HomeMy WebLinkAboutCity Council Committees - Operations - 10/15/2013 •
KEN T
WASH NOTON
Operations Committee Agenda
Councilmembers: Dennis Higgins * Jamie Perry * Les Thomas, Chair
October 15, 2013
4:00 p.m.
Item Description Action Speaker Time Pace
1. Approval of Minutes YES 1
dated September 17, 2013.
2. Approval of Check Summary YES
Reports 9/1/2013 through 9/15/2013 and
9/16/2013 through 9/30/2013.
3. Hewlett Packard I WSCA Contract YES M. Carrington 5 3
-Authorize
4. Alpha Technologies Service I Purchase YES M. Carrington 5 19
AMPS 80 UPS Unit - Authorize
5. August Financial Summary Packet No B. Nachlinger 5 35
Unless otherwise noted, the Operations Committee meets at 4:00 p.m. on the first and third Tuesday of each
month. Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. Dates and times are
subject to change. For information please contact Satwinder Kaur at (253) 856-5705.
Any person requiring a disability accommodation should contact the City Clerk's Office at (253) 856-
5725 in advance.
For TDD relay service call the Washington Telecommunications Relay Service at
1-800-833-6388.
This page intentionally left blank
1
KENT
WASHINGTON
OPERATIONS COMMITTEE MINUTES
September 17, 2013
Committee Members Present: Les Thomas, Chair, Dennis Higgins and Dana Ralph.
The meeting was called to order by L. Thomas at 4:00 p.m.
1. APPROVAL OF MINUTES DATED SEPTEMBER 3, 2013.
D. Ralph moved to approve the Operations Committee minutes dated
September 3, 2013. D. Higgins seconded the motion, which passed 3-0.
2. APPROVAL OF CHECK SUMMARY REPORTS DATED 8/16/2013 THROUGH
8/31/2013.
D. Higgins moved to approve the check summary reports dated 8/16/2013 through
8/31/2013. D. Ralph seconded the motion and it passed 3-0.
3. RENEWAL OF NEW CINGULAR WIRELESS CELL SITE LEASE AT LAKE FENWICK
PARK - AUTHORIZE.
T. Brubaker presented the renewal of the contract with Cingular Wireless Cell Site lease at Lake
Fenwick Park. The City has leased land to New Cingular Wireless for a cell tower since October 8,
2002. The current lease renewal includes rent increase by approximately $10,000 a year with
annual increases of 3% or the percentage increase in the CPI.
D. Higgins questioned how the market value is determined for the lease extension. Mr. Brubaker
explained that one of the city employees has the expertise to determine the market rate.
D. Ralph moved to recommend the Council authorize the Mayor to sign a five (5) year
lease extension with New Cingular Wireless. D. Higgins seconded the motion, which
passed 3-0.
The meeting was adjourned at 4:06 p.m. by L. Thomas.
Satwinder Kaur
Operations Committee Secretary
z
This page intentionally left blank
3
INFORMATION TECHNOLOGY DEPARTMENT
Mike Carrington, Director Information Technology
KENT Phone: 253-856-4607
W ns e i e GTO x Fax: 253-856-4700
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: October 15, 2013
TO: Operations Committee
SUBJECT: Hewlett Packard I WSCA Contract-Authorize
MOTION:
Recommend that the council authorize the Mayor to sign a Purchase Order in an
amount not to exceed $143,829 for the purchase of 185 HP 8300 Desktop PC's,
services, and maintenance, subject to final terms and conditions acceptable to the
City Attorney and Information Technology Director.
SUMMARY: City of Kent Desktop Refresh Project
In collaboration with departments throughout the city, the HP 8300 Small Form Factor
Desktop has been selected as the product offering of choice for the city's Desktop Refresh
initiative. Hewlett Packard is an industry leader in the desktop field.
Hewlett Packard is a member of the Western States Contracting Alliance (WSCA). As a
cooperative member association, WSCA provides deep discount national purchasing power.
WSCA utilizes a competitive sealed bid process to obtain pricing for all equipment and
services provided through their registered vendors, including Hewlett Packard. City staff
have leveraged the WSCA efforts pursuant to KCC 3.70.030 — Advertised Bids and secured
contract terms commensurate to WSCA pricing for Personal Computers. Hewlett Packard
will be engaged for product procurement and maintenance services for the deployment and
duration of maintenance and support for these desktops.
EXHIBITS: a) WSCA Contract b) Washington State Addendum c) WSCA Members list
Budget Impact: IT Capital Budget allocations approved as a part of the 2013-2014
biennial budget process are earmarked for this project.
4
KENT
GOODS & SERVICES AGREEMENT
between the City of Kent and
NuOz Corporation
THIS AGREEMENT is made by and between the City of Kent, a Washington municipal
corporation (hereinafter the "City"), and NuOZ Corporation organized under the laws of the
State of Washington, located and doing business at 15821 NE 8th St. Bellevue, WA 98008 Bonnie
Alm (425)968-1022 (hereinafter the "Vendor").
AGREEMENT
I. DESCRIPTION OF WORK.
Vendor shall provide the following goods and materials and/or perform the following
services for the City:
See Exhibit "A"
Vendor acknowledges and understands that it is not the City's exclusive provider of these
goods, materials, or services and that the City maintains its unqualified right to obtain these
goods, materials, and services through other sources.
II. TIME OF COMPLETION. Upon the effective date of this Agreement, Vendor shall
complete the work and provide all goods, materials, and services by October 31, 2013.
III. COMPENSATION. The City shall pay the Vendor an amount not to exceed
$143,829, including applicable Washington State Sales Tax, for the goods, materials, and
services contemplated in this Agreement. The City shall pay the Vendor the following amounts
according to the following schedule:
Purchase will include:
1. 185 HP 8300 Small Form Factor desktop PC's
2. 4 Years of HP Hardware Support
GOODS & SERVICES AGREEMENT - 1
(Over $10,000.00, including WSST)
5
If the City objects to all or any portion of an invoice, it shall notify Vendor and reserves
the option to only pay that portion of the invoice not in dispute. In that event, the parties will
immediately make every effort to settle the disputed portion.
A. Defective or Unauthorized Work. The City reserves its right to withhold payment
from Vendor for any defective or unauthorized goods, materials or services. If
Vendor is unable, for any reason, to complete any part of this Agreement, the City
may obtain the goods, materials or services from other sources, and Vendor shall
be liable to the City for any additional costs incurred by the City. "Additional costs"
shall mean all reasonable costs, including legal costs and attorney fees, incurred by
the City beyond the maximum Agreement price specified above. The City further
reserves its right to deduct these additional costs incurred to complete this
Agreement with other sources, from any and all amounts due or to become due the
Vendor.
B. Final Payment: Waiver of Claims. VENDOR'S ACCEPTANCE OF FINAL PAYMENT
SHALL CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND
PROPERLY MADE AND IDENTIFIED BY VENDOR AS UNSETTLED AT THE TIME
REQUEST FOR FINAL PAYMENT IS MADE.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent
Contractor-Employer Relationship will be created by this Agreement. By their execution of this
Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following
representations:
A. The Vendor has the ability to control and direct the performance and details
of its work, the City being interested only in the results obtained under this
Agreement.
B. The Vendor maintains and pays for its own place of business from which
Vendor's services under this Agreement will be performed.
C. The Vendor has an established and independent business that is eligible for a
business deduction for federal income tax purposes that existed before the
City retained Vendor's services, or the Vendor is engaged in an
independently established trade, occupation, profession, or business of the
same nature as that involved under this Agreement.
D. The Vendor is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal
Revenue Service and the state Department of Revenue.
E. The Vendor has registered its business and established an account with the
state Department of Revenue and other state agencies as may be required
by Vendor's business, and has obtained a Unified Business Identifier (UBI)
number from the State of Washington.
F. The Vendor maintains a set of books dedicated to the expenses and earnings
of its business.
GOODS & SERVICES AGREEMENT - 2
(Over $10,000.00, including WSST)
6
V. TERMINATION. Either party may terminate this Agreement, with or without
cause, upon providing the other party thirty (30) days written notice at its address set forth on
the signature block of this Agreement.
VI. CHANGES. The City may issue a written amendment for any change in the goods,
materials or services to be provided during the performance of this Agreement. If the Vendor
determines, for any reason, that an amendment is necessary, Vendor must submit a written
amendment request to the person listed in the notice provision section of this Agreement,
section XIV(D), within fourteen (14) calendar days of the date Vendor knew or should have
known of the facts and events giving rise to the requested change. If the City determines that
the change increases or decreases the Vendor's costs or time for performance, the City will
make an equitable adjustment. The City will attempt, in good faith, to reach agreement with the
Vendor on all equitable adjustments. However, if the parties are unable to agree, the City will
determine the equitable adjustment as it deems appropriate. The Vendor shall proceed with the
amended work upon receiving either a written amendment from the City or an oral order from
the City before actually receiving the written amendment. If the Vendor fails to require an
amendment within the time allowed, the Vendor waives its right to make any claim or submit
subsequent amendment requests for that portion of the contract work. If the Vendor disagrees
with the equitable adjustment, the Vendor must complete the amended work; however, the
Vendor may elect to protest the adjustment as provided in subsections A through E of Section
VII, Claims, below.
The Vendor accepts all requirements of an amendment by: (1) endorsing it, (2) writing a
separate acceptance, or (3) not protesting in the way this section provides. An amendment that
is accepted by Vendor as provided in this section shall constitute full payment and final
settlement of all claims for contract time and for direct, indirect and consequential costs,
including costs of delays related to any work, either covered or affected by the change.
VII. CLAIMS. If the Vendor disagrees with anything required by an amendment,
another written order, or an oral order from the City, including any direction, instruction,
interpretation, or determination by the City, the Vendor may file a claim as provided in this
section. The Vendor shall give written notice to the City of all claims within fourteen (14)
calendar days of the occurrence of the events giving rise to the claims, or within fourteen (14)
calendar days of the date the Vendor knew or should have known of the facts or events giving
rise to the claim, whichever occurs first . Any claim for damages, additional payment for any
reason, or extension of time, whether under this Agreement or otherwise, shall be conclusively
deemed to have been waived by the Vendor unless a timely written claim is made in strict
accordance with the applicable provisions of this Agreement.
At a minimum, a Vendor's written claim shall include the information set forth in
subsections A, items 1 through 5 below.
FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM
WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY
CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS
SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY.
A. Notice of Claim. Provide a signed written notice of claim that provides the following
information:
1. The date of the Vendor's claim;
2. The nature and circumstances that caused the claim;
GOODS & SERVICES AGREEMENT - 3
(Over $10,000.00, including WSST)
7
3. The provisions in this Agreement that support the claim;
4. The estimated dollar cost, if any, of the claimed work and how that
estimate was determined; and
5. An analysis of the progress schedule showing the schedule change or
disruption if the Vendor is asserting a schedule change or disruption.
B. Records. The Vendor shall keep complete records of extra costs and time incurred
as a result of the asserted events giving rise to the claim. The City shall have
access to any of the Vendor's records needed for evaluating the protest.
The City will evaluate all claims, provided the procedures in this section are
followed. If the City determines that a claim is valid, the City will adjust payment
for work or time by an equitable adjustment. No adjustment will be made for an
invalid protest.
C. Vendor's Duty to Complete Protested Work. In spite of any claim, the Vendor shall
proceed promptly to provide the goods, materials and services required by the City
under this Agreement.
D. Failure to Protest Constitutes Waiver. By not protesting as this section provides,
the Vendor also waives any additional entitlement and accepts from the City any
written or oral order (including directions, instructions, interpretations, and
determination).
E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures
of this section, the Vendor completely waives any claims for protested work and
accepts from the City any written or oral order (including directions, instructions,
interpretations, and determination).
VIII. LIMITATION OF ACTIONS. VENDOR MUST, IN ANY EVENT, FILE ANY LAWSUIT
ARISING FROM OR CONNECTED WITH THIS AGREEMENT WITHIN 120 CALENDAR DAYS FROM
THE DATE THE CONTRACT WORK IS COMPLETE OR VENDOR'S ABILITY TO FILE THAT SUIT
SHALL BE FOREVER BARRED. THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY
LIMITATIONS PERIOD.
IX. WARRANTY. This Agreement is subject to all warranty provisions established
under the Uniform Commercial Code, Title 62A, Revised Code of Washington. Vendor warrants
goods are merchantable, are fit for the particular purpose for which they were obtained, and will
perform in accordance with their specifications and Vendor's representations to City. The Vendor
shall correct all defects in workmanship and materials within one (1) year from the date of the
City's acceptance of the Contract work. In the event any part of the goods are repaired, only
original replacement parts shall be used—rebuilt or used parts will not be acceptable. When
defects are corrected, the warranty for that portion of the work shall extend for one (1) year
from the date such correction is completed and accepted by the City. The Vendor shall begin to
correct any defects within seven (7) calendar days of its receipt of notice from the City of the
defect. If the Vendor does not accomplish the corrections within a reasonable time as
determined by the City, the City may complete the corrections and the Vendor shall pay all costs
incurred by the City in order to accomplish the correction.
X. DISCRIMINATION. In the hiring of employees for the performance of work under
this Agreement or any sub-contract, the Vendor, its sub-contractors, or any person acting on
behalf of the Vendor or sub-contractor shall not, by reason of race, religion, color, sex, age,
GOODS & SERVICES AGREEMENT - 4
(Over $10,000.00, including WSST)
8
sexual orientation, national origin, or the presence of any sensory, mental, or physical disability,
discriminate against any person who is qualified and available to perform the work to which the
employment relates.
Vendor shall execute the attached City of Kent Equal Employment Opportunity Policy
Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract
work, file the attached Compliance Statement.
XI. INDEMNIFICATION. Vendor shall defend, indemnify and hold the City, its
officers, officials, employees, agents and volunteers harmless from any and all claims, injuries,
damages, losses or suits, including all legal costs and attorney fees, arising out of or in
connection with the Vendor's performance of this Agreement, except for that portion of the
injuries and damages caused by the City's negligence.
The City's inspection or acceptance of any of Vendor's work when completed shall not be
grounds to avoid any of these covenants of indemnification.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE VENDOR'S WAIVER OF IMMUNITY
UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS
INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
In the event Vendor refuses tender of defense in any suit or any claim, if that tender was
made pursuant to this indemnification clause, and if that refusal is subsequently determined by a
court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the
Vendor's part, then Vendor shall pay all the City's costs for defense, including all reasonable
expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred
because there was a wrongful refusal on the Vendor's part.
The provisions of this section shall survive the expiration or termination of this
Agreement.
XII. INSURANCE. The Vendor shall procure and maintain for the duration of the
Agreement, insurance of the types and in the amounts described in Exhibit B attached and
incorporated by this reference.
XIII. WORK PERFORMED AT VENDOR'S RISK. Vendor shall take all necessary
precautions and shall be responsible for the safety of its employees, agents, and subcontractors
in the performance of the contract work and shall utilize all protection necessary for that
purpose. All work shall be done at Vendor's own risk, and Vendor shall be responsible for any
loss of or damage to materials, tools, or other articles used or held for use in connection with the
work.
