HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 03/04/2013 PUBLIC WORKS COMMITTEE
Minutes of Monday, March 4, 2013
COMMITTEE MEMBERS PRESENT:
Committee Chair, Elizabeth Albertson and Committee members Dana Ralph and
Dennis Higgins were present. The meeting was called to order at 4:06 p.m.
Item 1 — Approval of Meetinq Minutes Dated February 4, 2013:
Committee member Ralph MOVED to approve the minutes of February 4,
2013. The motion was SECONDED by Committee member Higgins and
PASSED 3-0.
Item 2 — Contract/G C Systems, Inc. — Inspection & Rebuild of Hydraulically
Controlled Water Valves:
Kevin Swinford, Interim Water Superintendent, gave a brief power point presentation
explaining what a Cla-valve is, where they are located in Kent and explained briefly about
the annual rebuilding and maintenance of the system which includes 100 hydraulically
operated valves. Swinford brought in a cutaway of a 3" Cla valve and a 16" seal from a
large valve. All valves within the system are inspected on a five year rotation. This includes
replacement of components that wear out during this period. Inspection and rebuild service
needs to be done by a factory authorized service company. G C Systems, Inc. is factory
authorized and operates out of Sumner.
Committee member Higgins MOVED to authorize the Mayor to sign a Contract with
G C Systems, Inc., in an amount not exceed $24,019.06 (including sale tax) for
the inspection and rebuild of 27 hydraulically operated water control valves,
subject to final terms and conditions acceptable to the City Attorney and Public
Works Director. The motion was SECONDED by Committee member Ralph and
PASSED 3-0.
Item 3 — 2010 Tacoma Regional Water Supply System Bond Repayment
Agreement Amendment:
Dave Brock, P.E., Utilities Engineer noted that revenue bonds were issued by the Regional
Water Supply System Partnership (City of Kent, City of Tacoma, Covington Water District,
and Lakehaven Utility District) in 2010 for the construction of the Green River Filtration
Facility. As part of the issuance of these bonds, a Filtration Treatment Project Financing
Plan and a Repayment Agreement were signed by all of the partners.
Since the execution of the Repayment Agreement, Covington Water District has obtained
lower cost financing for a portion of their obligation of the Filtration project and has offered
to transfer approximately $7.5 million of Covington's bond proceeds to Tacoma. Tacoma
would use Covington's proceeds to fund the remainder of its debt and repay Covington.
This amendment would not affect Kent; however, as a party to the agreement we are
asked to approve the proposal.
Another amendment to the agreement deals with Build America Bonds which were issued
in 2010. This financing provided a federal subsidy on the interest. During recent federal
budget discussions, the idea of eliminating this federal subsidy was raised. While no
changes have been made to date, when the 2010 Repayment Agreement was written, this
change was not foreseen. Therefore, language has been added with this Amendment
whereby, should this change come to fruition, each participant would share the additional
PUBLIC WORKS COMMITTEE
Minutes of Monday, March 4, 2013
cost of higher rate bonds proportionate to their share of the interest on the outstanding
debt. If this were to occur, the item would return to committee for further discussion.
Committee member Ralph MOVED to recommend Council authorize the Mayor to
sign the Amendment to the 2010 Repayment Agreement for the Tacoma Regional
Water Supply System subject to final terms and conditions acceptable to the City
Attorney and Public Works Director. The motion was SECONDED by Committee
member Higgins and PASSED 3-0.
Item 4 - Limited Use Agreement with Sprint Communications Company:
Chad Bieren, P.E., City Engineer noted that he is working with Sprint Communications
Company to put together a limited street license. The limited use agreement would give
Sprint a license to be in the right of way for a nominal fee of $10,000. The current contract
is expiring and Sprint this new agreement would replace it. Any permit fees for work in the
right of way would be paid separately by Sprint.
Committee member Higgins MOVED to recommend Council authorize the Mayor to
sign a Limited Use Agreement with Sprint Communications Company, L.P., subject
to final terms and conditions acceptable to the City Attorney and Public Works
Director. The motion was SECONDED by Committee member Ralph and PASSED
3-0.
