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Home My WebLink AboutCity Council Committees - Public Works/Planning - 01/07/2013 PUBLIC WORKS COMMITTEE Minutes of Monday, January 7, 2013 COMMITTEE MEMBERS PRESENT: Committee Chair Elizabeth Albertson and Committee members Dana Ralph and Dennis Higgins were present. The meeting was called to order at 4:11pm. Item 1 — Approval of Meeting Minutes Dated December 3, 2012: Higgins MOVED to approve the minutes of December 3, 2012. The motion was SECONDED by Ralph and PASSED 3-0. Item 2 — Information Only/King County Solid Waste — Interlocal Agreement• Gina Hungerford Conservation Coordinator introduced Kevin Kiernan, King County Assistant Public Works Director. Kiernan provided an informative PowerPoint presentation outlining the Solid Waste — Interlocal Agreement (SW—ILA) that will be between King County and Cities that contract with King County to dispose of waste at Cedar Hills Landfill. Kiernan stated the new ILA includes several significant enhancements over the original ILA. Listed below are some of the enhancements: • Liability - Establish a protocol for payment of Environmental Liabilities, if and when they arise, including insurance and reserves. The intent is to protect both City and County general funds from Environmental Liabilities. • Extend the ILA thru the year 2040 • Long term solid waste planning • Dispute resolution Staff will bring this item back for action at a later date. Information Only/No Motion Required Item 3 — James Street Stormwater Outfall Retrofit Acceptance of Statewide Stormwater Grant: Kelly Casteel, Design Engineering Supervisor noted that the Public Works Department was successful in obtaining a $75,000 Grant from the State Stormwater Grant Program for this project. Casteel noted that James Street is very steep east of Central Avenue and that it is a Priority Level-1 for sanding during icy conditions. The area also has recurring localized flooding. This project would reduce potential impacts to Mill Creek by installing a large vault to catch sediment, preventing it from entering Mill Creek. The vault structure will be monitored after storms to identify when maintenance is needed, ensuring sand and sediment do not enter Mill Creek. PUBLIC WORKS COMMITTEE Minutes of Monday, January 7, 2013 The Public Works Department anticipates construction of this project in spring of 2013 in conjunction with the James Street Pump Station Project. The State grant funds cannot be billed until they have been accepted by the City Council. Ralph MOVED to recommend Council authorize the Mayor to accept the FY2012 Statewide Stormwater Grant in the amount of $75,000 for the James Street Stormwater Outfall Retrofit Project and direct staff to establish a budget for the funds, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Higgins and PASSED 3-0. Item 4 — Right-of-Way Dedication/Pacific Highway S. at South 242"d Street: Mark Howlett, Design Engineering Manager noted that the City of Kent owns a small (864 square foot) parcel remnant that was once S. 242nd Street, adjacent to Pacific Highway South. To the west of this remnant S. 242nd Street is unopened City of Kent public right-of-way. Further to the west, S. 242nd Street is improved and connects to City of Des-Moines. The adjacent property owners have submitted plans to the City to construct a new development on their property. As part of that development they would like to upgrade S. 242nd Street and use it as their access to and from Pacific Highway South and connect this street to the open portion of S. 242nd to the west. The city must convert this property to Public Right-of-Way. Higgins MOVED to recommend Council authorize the Mayor to sign the Quit Claim Deed dedicating Right-of-Way for South 242"d Street at Pacific Highway South, subject to final terms and conditions acceptable to the City Attorney and the Public Works Director. The motion was SECONDED by Ralph and PASSED 3-0. Item 5 — Contract/Columbia Basin Water Works — Large Meter Testing & Calibration: Kevin Swinford, Interim Water Superintendent presented a PowerPoint presentation on Large Water Meter Testing and Calibration. Swinford explained that testing the City's large water meters is important to ensure accuracy in measuring water use. Water revenue generated from large meters is approximately 50% of annual water revenues. It is important that we test the accuracy for water customers to guarantee correct billing. Testing ensures we meet the American Water Works Association (AWWA) standards. This contract is for a two year period 2013-2014 and will include testing and calibration of over one hundred large meters. Repairs will be made as needed. PUBLIC WORKS COMMITTEE Minutes of Monday, January 7, 2013 Ralph MOVED to recommend Council authorize the Mayor to sign a contract with Columbia Basin Water Works for testing and calibration of large distribution water meters, in an amount not to exceed $20,000 subject to final terms and conditions acceptable to the City Attorney and the Public Works Director. The motion was SECONDED by Higgins and PASSED 3-0. Item 6 — Amendment to the Conservation Futures Interlocal Cooperation Agreement — McSorley Creek Wetland Acquisition Grant: Matt Knox, Environmental Ecologist noted that this grant will reimburse the city for the purchase of 40.58 acres of land within an area generally known as the McSorley Wetland, a large, high quality wetland in the southwest corner of the city. This agreement provides for transfer of $300,000 of King County Conservation Futures Levy funds to pay for this purchase. The remaining $26,000 will come from the storm drainage fund. Higgins MOVED to recommend Council authorize the Mayor to sign the Amendment to The Conservation Futures Interlocal Cooperation Agreement with King County to reimburse the City $300,000 for purchase of 40.58 acres of property known as the McSorley Creek Wetland acquisition, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Ralph and PASSED 3-0. Item 7 — Contract/Boeing — Pacific Gateway Easement Releases: Chad Bieren, City Engineer noted that about 10 years ago Boeing platted a number of large parcels near its facility on 212th Street, in anticipation of developing the area into warehouse/ industrial spaces. Several easements were granted to the city for utilities that would have served these properties. Due to the slow economy utilities and infrastructure were never constructed and the associated property was not developed. Boeing plans to sell the property to a developer who has proposed warehouse/industrial development in a different configuration than the original plan. Therefore, the existing easements are not needed and they need to be cleared from the property title in order for the new development to move forward. Ralph MOVED to recommend Council authorize the Mayor to sign easement releases for the Pacific Gateway property, subject to terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Higgins and PASSED 3-0. PUBLIC WORKS COMMITTEE Minutes of Monday, January 7, 2013 Item 8 — Information Only/2012 Construction Proiect Review: Tim LaPorte, Public Works Director introduced Paul Kuehne, Construction Supervisor and three Owner Representatives; Jason Barry, Jason Bryant and Phil McConnell. Kuehne noted that Barry is the project coordinator for all the construction projects that will be highlighted. Barry was speaking on behalf of Dave Devine who is also an Owners Representative but was unable to attend the meeting. Jason Barry briefed the committee on the various projects each of the Owners Representatives was responsible for. Barry stated that between the three Owners Representatives they saved the city $100,000 Committee members thanked each of them for their hard work and cost saving ideas. Information Only/No Motion Required The meeting was adjourned at 5:03 p.m. Cheryl Viseth Council Committee Recorder