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HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 04/15/2013 PUBLIC WORKS COMMITTEE April 15, 2013 COMMITTEE MEMBERS PRESENT: Committee Chair Elizabeth Albertson and Committee members Dana Ralph and Dennis Higgins were present. The meeting was called to order at 4:05 p.m. Item 1 — Approval of Meeting Minutes Dated April 1, 2013: Committee member Higgins MOVED to approve the minutes of April 1, 2013. The motion was SECONDED by Council member Ralph and PASSED 3-0. Item 2 — Accept Grant for Traffic Signal Agreement — Panther Lake: Transportation Engineering Manager, Steve Mullen stated the city was successful in receiving a $341,957 Grant from the Washington State Department of Transportation. The project will include the extension of communication cable to the traffic signals in the Panther Lake annexation. Once installed, we will be able to monitor and manage traffic signals in this area from the city's master signal controller. This will ultimately allow for replacement of the existing traffic signal controllers at key intersections and provide the capability to display flashing yellow arrows (FYA) for permissive left turn movements. This project continues the phased replacement of the existing traffic signal control system through state grant funds. Mullen stated that this is a no local match grant and that we plan on advertising by October 2013. Committee member Ralph MOVED to recommend Council authorize the Mayor to execute an agreement with the Washington State Department of Transportation to accept a grant in the amount of $341,957.55 for the Panther Lake Signal System Integration. The motion was SECONDED by committee member Higgins and PASSED 3-0. Item 3 9 — Revised Ordinance for No Parking Zone: Transportation Engineering Manager, Steve Mullen briefly went over the request that was brought to committee two weeks prior. Mullen noted that removing a "No Parking" prohibition requires an amendment to Kent City Code 9.38.020. The ordinance would be amended to allow parking on S. 1881h Street from 80th Ave. S to a point approximately 960 feet westerly and, on S. 190th Street from 80th Ave. South to the BNSF Railroad. The request for this ordinance change came from Carlisle Interconnect Technologies, a designer and manufacturer of high- performance wire and cable. The company moved from Tukwila to Kent in September 2012 and currently employs 830 with expectations to grow by and additional 40-60 employees in the coming year. They would like to utilize the streets adjacent to their building to park cars. Parking of commercial vehicles exceeding 8,000 pounds gross vehicle weight will continue to be prohibited. PUBLIC WORKS COMMITTEE April 15, 2013 After the motion was ready Committee members requested that this item be brought to the next Council meeting under Other Business. Albertson noted the letter written by the Regional Fire Authority stating it was okay to park along that road as long as the cul-de-sac isn't used for parking. Committee member Higgins MOVED to recommend Council adopt an ordinance amending Kent City Code, to remove the parking prohibition on: S. 188th Street from 80th Avenue to a point approximately 960 feet westerly, and, 190th Street from 80th Avenue South to west end of street at BNSF Railway Company tracks. The motion was SECONDED by Ralph and PASSED 3-0. ITEM 4 3 — Waiver of Bidding and Signature Procurement Code Requirements• Public Works Director, Tim LaPorte briefed the committee regarding the city's practice to expedite purchase of services, materials, and supplies to repair equipment and put it back in service as quickly as possible. This agreement will allow staff to purchase equipment such as police cars, mowers, construction equipment, Vactor trucks and aerial "bucket" trucks. When equipment is damaged or needs special maintenance, it becomes unavailable, sometimes delaying scheduled tasks or leaving staff unable to accomplish tasks as efficiently. As a result, we maintain or repair this equipment as quickly as possible to get the equipment back in service. The city's code does not provide an exception to procurement requirements for these situations, and the purpose of this motion is to authorize this limited exception to the city's procurement code. Public Works staff will continue to report regularly to the Mayor regarding expenditures that exceed $10,000, and will report back to the Public Works committee regarding expenditures that exceed $25,000. This reporting requirement allows the Mayor and council to monitor these expenditures. Committee members asked that this item be brought back on to them on May 6. Higgins asked what our current ordinance is and what the current process looks like. Staff stated they will have answers for them at the May 6 meeting. Item & 4 — Interlocal Agreement with King County/Clean Bioswales & Stormwater Ponds: Todd Hunsdorfer noted that the city's National Pollutant Discharge Elimination System (NPDES) Phase II Permit (NPDES Permit) and federal Clean Water Act require that we maintain our stormwater ponds and bioswales. We are proposing to partner with King County to complete the maintenance of 21 bioswales and 4 stormwater ponds citywide. King County crews have experience PUBLIC WORKS COMMITTEE April 15, 2013 with this type of maintenance work and can do the work efficiently and cost effectively. Hunsdorfer showed several slides depicting the work that was done by King County, last year - over 100 ponds were cleaned in the past two years. The City has an existing Interlocal agreement with King County that allows the County to perform work at the City's request, based on County availability. The agreement was executed in 1997 to take advantage of King County's maintenance and operations resources for this "specialty work". The cost to