XIV. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City
requires its contractors and consultants to use recycled and recyclable products whenever
practicable. A price preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of
any of the covenants and agreements contained in this Agreement, or to exercise any option
GOODS & SERVICES AGREEMENT - 5
(Over $10,000.00, including WSST)
9
conferred by this Agreement in one or more instances shall not be construed to be a waiver or
relinquishment of those covenants, agreements or options, and the same shall be and remain in
full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by
and construed in accordance with the laws of the State of Washington. If the parties are unable
to settle any dispute, difference or claim arising from the parties' performance of this
Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by
filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court,
King County, Washington, unless the parties agree in writing to an alternative dispute resolution
process. In any claim or lawsuit for damages arising from the parties' performance of this
Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or
bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award
provided by law; provided, however, nothing in this paragraph shall be construed to limit the
City's right to indemnification under Section XI of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the
parties at the addresses listed on the signature page of the Agreement, unless notified to the
contrary. Any written notice hereunder shall become effective three (3) business days after the
date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to
the addressee at the address stated in this Agreement or such other address as may be
hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written
consent of the non-assigning party shall be void. If the non-assigning party gives its consent to
any assignment, the terms of this Agreement shall continue in full force and effect and no
further assignment shall be made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of
the City and Vendor.
G. Entire Agreement. The written provisions and terms of this Agreement, together
with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or
other representative of the City, and such statements shall not be effective or be construed as
entering into or forming a part of or altering in any manner this Agreement. All of the above
documents are hereby made a part of this Agreement. However, should any language in any of
the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms
of this Agreement shall prevail.
H. Compliance with Laws. The Vendor agrees to comply with all federal, state, and
municipal laws, rules, and regulations that are now effective or in the future become applicable
to Vendor's business, equipment, and personnel engaged in operations covered by this
Agreement or accruing out of the performance of those operations.
I. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall constitute an original, and all of which will together constitute this one
Agreement.
IN WITNESS, the parties below execute this Agreement, which shall become
effective on the last date entered below.
GOODS & SERVICES AGREEMENT - 6
(Over $10,000.00, including WSST)
10
VENDOR: CITY OF KENT:
By: By:
(signature) (signature)
Print Name: Print Name: Suzette Cooke
Its Its Mayor
(title)
DATE: DATE:
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
VENDOR: CITY OF KENT:
Bonnie Alm Sean Kelsey
NuOz Corporation City of Kent
15821 NE 8th St. Bellevue 220 Fourth Avenue South
WA, 98008 Kent, WA 98032
(425) 415-2500 (telephone) (253) 856-4611 (telephone)
(425) 869-0165 (facsimile) (253) 856-4700 (facsimile)
APPROVED AS TO FORM:
Kent Law Department
GOODS & SERVICES AGREEMENT - 7
(Over $10,000.00, including WSST)
11
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City's equal employment opportunity
policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City's sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
Dated this day of 20_
By:
For:
Title:
Date:
EEO COMPLIANCE DOCUMENTS - 1 of 3
12
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 2 of 3
13
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as that was entered into on
the (date), between the firm I represent and the City of
Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
Dated this day of 20
By:
For:
Title:
Date:
EEO COMPLIANCE DOCUMENTS - 3 of 3
14
Please make the P.O. out to Hewlett-Packard under the WSCAINASPO contract and fax the
purchase order to Unisoft Networks 425-968-1001 to process.
Payment will be made to Hewlett-Packard
Hewlett-Packard
P.O. Box 101149
Atlanta, GA 30392-1149
Do not send your Purchase Order to this address as it is for payment only.
10d
d. mv@nt
ONLINE PRICE
QUOTATION
Quote Number: 8987771 Quote Name:
Today's Date : 10/7/2013 4:10:31 PM Quote Created Date : 10/7/2013 4:10:01 PM
Created By: Contract: WA-STATE OF WASHINGTON STANDARDS (WSCAINASPO)
bonniea@unisoftnetworks.com (T1 0-MST-297-STD)
Product availability and product discontinuation are subject to change without notice. The prices in this
quotation are valid for 30 days from quote date above. Please include the quote number and contract from this
quote on the corresponding purchase order.
Use the File-Print option to print this form for your future reference.
HP 8300 Elite Small Form Factor
$671
QV996AV- HP Compaq Elite 8300 Base $671.00 185 $124,135.00
Small Form Factor Desktop PC
HP Compaq Elite 8300 Small Form QV996AV
Factor Desktop PC
Windows 7 Professional 64bit A3J43AV#ABA
Energy Efficiency
N/A
Intel Core i5-3470 Processor(3.20 QW438AV
GHz, 6 MB Cache) Intel HD Graphics
2500
Chipset
Intel®Q77 Express Chipset
4GB DDR3-1600 DIMM (1x4GB) QW539AV
RAM
50OGB 7200 RPM 3.5 1 st Hard Drive QW481AV
Real-time data backup
15
No Item Selected
Cable option kits
No Item Selected
SuperMulti DVDRW Optical Drive QW519AV
NVIDIA NVS 300 512MB PCIe x16 QW460AV
(DMS-59 Dual VGA) 1 st
HP DisplayPort To DVI-D Adapter QW377AV
Integrated Network
Integrated Intel 82579 GbE
HP USB Standard Keyboard B2L88AV#ABA
HP USB Optical BLK Mouse VL506AV
HP Compaq Elite 8300 SFF 90% QW005AV
High-Efficient Chassis
Single Unit (SFF) Packaging XL536AV
3/3/3 SFF Warranty QW658AV#ABA
HP Compaq Elite 8300 Country Kit QW671AV#ABA
(Includes a Quick Setup& Getting
Started manual in English and a
country-specific power cord)
HP 4y NextBusDay Onsite DT Only U7897E $39.00 185 $7,215.00
HW Supp
Subtotal: $131,350.00
The terms and conditions of the WA-STATE OF WASHINGTON STANDARDS (WSCA/NASPO)will apply to any
order placed as a result of this inquiry, no other terms or conditions shall apply.
16
EXHIBIT B
INSURANCE REQUIREMENTS FOR
SERVICE CONTRACTS
Insurance
The Contractor shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder
by the Contractor, their agents, representatives, employees or
subcontractors.
A. Minimum Scope of Insurance
Contractor shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non-owned, hired
and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent
liability coverage. If necessary, the policy shall be endorsed to provide
contractual liability coverage.
2. Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from
premises, operations, independent contractors, products-completed
operations, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability
insurance shall be endorsed to provide the Aggregate Per Project
Endorsement ISO form CG 25 03 11 85. The City shall be named as
an insured under the Contractor's Commercial General Liability
insurance policy with respect to the work performed for the City using
ISO additional insured endorsement CG 20 10 11 85 or a substitute
endorsement providing equivalent coverage.
3. Workers' Compensation coverage as required by the Industrial
Insurance laws of the State of Washington.
B. Minimum Amounts of Insurance
Contractor shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined
single limit for bodily injury and property damage of
$1,000,000 per accident.
2. Commercial General Liability insurance shall be written with
limits no less than $1,000,000 each occurrence, $2,000,000
general aggregate and a $2,000,000 products-completed
operations aggregate limit.
17
EXHIBIT B (Continued )
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability
insurance:
1. The Contractor's insurance coverage shall be primary insurance as respect
the City. Any Insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and
shall not contribute with it.
2. The Contractor's insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior
written notice by certified mail, return receipt requested, has been given
to the City.
3. The City of Kent shall be named as an additional insured on all policies
(except Professional Liability) as respects work performed by or on behalf
of the contractor and a copy of the endorsement naming the City as
additional insured shall be attached to the Certificate of Insurance. The
City reserves the right to receive a certified copy of all required insurance
policies. The Contractor's Commercial General Liability insurance shall
also contain a clause stating that coverage shall apply separately to each
insured against whom claim is made or suit is brought, except with
respects to the limits of the insurer's liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not
less than ANII.
E. Verification of Coverage
Contractor shall furnish the City with original certificates and a copy of the
amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of
the Contractor before commencement of the work.
F. Subcontractors
Contractor shall include all subcontractors as insureds under its policies or
shall furnish separate certificates and endorsements for each subcontractor.
All coverages for subcontractors shall be subject to all of the same insurance
requirements as stated herein for the Contractor.
18
This page intentionally left blank
19
INFORMATION TECHNOLOGY DEPARTMENT
Mike Carrington, Director Information Technology
ISI� T Phone: 253-856-4607
WASH IN°r°x Fax: 253-856-4700
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: October 15, 2013
TO: Operations Committee
SUBJECT: Alpha Technologies Service Purchase AMPS 80 UPS Unit - Authorize
MOTION:
Recommend that the council authorize the Mayor to sign a Goods and Services
Agreement with Alpha Technology Services, Inc. in an amount not to exceed
$101,154 for the purchase of an Alpha Hybrid AMPS 80 uninterrupted power
supply unit, subject to final terms and conditions acceptable to the City Attorney
and Information Technology Director.
SUMMARY:
This expenditure provides the scalable power platform necessary to meet the growing
power requirements for the City of Kent and the Regional Fire Authority (RFA) main data
center located at Fire Station 74. The city's current uninterrupted power supply (UPS)
equipment is operating at 90% of its 20-kVA capacity. The AMPS 80 Power Solution will
initially provide 37-kVA to meet the immediate power requirements of the City of Kent IT
department and RFA. It will also scale to a capacity of 75-kVA on an as needed basis for
the City of Kent and the RFA.
The new hybrid system provides 62-kVA operational capacity with redundancy using "hot-
swappable" rectifiers and batteries. The compact footprint provides longer battery run
time, and less down time for maintenance because of its scalability and built in redundancy.
The Alpha AMPS 80 UPS solution is designed to be in service for 15-20 years,
approximately three times the life span of a traditional solution. The equipment requires
1/3 the physical space of traditional solutions which allows the City of Kent to increase
capacity using available space.
EXHIBITS: a) Alpha Technologies Service, Inc. Goods & Services Agreement; Quote
#082013GW3b (Exhibit A of the Goods & Services Agreement) b) Insurance Requirements
(Exhibit B of the Goods & Services Agreement)
Budget Impact: IT Operations Budget allocations approved as a part of the 2013-2014
biennial budget process are earmarked for this expenditure.
20
KENT
GOODS & SERVICES AGREEMENT
between the City of Kent and
Alpha Technologies Services Inc.
THIS AGREEMENT is made by and between the City of Kent, a Washington municipal
corporation (hereinafter the "City"), and Alpha Technologies Services Inc. organized under the
laws of the State of Texas, located and doing business at 3767 Alpha Way Bellingham, WA
98226 (hereinafter the "Vendor").
AGREEMENT
I. DESCRIPTION OF WORK.
Vendor shall provide the following goods and materials and/or perform the following
services for the City:
1 ea Hybrid AMPS-80 Modular Uninterupted Power Supply Unit configured for
37.5KVa expandable to 75KVa.
See additional information on Exhibit A.
Vendor acknowledges and understands that it is not the City's exclusive provider of these
goods, materials, or services and that the City maintains its unqualified right to obtain these
goods, materials, and services through other sources.
II. TIME OF COMPLETION. Upon the effective date of this Agreement, Vendor shall
complete the work and provide all goods, materials, and services By 11/30/2013.
III. COMPENSATION. The City shall pay the Vendor an amount not to exceed
$101,154, including applicable Washington State Sales Tax, for the goods, materials, and
services contemplated in this Agreement. The City shall pay the Vendor the following amounts
according to the following schedule:
One time Payment of $101,154
GOODS & SERVICES AGREEMENT - 1
(Over $10,000.00, including WSST)
21
If the City objects to all or any portion of an invoice, it shall notify Vendor and reserves
the option to only pay that portion of the invoice not in dispute. In that event, the parties will
immediately make every effort to settle the disputed portion.
A. Defective or Unauthorized Work. The City reserves its right to withhold payment
from Vendor for any defective or unauthorized goods, materials or services. If
Vendor is unable, for any reason, to complete any part of this Agreement, the City
may obtain the goods, materials or services from other sources, and Vendor shall
be liable to the City for any additional costs incurred by the City. "Additional costs"
shall mean all reasonable costs, including legal costs and attorney fees, incurred by
the City beyond the maximum Agreement price specified above. The City further
reserves its right to deduct these additional costs incurred to complete this
Agreement with other sources, from any and all amounts due or to become due the
Vendor.
B. Final Payment: Waiver of Claims. VENDOR'S ACCEPTANCE OF FINAL PAYMENT
SHALL CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND
PROPERLY MADE AND IDENTIFIED BY VENDOR AS UNSETTLED AT THE TIME
REQUEST FOR FINAL PAYMENT IS MADE.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent
Contractor-Employer Relationship will be created by this Agreement. By their execution of this
Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following
representations:
A. The Vendor has the ability to control and direct the performance and details
of its work, the City being interested only in the results obtained under this
Agreement.
B. The Vendor maintains and pays for its own place of business from which
Vendor's services under this Agreement will be performed.
C. The Vendor has an established and independent business that is eligible for a
business deduction for federal income tax purposes that existed before the
City retained Vendor's services, or the Vendor is engaged in an
independently established trade, occupation, profession, or business of the
same nature as that involved under this Agreement.
D. The Vendor is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal
Revenue Service and the state Department of Revenue.
E. The Vendor has registered its business and established an account with the
state Department of Revenue and other state agencies as may be required
by Vendor's business, and has obtained a Unified Business Identifier (UBI)
number from the State of Washington.
F. The Vendor maintains a set of books dedicated to the expenses and earnings
of its business.
V. TERMINATION. Either party may terminate this Agreement, with or without
cause, upon providing the other party thirty (30) days written notice at its address set forth on
the signature block of this Agreement.
GOODS & SERVICES AGREEMENT - 2
(Over$10,000.00, including WSST)
zz
VI. CHANGES. The City may issue a written amendment for any change in the goods,
materials or services to be provided during the performance of this Agreement. If the Vendor
determines, for any reason, that an amendment is necessary, Vendor must submit a written
amendment request to the person listed in the notice provision section of this Agreement,
section XIV(D), within fourteen (14) calendar days of the date Vendor knew or should have
known of the facts and events giving rise to the requested change. If the City determines that
the change increases or decreases the Vendor's costs or time for performance, the City will
make an equitable adjustment. The City will attempt, in good faith, to reach agreement with the
Vendor on all equitable adjustments. However, if the parties are unable to agree, the City will
determine the equitable adjustment as it deems appropriate. The Vendor shall proceed with the
amended work upon receiving either a written amendment from the City or an oral order from
the City before actually receiving the written amendment. If the Vendor fails to require an
amendment within the time allowed, the Vendor waives its right to make any claim or submit
subsequent amendment requests for that portion of the contract work. If the Vendor disagrees
with the equitable adjustment, the Vendor must complete the amended work; however, the
Vendor may elect to protest the adjustment as provided in subsections A through E of Section
VII, Claims, below.
The Vendor accepts all requirements of an amendment by: (1) endorsing it, (2) writing a
separate acceptance, or (3) not protesting in the way this section provides. An amendment that
is accepted by Vendor as provided in this section shall constitute full payment and final
settlement of all claims for contract time and for direct, indirect and consequential costs,
including costs of delays related to any work, either covered or affected by the change.
VII. CLAIMS. If the Vendor disagrees with anything required by an amendment,
another written order, or an oral order from the City, including any direction, instruction,
interpretation, or determination by the City, the Vendor may file a claim as provided in this
section. The Vendor shall give written notice to the City of all claims within fourteen (14)
calendar days of the occurrence of the events giving rise to the claims, or within fourteen (14)
calendar days of the date the Vendor knew or should have known of the facts or events giving
rise to the claim, whichever occurs first . Any claim for damages, additional payment for any
reason, or extension of time, whether under this Agreement or otherwise, shall be conclusively
deemed to have been waived by the Vendor unless a timely written claim is made in strict
accordance with the applicable provisions of this Agreement.
At a minimum, a Vendor's written claim shall include the information set forth in
subsections A, items 1 through 5 below.
FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM
WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY
CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS
SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY.
