HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 06/17/2013 PUBLIC WORKS COMMITTEE MINUTES
June 17, 2013..
Committee Members Present:
Committee Chair Elizabeth Albertson and Committee members Dennis Higgins and
Dana Ralph were present. The meeting was called to order at 4:04 PM.
Item 1 — Approval of Meeting Minutes Dated June 3, 2013:
Committee member Ralph MOVED to approve the minutes of June 3, 2013.
The motion was SECONDED by Committee member Higgins and PASSED 3-0.
Item 2 — Information Only/Recycling & Kent Litter Free Event Summary:
Gina Hungerford, Conservation Coordinator gave a summary of Kent events that the
city hosted:
Recycling Event/Recycled Content Products Sale for Residents June 1, 2013:
Record number of vehicles 1,245
91 Tons of recyclable items
21,000 Pounds of paper shredded by Shred It
11,000 Batteries collected
82 Composters sold
66 Rain barrels sold
63 Worm Binds sold
The recycling event was paid for by grants from King County's Solid Waste Division,
Local Hazardous Waste Management Program and Washington State Department of
Ecology.
Hungerford noted that on June 8, the city hosted the first "Litter-Free Kent Event"
and gave a big "Thank You" to the many great volunteers that care about their
community and are willing to give up of their time to roll up their sleeves and make a
difference. A big thank you was also given to the many businesses in Kent that
donated to this year's Litter Free Kent Event.
The next recycling event will take place at Russell Road Park on October 19, 2013.
Information Only/No Motion Required
Item 3 — Puget Sound Energv Conversion-Schedule 74 Design Agreement for
SR 516 to South 231" Way Levee Proiect:
Environmental Engineering Manager, Mike Mactutis sat in for Beth Tan who was
unable to attend the meeting. Mactutis noted that the location of the levee along the
Condominium Associations of Bridgewater III, Bridgewater IV, and Regatta at the
PUBLIC WORKS COMMITTEE MINUTES
June 17, 2013..
Lakes need to be reconstructed and will require relocation of overhead utilities to
underground.
The Puget Sound Energy (PSE) design agreement provides for design of the power
conversion of underground. Tan noted that the conversion of PSE is governed by
Schedule 74 Tariff G which is administered by the Washington State Utilities and
Transportation Commission. Pursuant to the tariff PSE will pay 60% of the
conversion and the city will pay 40%. LaPorte noted that the power lines will be
relocated underground and that staff is proposing that the cost will be shared by the
King County Flood Control District. There will be no cost to the Lakes area
homeowners.
Committee member Higgins MOVED to recommend Council authorize the
Mayor to sign a Design Agreement for the State Route 516 to S. 2315t Way
Levee Project in an amount not to exceed $20,000 upon concurrence of the
language therein by the City Attorney and Public Works Director. The motion
was SECONDED by Committee member Ralph and PASSED 3-0.
Item 4 — 112th Avenue Watermain — Joint Utility Trench Agreement with
CenturyLink:
Mark Howlett, Design Engineering Manager noted that the city's 112th Avenue
Watermain project will include installation of 900 feet of new watermain and conduit
within SE 236th Place. Howlett stated that this is a sub-project of the 640 Zone.
CenturyLink has a need to install additional infrastructure within this roadway and
would like to do so in partnership with the city's project. By entering into this
agreement with CenturyLink it reduces the overall impact to neighbors and reduces
the cost of completing the work as separate projects. The project is scheduled to go
out to bid in the next week or so.
Committee member Ralph MOVED to recommend Council authorize the
Mayor to sign a Joint Utility Trench Agreement with CenturyLink for the
installation of CenturyLink infrastructure as part of the 112th Avenue
Watermain project, subject to final terms and conditions acceptable to the
City Attorney and Public Works Director. The motion was SECONDED by
Committee member Higgins and PASSED 3-0.
PUBLIC WORKS COMMITTEE MINUTES
June 17, 2013..
Item 5 — Central Avenue South Pavement Preservation Acceptance of
Federal Grant:
Design Engineering Manager, Mark Howlett stated that the pavement along South
Central Avenue between Willis Street and the South Central Bridge is in need of
repair.
Because of the progressed deterioration of Central Avenue, this arterial will require a
reconstruction rather than a simple overlay. This will require appreciable design work
including relocation of utilities before the road project can be advertised for bids. The
road overlay itself will cost over $2 million.
The future reconstruction project will repair failing pavement sections and provide a
full width overlay of the roadway.
The Public Works Department competed for and was awarded a $300,000 federal
grant through the Puget Sound Regional Council for the Design Phase of the Central
Avenue South Pavement Preservation Project. Acceptance of this grant will allow the
City to complete the design and permitting phases of this critically needed
improvement and will make this project more competitive for possible future funding
opportunities. LaPorte stated this will take us to 100% design completion and
includes Environmental Permitting and Design.