Item 5 - Information Only/Promote March 16, 2013 Recycling Event:
Gina Hungerford, Conservation Coordinator provided information on our annual Spring
Recycling Event which will be held March 16, 9:00 am-3:00 pm, at Russell Road Park.
Residents are invited to bring items not easily recycled at the curb including:
• Appliances and Scrap Metal
• Propane Tanks
• Toilets and Sinks
• Small Electronics
• Tires
• Bulky Yard Debris
• Styrofoam blocks and Packing Peanuts
• Reusable household goods - collected by the NW Center
This event is paid for by the Department of Ecology Coordinated Prevention Grant, the
Local Hazardous Waste Management Program Grant and the King County Waste Reduction
and Recycling Grant. Most of the items will be accepted FREE of charge for residents
although a few items, generally those that have hazardous content or require special
handling, will have a small fee. Flyers with more details will be going out in the mail in the
first week of March. For a list of what to bring, visit www.KentRecycles.com.
One week later, on March 23, at 9:00am, we will be hosting the annual Composter and
Rain Barrel Sale at Russell Road Park. Composters will be available for $25, and Rain
barrels for $30, while supplies last. The Rain Barrel and Composters are available to Kent
residents only.
PUBLIC WORKS COMMITTEE
Minutes of Monday, March 4, 2013
Hungerford encouraged everyone to participate in Earth Hour on March 23. Earth Hour
started in Australia in 2007 with the goal of decreasing the amount of resources we use
and the effect it has on the earth. Participation is as easy as turning off your lights from
8:30 to 9:30 p.m. To view a short video you can Google "Earth Hour" on YouTube.
During spring curbside cleanup the first week of April 1-5, residents can place an additional
10 units of garbage and yard waste for pickup. This is usually available at a cost but is free
for this event. No plastic bags accepted. Materials can be placed in recyclable bags.
No Motion Required/Information Only
Item 6 - Information Only/National Pollutant Discharae Elimination System
Phase II Permit - Update:
Shawn Gilbertson gave an update on the National Pollutant Discharge Elimination System
(NPDES) Phase II Permit that the City has with the Department of Ecology. Gilbertson is in
charge of coordinating the municipal permit for the city of Kent.
Gilbertson stated that the municipal permit schedules are usually five year permits, Kent's
current permit was from 2007 to 2012. We are currently in an interim permit for one year
before implementation of the next five year permit that begins on August 1, 2013. Staff is
analyzing the new permit requirements and what they mean to the City.
Gilbertson gave a PowerPoint presentation explaining the following:
• Who has to have a NPDES Municipal Permit and what they cover
• Outlined the schedule(s)
• New Permit, notable changes include
- Operations and Maintenance
- Stormwater Monitoring
- Development - smaller project thresholds
- Field screening for sources of pollution
- Watershed - scale stormwater planning
• Low Impact Development
No Motion Required/Information Only
Item 7 - Information Only/S. 231" Way Name Change:
Chad Bieren, P.E., City Engineer stated that a Mr. Marcus Shelton asked the city if we
would look at renaming a road to honor veterans. S. 231" Way was selected for the best
street; the largely undeveloped area would reduce the number of address changes that
would be required when the road changes names. S. 231" way connects Military road to
the Valley and crosses the Green River on a bridge named in honor of Congressional Medal
of Honor recipient Joe M. Jackson. Veterans Drive is a name that is being discussed as a
name.
Bieren is working on a date to honor the name change, inviting veterans, citizens and
school children, looking for a date to do this before school ends.
PUBLIC WORKS COMMITTEE
Minutes of Monday, March 4, 2013
Mr. Shelton spoke about his father, a veteran in Korea and Vietnam. Mr. Shelton grew up
in a four generational family of military members. He picked Kent in which to reside
because his father worked for Boeing, after retiring from the military. Mr. Shelton stated
that he felt that the city of Kent could get the job done. Committee members thanked Mr.
Shelton for being at the meeting.
No Motion Required/Information Only
The meeting was adjourned at 5: 13 p.m.
Kristin Lykken
Council Committee Recorder