A. Notice of Claim. Provide a signed written notice of claim that provides the following
information:
1. The date of the Vendor's claim;
2. The nature and circumstances that caused the claim;
3. The provisions in this Agreement that support the claim;
4. The estimated dollar cost, if any, of the claimed work and how that
estimate was determined; and
5. An analysis of the progress schedule showing the schedule change or
disruption if the Vendor is asserting a schedule change or disruption.
GOODS & SERVICES AGREEMENT - 3
(Over$10,000.00, including WSST)
23
B. Records. The Vendor shall keep complete records of extra costs and time incurred
as a result of the asserted events giving rise to the claim. The City shall have
access to any of the Vendor's records needed for evaluating the protest.
The City will evaluate all claims, provided the procedures in this section are
followed. If the City determines that a claim is valid, the City will adjust payment
for work or time by an equitable adjustment. No adjustment will be made for an
invalid protest.
C. Vendor's Duty to Complete Protested Work. In spite of any claim, the Vendor shall
proceed promptly to provide the goods, materials and services required by the City
under this Agreement.
D. Failure to Protest Constitutes Waiver. By not protesting as this section provides,
the Vendor also waives any additional entitlement and accepts from the City any
written or oral order (including directions, instructions, interpretations, and
determination).
E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures
of this section, the Vendor completely waives any claims for protested work and
accepts from the City any written or oral order (including directions, instructions,
interpretations, and determination).
VIII. LIMITATION OF ACTIONS. VENDOR MUST, IN ANY EVENT, FILE ANY LAWSUIT
ARISING FROM OR CONNECTED WITH THIS AGREEMENT WITHIN 120 CALENDAR DAYS FROM
THE DATE THE CONTRACT WORK IS COMPLETE OR VENDOR'S ABILITY TO FILE THAT SUIT
SHALL BE FOREVER BARRED. THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY
LIMITATIONS PERIOD.
IX. WARRANTY. This Agreement is subject to all warranty provisions established
under the Uniform Commercial Code, Title 62A, Revised Code of Washington, Vendor warrants
goods are merchantable, are fit for the particular purpose for which they were obtained, and will
perform in accordance with their specifications and Vendor's representations to City. The Vendor
shall correct all defects in workmanship and materials within one (1) year from the date of the
City's acceptance of the Contract work. In the event any part of the goods are repaired, only
original replacement parts shall be used—rebuilt or used parts will not be acceptable. When
defects are corrected, the warranty for that portion of the work shall extend for one (1) year
from the date such correction is completed and accepted by the City. The Vendor shall begin to
correct any defects within seven (7) calendar days of its receipt of notice from the City of the
defect. If the Vendor does not accomplish the corrections within a reasonable time as
determined by the City, the City may complete the corrections and the Vendor shall pay all costs
incurred by the City in order to accomplish the correction.
X. DISCRIMINATION. In the hiring of employees for the performance of work under
this Agreement or any sub-contract, the Vendor, its sub-contractors, or any person acting on
behalf of the Vendor or sub-contractor shall not, by reason of race, religion, color, sex, age,
sexual orientation, national origin, or the presence of any sensory, mental, or physical disability,
discriminate against any person who is qualified and available to perform the work to which the
employment relates.
Vendor shall execute the attached City of Kent Equal Employment Opportunity Policy
Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract
work, file the attached Compliance Statement.
GOODS & SERVICES AGREEMENT - 4
(Over$10,000.00, including INSST
24
XI. INDEMNIFICATION. Vendor shall defend, indemnify and hold the City, its
officers, officials, employees, agents and volunteers harmless from any and all claims, injuries,
damages, losses or suits, including all legal costs and attorney fees, arising out of or in
connection with the Vendor's performance of this Agreement, except for that portion of the
injuries and damages caused by the City's negligence.
The City's inspection or acceptance of any of Vendor's work when completed shall not be
grounds to avoid any of these covenants of indemnification.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE VENDOR'S WAIVER OF IMMUNITY
UNDER INDUSTRIAL__INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS
INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
In the event Vendor refuses tender of defense in any suit or any claim, if that tender was
made pursuant to this indemnification clause, and if that refusal is subsequently determined by a
court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the
Vendor's part, then Vendor shall pay all the City's costs for defense, including all reasonable
expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred
because there was a wrongful refusal on the Vendor's part.
The provisions of this section shall survive the expiration or termination of this
Agreement.
XII. INSURANCE. The Vendor shall procure and maintain for the duration of the
Agreement, insurance of the types and in the amounts described in Exhibit B attached and
incorporated by this reference.
XIII. WORK PERFORMED AT VENDOR'S RISK. Vendor shall take all necessary
precautions and shall be responsible for the safety of its employees, agents, and subcontractors
in the performance of the contract work and shall utilize all protection necessary for that
purpose. All work shall be done at Vendor's own risk, and Vendor shall be responsible for any
loss of or damage to materials, tools, or other articles used or held for use in connection with the
work.
XIV. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City
requires its contractors and consultants to use recycled and recyclable products whenever
practicable. A price preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of
any of the covenants and agreements contained in this Agreement, or to exercise any option
conferred by this Agreement in one or more instances shall not be construed to be a waiver or
relinquishment of those covenants, agreements or options, and the same shall be and remain in
full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by
and construed in accordance with the laws of the State of Washington. If the parties are unable
to settle any dispute, difference or claim arising from the parties' performance of this
Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by
filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court,
GOODS & SERVICES AGREEMENT - 5
(Over$10,000,00, including WSST)
25
King County, Washington, unless the parties agree in writing to an alternative dispute resolution
process. In any claim or lawsuit for damages arising from the parties' performance of this
Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or
bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award
provided by law; provided, however, nothing in this paragraph shall be construed to limit the
City's right to indemnification under Section XI of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the
parties at the addresses listed on the signature page of the Agreement, unless notified to the
contrary. Any written notice hereunder shall become effective three (3) business days after the
date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to
the addressee at the address stated in this Agreement or such other address as may be
hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written
consent of the non-assigning party shall be void. If the non-assigning party gives its consent to
any assignment, the terms of this Agreement shall continue in full force and effect and no
further assignment shall be made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of
the City and Vendor.
G. Entire Aqreement. The written provisions and terms of this Agreement, together
with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or
other representative of the City, and such statements shall not be effective or be construed as
entering into or forming a part of or altering in any manner this Agreement. All of the above
documents are hereby made a part of this Agreement. However, should any language in any of
the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms
of this Agreement shall prevail.
H. Compliance with Laws. The Vendor agrees to comply with all federal, state, and
municipal laws, rules, and regulations that are now effective or in the future become applicable
to Vendor's business, equipment, and personnel engaged in operations covered by this
Agreement or accruing out of the performance of those operations.
I. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall constitute an original, and all of which will together constitute this one
Agreement.
IN WITNESS, the parties below execute this Agreement, which shall become
effective on the last date entered below.
VENDOR: CITY OF KENT:
By:-,-,, -- -- ----- By:
(signature) (signature)
Print Name: Print Name: Suzette Cooke
Its Its Mayor
(title)
DATE: DATE:
GOODS & SERVICES AGREEMENT - 6
(Over$10,000,00, including WSST)
26
VENDOR: CITY OF KENT:
By: By;
(signature) (signature)
Print Name:__ Print Name: Suzette Cooke
Its.___ -- - Its Mayor
(title) ---
DATE: _ DATE:
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
VENDOR. CITY OF KENT:
Chaun Westrich Sean Kelsey
Alpha Technologies Services Inc. City of Kent
3767 Alpha Way 220 Fourth Avenue South
Bellingham, WA 98226 Kent, WA 98032
360-392-2368 (telephone) (253) 856-4611 (telephone)
360-617-4936 (facsimile) (253) 856-4700 (facsimile)
APPROVED AS TO FORM:
Kent Law Department
GOODS & SERVICES AGREEMENT - 7
(Over$10,000.00, including WSST)
27
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City's equal employment opportunity
policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City's sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
S. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
Dated this day of 20 .
By: —For:
Title:
Date:
EEO COMPLIANCE DOCUMENTS - 1 of 3
28
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 2 of 3
29
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as _ that was entered into on
the (date), between the firm I represent and the City of
Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
Dated this day of 20_.
By:
For:
Title:
Date:
EEO COMPLIANCE DOCUMENTS - 3 of 3
30
QUOTE#: 082012GWOc
ATTN: Sean Kelsey
1 ( h I II1 4ci n =. COMPANY:City of Kent
PHONE:253-856-4600
FAX:
CELL:
„...ry'1';.'^�'i�.'r EMAIL:skeSeV(al KenlWA.(y0_V
370 Alpha Way,Bellingham,WA 98226 -3ui•Eimoha�s CC:
AMPSW Hybrid Symcm
Ph:(360)647-2366,Fax:(360)671406 PROJECT:lot Fire station
Date:7Sep-13
train Cry part Number Description price Extended Price
City of Kent-Hybrid AMPS80 for Fire Station
AMPS8O
1 1 026.069-34 AMPS60 Hybrid Plant,scalable to 75WA,6OkW,-48V DC,120/208V AC
3 phase,9 inverter shelves,2 rectifier shelves,includes Maintenance $20,153 $26,153
Bypass Switch&TVSS with 14OkA surge rating
2 15 014-201-20 AIM2500 inverter module,2.5kVA,2.OkW,-48V DC&120 VAC Inputs $7,570 $23,550
and 120V AC output;94%efnciency
3 12 741 032-21 ABM Blanking Inverter Module $18 $216
4 6 010-622-20-040 ARM2000,48V,2.OkW Rectifier Module $342 $2,052
5 2 613-707-W3 Cordex 2RU Module Blank,Charcoal $11 $22
6 1 DCD1200-48-1200-M- Dual-1200Amp,48VDC Battery Disconnect Breaker,Top Mount use
AMPS-80/2- with AMPSBO Battery Rack,1200A Overload Protection,Switch Position $9,440 $9,440
SHUNT1200/50 Dry Contact(Form C),Manual Open/Close,1200A SOmv Shunts
Maintenance By-Pass Switch
7 1 XSE3-350-2CS-S X-Switch, Maintenance Bypass Sw,Wall Mm,3CB,350A,25OV,36"W x
12"D x 61"H,Kirk Key&SKRU $6,221 $6,221
Battery Racks and Batteries
8 2 053-051-20-A001 Battery Rack with 5 x 250A Battery Breakers; (1)030-638-20 L0,50
Relay Rack,23",Zone 4 Seismic,44 TIMID,TO";Grey;(1)020-674-20
LO,23,50 Termination Panel,800 Amps with shunt mount;23'Rack
Mounting,1.75"Spacing;Grey;(1)567-079-20 L Acrylic Covers-'U' $4,442 $8.884
Type,23"Rack,24"W z 6"H,covers 3.4 RMU;(5)030-709-20 LO,81
Battery Tray,Open Style,(4 bat),Cutout for heater mat;Breaker
Mounting for Battery Disconnect;(5)470-228-10 250 Amp GJ Breaker
9 24 700HR 700HR,High Rate UPS Battery,Front Terminal $369 $8,856
10 1 AMPS80-2-20-START AMPS80 COM&SU,20KVA $3.500 $3,500
NOTE: Freight will be prepaid and added to invoice Total Price: $88,894
Quote#0320i 3G`rVno Please reference quote number for all correspondence or orders resulting from this proposal.
Prices: All prices in$US.These prices reflect 2012 pricing and is not retroactive to any past orders.
Quotation Validity:30 Days fngl' 2013
Ex works: Factory(Customer is responsible for all freight damage claims)
Delivery:8-10 WEEKS ARID
*Please note that any order resulting from this quotation will be subject to our attached standard terms and Conditions of sales.
Prepared by; Please Address Purchase Order To:
Charm Westrictl Alpha Technologies,Inc.
Regional Sales Manager,CFPC 3767 Alpha Way
Alpha Technologies,Inc. Bellingham,WA98226
Cell:(360)739.4394 Attn:Headend Power Sales
cwestrlch[a�alp n. on1 alphaorders(n� I ha.com '.
Purchase Orders Payable to Alpha Technologies, Please Reference Quote#.
1 of 1
31
Chaun Westrich<CWestrich@alpha.com>d? September 18,2013 2:38 r'M
io:"Bean Kelsey(skelsey@KentWA.gov)"<skelsey@KentWA.gov>
Freight Estimate
3 Attachmmis,7 KB
Sean,
I had our team run a freight estimate as you requested:
Ground Freight is approx. $3,814.94.
We have materials coming from Wisconsin,Burnaby,Canada and Salt Lake City.
Keep is mind this is an estimate and we tend to error on the high side.
Thanks,
Chaun Westrich
Regional Sales Manager
Critical Facilities power R Construction
Coll 360-739-4394
Direct: 360-392-2368
2417 Technical Support: 800-663-3364
Customer Service: 360-647-2360
yw
all
•/ '� iSte � `Ill ai `I I: ��I11 J u i �i'-.
wWW alpha Ctlm
32
EXHIBIT
INSURANCE REQUIREMENTS FOR
SERVICE CONTRACTS
Insurance
The Contractor shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder
by the Contractor, their agents, representatives, employees or
subcontractors.
A. Minimum Scope of Insurance
Contractor shall obtain insurance of the types described below:
1. Auto_mo_bile Liability insurance covering all owned, non-owned, hired
and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent
liability coverage. If necessary, the policy shall be endorsed to provide
contractual liability coverage.
2. Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from
premises, operations, independent contractors, products-completed
operations, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability
insurance shall be endorsed to provide the Aggregate Per Project
Endorsement ISO form CG 25 03 11 85. The City shall be named as
an insured under the Contractor's Commercial General Liability
insurance policy with respect to the work performed for the City using
ISO additional insured endorsement CG 20 10 11 85 or a substitute
endorsement providing equivalent coverage.
3. Workers' Compensation coverage as required by the Industrial
Insurance laws of the State of Washington.
B. Minimum Amounts of Insurance
Contractor shall maintain the following insurance limits:
1. Automobile Liability. insurance with a minimum combined
single limit for bodily injury and property damage of
$1,000,000 per accident.
2. Commercial General Liability insurance shall be written with
limits no less than $1,000,000 each occurrence, $2,000,000
general aggregate and a $2,000,000 products-completed
operations aggregate limit.
i
33
EXHIBIT B (Continued
C. other Insurance provisions
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability
insurance:
1. The Contractor's insurance coverage shall be primary insurance as respect
the City. Any Insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and
shall not contribute with it.
2. The Contractor's insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior
written notice by certified mail, return receipt requested, has been given
to the City.
3. The City of Kent shall be named as an additional insured on all policies
(except Professional Liability) as respects work performed by or on behalf
of the contractor and a copy of the endorsement naming the City as
additional insured shall be attached to the Certificate of Insurance. The
City reserves the right to receive a certified copy of all required insurance
policies. The Contractor's Commercial General Liability insurance shall
also contain a clause stating that coverage shall apply separately to each
insured against whom claim is made or suit is brought, except with
respects to the limits of the insurer's liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not
less than ANII.
E. Verification of Coverage
Contractor shall furnish the City with original certificates and a copy of the
amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of
the Contractor before commencement of the work.
F. Subcontractors
Contractor shall include all subcontractors as insureds under its policies or
shall furnish separate certificates and endorsements for each subcontractor.
All coverages for subcontractors shall be subject to all of the same insurance
requirements as stated herein for the Contractor.
