HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 03/18/2013 PUBLIC WORKS COMMITTEE
Minutes of Monday, March 18, 2013
COMMITTEE MEMBERS PRESENT:
Committee Chair Elizabeth Albertson and Committee members Dana Ralph and Dennis Higgins
were present. The meeting was called to order at 4:10 p.m.
Item 1 - Approval of Meetina Minutes Dated March 4, 2013:
Committee member Higgins MOVED to approve the minutes of March 4, 2013, with one
correction on Item 7, the word winner was changed to recipient. The motion was
SECONDED by Committee member Ralph and PASSED 3-0.
Item 2 - Information Only/Sound Transit:
Cathal Ridge, Sound Transit Project Manager for the Federal Way transit extension presented an
informative PowerPoint presentation; he touched briefly on the following:
• Federal Way Transit Extension - Schedule
• Alternatives Analysis Process
• Initial Range of Alternative Corridors
• Pre-screening Results
• Level 1 Alternatives
- SR 99 - Alternatives
- I-5 Corridor - Alternatives
- 301h Avenue S. Corridor - Alternative #5 was chosen
- 241h Avenue S. Corridor - This alternative was not chosen due to the cost
• Level 1 Evaluation Results
• Station Planning Process - Many alternative station locations have been suggested and
will be looked at.
Cathal stated that the next step will move into Level 2 Alternatives. He will be back in Kent
sometime in June.
Information Only/No Motion Required
Item 3 - Asphalt Material Purchase:
Street Superintendent Bill Thomas noted that in the past asphalt for street repairs was
purchased in various amounts throughout the year ranging in costs between $200 and $15,000
for work that was performed by city forces. It is anticipated that in some cases, the amount of
asphalt that will be used on repairs this year will exceed bid and authorization limits established
in the City's procurement policy.
Thomas noted that staff has obtained a waiver of the city's procurement code bidding
requirements pursuant to Kent City Code section 3.70.080 and requested that the Public Works
Department be able to purchase asphalt on an as-needed basis for the 2013 calendar year, so
long as the total annual expenditure does not exceed $200,000.
Higgins asked why not make this a new code. City Attorney Tom Brubaker said he will be
working on doing that. Thomas said he would bring this item back to committee for periodic
updates.
Committee member Ralph MOVED to authorize the Mayor, through the public works
director, to purchase asphalt in an amount not to exceed $200,000 for work performed
by city forces during the 2013 calendar year and to ratify all acts consistent with this
motion. The motion was SECONDED by committee member Higgins and passed 3-0.
PUBLIC WORKS COMMITTEE
Minutes of Monday, March 18, 2013
Item 4 — Clark Springs Transmission Main Easement Agreement:
Tom Brubaker, City Attorney noted that this item is a housekeeping item. He stated that the
city obtained a 10-foot wide easement in 1957 and again in 1982 for its Clark Springs
transmission main, which is a primary conduit to supply water from the Clark Springs site to the
city's distribution system. A portion of this easement crosses 242"' Avenue SE in the city of
Maple Valley.
Brubaker stated that due to the depth of the transmission main it would be difficult to maintain,
repair or replace it within the 10 foot easement area. Both Kent and Maple Valley staff have
collaborated to terminate the portion of the existing easement within 242nd Ave SE right-of-way
and replace it with a new 50-foot wide easement.
Committee member Higgins MOVED to authorize the Mayor to sign an easement
agreement with the City of Maple Valley for the city's Clark Springs Transmission Main,
subject to final terms and conditions acceptable to the City Attorney and Public Works
Director. The motion was SECONDED by committee member Ralph and PASSED 3-0.
Item 5 — Information Only/Green River System Wide Improvement Framework (SWIF)
and Vegetation Variance:
Mike Mactutis, Environmental Engineering Manager presented a PowerPoint presentation
updating the committee on the Green River System Wide Improvement Framework (SWIF) and
U.S. Army Corps of Engineers Vegetation Variance.
Mactutis noted that city staff will be working closely with Corps of Engineers staff to develop an
overall plan for improving the Green River Levees. This process will allow the Green River Levees
to be eligible for emergency levee repair funding.
Information Only/No Motion Required
Item 6 — Information Only/Annual Infrastructure Trends:
Tim LaPorte, Public Works Director, showed committee members approximate value of public
infrastructure added by private developments such as short plats and utilities extensions.
LaPorte stated that numbers are moving up and that the 2012 numbers are germane to future
funding. Staff will come back to committee at a later date with additional information.
Information Only/No Motion Required
The meeting was adjourned at 5:26 p.m.
Cheryl Viseth
Council Committee Recorder