use King County crews for this work is not to exceed $460,000. King County has a site where they bring the sediment, which is a significant cost savings to Kent, around $260,000. Committee member Higgins MOVED to recommend Council authorize the Mayor to sign an Amendment to the City's Interlocal Agreement with King County to perform maintenance on the City's Stormwater Ponds and bioswales, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by committee member Ralph and PASSED 3-0. Item Cr 5- Contract/Tetra Tech - 2013 Lake Monitoring: Kelly Peterson, noted that the City has enacted measures to improve water quality at Lake Meridian and Lake Fenwick including; educating residents about ways to reduce polluted runoff (e.g. natural yard care and car washing); and in the case of Lake Fenwick, installing an in-lake aeration system and introducing weed-eating fish (Grass Carp) to reduce non-native aquatic plants. More improvements are proposed in the near future including increasing the capabilities of the aeration system and treating Lake Fenwick with non-toxic, algae- inhibiting chemicals. This contract will assist staff by providing the expert help and specialized equipment and testing necessary to assess lake conditions. Information will be used to quantify improvements to water quality and ensure safe conditions for swimming and fishing. Committee member Ralph MOVED to recommend Council authorize the Mayor to sign a consultant services agreement with Tetra Tech, Inc. in an amount not to exceed $24,053.80 to monitor and analyze surface water quality conditions and aquatic weeds in Lake Fenwick and Lake Meridian during 2013, subject to terms and final conditions acceptable to the City Attorney and the Public Works Director. The motion was SECONDED by Higgins and PASSED 3-0. Item -7-6 - SR-516 to S 231't Way Levee/Lakes Levee- Real Estate Negotiator Contract: PUBLIC WORKS COMMITTEE April 15, 2013 Environmental Engineer, Beth Tan noted the levee design along the SR 516 to S. 231't Way Levee adjacent to the Lakes Community requires additional property in order to construct needed repairs. The acquisition will not purchase any condominium units, but will impact some common area property as the secondary levee improvements will be constructed closer to the Lakes Community. The levee adjacent to Marina Pointe and River Place will not need additional right of way, but will need an easement for levee maintenance inspection. The easement will be located on the Lakes property. The consultant services agreement with Universal Field Services Inc. is to provide negotiation services to secure properties and necessary easements to construct the certified levees along the Lakes Community. Tan noted that the location is from the north end of Riverbend Golf Course to S 231't Way, near Neely Somes Homestead. Committee member Higgins MOVED to recommend Council authorize the Mayor to sign the Universal Field Services Inc. Contract Agreement for Real Estate negotiation services on the State Route 516 to S. 231st Way Levee Project in an amount not to exceed $28,000 subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by committee member Ralph the motion PASSED 3-0. Item 8-7 — Information Only/Briscoe-Desimone Levee-Inter local Agreement with the King County Flood Control Zone District and the City of Tukwila: Environmental Engineering Manager, Mike Mactutis Public Works Director, Tim LaPorte and Environmental Engineering Manager, Mike Mactutis briefed the committee on the latest discussions they have had with both the King County Flood Control District staff and the City of Tukwila staff. The proposed construction schedule will also be discussed. No action is required at this time. Information Only/No Motion Required Item 9 10 — Consultant Agreement/Landscape Services-Boeing, Briscoe- Desimone Levees: Public Works Director, Tim LaPorte noted that the King County Flood Control District has authorized construction of the flood walls to meet FEMA levee accreditation standards throughout the Briscoe-Desimone levees. In order to balance the needs of the river habitat and recreation the city will plant the existing river banks with native trees and shrubs that provide shade and allow for views of the river. PUBLIC WORKS COMMITTEE April 15, 2013 Design Engineering Supervisor, Ken Langholz noted that staff looked at the Statement of Qualifications and from that selected Otak to do the work due to their qualifications. Langholz stated that although the planting plan has been developed by city staff; we would like to retain the services of a landscape architect to review the design and provide comments on possible improvements. This is a major project, and getting the plantings right the first time will be important to its long- term success. Council member Ralph MOVED to recommend Council authorize the Mayor to sign a consultant services contract with Otak for work on the Briscoe- Desimone Levee Improvements Project in an amount not to exceed $25,000, subject to final terms and conditions acceptable to the City Attorney and Public Works Department. The motion was SECONDED by Higgins committee member Higgins and PASSED 3-0. This item will be taken to Council on April 16, and will be heard under "Other Business" on the agenda. Original Agenda Items 10, 11, 12 and 13 where pulled at the beginning of the meeting and will be heard at a later date. Item 10 — SE 256th Street Proiect Status: Pulled from the Agenda. Item 11 — SE 256th Street Agreement w/Puget Sound Energv for Utility Undergrounding: Pulled from the Agenda. Item 12 — SE 256th Street Agreement w/Comcast for Utility Undergrounding: Pulled from the Agenda. Item 13 — SE 256th Street Agreement w/Century Link for Utility Undergrounding: Pulled from the Agenda. The meeting was adjourned at 4:59 p.m. Cheryl Viseth Council Committee Recorder