34
This page intentionally left blank
35
City of Kent, Washington
Summary Financial Report
4^0
KEN T
WASH IN G T O N
As of August 31 , 2013
36
City of Kent
MONTHLY FINANCIAL REPORT
Table of Contents
EXECUTIVE SUMMARY AND GRAPHIC ANALYSIS
Executive Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
General Fund Revenues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 4
General Fund Expenditures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 5
PropertyTax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 6
SalesTax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 7
UtilityTax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 8
Building Permits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 9
Plan Check Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 10
Recreation Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 11
Fines And Forfeitures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 12
Water Operating Revenues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 13
Sewer&Drainage Operating Revenues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Golf Operating Revenues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 15
CURRENT BUDGET ANALYSIS
General Fund Analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Annexation Budget Analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 17
Street Operating Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 18
Lodging Tax Operating Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 19
Youth/Teen Programs Operating Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Capital Improvement Operating Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 21
Criminal Justice Operating Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 23
Golf Operating Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 24
INTERNAL SERVICE FUNDS PROFIT AND LOSS
Fleet Services Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Central Services Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 26
Information Technology Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 27
Facilities Operating Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 28
Unemployment Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 29
Workers Compensation Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 30
Health and Employee Wellness Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 31
LEOFF 1 Retirees Benefits Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 32
Liability Insurance Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 33
Property Insurance Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 34
REVENUE AND EXPENSE SUMMARIES
Monthly Comparison 2010,2011,2012 and 2013 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
System Reports
General Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 39
Special Revenue Operating Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 43
Debt Service Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 45
Water Utility Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 46
Sewerage Utility Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 47
Golf Course Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 48
Internal Services-excluding Insurance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 49
Insurance Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 50
Street Capital Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 51
Parks Capital Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 52
Other Capital Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 53
Technology Capital Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 54
Facilities Capital Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 55
Water Capital Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 56
Sewerage Capital Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 58
37
City Of Kent
Monthly Financial Summary for August 2013
General Fund Summary
Based on information available through August, ending fund balance will grow by
$3,920,475 and is estimated to end the year at $7,589,939, which includes
$500,000 contingency for unanticipated costs.
Chances from Prior Month Forecast
Building Permits and Plan Check Fees continue to come in above forecasted
amounts. Because these areas tend to fluctuate, we forecast future months very
conservatively. As a result, actual revenues continue to come in higher than our
predictions. Through August, actuals exceed the budget by approximately
$300,000.
On the expenditure side, departments continue to be frugal with their budgets,
especially in the areas of supplies and services.
Revenues
Property Tax and Sales Tax are both showing an improvement over budget. Overall
revenues are estimated to end the year approximately $1,000,000 over budget.
Highlights include:
• Property Tax continues to trend just above budget and is projected to end
the year very near budget.
• Sales Tax is showing a sustainable upward trend and is projected to end the
year almost $400,000 above budget.
• Utility Tax revenues continue to lag about 1.7% below budget.
• Building Permits and Plan Check Fees continue to show a strong upward
trend and both are currently above budget by approximately 9%.
• Recreation Fees are trending to end the year above budget and are
currently above budgeted projections by approximately 2.5%.
Expenditures
Current projections end the year at about $1,415,189 or 2.3% below the budget.
Fund Balance
Ending fund balance is estimated to be $7,589,939. Of this, $7,089,939 is General
Fund Reserves which equates to 12.6% of the expenditure budget.
3
38
General Fund Revenues
(excluding Annexation)
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
13 Bud
Monthly Budget vs Adjusted Actual o 12 Act
113Act
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct 3,110,563 3,667,409 4,646,335 9,549,882 5,254,735 4,492,624 3,513,188 3,138,721 4,764,030 9,572,573 4,512,854 3,916,350
13 Bud 3,287,453 3,582,989 5,272,332 10,707,786 5,316,435 4,443,933 3,235,522 2,834,184 4,428,143 10,541,289 4,272,968 4,055,873
13 Pct 3,358,007 3,802,504 5,090,165 10,591,647 5,364,940 4,603,295 3,707,056 3,162,420
+/- 70,555 219,516 (182,167) (116,139) 48,505 159,362 471,534 328,236
Put+/- 2.1% 6.1% -3.5% -1.1% 0.9% 3.6% 14.6% 11.6%
General Fund Revenues
(excluding Annexation)
70,000,000
60,000,000
50,000,000
n"
40,000,000
30,000,000
20,000,000
10,000,000
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
13Bud
Cumulative Budget vs Actual """12AG
.13Ac[
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct 3,110,563 6,777,971 11,424,306 20,974,188 26,228,923 30,721,547 34,234,735 37,373,456 42,137,486 51,710,059 56,222,913 60,139,262
13 Bud 3,287,453 6,870,441 12,142,773 22,850,559 28,166,993 32,610,926 35,846,448 38,680,632 43,108,]]5 53,650,065 57,923,032 61,978,905
13 Pct 3,358,007 7,160,511 12,250,676 22,842,323 28,207,263 32,810,558 36,517,614 39,680,034
+/- 70,555 290,070 107,904 (8,236) 40,269 199,632 671,165 999,402
Put+/- 2.1% 4.2% 0.9% 0.0% 0.1% 1.6% 1.9% 2.6%
39
General Fund Expenditures
(excluding Annexation)
6,000,000
5,000,000 �,�0/4 ..... %po,,;�
%ii far
4,000,000
3,000,000
2,000,000
1,000,000
p
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
13 Bud
Monthly Budget vs Adjusted Actual 12 Act
113 Act
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct 3,920,818 4,780,445 4,613,724 4,565,843 4,731,962 4,442,759 5,080,919 4,461,378 4,608,106 4,510,269 5,053,289 4,697,490
13 Bud 4,647,573 4,831,695 4,388,081 4,866,849 4,883,954 4,627,894 5,357,888 4,463,417 4,954,895 4,727,976 5,279,699 4,697,748
13 Pct 4,020,154 4,407,030 4,530,859 4,629,351 5,229,138 4,431,382 4,942,990 4,615,412
+/- (627,418) (424,665) 142,778 (237,498) 345,185 (196,513) (414,898) 151,995
Put+/- -13.5% -8.8% 3.3% -4.9% 7.1% -4.2% JJ% 3.4%
General Fund Expenditures
(excluding Annexation)
70,000,000
60,000,000
50,000,000
40,000,000
30,000,000
20,000,000
10,000,000
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
13Bud
Cumulative Budget vs Actual """12AG
.13Ac[
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct 3,920,818 8,701,263 13,314,987 17,880,830 22,612,792 27,055,551 32,136,470 36,59,848 41,205,954 45,716,223 50,769,512 55,467,002
13 Bud 4,647,573 9,479,268 13,867,348 18,734,197 23,618,151 28,246,045 33,603,933 38,067,350 43,022,245 47,750,221 53,029,920 57,727,668
13 Pct 4,020,154 8,427,184 12,958,043 17,587,394 22,816,532 27,247,914 32,190,904 36,806,316
+/- (627,418) (1,052,084) (909,305) (1,146,803) (801,619) (998,1131) (1,413,029) (1,261,034)
Put+/- -13.5% -11.1% -6.6% -6.1% -3.4% - % -4.2% -3.3%
40
Property Tax
(excluding Annexation)
7,000,000
6,000,000 Q, to
r/'�
5,000,000 '�� �' d'%r
4,000,000
3,000,000
2,000,000 Unti, I 'h4
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
13 Bud
Monthly Budget vs Adjusted Actual o 12 Act
t 13 Act
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct (3,392) 119,956 411,883 6,005,997 2,213,628 112,122 28,103 96,095 328,944 6,200,897 1,554,685 (67,488)
13 Bud 0 135,378 447,506 6,660,125 1,661,201 67,073 32,597 85,255 321,407 6,414,061 1,386,021 84,293
13 Pct 6,606 107,689 523,185 6,657,367 1,637,359 66,176 34,197 52,420
+/- 6,606 (27,689) 75,679 (2,757) (23,842) (896) 1,601 (32,835)
Put+/- 0.0% -20.5% 16.9% 0.0% -1.4% -1.3% 4.9% -38.5%
Property Tax
(excluding Annexation)
20,000,000
18,000,000
16,000,000
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
13 Bud
Cumulative Budget vs Actual "`12Act
�13Act
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct (3,392) 116,564 528,447 6,534,444 8,]48,0]2 8,860,194 8,888,297 8,984,392 9,313,336 15,514,233 17,068,919 17,001,430
13 Bud 0 135,378 582,884 7,243,009 8,904,211 8,971,283 9,003,880 9,089,135 9,410,542 15,824,603 17,210,625 17,294,918
13 Pct 6,606 114,295 637,481 7,294,848 8,932,207 8,998,384 9,032,581 9,085,001
+/- 6,606 (21,083) 54,596 51,839 27,997 27,101 28,701 (4,134)
Put+/- 0.0% -15.6% 9.4% OJ% 0.3% 0.3% 0.3% 0.0%
6
41
Sales Tax
(excluding Annexation)
2,500,000
2,000,000 �ro
1s00,000
a
1,000,000 J10
500,000
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
13 Bud
Monthly Budget vs Adjusted Actual 9 12 Act
t 13 Act
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct 907,756 1,198,096 2,014,990 810,864 882,252 1,878,097 906,674 996,584 2,129,283 953,761 999,614 2,033,969
13 Bud 843,252 1,152,499 1,964,008 789,706 945,581 2,017,627 861,461 958,080 2,075,219 907,608 980,008 2,103,379
13 Pct 889,656 1,124,015 2,017,041 806,374 953,321 2,103,539 1,009,068 996,220
+/- 46,404 (28,484) 53,033 16,668 7,739 85,912 147,607 38,140
Put+/- 5.5% -2.5% 2.7% 2.1% 0.8% 4.3% 17.1% 4.0%
Sales Tax
(excluding Annexation)
18,000,000
16,000,000
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
t 13 Bud
Cumulative Budget vs Actual """'12Act
t 13 Act
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct 907,756 2,105,852 4,120,842 4,931,706 5,813,958 7,692,054 8,598,728 9,595,312 11,724,595 12,678,356 13,677,970 15,711,938
13 Bud 843,252 1,995,751 3,959,760 4,749,465 5,695,047 7,712,674 8,574,134 9,532,215 11,607,433 12,515,041 13,495,049 15,598,428
13 Pct 889,656 2,013,672 4,030,713 4,837,087 5,790,407 7,893,946 8,903,014 9,899,234
+/- 46,404 17,920 70,953 87,621 95,361 181,273 328,880 367,020
Put+/- 5.5% 0.9% 1.8% 1.8% 1.7% Y.4% 3.8% 3.9%
42
Utility Tax
(excluding Annexation)
2,000,000
1,800,000
1,600,000 a ,
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
13Bud
Monthly Budget vs Adjusted Actual it 12Ac[
.13Act
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct 1,619,454 1,288,955 1,221,167 1,511,280 1,087,909 1,154,716 1,360,856 1,081,742 1,165,697 1,296,892 1,189,123 862,333
13 Bud 1,764,072 1,352,430 1,343,823 1,594,088 1,214,513 1,262,664 1,464,924 1,103,165 1,273,221 1,253,949 1,187,328 1,031,213
13 Pct 1,677,539 1,340,166 1,302,161 1,506,646 1,253,588 1,146,707 1,366,431 1,177,282
+/- (86,533) (12,264) (41,662) (87,442) 39,076 (115,957) (98,493) 74,116
Put+/- -4.9% -0.9% -3.1% -5.5% 3.2% -9.2% -6J% 6.7%
Utility Tax
(excluding Annexation)
18,000,000
16,000,000
14,000,000
12,000,000
10,000,000
8,000,000 a..'`*„
6,000,000
4,000,000
2,000,000 `
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
13 Bud
.....12Act
Cumulative Budget vs Actual 13Att
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct 1,619,454 2,908,409 4,129,576 5,640,855 6,728,764 7,883,480 9,244,336 10,326,078 11,491,775 12,788,667 13,977,789 14,840,122
13 Bud 1,764,072 3,116,502 4,460,325 6,054,413 7,268,926 8,531,590 9,996,514 11,099,679 12,372,900 13,626,850 14,814,177 15,845,390
13 Pct 1,677,539 3,017,705 4,319,866 5,826,512 7,080,100 8,226,807 9,593,239 10,770,520
+/- (86,533) (98,797) (140,459) (227,902) (188,826) (304,783) (403,275) (329,159)
Put+/- -4.9% -3.2% -3.1% -3.8% -2.6% -3.6r -4.0% -3.0%
43
Building Permits
(excluding Annexation)
350,000
3 00,000
250,000
,
�Il 1,
%/A r0
150,000 Imo
100,000
50,000
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
13Bud
Monthly Budget vs Adjusted Actual 12Aa
.13Ac[
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct 25,055 172,710 167,250 183,913 184,131 198,651 158,301 240,085 223,792 178,928 114,037 232,381
13 Bud 75,511 163,760 193,467 215,714 228,329 242,375 237,929 212,814 174,066 152,061 136,616 133,097
13 Pct 77,108 196,379 209,153 213,511 271,096 324,478 255,066 163,164
+/- 1,598 32,619 15,686 (2,204) 42,767 82,103 17,137 (49,649)
Put+/- 2.1% 19.9% 8.1% -1.0% 18.7% 33.9% 7.2% -23.3%
Building Permits
(excluding Annexation)
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
13 Bud
Cumulative Budget vs Actual ... 12 Act
t 13 Act
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct 25,055 197,765 365,015 548,927 733,058 931,709 1,090,009 1,330,095 1,553,887 1,732,815 1,846,852 2,079,233
13 Bud 75,511 239,271 432,738 648,452 876,782 1,119,157 1,357,086 1,569,899 1,743,966 1,896,026 2,032,642 2,165,739
13 Pct 77,108 2]3,48] 482,640 696,151 967,247 1,291,725 1,546,791 1,709,955
+/- 1,598 34,217 49,902 47,699 90,465 172,568 189,705 140,056
Put+/- 2.1% 14.3% 11.5% 7.4% 10.3% 144% 14.0% 8.9%
44
Plan Check Fees
(excluding Annexation)
350,000
300,000
25 0,000
200,000
,11 0 �� XP �IIJv
150,000
jujul
12
100,000 �v ��" 7111;�
50,000 WK
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
13 Bud
Monthly Budget vs Adjusted Actual 12 Alt
t 13 Act
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct 66,766 141,814 114,843 169,667 148,793 184,929 107,092 170,656 177,974 156,266 177,318 131,471
13 Bud 147,265 173,192 194,691 217,079 221,379 233,846 210,912 194,034 175,168 153,023 137,481 121,374
13 Pct 181,841 190,940 291,904 145,764 293,145 319,439 165,345 160,581
+/- 34,576 17,748 97,213 (71,316) 71,766 85,593 (45,568) (33,453)
Put+/- 23.5% 10.2% 49.9% -32.9% 32.4% 36.6% -21.6% -17.2%
Plan Check Fees
(excluding Annexation)
2,500,000
2,000,000
1,000,000
500,000 ,,,;,,,,,
0 L ------------------
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
t 13 Bud
Cumulative Budget vs Actual """'12Act
t 13 Act
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct 66,766 208,580 323,423 493,090 641,884 826,813 933,905 1,104,561 1,282,536 1,438,801 1,616,119 1,747,591
13 Bud 147,265 320,457 515,149 732,228 953,607 1,187,453 1,398,366 1,592,400 1,767,568 1,920,590 2,058,071 2,179,445
13 Pct 181,841 372,782 664,686 810,450 1,103,595 1,423,034 1,588,378 1,748,960
+/- 34,576 52,325 149,537 78,222 149,987 235,580 190,013 156,560
Put+/- 23.5% 16.3% 29.0% 10J% 15.7% iv% 13.6% 9.8%
4.
