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Home My WebLink AboutCity Council Committees - Public Works/Planning - 11/18/2013 Public Works Committee Minutes November 18, 2013 COMMITTEE MEMBERS PRESENT: Committee Chair Elizabeth Albertson and Committee members Dana Ralph and Dennis Higgins were present. The meeting was called to order at 4:08 p.m. Item 1 — Approval of Meeting Minutes Dated Monday, November 4, 2013: Committee member Ralph MOVED to approve the minutes of November 4, 2013. The motion was SECONDED by Committee member Higgins and PASSED 3-0. Item 2 — Information Only/Sound Transit Update on Link Light Rail Extension to Kent: Chelsea Levy, Sound Transit Government and Community Affairs Officer and Cathal Ridge, Sound Transit Project Manager gave an update of the Sound Transit Link Light Rail Extension. It was noted that the Supplemental Environmental Impact Statement (SEIS) would be available by the end of 2013 or early spring of 2014. Sound Transit is working to make citizens aware of the SEIS. Cathal stated that citizens can provide comments in person at area meetings, online or by calling (206) 903-7000. Cathal indicated that the board will select a project (route) to build by late 2016. Information Only/No Motion Required Sean Bauer, presented items 3a & 3b together, committee members read each item as separate motions. Item 3a-2014 Water Treatment Chemical Contract with ]CI ]ones Chemicals, Inc.: Water Quality Supervisor, Sean Bauer noted that the following two items are for annual chemical purchases for water treatment. Item 3a is for gas chlorine and sodium hydroxide which are needed in order to meet state and federal water regulations. Gas chlorine is used to disinfect the water supply and protect it from contamination. Sodium hydroxide is used as pH adjustment for corrosion control. Bauer noted that ICI Jones Chemicals provided the lowest bid. Committee member Higgins MOVED to recommend Council authorize the Mayor to sign an agreement with ]CI ]ones Chemicals, Inc. for water treatment chemicals in an amount not to exceed $91,000.00 subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Ralph and PASSED 3-0. Item 3b-2014 Water Treatment Chemical Contract with Cascade Columbia Distribution, Inc.: Bauer stated that this contract is for sodium fluoride and potassium permanganate which are needed in order to meet state and federal water regulations. Bauer noted that Cascade Columbia Distribution provided the lowest bid. Public Works Committee Minutes November 18, 2013 Bauer explained that sodium fluoride is used to fluoridate the drinking water in an effort to help prevent dental cavities in young children, and potassium permanganate is used in the removal of iron and manganese to prevent staining of fixtures (sinks, tubs, etc). Committee member Higgins MOVED to recommend Council authorize the Mayor to sign an agreement with Cascade Columbia Distribution for water treatment chemicals in an amount not to exceed $30,900.00 subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Ralph and PASSED 3-0. Item 4 — Contract with GEI for Briscoe-Desi mone Levee Reach 1: Design Engineering Manager, Mark Howlett presented a PowerPoint presentation. He reminded the committee where the Briscoe-Desimone Levee is located; along the Green River between S. 1801h Street and S. 2001h Street. Reach 1 of this levee is located within the city limits of Tukwila and provides flood protection for the Cities of Kent, Tukwila and Renton. Staff is currently working with the city of Tukwila on an interlocal agreement that will be presented to the committee for approval at a later date. Howlett noted that after a nationwide search, GEI Consultants was selected due to their experience on levee issues. Under this consultant agreement, GEI Consultants will provide additional geotechnical evaluations, structural analysis and prepare plans and specifications for Reach 1. Committee member Ralph MOVED to recommend Council authorize the Mayor to sign a Consultant Services Contract with GEI Consultants, Inc. in an amount not to exceed $399,124 to provide engineering services for the Briscoe-Desi mone Levee Reach 1 project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Higgins and passed 3-0. Items 5a, b and c were heard as one item. The motions were read individually. Item 5a —Consultant Services Agreement with ESA Consultants for Environmental Enaineerina Services for the Kent Regional Trails Connector: Design Engineering Supervisor, Mark Madfai stated that Cathy Mooney, Senior Transportation Planner was responsible for securing a $1,125,368 federal grant for the Kent Regional Trails Connector project. The project will construct a new, multi-use trail connecting the existing Green River Trail to the Interurban Trail. The trail location is adjacent to an existing City owned diversion channel, and requires the crossing of Mill Creek at the Interurban Trail. The city will be required to obtain the services of an environmental, geotechnical and structural consultant for this project. Council member Higgins MOVED to recommend Council authorize the Mayor to sign an agreement with ESA in an amount not to exceed $30,847.00, to provide environmental Public Works Committee Minutes November 18, 2013 engineering services for the Kent Regional Trails Connector Project subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Ralph and passed 3-0. Item 5b - Consultant Services Agreement with GeoEngineers, Inc. for Geotechnical Services for the Kent Regional Trails Connector: Council member Ralph MOVED to recommend the Council authorize the Mayor to sign an Agreement with GeoEngineers