair equipment and put it back in service as quickly as possible. Examples of the equipment that would be covered by this motion include police cars, mowers, construction equipment, Vactor trucks and aerial "bucket" trucks. The city's code requires council authorization for some of these purchases or repairs, but because important public safety equipment is involved, staff is asking for this permission. If the estimated cost to repair a piece of equipment exceeds $60,000, staff will not make the expenditure without first complying with all requirements of the city's procurement code. The cost to purchase and outfit a police cruiser can be close to $60,000; hence, staff asks for approval up to that amount. Committee member 2 PUBLIC WORKS COMMITTEE MINUTES July 15, 2013. Higgins made a friendly amendment to the original motion, see below. Committee member Ralph MOVED to authorize the purchase or repair of fleet vehicles and equipment used for public safety and emergency purposes and to authorize the repair of emergency vehicles and equipment to return them to service as soon as possible without further council or mayoral approval so long as the expenditure is less than $60,000, is consistent with all other procurement requirements is reported to the Public Works Committee at their next regularly scheduled meeting, and is within established budgets subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Higgins and PASSED 3-0. Item 5 — Information Only/Street Vegetation Work Plan - Update: Scott Schroeder noted that citizens can go to the city's website and see location maps of where the vegetation mowers are. Schroeder went on to show numerous photographs of areas that the vegetation section is responsible for maintaining. Information Only/No Motion Required Item 6 — Information Only/Solid Waste (Litter) and Adopt a Street Update: Gina Hungerford, Conservation Coordinator talked about the Adopt a Street program, and noted that there are currently 14 active groups that collect litter along various city streets. Due to time constraints, Bill Thomas did not speak at the meeting. Information Only/No Motion Required Item 7 — Information Only/640 Zone Implementation: This item as not discussed at the meeting due to time constraints. Information Only/August 5, 2013 Public Works Committee Meeting — Cancelled: It was noted by Committee member Albertson that there will not be a Public Works Committee meeting on Monday, August 5, 2013. Information Only/No Motion Required 3 PUBLIC WORKS COMMITTEE MINUTES July 15, 2013. Added Items: Committee member Higgins noted that there were 13 applications to serve on the Public Facilities District. He requested that Committee members Albertson and Ralph turn in their top 5 choices at the Tuesday, July 16 Workshop. Committee member Albertson stated that she felt the choices should be Focused, Measurable and Targeted. She noted that there are currently 4 white males and 1 African American male serving. She asked Higgins to consider this when making a decision. With our geographic diversity the candidate should live in Kent. Ralph said that when choosing her top candidate she eliminated the names and tallied only by qualifications. The meeting was adjourned at 5:16 p.m. Cheryl Viseth Council Committee Recorder 4