Recreation Fees
(excluding Annexation)
250,000
200,000
1,
100,000
so 000 �
0 i
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
13 Bud
Monthly Budget vs Adjusted Actual I 12 Act
t 13 Act
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct 106,827 39,771 90,603 192,227 70,696 50,428 162,378 103,085 148,637 64,127 27,778 50,625
13 Bud 109,937 39,623 85,499 209,852 78,870 47,522 159,782 111,867 160,305 53,884 41,421 95,187
13 Pct 146,178 46,730 93,362 200,494 75,294 54,760 157,061 90,541
+/- 36,242 7,107 7,863 (9,358) (3,575) 7,238 (2,721) (21,326)
Put+/- 33.0% 17.9% 9.2% -4.5% -4.5% 15.2% -1J% -19.1%
Recreation Fees
(excluding Annexation)
1,400,000
1,200,000
1,000,000 a,
800,000
600,000
400,000
200,000
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
13 Bud
Cumulative Budget vs Actual k....12Act
t 13 Act
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct 106,827 146,598 237,200 429,427 500,124 550,551 712,929 816,015 964,652 1,028,778 1,056,556 1,107,181
13 Bud 109,937 149,560 235,059 444,910 523,780 571,302 731,084 842,950 1,003,256 1,057,140 1,098,560 1,193,747
13 Pct 146,178 192,909 286,270 486,764 562,058 616,818 773,879 864,420
+/- 36,242 43,348 51,212 41,854 38,279 45,516 42,795 21,470
Pct+/- 33.0% 29.0% 21.8% 9.4A 7.3A 18..0A 5.9A 2.5A
46
Fines & Forfeitures
(excluding Annexation)
250,000
200,000
150,000 ..
- nd 0��, „o, d
/
100 000
fi a ,,,,,�, �,�,
50,000
p
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
13 Bud
Monthly Budget vs Adjusted Actual o 12 Act
t 13 Act
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct 88,688 128,588 148,075 129,454 123,587 121,287 105,670 111,370 107,144 131,710 168,669 94,449
13 Bud 112,974 140,418 157,620 137,831 124,294 133,417 117,586 134,310 119,447 123,040 129,855 106,458
13 Pct 118,540 102,708 190,741 117,167 153,213 131,229 129,367 106,243
+/- 5,565 (37,710) 33,122 (20,664) 28,919 (2,189) 11,781 (28,067)
Put+/- 4.9% -26.9% 21.0% -15.0% 23.3% -1.6% 10.0% -20.9%
Fines & Forfeitures
(excluding Annexation)
1,800,000
1,600,000
1,400,000
1,000,000
800,000
600,000
400,000
200,000 C"
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
t 13 Bud
12 Act
Cumulative Budget vs Actual
t 13 Act
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct 88,688 217,276 365,351 494,805 618,392 739,679 845,349 956,718 1,063,862 1,195,572 1,364,241 1,458,690
13 Bud 112,974 253,393 411,013 548,844 673,137 806,555 924,141 1,058,450 1,177,897 1,300,937 1,430,792 1,537,250
13 Pct 118,540 221,248 411,989 529,156 682,368 813,597 942,964 1,049,208
+/- 5,565 (32,145) 97 (19,688) 9,231 7,042 18,824 (9,243)
Put+/- 4.9% -12J% 0.2% -3.6% 1.4% 0.9% 2.0% -0.9%
12
47
Water Operating Revenues
(excluding Annexation)
2,500,000
2,000,0001,500,000
liar ,,,,,, „�,,P
1,000,000
500,000
p
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
13 Bud
Monthly Budget vs Adjusted Actual o 12 Act
t 13 Act
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct 1,327,353 1,012,681 1,027,632 1,044,570 1,367,405 1,428,526 1,661,086 1,673,155 2,063,752 1,266,202 1,333,954 1,043,195
13 Bud 1,375,040 1,044,461 1,076,897 1,087,895 1,372,090 1,433,267 1,707,109 1,749,783 2,112,055 1,320,275 1,198,973 1,255,057
13 Pct 1,387,570 1,031,007 1,096,391 1,103,113 1,404,702 1,455,984 2,032,444 1,751,009
+/- 12,530 (13,455) 19,494 15,218 32,612 22,716 325,334 1,226
Put+/- 0.9% -1.3% 1.8% 1.4% 2.4% 1.6% 19.1% 0.1%
Water Operating Revenues
(excluding Annexation)
18,000,000
16,000,000
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000 -
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
t 13 Bud
12 Act
Cumulative Budget vs Actual
t 13 Act
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct 1,327,353 2,340,035 3,367,667 4,412,237 5,779,642 7,208,168 8,869,254 10,542,409 12,606,161 13,872,363 15,206,317 16,249,512
13 Bud 1,375,040 2,419,501 3,496,398 4,584,293 5,956,383 7,389,651 9,096,760 10,846,543 12,958,598 14,278,874 15,477,847 16,732,904
13 Pct 1,387,570 2,418,577 3,514,968 4,618,081 6,022,783 7,478,767 9,511,210 11,262,219
+/- 12,530 (924) 18,570 33,788 66,400 89,116 414,450 415,677
Put+/- 0.9% 0.0% 0.5% OJ% 1.1% 1.2% 4.6% 3.8%
13
48
Sewer and Drainage Operating Revenues
(excluding Annexation)
4,500,000
4,000,000
Oi„o„ 'i,... „,�
�jioi//
a3,000,000 2111,
2,500,000
2,000,000
1,500,000
1,000,000
500,000
p
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
13 Bud
Monthly Budget vs Adjusted Actual 9 12 Act
113Act
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct 3,473,066 2,988,938 3,081,870 3,390,448 3,234,163 3,098,707 3,601,095 3,154,570 3,307,082 3,355,308 3,266,151 2,842,614
13 Bud 3,757,194 3,183,600 3,383,493 3,588,581 3,454,582 3,349,140 3,875,983 3,386,786 3,664,310 3,490,709 3,296,848 3,554,916
13 Pct 3,804,787 3,182,946 3,378,914 3,638,900 3,442,025 3,292,346 4,044,226 3,293,735
+/- 47,593 (654) (4,580) 50,319 (12,557) (56,794) 168,243 (93,051)
Put+/- 1.3% 0.0% -0.1% 1.4% -0.4% -1J% 4.3% -2J%
Sewer and Drainage Operation Revenues
(excluding Annexation)
45,000,000
40,000,000
35,000,000
30,000,000
25,000,000
20,000,000 -
15,000,000 „77
10,000,000
5,000,000
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
t 13 Bud
12 Act
Cumulative Budget vs Actual
t 13 Act
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct 3,473,066 6,462,004 9,543,874 12,934,322 16,168,486 19,267,192 22,868,287 26,022,857 29,329,939 32,685,246 35,951,398 38,794,012
13 Bud 3,757,194 6,940,794 10,324,287 13,912,869 17,367,450 20,716,591 24,592,574 27,979,359 31,643,670 35,134,379 38,431,227 41,986,143
13 Pct 3,804,787 6,987,733 10,366,646 14,005,546 17,447,571 20,739,918 24,784,144 28,077,879
+/- 47,593 46,939 42,359 92,678 80,121 23,327 191,570 98,519
Put+/- 1.3% OJ% 0.4% OJ% 0.5% 0.1% 0.8% 0.4%
14
49
Golf Operating Revenues
(excluding Annexation)
500,000
45 0,000
400,000
350,000 „ /M300,000
250,000
200,000 - - - ---
150,000
100,000 e /���� G�
50,000
p
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
13 Bud
Monthly Budget vs Adjusted Actual 9 12 Act
113Act
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct 66,561 93,636 125,860 246,460 284,901 311,823 359,641 343,856 247,964 1]],862 116,212 123,470
13 Bud 97,104 129,628 175,789 259,441 287,498 385,648 461,785 450,392 282,078 197,982 102,730 148,919
13 Pct 71,129 108,922 184,571 201,960 255,764 326,892 346,431 326,]]3
+/- (25,975) (20,706) 8,782 (57,481) (31,734) (58,756) (115,354) (123,619)
Put+/- -26J% -16.0% 5.0% -22.2% -11.0% -15.2% -25.0% -27.4%
Golf Operating Revenues
(excluding Annexation)
3,500,000
3,000,000
2,500,000
%1,,,,,
2,000,0001,000,000
1,500,000
i
500,000
0 c'
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
13 Bud
Cumulative Budget vs Actual k....12Act
t 13 Act
]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12 Pct 66,561 160,197 286,058 532,518 817,419 1,129,242 1,488,882 1,832,739 2,080,703 2,258,565 2,374,]]8 2,498,247
13 Bud 97,104 226,732 402,521 661,963 949,461 1,335,109 1,796,894 2,247,286 2,529,364 2,727,345 2,830,075 2,978,994
13 Pct 71,129 180,051 364,622 566,583 822,347 1,149,238 1,495,670 1,822,443
+/- (25,975) (46,681) (37,899) (95,380) (127,114) (185,870) (301,224) (424,843)
Pct+/- -26Jh -20.6% -9.4% -14.4A -13.4A -13..9A -16.8A -18.9A
50
GENERALFUND
(without Annexation)
As of August 31, 2013
2012 2013 2013 2013
Actual Budget YTD Est Actual
Beginning Fund Balance 1,298,783 3,669,464 3,669,464 3,669,464
Revenues
Taxes:
Property 17,001,431 17,294,918 9,085,001 17,310,783
Sales Tax 15,711,938 15,598,428 9,899,234 15,996,283
Utility 14,840,122 15,845,390 10,770,520 15,577,429
Other 807,081 824,118 404,863 766,683
Business and Occupation Tax 300,000 291,584 291,584
Licenses and Permits 3,029,962 3,365,746 2,798,342 3,832,006
Intergovernmental Revenue 1,667,789 1,173,204 879,071 1,316,978
Charges for Services 4,244,730 4,779,967 3,620,272 5,085,949
Fines and Forfeitures 1,499,054 1,537,250 1,007,775 1,401,752
Miscellaneous Revenue 1,695,642 1,249,884 981,659 1,408,659
Transfers In 935,202 1,119,139 525,000 1,119,139
TOTAL REVENUES 61,432,951 63,088,044 40,263,320 64,107,245
Expenditures
Salaries & Benefits 42,308,779 42,740,401 27,224,191 42,217,827
Supplies 1,829,487 2,429,019 1,277,809 2,055,343
Services & Charges 21,544,755 23,172,409 14,314,136 21,996,201
Capital Outlay 120,963
Cost Allocations (10,336,981) (10,614,161) (6,509,819) (9,956,892)
Transfers Out 3,595,268 3,874,291 108,926 3,874,291
TOTAL EXPENDITURES 59,062,270 61,601,959 36,415,242 60,186,770
Net Revenues less Expenditures 2,370,681 1,486,085 3,848,077 3,920,475
Ending Fund Balance 3,669,464 5,155,549 7,517,541 7,589,939
Comprised of:
Contingency for Unanticipated Costs 500,000 500,000
General Fund Reserves 3,669,464 4,655,549 7,089,939
6.6% 8.1% 12.6%
16
51
ANNEXATION
As of August 31, 2013
2012 2013 2013 2013
Actual Budget YTD Est Actual
Beginning Fund Balance (655,268) 460,513 460,513 460,513
Revenues
Taxes:
Property 2,810,057 2,881,141 1,521,676 2,842,700
Sales Tax 4,408,543 4,304,061 2,600,764 4,118,415
Utility 2,638,346 2,962,011 2,007,716 2,955,919
Other 309,710 332,501 200,813 288,335
Licenses and Permits 6,378 6,473 6,473
Intergovernmental Revenue 941,542 834,153 518,803 789,629
Charges for Services 3,658 13,498 13,498
Miscellaneous Revenue (318,122)
TOTAL REVENUES 10,800,111 11,313,867 6,869,742 11,014,969
Expenditures
Salaries & Benefits 4,806,777 5,493,069 3,572,903 5,467,090
Supplies 251,632 925,532 179,225 537,499
Services &Charges 4,665,600 4,852,167 2,911,046 4,704,553
Cost Allocations (39,679) (112,250) (112,250)
TOTAL EXPENDITURES 91684,330 11,270,768 6,550,925 10,596,892
Net Revenues less Expenditures 1,115,781 43,099 318,817 418,077
Ending Fund Balance 460,513 503,612 779,330 878,590
17
52
STREET OPERATING FUND
As of August 31, 2013
2012 2013 2013 2013
Actual Budget YTD Est Actual
Beginning Fund Balance 355,417 275,044 275,044 275,044
Revenues
Fuel Tax - Unrestricted 1,865,667 1,886,725 1,223,525 1,893,652
Water Utility Tax 162,924 167,414 112,375 169,441
Sewer Utility Tax 223,450 231,245 162,995 239,091
Drainage Utility Tax 165,087 173,236 116,840 173,342
Electric Utility Tax 1,088,861 1,119,842 767,650 1,110,638
Gas Utility Tax 350,459 393,959 264,599 334,865
Garbage Utility Tax 156,016 205,866 151,134 218,423
Telephone Utility Tax 710,882 669,929 406,819 646,902
Business &Occupation Tax 4,700,000 2,108,034 4,000,000
Miscellaneous Revenues (47,995) 70 2,514 2,514
Total Revenues 4,675,351 9,548,286 5,316,485 8,788,868
Total Resources 5,030,768 9,823,330 5,591,529 9,063,912
Expenditures&Transfers
Debt Service
PW Trust Fund Loan 797,200 827,069 827,069 827,069
LTGO Bonds 2000 28,775
LTGO Bonds 2002 553,692
GO Refund (96) 2004 136,393 139,507 20,769 139,507
GO Refund 2005 (93,95,00,96TF) 37,789 114,714 15,972 114,714
LTGO Bonds 2008 487,066 466,921 144,610 466,921
LTGO Bonds 2009 207,213 207,107 23,679 207,107
GO Refund 2012 (2000/2002) 253,557 600,023 95,407 600,023
Total Debt Service 2,501,685 2,355,341 1,127,506 2,355,341
Operating Costs
Street Utility Operations 1,805,094 1,674,419 1,007,234 1,622,779
Street Tree Maintenance Program 196,017 267,968 107,967 241,171
Engineering Services Allocation 264,546 265,180 176,787 265,180
Total Operating Costs 2,265,657 2,207,567 1,291,987 2,129,131
Arterials
Asphalt Overlays/ S 256th Street 4,550,000 775000 3,850,000
James Ave Impr (4th to UPRR) 39,685
Street Light Repair 150,000 15,000 150,000
Closed and other Arterial Projects (166,617)
Total Arterials (126,932) 4,700,000 790,000 4,000,000
Other Improvements
Transportation Master Plan 4,966
Mero Transit Services 155,000 155,000 155,000
Closed and Other Improvements (44,652)
Total Other Improvements 115,315 155,000 155,000
Total Effective Transportation System 2,254,039 7,062,567 2,081,987 6,284,131
Total Expense&Transportation 4,755,724 9,417,908 3,209,493 8,639,472
Change In Fund Balance (80,373) 130,378 2,106,991 149,397
Ending Fund Balance 275,044 405,422 2,382,035 424,441
18
53
LODGING TAX OPERATING FUND
As of August 31, 2013
2012 2013 2013 2013
Actual Budget YTD Est Actual
Beginning Fund Balance 86,810 95,397 95,397 95,397
Revenues
Lodging Tax 187,971 194,382 118,816 194,550
Miscellaneous Income 115 50 45 50
Total Revenues 188,086 194,432 118,861 194,600
Total Resources 274,896 289,829 214,257 289,996
Expenditures
Seattle Southside Visitor Services 120,000 60,000 60,000 60,000
Tourism Unallocated 26,000 20,000 10,000 20,000
Tourism Chamber 18,500 18,500 13,875 18,500
ShoWare Marketing 60,000 35,000 60,000
Branding Activities 20,000 20,000
Total Expenditures 164,500 178,500 118,875 178,500
Transfers Out - ShoWare Impact Study 5,000
Transfers Out - Ballfield Portable Fencing 10,000
Total Expenditures and Transfers 179,500 178,500 118,875 178,500
Change in Fund Balance 8,587 15,932 (14) 16,100
Ending Fund Balance 95,397 111,329 95,382 111,496
19
54
YOUTH/TEEN PROGRAMS OPERATING FUND
As of August 31, 2013
2012 2013 2013 2013
Actual Budget YTD Est Actual
BEGINNING FUND BALANCE 20,579 86,458 86,458 86,458
REVENUES
Utility Taxes:
Water 48,877 50,224 33,712 50,385
Sewer 67,035 69,374 48,899 69,676
Drainage 49,526 55,971 35,052 53,320
Electric 326,658 335,885 230,295 335,885
Gas 105,138 118,164 79,380 118,164
Garbage 46,805 61,824 45,340 54,462
Telephone 213,264 200,938 122,046 203,473
Miscellaneous Revenues 576 250 277 304