Inc. in an amount not to exceed $12,559.00, to provide geotechnical services for the Kent Regional Trails Connector Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Higgins and passed 3-0. Item Sc - Consultant Services Agreement with Shearer Design for Structural Engineering Design Services for the Kent Regional Trails Connector: Council member Higgins MOVED to recommend the Council authorize the Mayor to sign a Consultant Services Agreement with Shearer Design in an amount not to exceed $34,847.00 to provide structural engineering services for the Kent Regional Trails Connector Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Ralph and passed 3-0. Items 6a, b and c where heard as one items with three individual motions, for the Green River Natural Resources Area Pump Station. The Public Works department will be constructing a new stormwater pump station at the Green River Natural Resources Area (GRNRA). This pump station will discharge water to the Green River and help reduce low-level flooding in the valley. Item 6a - Contract with Pace Engineers, Inc. - Pump Station Design Services for Green River Natural Resources Area Pump Station: Mark Madfai, Design Engineering Supervisor noted in his PowerPoint presentation where the Green River Natural Resources Area (GRNRA) Pump Station project is located and that this pump station project is part of the master plan for the GRNRA which was built in the 1990s. This project will require the services of a pump station design geotechnical and archeological consultant. Committee member Ralph MOVED to recommend Council authorize the Mayor to sign an agreement with Pace Engineers Inc. in an amount not to exceed $172,855 to provide Pump Station Design services for the Green River Natural Resources Area Pump Station Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Higgins and passed 3-0. Public Works Committee Minutes November 18, 2013 Item 6b - Contract with Historical Research Associates for Archeological and Historic Preservation Services for the Green River Natural Resources Area Pump Station: Committee Member Higgins MOVED to recommend Council authorize the Mayor to sign a Consultant Services Agreement with Historical Research Associates in an amount not to exceed $13,537 to provide archeological and historic preservation services for the Green River Natural Resources Area Pump Station Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Ralph and passed 3-0. Item 6c - Contract with Geo Engineers, Inc. for Geotechnical Engineering Services for the Green River Natural Resources Area Pump Station: Committee member Ralph MOVED to recommend Council authorize the Mayor to sign an Agreement with Geo Engineers Inc. in an amount not to exceed $27,526 to provide Geotechnical Engineering services for the Green River Natural Resources Area Pump Station Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Higgins and passed 3-0. Items 7a, b and c were heard as one item with three individual motions for the County Road No. 8 Levee Project. Kelly Casteel, Design Engineering Supervisor noted that the City's County Road No. 8 Levee is located between State Route 516 and Washington Avenue. This project will construct a new levee segment that will help the city accredit another section of levee. Item 7a - Consultant Services Agreement with Northwest Hydraulic Consultants Inc. for Hydraulic Analyses for the County Road 8 Levee Proiect: Committee member Higgins MOVED to recommend Council authorize the Mayor to sign a Consultant Services Agreement with Northwest Hydraulic Consultants Inc. in an amount not to exceed $18,194 to provide hydraulic analyses in support of levee certification for the County Road 8 Levee Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Ralph and passed 3-0. Item 7b - Consultant Services Agreement with GeoEngineers, Inc. for Engineering Services for the County Road 8 Levee Proiect: Committee member Ralph MOVED to recommend Council authorize the Mayor to sign a Consultant Services Contract with GeoEngineers, Inc. in an amount not to exceed $37,865 to provide engineering services and a certification report for the County Road 8 Levee Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Higgins and passed 3-0. Public Works Committee Minutes November 18, 2013 Item 8 - Information Only/King County Flood Control District Authorization — Russell Road Levee: Environmental Engineering Manager, Mike Mactutis announced that the King County Flood Control District Board of Supervisors voted to increase the amount of tax coming to the Flood District by 3 cents per $1,000 of assessed value. This will equate to an additional $9.8 million per year. Half of the money will go towards property acquisition and the other half will go to capital projects. The Lower-Lowest Russell Road Levee received an additional $16.1 million in funding over the next three years. Staff is working on an interlocal agreement with the Flood District that will enable the city to complete the design and construction of the project. LaPorte noted that staff has already acquired two of the properties needed to reconstruct the levee in the area needed to reconstruct the levee and expects acquisition and permitting for the rest of the project to be completed in 2014. No Motion Required/Information Only Added Items: Bill Doolittle, 412 Washington Ave. North stated that the Union Pacific Railroad crossing on Smith Street needs to at the very least be made grade-level, heading westbound. He stated it's like hitting a speed bump. Staff will give an update on this at the next meeting. The meeting was adjourned at 5:06 p.m. Cheryl Viseth Council Committee Recorder