Committee member Higgins MOVED to recommend Council authorize the
Mayor to accept a Federal Grant in the amount of $300,000 for the Design
Phase of the Central Avenue South Pavement Preservation Project and
direct staff to establish a budget for the funds, subject to final terms and
condition acceptable to the City Attorney and Public Works Director. The
motion was SECONDED by Committee member Ralph and PASSED 3-0.
Item 6 — SE 256th Improvements — Puget Sound Energy Project Construction
Agreement:
Design Engineering Supervisor, Mark Madfai noted that as part of the SE 256th Street
Improvement project, the City requires undergrounding of the existing overhead
utility lines, consistent with Kent City Code Chapter 7.10. Madfai combined his
discussion to include items 6, 7 and 8.
He stated the owners of these utilities are Puget Sound Energy (PSE), Centuryl-ink
and Comcast. Agreements with these companies are necessary to establish
construction requirements and reimbursement of costs for conversion of overhead
utilities to underground.
PUBLIC WORKS COMMITTEE MINUTES
June 17, 2013..
This agreement is between the City of Kent and Puget Sound Energy; the costs
associated with this agreement will be part of the construction costs of the project
and are governed by Schedule 74, filed by the Washington Utilities and
Transportation Commission. Madfai noted that PSE pays for 60% of the conversion
and the city is responsible to pay for the trench.
Committee member Ralph MOVED to recommend Council authorize the
Mayor to sign a Project Construction Agreement with Puget Sound Energy
for the underground conversion of overhead utilities on the SE 256th St.
Project, subject to final terms and conditions acceptable to the City Attorney
and Public Works Director. The motion was SECONDED by Committee
member Higgins and PASSED 3-0.
This item is on the June 18, 2013 Council Agenda under the Consent
Calendar.
Item 7 - SE 256th Improvements - Joint Utility Trench Agreement with
Comcast•
Costs associated with this agreement will be part of the construction costs of the
project, and are governed by RCW 35.99.060. Comcast will be responsible for 100%
of the cost of relocating from overhead to underground.
Committee member Higgins MOVED to recommend Council authorize the
Mayor to sign a Joint Utility Trench Agreement with Comcast for the
underground conversion of Comcast overhead utilities on the SE 256th Street
Project, subject to final terms and conditions acceptable to the City Attorney
and Public Works Director. The motion was SECONDED by Committee
member Ralph and PASSED 3-0.
This item is on the June 18, 2013 Council Agenda under the Consent
Calendar.
Item 8 - SE 256th Improvements - Joint Utility Trench Agreement with
CentryLink:
Costs associated with this agreement will be part of the construction costs of the
project, and are governed by RCW 35.99.060.
Committee member Ralph MOVED to recommend Council authorize the
Mayor to sign a Joint Utility Trench Agreement with CenturyLink for the
underground conversion of CenturyLink overhead utilities on the SE 256th
PUBLIC WORKS COMMITTEE MINUTES
June 17, 2013..
Street Project, subject to final terms and conditions acceptable to the City
Attorney and Public Works Director. The motion was SECONDED by
Committee member Higgins and PASSED 3-0.
This item is on the June 18, 2013 Council Agenda under the Consent
Calendar.
Item 9 — Information Only/Neighborhood Traffic Calming — Update:
Senior Engineering Technician, Rob Knutsen gave a comprehensive update on the
neighborhood traffic calming program throughout the city. He went over Phase I and
Phase II of the Residential Neighborhood Traffic Calming Program (RNTCP). Knutsen
then gave a brief update on the following neighborhoods that are in Phase II of
Program:
SE 223rd Drive/SE 224th St between 116th & 132nd Ave SE
100th Ave S south of S 208th St
42nd Ave S west of Reith Road
Knutsen noted that it takes between 6-8 weeks to complete Phase I and that he is
working with several neighborhoods to complete their Phase I studies. For more
information about the RNTCP you can contact Rob Knutsen at rknutsen@kentwa.gov.
Information Only/No Motion Required
Item 10 — Information Only/Bridge Report:
Public Works Director, Tim LaPorte sat in on behalf of Dave Brock who was ill.
LaPorte presented photographs of the 21 roadway and 6 pedestrian bridges of
varying age and condition that the city is required to maintain. He noted that
pursuant to federal requirements, the city conducts bi-annual inspections of its
roadway bridges.
Information Only/No Motion Required
Item 11 — Information Only/Citizen Committee Overview:
Senior Transportation Cathy Mooney provided and overview of citizen committees
utilized in the last decade to provide input on transportation projects and attendant
funding methods.
1. 2006 Transportation Master Plan (TMP) Task Force was formed with 25 members
from a cross section of users.
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June 17, 2013..
2. 2011 TMP Advisory Ad Hoc Committee, Chair was Mike Miller the group met for 2
months and gave Council their recommendations.
3. 2012 Transportation Advisory Committee
4. 2012 Joint Parks & Public Works Voted-Levy Planning Committee also met with
the Kent Chamber of Commerce and the Neighborhood Committee.
Information Only/No Motion Required
The meeting was adjourned at 5:20 p.m.
Cheryl Viseth
Council Committee Recorder