TOTAL REVENUES 857,879 892,630 595,001 885,668
TOTAL RESOURCES 878,458 979,088 681,459 972,127
EXPENDITURES
Transfer Out - General Fund Teen Programs 750,000 844,139 400,000 844,139
Teen Golf Program 42,000 42,000 42,000
TOTAL EXPENDITURES (TRANSFERS) 792,000 886,139 400,000 886,139
Change In Fund Balance 65,879 6,491 195,001 (471)
ENDING FUND BALANCE 86,458 92,949 281,459 85,988
20
55
CAPITAL IMPROVEMENT OPERATING FUND
Including Both Portions of Estate Excise Taxes
As of August 31, 2013
2012 2013 2013 2013
Actuals Budget YTD Est Actual
Total Beginning Fund Balance (12,052,614) (11,082,376) (11,082,376) (11,082,376)
Revenues & Other Fin Sources
Sales Tax 4,608,055 4,340,469 3,137,003 4,861,498
Utility Tax 1,171,672 784,421 1,183,389
Real Estate Excise Tax 1,644,785 1,142,799 1,428,361 1,928,461
Real Estate Excise Tax-2nd Qtr 1,644,785 1,142,799 1,428,361 1,928,461
Real Estate Excise Tax-St Percent 258,392 73,287 73,287
Miscellaneous Revenues 2,135 3,939 1,001 3,939
Transfer In - Facilities 260,000
Sale of Property 198,526 6,000,000 1,783,575 2,500,000
Transfer In - GF 2,201,772 2,193,787 2,193,787
Total Rev/Other Fin Sources 10,818,451 15,995,465 8,636,008 14,672,822
Total Resources (1,234,163) 4,913,089 (2,446,367) 3,590,446
Expenditures (Transfers)
Debt Service
Non-Voted Debt Service 6,820 1,171,672 941 1,183,389
LTGO Bonds 2000 76,575
Valley Communications 170,910 240,880 240,880
LTGO Bonds 2002 434,733
LTGO / Taxable Bonds 2003 667,274 666,340 33,606 666,340
GO Refund (96) 2004 1,447,831 1,480,875 220,467 1,480,875
GO Refund 2005 (93,95,00,96TF) 63,112 191,579 26,674 191,579
LTGO Bonds 2006 770,000 758,000 229,000 758,000
LTGO Bonds 2008 1,412,334 1,306,679 404,690 1,306,679
GO Refund 2009 (Part 1999) 721,641 721,268 82,464 721,268
GO Refund 2012 (2000/2002) 350,111 747,257 88,233 747,257
ShoWare Debt Service 2,764,025 2,500,000 1,257,179 2,800,000
Water Fund Loan Payoff 366,660
Subtotal Debt Service 9,252,026 9,784,550 2,343,254 10,096,267
Facilities
HVAC Lifecycle Replacements 75,000
Kent Meridian Pool Repairs/Mtc 25,000
Parks Maintenance Shop Renovation 35,000
Public Building Major Maintenance 54,962
Sealcoat Parking Lots 35,000
Security Camera Software Upgrade 40,000
Closed and Other Facilities Projects (4,962)
Subtotal Facilities 260,000 0 0 0
Information Technology
Hardware Lifecycle Replacmnts 120,000
Subtotal Information Technology 120,000 0 0 0
21
56
CAPITAL IMPROVEMENT OPERATING FUND
Including Both Portions of Estate Excise Taxes
As of August 31, 2013
2012 2013 2013 2013
Actuals Budget YTD Est Actual
Parks
Lifecycle Parks System 400,000 178,991 (61,009) 178,991
Eagle Scout Projects 23,159 23,159 23,159
Adopt-a-Park Program 23,602 23,602 23,602
Urban Forestry 15,000 24,248 24,248 24,248
Closed and Other Parks Projects (738)
Subtotal Parks 414,262 250,000 10,000 250,000
Other
Annexation Study (48,076)
Emergency Flood Preparedness (450,000)
Event Center Lifecycle 300,000 300,000 300,000
Closed and Other Projects (30,197) (30,197)
Subtotal Other (198,076) 269,803 (30,197) 300,000
Total Expenditures (Transfers) 9,848,212 10,304,353 2,323,057 10,646,267
Change in Fund Balance 970,239 5,691,112 6,312,951 4,026,555
Total Ending Fund Balance (11,082,375) (5,391,264) (4,769,424) (7,055,821)
22
57
CRIMINAL JUSTICE OPERATING FUND
As of August 31, 2013
2012 2013 2013 2013
Actual Budget YTD Est Actual
Beginning Fund Balance 327,985 650,437 650,437 650,437
Revenues
Sales Tax - Local Option (1) 1,924,193 1,814,268 1,328,676 1,932,983
MVET - Basic Crime 100,113 92,899 78,533 111,105
MVET - High Crime 46,314 191,199
MVET - Special Programs 78,549 74,406 61,213 86,171
Miscellaneous Revenues 280 100 364 364
Total Revenues 2,149,448 2,172,872 1,468,786 2,130,623
Total Resources 2,477,433 2,823,309 2,119,223 2,781,060
Expenditures
Law
Salaries & Benefits 548,523 554,171 361,633 544,444
Supplies 13,963 30,554 5,539 23,932
Services & Charges 9,129 22,349 5,897 10,766
Domestic Violence
Salaries & Benefits 160,674 138,291 90,609 135,914
Services & Charges 7,511 8,198 5,455 8,182
KYFS - Youth Violence Prevention
Services & Charges 25,000 25,000 25,000
Police
Salaries & Benefits 974,852 1,151,809 679,078 1,156,542
Supplies 36,558 58,064 38,801 49,413
Services & Charges 34,285 123,132 28,156 41,790
Total Expenditures 1,810,496 2,111,568 1,215,169 1,995,983
Transfers Out 16,500 16,500 30,000 46,500
Total Expenditures and Transfers 1,826,996 2,128,068 1,245,169 2,042,483
Increase (Decrease) In Fund Balance 322,452 44,804 223,618 88,140
Ending Fund Balance 650,437 695,241 874,055 738,577
(1) Council resolution allocated 11% of Criminal Justice sales tax to Domestic Violence.
23
58
GOLF OPERATING FUND
As of August 31, 2013
2012 2013 2013 2013
Actuals Budget YTD Est Actual
Beginning Working Capital (2,174,297) (2,395,200) (2,395,200) (2,395,200)
16 Hole Course
Operating Revenues
Green Fees 1,033,850 1,288,000 759,784 1,145,551
Cart &Club Rentals 155,812 204,000 130,471 179,147
Restaurant Lease 50,875 60,000 30,428 57,684
1,240,538 1,552,000 920,682 1,382,381
Direct Operating Expenditures 1,235,649 1,341,250 802,910 1,263,591
16 Hole Course Net Income/(Loss) 4,889 210,750 117,772 118,790
Par 3 Course
Operating Revenues
Green Fees 211,747 281,000 177,050 230,809
Cart &Club Rentals 11,809 14,000 8,793 12,158
Food &Beverage Sales 10,217 20,000 9,750 12,333
233,774 315,000 195,593 255,300
Direct Operating Expenditures 250,590 257,801 177,106 265,660
Par 3 Course Net Income/(Loss) (16,816) 57,199 18,487 (10,360)
Driving Range/Merchandise Center
Operating Revenues
Driving Range Fees 457,101 470,000 304,916 474,636
Mini Putt Fees 31,719 48,000 31,522 33,593
Lesson Fees 84,560 110,000 61,635 89,820
Cart &Club Rentals 1,841 1,357 1,735
Food &Beverage Sales 32,395 35,000 26,335 33,371
Merchandise Sales 467,175 508,994 310,181 507,782
1,074,791 1,171,994 735,946 1,140,937
Direct Operating Expenditures 791,820 999,004 517,917 826,643
DR/Merchandising Net Income/(Loss) 282,971 172,990 218,028 314,294
Net Operating Income/(Loss) 271,043 440,939 354,287 422,724
Other Operating Revenue/(Expenses)
Internal Services * (388,867) (396,272) (258,449) (397,321)
Bank Charges/Armored Car Fees (39,594) (40,750) (23,210) (39,287)
Other Operating (14,232) (19,031) (8,156) (27,523)
(442,692) (456,053) (289,814) (464,131)
Adjusted Operating Income/(Loss) (171,649) (15,114) 64,473 (41,406)
Non-Operating Revenues (Expenses)
Admissions Tax to General Fund (68,184) (52,999) (79,499)
Non-Operating Revenues (Expenses) ** 18,930 22,404 14,615 21,922
(49,254) 22,404 (38,384) (57,576)
Net Change in Working Capital (220,903) 7,290 26,089 (98,983)
Ending Working Capital (2,395,200) (2,387,910) (2,369,111) (2,494,183)
* Internal Services includes: Finance, HR, Law, Fleet, IT, Facilities and Property/Liability Insurance
** Other Non-Operating includes: interfund loan interest, repair assets, cell tower lease and
penalties related to the restaurant contract.
24
59
FLEET SERVICES FUND
As of August 31, 2013
2012 2013 2013 2013
Actual Budget YTD Est Actual
Beginning Working Capital 2,628,235 1,866,304 1,866,304 1,866,304
Operating Revenue
Fleet Operations 2,961,063 3,187,651 2,144,762 3,233,481
Fleet Replacement 374,875 792,850 530,073 792,850
Sale of Property 29,335 12,306 12,306
Miscellaneous Revenues 3,335 13,835 1,988 2,982
Total Operating Revenue 3,368,608 3,994,336 2,689,129 4,041,619
Total Resources 5,996,843 5,860,640 4,555,433 5,907,923
Expenditures
Salaries & Benefits 847,779 827,334 548,640 856,257
Supplies 1,596,595 1,583,964 958,381 1,562,268
Services 786,363 739,124 551,203 731,733
Capital Outlay 820,905 1,364,440 298,062 1,364,440
Total Expenditures 4,051,642 4,514,862 2,356,286 4,514,698
Transfers Out 78,898 134
Total Expenses and Transfers 4,130,539 4,514,996 2,356,286 4,514,698
Net Change In Working Capital (761,931) (520,660) 332,843 (473,079)
Total Working Capital 1,866,304 1,345,644 2,199,147 1,393,225
25
60
CENTRAL SERVICES FUND
As of August 31, 2013
2012 2013 2013 2013
Actual Budget YTD Est Actual
Beginning Working Capital (122,352) (168,200) (168,200) (168,200)
REVENUE
Central Stores 101,236 217,827 74,183 123,199
Postage 199,667 296,204 112,180 241,644
Misc Revenue 120,882 120,882
Total Revenue 300,903 634,913 186,362 485,725
Total Resources 178,551 466,713 18,162 317,525
EXPENSE
Central Stores 115,813 207,454 63,938 118,129
Postage 211,638 282,099 146,329 219,949
Central Services 19,301 19,361 12,907 19,361
Total Expense 346,752 508,914 223,175 357,439
Net Operating Income (45,849) 125,999 (36,812) 128,286
Ending Working Capital (168,200) (42,201) (205,013) (39,914)
26
61
INFORMATION TECHNOLOGY FUND
As of August 31, 2013
2012 2013 2013 2013
Actual Budget YTD Est Actual
Beginning Working Capital 399,972 570,140 570,140 570,140
Revenues
Contributions & Other 4,533,585 4,212,504 2,659,599 4,212,504
Utility Tax 1,040,000 785,600 1,040,000
Intergovernmental - RFA 471,972 444,012 299,999 466,213
Technology Fees 413,035 374,800 319,566 441,948
Total Revenue 5,418,592 6,071,316 4,064,765 6,160,664
Total Resources 5,818,565 6,641,456 4,634,904 6,730,804
Expenditures
Computer Systems & Tech Svcs
Salaries & Benefits 2,138,636 1,887,305 1,084,229 1,817,840
Supplies 176,164 41,438 43,683 56,183
Services & Charges 1,169,621 1,196,198 1,093,055 1,196,198
Subtotal 3,484,420 3,124,941 2,220,967 3,070,221
Telecommunications
Salaries & Benefits 147,407 147,009 88,730 142,984
Supplies 2,155 14,774 1,623 14,774
Services & Charges 296,732 406,661 206,646 406,661
Subtotal 446,294 568,444 296,999 564,419
Printing/Graphics/Cable TV
Salaries & Benefits 561,058 663,316 423,430 633,996
Supplies 55,733 77,012 53,371 65,460
Services & Charges 289,156 368,605 141,725 313,314
Subtotal 905,947 1,108,933 618,527 1,012,770
Total Operating Expense 4,836,661 4,802,318 3,136,492 4,647,411
Transfers Out-LT Lifecycle 411,764 1,226,491 569,566 1,293,639
Total Exp & Transfers 5,248,425 6,028,809 3,706,058 5,941,050
Net Income 170,168 42,507 358,706 219,615
Ending Working Capital 570,140 612,647 928,846 789,754
27
62
FACILITIES OPERATING FUND
As of August 31, 2013
2012 2013 2013 2013
Actual Budget YTD Est Actual
Beginning Working Capital 306,190 867,060 867,060 867,060
Operating Revenue
Intergovernmental -RFA 843,316 843,316 577,390 866,086
Rental Fees - Internal 4,240,371 3,997,582 2,665,055 3,997,582
Leases 26,918 26,916 17,946 26,919
Miscellaneous Revenue 20,684 16,269 9,789 14,684
Total Revenue 5,131,289 4,884,083 3,270,180 4,905,270
Total Resources 5,437,479 5,751,143 4,137,241 5,772,331
Operating Expense
Salaries and benefits 2,083,212 2,165,481 1,302,973 2,165,481
Supplies 271,314 351,202 172,018 331,734
Services and charges 11802,990 1,873,365 1,019,432 1,810,642
Capital outlay - 40,500 40,500
Total Operating Expense 4,157,516 4,430,548 2,494,424 4,348,357
Other Financial Uses
Transfers Out - Projects 260,000 500,000 20,000 500,000
Transfers Out - Debt 152,903 109,115 76,452 109,115
Total Non Operating Rev (Exp) 412,903 609,115 96,452 609,115
Total Expenses and Uses 4,570,419 5,039,663 2,590,875 4,957,472
Net Change In Working Capital 560f870 (155,580) 679,305 (52,202)
Ending Working Capital 867,060 711,480 1,546,366 814,859
28
63
UNEMPLOYMENT FUND
As of August 31, 2013
2012 2013 2013 2013
Actual Budget YTD Est Actual
Beginning Working Capital 201,790 280,233 280,233 280,233
Revenues
Contributions 389,106 402,324 252,547 378,820
Miscellaneous Revenue 354 250 318 477
Total Revenues 389,460 402,574 252,865 379,297
Total Resources 591,250 682,807 533,098 659,530
Expenditures
Salaries & Benefits 16,592 23,951 12,730 19,095
Supplies 4,177 2,089
Claims Paid
1st Quarter 77,395 100,000 54,869 54,869
2nd Quarter 101,465 100,000 45,979 45,979
3rd Quarter 72,840 100,000 13,325 13,325
4th Quarter 39,928 100,000 100,000
Other Services & Charges 2,796 5,087 2,097 3,966
Total Expenditures 311,017 433,215 129,000 239,323
Net Income 78,442 (30,641) 123,865 139,974
Ending Working Capital 280,233 249,592 404,098 420,207
29
64
WORKERS COMPENSATION FUND
As of August 31, 2013
2012 2013 2013 2013
Actual Budget YTD Est Actual
Beginning Working Capital (509,195) 693,747 693,747 693,747
Revenues
Contributions 1,602,991 1,656,075 1,006,908 1,611,251
Miscellaneous Revenue 3,775 3,000 2,527 3,791
Total Revenue 1,606,766 1,659,075 1,009,435 1,615,041
Total Resources 1,097,572 2,352,822 1,703,182 2,308,788
Expenditures
Salaries & Benefits 66,368 106,022 50,920 76,380
Judgements & Damages 742,840 1,000,000 164,128 789,817
Ultimate Loss Adjustment (676,087)
Liability Insurance 43,329 78,234 50,025 50,025
Intergovernmental Services 138,790 204,000 105,689 158,534
Administrative Expenses 64,362 53,777 39,163 65,648
Other Expenses 4,427 16,660 5,054 7,581
Safety Program 19,795 90,262 1,116 90,262
Total Expenditures 403,825 1,548,955 416,095 1,238,248
Net Income 1,202,942 110,120 593,340 376,794
Ending Working Capital 693,747 803,867 1,287,086 1,070,540
Claims Reserve*
Reserve Amount 1,757,476
Actuary Recommended 1,879,022
'Claims reserve is not included in ending working capital. It is adjusted annually on December 31st. The
variance between reserve amount booked and actuary recommended amount is due to a timing difference
between when the actual entries must be made versus receipt of the actuary report.
30
65
HEALTH AND EMPLOYEE WELLNESS FUND
As of August 31, 2013
2012 2013 2013 2013
Actual Budget YTD Est Actual
Beginning Working Capital 4,634,833 5,963,620 5,963,620 5,963,620
Revenues
Contributions
Blue Cross 9,163,751 9,606,586 6,292,063 9,438,095
Group Health 392,117 424,534 247,014 370,521
Employee Share
Blue Cross 907,667 1,043,069 592,115 888,173
Group Health 50,938 55,476 37,264 53,103
RFA Contributions 3,687,875
COBRA 156,845 86,282 82,862 124,294
Miscellaneous 196,866 148,068 89,400 134,099
Total Revenue 14,556,059 11,364,015 7,340,719 11,008,284
Total Resources 19,190,891 17,327,635 13,304,338 16,971,904
Expenditures
Salaries & Benefits 329,982 350,704 204,419 306,629
Blue Cross Claims 10,418,590 8,045,679 4,955,797 7,645,679
Blue Cross Ad min Fees 565,520 397,404 291,973 437,959
Blue Cross Audit Fees 59,332 59,332
Delta Dental Claims 1,027,473 811,325 484,094 799,447
Delta Dental Admin Fees 62,369 46,015 33,922 50,883
Vision Service Plan Claims 117,180 95,021 46,306 95,021
Vision Service Plan Admin Fees 26,325 14,293 15,017 22,525
Stop Loss Fees 469,190 415,113 227,359 415,113
Stop Loss Reimbursements (193,310) (349,793) (20,885) (159,650)
Group Health Premiums 443,055 531,269 279,429 419,144
COBRA Medical Expenses 9,571 9,571
IBNRAdjustment (110,300) (127,800) (127,800)
Wellness 16,012 88,314 40,120 88,314
Other Professional Services 55,188 53,338 23,001 53,338
Total Expenditures 13,227,272 10,430,214 6,590,123 10,115,505
Change in Working Capital 1,328,787 933,801 750,596 892,780
Ending Working Capital 5,963,620 6,897,421 6,714,216 6,856,399
IBNR 863,400 753,100 753,100 753,100
Target Fund Bal @ 2 X IBNR 1,726,800 1,506,200 1,506,200 1,506,200
Ending Working Capital Less 2 X IBNR 4,236,820 5,391,221 5,208,016 5,350,199
31
66
LEOFF 1 RETIREES BENEFITS FUND
As of August 31, 2013
2012 2013 2013 2013
Actual Budget Actual Est Actual
Beginning Working Capital 527,368 699,508 699,508 699,508
Revenues
Contributions 695,730 673,806 475,195 692,793
Contributions - Dependents 60,300 60,000 24,072 36,108
Miscellaneous Revenue 831 2,500 724 724
Total Revenues 756,861 736,306 499,991 729,625
Operating Transfers In 250,000 250,000 250,000
Total Resources 1,534,228 1,685,814 1,199,499 1,679,132
Expenditures
Blue Cross Claims 556,619 764,122 321,783 664,122
Blue Cross Admin Fees 52,486 61,812 35,539 53,536
Delta Dental Claims 41,801 50,468 27,090 45,981
Delta Dental Admin Fees 5,476 4,774 3,899 5,848
Vision Service Plan Claims 5,420 7,441 2,130 5,652
Vision Service Plan Admin Fees 1,781 1,803 1,322 1,823
Stop Loss Reimbursements (25,000) (8,332)
Stop Loss Fees 43,219 50,425 27,638 46,775
IBNR Adjustment (14,400) 4,900 4,900
Medical Reimbursements 122,495 184,682 75,267 138,854
Other Professional Services 19,824 16,181 4,464 16,181
Total Expenditures 834,720 1,121,608 499,132 975,340
Change in Fund Balance 172,140 (135,302) 859 4,285
Ending Working Capital 699,508 564,206 700,367 703,792
IBNR 67,100 52,700 52,700 52,700
Target Fund Bal @ 2 X IBNR 134,200 105,400 105,400 105,400
Ending Working Capital Less 2 X IBNR 565,308 458,806 594,967 598,392
32
67
LIABILITY INSURANCE FUND
As of August 31, 2013
2012 2013 2013 2013
Actual Budget YTD Est Actual
Beginning Working Capital 831,667 2,187,087 2,187,087 2,187,087
Revenues
Contributions 2,340,300 2,340,300 1,560,200 2,340,300
Miscellaneous Revenue 6,164 4,000 4,227 6,340
Total Revenues 2,346,464 2,344,300 1,564,427 2,346,640
Total Resources 3,178,131 4,531,387 3,751,514 4,533,727
Expenditures
Salaries & Benefits 66,367 95,684 54,381 81,572
Claims & Judgements 122,990 1,000,000 364,953 640,331
Insurance Premiums 664,509 719,750 691,440 691,440
Other Expenses 137,179 200,839 118,482 191,851
Total Expenditures 991,044 2,016,273 1,229,257 1,605,194
Net Income 1,355,420 328,027 335,170 741,446
Ending Working Capital 2,187,087 2,515,114 2,522,257 2,928,533
Claims Reserve*
Reserve Amount 11977,374
Actuary Recommended 1,282,088
'Claims reserve is not included in ending working capital. It is adjusted annually on December 31 st. The
variance between reserve amount booked and actuary recommended amount is due to a timing difference
between when the actual entries must be made versus receipt of the actuary report.
33
68
PROPERTY INSURANCE FUND
As of August 31, 2013
2012 2013 2013 2013
Actual Budget YTD Est Actual
Beginning Working Capital 104,731 141,317 141,317 141,317
Revenues
Contributions 453,593 562,455 374,970 562,455
Miscellaneous Revenue 114 100 53 100
Total Revenues 453,707 562,555 375,023 562,555
Total Resources 558,439 703,872 516,339 703,872
Expenditures
Insurance Premiums 387,734 510,000 734,685 734,685
Insurance Premiums-2014 portion (239,980) (239,980)
Property Claims/Deductibles 12,796 24,684 24,684
Other Expenses 16,592 23,951 12,730 23,951
Total Expenditures 417,122 558,635 507,435 543,340
Net Income 36,585 3,920 (132,412) 19,215
Working Capital 141,317 145,237 8,905 160,532
34
69
} ( { \ ( \ ( \ \ \ \ \ \ \ \ ( \ { \ ® ® { \ \ \ \
_ ( < 7Klf ( 7f ( K \ mfKif7 ( > 7 ( E \ 7
_ : : ; lz ! ! ; ; 3frKff < f < lKim
\ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ f ) \ \ \ \ \ \ \ \
a5
70
> } } \ ! } \ \ \ \ \ } } } \ \ t \ \ \ \ \ \ \ \ \
\ \ � \ \ � \ \ \ \ \ \ \ \ \ \ \ \ \
} j [ mom ; [ / / / / ( / j ( ( } § } Z } \ ( ) �
5 \ ) \ } ! \ \ \ } \ \ } \ [ } } \ } } ' } \ } }
\ }
: : i ; ; : . K14 : E : (
t }
\ }
z ; } § ; § \ ,( � ( i } ) i ) } ( \
0 !
71
a
a
a
a
� m a
w ^ T ^ a 1 11 m a m 1 1 a m w w w w ^ m
c 4 m m c N
a a m � m � a a a a a a a ti a a ti a a a m a a a a
a
a a W 3
W m a m
a a a a a a a a a a a a a a a a a a a a a a a a a b
a
E
a
a W W ; o N W a c
c
a a a
a a
a a s N m m a
$ m a m
a a a a a a a a a a a a a a a a a a a a a a a a a
a
8 ^ T T m m s ^ m IS IT -1 ml a IT m
a
a .a. �M $ W a a a
.. a
a a m
$ c W $ ^ a
72
R \ / \ \ \ \ \ ) ) \
\ k \ \ \ } z } } ( \ ) ( }
73
M
o 0 0 0 0 0 0 0 0 0 o a o 0 0 0 0 0 0 0 0 0 0 0 0 o v o
m O C G1 O r (D O O M V T r N M V T T M T M (D (D M N N V M
Co V CO r f` N M M r N M (D M T N T r (D T fD V
M I
o d
N O (D (D T N V M N N (D N N N O r M T N O (D N (D T N (D V N N
N r V N r r (D M N (D f` N
(D fD co O M N O N O r (D V V r T (D M O
} al
N (D M O (D (D N N N O Io f` N N V N V (D T (D r N r N N N V
N N � O V N M I� M N N V A N (D N V M
O (p V N N O O O V V (D M M m M O N N M N (D M I N A (D
M m O N V N N M V M M (D N N N (D
rc a
aI o 000000000 ooe o0000000000000vo
c coN m I� V N M r N (D M M N T O N N T N r r N N N (D N V
N T N T T � M (D N N (D T M N (D T N N N N V N N T co I- (D V T
d N
a
c
J p� Iz r
Cl
(D fD V
C d r r (D N N N (D M N N N T T T V O O V O N V N N V M O O
Cl! N � V N N M N � N I� � M N ty Co
y 0 N c N N
N
a a N � 6
c c J x
N J U M N
y LL c c c
V d N Q O O (D O N N V r V r M T N M M V N N r V M N r M N N m r r W V
T (D M O (D O (D V N (p O W M
O O
c i
J
U
M N r O T A r T T N (D T N N N N r M T fD r
N N
I
T f` V N T
N A r
mI
I
I
I
I =_
I � c
N
I � Q
a C
N 0
C1] N V N U d N O U ` cm V
o m d a N
0 0 O N n
CCN a O
n0 d o U 00 m cnl
o
N N 6] LL a (n O J - U LL Z O W a C U U = J LL U = J a a ¢] W c d
rc d '� w 39 w '° x
93l ¢ W
74
M
M N
O o 0 0 0 0 o e o 0 o e o o e o 0 0 o e o e o e e
m O c m M (D o M (D r A O V m CD N O M m N (D r fD N M N M A
W O ? V N V N N (D A O (D (D N N T O O V V V
M I
o d
N m T r r O A N T T M M T N N M r fD N M T A N
V � �
mm O N O r O A N r N M V V (D fD A A
fD N M fD N It N O (D M N M
�
} al
C O N O N N N V (D M O M V O V m (D O M M V V M A
� O �_ M T N I� M M M T M T M
'E c0 O N M M N fD
d � Fl
rc a
al000000v000voov0000vovoe
C co
awl
c
0
— N N N W N O N V N N M
M O O N N N fD N W V O W
N N y
C C J N q O N
XIy LL c c c
ate. OI M N N I� O N T N N O N fD O N V aT. N M N N fD I�d J d N N T T O V V N (D N V N O N O N N O A M M T A � M
V d N Q O O O M M N N T N I� r W N N M O (D fD N M fD fD
N M (D 16 N V A
J
J (p N M O (D M N N M (D O N fD r A V
W M N N N w
N N �
I
O M N N m W V (D O N O T T M T W O O N N
N N (D M T N O N M (D M N cc (D (D r O (D fD V A N
O Cl! ID (D W IDM N O (D T Cl! W It V O O M M
T N O M O O N N N M A I� T fD (D N O r N V V T A M fD
N (D M M cc O N M M M N N M M N N A N N (D fD M fD
mI
I
I
I
IU
I c
N
m fD U) d c � •10
N C
° E a m c E o ,� = E o o
E E c E d d o f O E
N U K _
o U A 0 E U ob UN
f0 o� N i A
d co, oS N C 0 � � O. 06 0 w N
C in 0 C V OI N Yai p o m Q 0 a = C C C 0
W fD A a , w o U m a�i 0 °� F o
m o U � '� x = z
C N Y E Y m E Y Y
N N m m O N 0 J N N O
N
LL J m a a a a } a = = a a _ c
d I 40 � c
o � � w
75
N
N �
O o 0 0 0 0 0 0 0 0 0 o a o 0 0 0 0 0 0 0 0 0 0 0 o e o 0
0 o d
m O C G1 O N (D M V r V T r O V N O M O T N (D (D M (D T r M
O V O O O A V (D
M T O
M I
o d
N O M M N O O O N N M N N N O (D A N (D (D N V O V T N r T V N N T
Iz N co
} al
(D N T (D T N O N V T (D
N N N M O V N M N N
T V T co T N T A N V M
V N N V N
.E MO
go N M N N N N N
m � l
rc a
aI o 000000000 ooe o000000000000voo
N a N N (D T r M (D T V O N (D N T CO CO O (D N T
V MM fD (D (D 6, V N N M V mm N V (D N (D
a
c
0
N C a M M
x N J T V N (D V N T V 4 T V 4 M O M O M
N M T(D O O N (D V M N (D (D N O N
Q M a a N M N N N N M T
0 N O N N
a a
c c J d x
N J U M N
y LL x c c
W n >
O
V d ry Q O O N T O (D N N T r M T N M N O N r N M r N r M O N V r M V O
(f
O O O a m m M M T I� O N co co � O M � V (D N
m V V
a a
J
W y N N N N TN IMO V O N N T O T S
V N N m I� N r O N N r N N N O M T A r r
y� N (D (D V V V V O O O O O M N O (D O In
M � � N
O� T N V V N N fD T N
Q � M M �
I
mI
I
I
I
I
I =_
I � c
N
I � Q
a C
N O N
m p O E C 0
C C C N N m O N 2
O N >
Cl] N V N U d N w J E
dai x m m a CE w0 in O , Wc cdry 0d d Cm
Cd
p U Eo E
o m
`o d m U� o
d f0 > mm d O E A
m o `
pmo
m m U mmo U o ON jO O ¢ c p >N Q NmU � dLLa
dm 41 m m x
OIQ F F f W
76
N
N N
O o 0 0 0 o e o o e o o e o 0 0 o e o e e
m J C G1 (D M r (D O V T N A M N M r N (D r A N M A
W O ? N V T N M fD N O fD N O A T r r A V V M
M I
o d
N O N N r N M (D N M N M N M T T A V N
W � O O r (p r r N Cl! N W M M
} � I
r in m m co m m m � m m m M v o v o M M m
fD M N N N N V V V fD V
N
N (D M V O T fD N N N V
fD mN N N T
N c0 d O N M M N
rc a
al00000voovoov0000voe
C coV (D N V fD N (D fD T M W N O O N W T W N
ry N m m m m N m N m m m m N V m N N N N N
c
M M O N N A OM Cl! N V V M O V N N lc W
Q MO L N M M M M y
b N N
O N N
a a
c c J d x
N J U M N
y LL x c c
aT.
d N T N O (D � Cl! T N I� V N O N V O A T A N N
V d ry
d N N fD M A
' I
U
fD_ N N V r (D M (D T (D T
fD O
I
fD A
O M M O N V fD N V M N N fD V V O O
A T N Cl! M M (D fD fD
ml
I
I
I
IU
I c
N
m fD U) d c
° E a m c
5 E c E d d o J p E
N U K N _
O U ptJ ` U i N
d oS U C N o.
0
U 5 u W fD A a m u m a�i F o m
m o m a y H � b 'u xz
p o fD m A o y m U o A F m A = m m ¢ m U
m p p p c
p .0 -� Y Y V E Y Y
N
� � J ¢] a a s } a x
d 42 c
o � � w
77
� c � o000 000 oe ov000v000vooe o0
m O c G1 M N M N N V T A T fD M N N N (D O V N r O N M
W O ? M M N N I� V (D N CO V r r M V O V N N
N
} O O
M
o d
m L C N N (D N r (D O W N co Iz N M O M O N
N N A O lc T N
A T T V N N N O A M(D O fD (D N
� O Q) N N O V M M N fD M V M N (D N V O T N
N c0 d N N N M
rc a �
N N N N N N (D O 6 fD N N N wi 6 N V V N N
(MO a N N V N N N
a
N N M W O V N N N T N
N
N
LL N N 6
N
N d 0
c
O 7 N
M M A V r (D M N O N N r
M A O N M T N T A M O M M
V A K
U W O 0 Q) Q) N M O N N N N M O O V N O V V M N
N N N �
}
V N (D N O Io N M M V r N T r N O T
O N N O (D N N It V M I� N fD_ N r M M M O M O
N N
T T V T (D O N T O
O N O M M N fD O O V O (D M (D W O M M O O T O
N N N N V O M M V N N V (D N fD N m N
T T T N N M O M V O N r A N M M M M N T r N O (D fD N N T O
I� r M O T V ON N r N m Co N r r r N r lc O N O N N M N N N 10
m �
d
C C
d U U U 00 N
N (n U) N c
> 5 �` m E ° E O °' m O
m m m " m m fD w 0 d '^ u m m 0 vai 0 y
X V w o, 0 0 c m m `p a c o c o m c m
` c m x 0 0 0 d E w > > w U .� 10 .0 F w d F 0
O w 'u O a� (� C a O a in in d f d U 2 d
O LL N O N N C O O N N ~ N N ` ¢ O 0.co y y U U N 0 in i
0 Ot D X X y3 LL C C N N O >O >O N N N d N o
O c K C m T F 8 0 ,21 N LL O q ? fo LL d m N N> > F F L F A
Qrc 70 7 . _L
oN = Q dUO 0 L 0L_ 00
0 � 3
> L_
x
0Q w
7s
� N
m e e
m c c o m
W o � m
0
N N m V N
} O O
o d
N a M Cl N
N N N c N
} al
M m
M fD N
O N V N
c N A M
O_ N N
C :L..
N c0 N V V
rc a
c
d e e
a
d co ry
d N N Cl
a � l
rc
> m A V
c 0 N2 c m
d
LL d N 6
N I
O > N G7 tD N V
_ K J
' I
O Cl O
m I fD
Q
I
la
fD N O
A O Cl
lc A M
mI
I
I
I
I
IE
I �
a
c �
o �
IZ
� U
c c
O ° m
N
QQ
o � � w
79
N �
m o 0 o e o e e
m O C G1 N M M O D fD fD
w 0 ? O N N M r� A A
N V N N O O O
} O O
M I
o d
N O T N N N N N A
M N M M O O O w a N N N (D M Cl! N N fD
M T O N M M
N N M M (D M M M M V
O C O M M M M M M O
rc a
o o 0 0 o e o e
N O O CO CO fD N N N
a
j m I M M O T M M M M N
C 9 (D M a O O T c c M
ry ] M N N D
p] N V N N V V V
W N M M N
M 'O r N M In W W
N U_ a
y d a M C C
U N N
O S N O M N r M M M M N
'O OI N N (D N O fD O O O fD
> d N N M N N M N M M N
U W x y y
Q
a
d w O
N T N N N
M (D fD Cl! N N fD
= I
I
N N N (D M
w N cc T A A M
N N T (D T W W M
N N N O N O O O
N M V V V A
O M T M c N N c
mI � �
I
I
I
I
I
I y
C
I d
E
C C N
U l O O O C
J LL U N j N N � Z N
O OI N F N N N ate. U
O C N m T C J N N O C N
OW
A m ii a` C Q c 0 w c
rc d > o 0 o x 4 c
ol ¢ w w
so
0
a �
m 00000e 000e e
m c c a M v N O cO ro M O m v v
W O ? It CO o r m It o r m m
o m N o m m m o'i vi
M
o d
N O N N T N V r T V M M T N N A
N a V V N M O O N T V T N T I� A fD
c O N N T O M N N V T M V V O
M M M r O O M
M N
N N M N A M N A A O
M O N O)M A M T CO N N V
Cl! V V (D E N O O V
rc a �
c N o m N r (o M m M (O m m
N 9 O M N N (D co N CO CO M M
d N
a
c c o m o m N m m o r o 0
d r I� r V M M N N W W fD
(D N Cl! V V V
O V O N c
C N N N
a
U d Q M M M ry (o v M aS aS aS (e
> W O N N N T V N 1 M N V O O M
> � N V c c V
O O N N
(D ID A r M N c c M
O OD OD M (D M fD
p CO O O M V V W
N N O V IO V N N I� N N N fD
V V T V N O N T N N O O V
M N V N A A V
U O
N
J U E J N VI d
�A Ot N C m N N OO N c
W c m 0 N S C N > o O C N
OI OI N N
Q O. L N J L O O. N >
,� m m LL S U 2 z 0 Q c a 0 0 W c
K N > O O O % 46 G C
0 Q F F f W f W
81
0
N �
m o 0 0 0 0 o a o 0 0 0 o e e
m c c a m o N r o v N N m m m m
W O ? V M N V O (D N N V N N N N
} O O
M I
o d
N O O O N (D r M O O N N r N N M M N
N N r r N N N N M V N O
d V V N N V V
} al
N N O (D r c N N T V N N N
O T O (D V N V (D N N V fD fD N
N
N c0 d V N c V N M c
rc a
aI o 0 0000o e 00000e
c coo v r o r o r o r m M M
a
j m m m m r v M m r r v M o 0
N N Cq V N m m M
W W
d r T V V r O O V T O V V N N N
N M m m 0 O N
a M a a M v r m m v
LL U N N d
x
c o x
y = a M c C
> >
O � N T V M M N T N r mi M M N
V U
' I
m m m m m m m m O M M m
m O m m O O m m m N N M
y� V T M O O N M T M M M fD
O m T O O I� m N T fD fD M
O� Cl! N N
I
m m O T i m m fD O N m m V N N V
O O N m N m M T lc O m V M V O O M
mI
I
I
I
I
I
I
N �
U O
N w J
U m `m m `m u
g ci W fD cl F
O LL N cS i O U
m a
m LL J - U Z O m Q c m m m O O w c
rc d > o 0 0 x o c
0ff ¢ w w
82
M
o 0 o e o e e
c c of v co m m in � �
(D N V N V V
O O O O
M I
o d
N O O O N M M O O O A
O a C N N N N V W N N N fD
c O T T O O O O (D fD fD N
N N N N N N N N N N
N D I0 A A V
a
v v m m m m m o
� O N
rc a
c
I
co o 0 0 o e o e e
d a o m o m m rri M M
a
c a m o o co v o
> p] N O N N O N M M O
N
Cli
U " N
C O °J N N 6
LL � I a � J
O E j OI O O O
aT. O J J d N N T T N M
K O O M M M N N N N W W M
V O V V M M M O
J M T M M (D fD fD I�
QI
I
O O O V V V N (D V V O
O O O M M M O V N N N
N N O Cl! Cl! O T O O O
M M m N O w O O O M
mI � �
I
I
I
I
IU �-
I �, N
I � `
Ida o �
O O N 0 N N N .J• U
co
C 6] N N d O C
O 0
N C
K 4fE
N >
O Q F F f W f W
83
o c I o 0 0 0 0 o e o 0 0 0 0 o e e
c d
Qj C c G1 M r V r M N N N N N A A
W O ? M N (D N O M fD I� N It N O r M M
M N (D O O N M N N V N (D M N N
} O O
M I
o d
N O N N O V T N T r N A N N N T r r M M A
d I M M M N M M M c N
} al
O T N V N N V V N N V N N N N N
rc a
a o 0 0 0 0 0 o e o 0 0 0 0 o e
C co O V (D N N N N W N I� O T N M fD fD
N N N V M S (D N N N
a �
c
a
c
aT. N j J d N N (D M N N OM V N A r O V N V V M M M
O M M
J W O m m r N N T N V N r V M W W V
� M M (D M N N M M V
U � I
N
' I
N
N N N N (D lc� I� (D
m OD OD O N
d y� M T I� M M M
J r O N V N N N N N V
CO M M M M M N
Q �
I
(D (D O N V V N V O V T N (D (D N M M N
N N T N N
M M O N N T N (D M N O V N O (Doi N M
mI
I
I
I
I
I
IN d
N N O i u O N (n w
Cl] co
N O C N C C YI U N LL Q F d YI
LL � o 0 y „ =
m
X. 12
N N 0 C C - N N YI >U N N N 'Q c
c 'a 6] F O N LL N N N N > O C N
O O "O T OI NU
a — N
V
L N N 7 U WX
ON6 Q O O O. m
C
U
d > o 0 o x 0
off ¢ w w
a
84
N �
Qj C c G7 N N A r T r N T O O
W O ? N N A (D N I� It (D N N
dm m m m v v m m o m m
U N
} O O
M I
o d
N O M M N N N O M V N N V V
N a O O Io r a N m M M
O
a C (p (p co cocoW M V N M I� A
c O (O (O N m N N V N fD fD
W N N N N O (D N N E fD fD V
} ° Ia`
M M M O V (D N O V V M
O N Cl! N
c c V N N V O
M N N N
N N
C '- N N N N N (D m N N I�
N c0 N N N N M V V
rc a
a o 0oe o000oe
c coo N N m co Cp m r m O O
d a o N N M r m r m m
m m
a
c p N N N (D T N O O N
ry J O O O N N O O I� V V M
>
N M
" ` Ia N N 6
cJ0 dxI y LL a M c C
d > >
p
aT. N j J d O O V V V O O Cl! V M M N
y� % 0 (D (D V V O N T N V A
C W O O
� m m o o aT m
(D (D N M N N N
N N N (D N (D M M I�
pN N N N O (D V O O
� M CO M
I
V V T T M N N V M N N N
O O N N N N T N N (D N N N
(D (D M M A M V M N M M
� N N M M N V N V O N A A fD
? T T (D (D N S O N V c O
mI � �
I
I
I
I
I
N
U
CO fn
N j E N
m N J 0 U U U C
O N C C C N
U J U J d N E
J LLo
O O N N N T
0 C
C N C m N p N d T T O C N
O D
Q a a m 0m > o x m
,0 N m LL m Q c g a w c
rc d > o 0 o x 50 o c
off ¢ 9 w w
R55JCO21 City of Kent 9/25/2013 P8:24
Fiscal Year: 13 Period: 8 Street Capital Projects Fund Page - 1
Budget Prior Years Fiscal YTD Prj to Date Variance %
Beginning Fund Balance 12,936- 10,188.78- 10,188.78- 2,747.22- 78.76
Fund Balance Adjustments 2,747 2,747.00
Intergovernmental 33,542,388- 30,158,196.82- 185,975.97- 30,344,172.79- 3,198,215.21- 90.47
Charges for Services 72,963- 93,702.69- 8,700.28- 102,402.97- 29,439.97 140.35
Miscellaneous Revenues 24,750,338- 16,312,401.88- 298,175.72- 16,610,577.60- 8,139,760.40- 67.11
Non Revenues 10,457,804- 10,482,432.31- 10,482,432.31- 24,628.31 100.24
Other Financing Sources 25,855,591- 26,278,410.80- 26,278,410.80- 422,819.80 101.64
Operating Transfers In 11,586,237- 6,438,236.35- 790,000.00- 7,228,236.35- 4,358,000.65- 62.39
Total Available Resources 106,275,510- 89,773,569.63- 1,282,851.97- 91,056,421.60- 15,219,088.40- 85.68
Unallocated Street Projects 15,783 41,096.00 41,096.00 25,313.00- 260.38
Street Mitigation Receipts 438,923 438,923.00
Street Light Wiring Upgrade 120,000 52,817.03 52,817.03 67,182.97 44.01
Street Light Repair 150,000 13,912.99 13,912.99 136,087.01 9.28
Misc Intersection Signals 200,000 124,788.87 124,788.87 75,211.13 62.39
Pedestrian Walkways 356,460 415,951.98 415,951.98 59,491.98- 116.69
Kent-Kangley Pedestrian Improv 414,997 54,391.01 28,507.04 82,898.05 332,098.95 19.98
Railroad Quiet Zone 52,807 4,727.37 4,727.37 48,079.63 8.95
108th &208th Intersection Imp 41,813.86 35,578.45 77,392.31 77,392.31-
Asphalt Overlays2009 6,043,099 1,238,230.38 1,026,798.69 2,265,029.07 3,778,069.93 37.48
Sidewalk Renovations 2008 1,902,871 1,495,636.62 1,495,636.62 407,234.38 78.60
Kent Station 3,693,318 3,989,621.32 3,989,621.32 296,303.32- 108.02
Downtown ITS Improvements 4,779,960 4,967,276.42 4,967,276.42 187,316.42- 103.92
84th Avenue Rehabilitation 7,379,096 7,020,311.73 7,912.74 7,028,224.47 350,871.53 95.25
Lincoln Ave/Smith St Improv 765,012 857,746.02 13,247.54 870,993.56 105,981.56- 113.85
256th Street- 116th to 132nd 58,000 58,000.00
BNSF Grade Separation 19,877,044 19,741,812.17 22,723.55 19,764,535.72 112,508.28 99.43
Military/Reith Intersection 30,031 30,031.01 30,031.01 .01- 100.00
272nd Extension (KKto 256th) 7,575,417 6,661,515.76 4,808.84 6,666,324.60 909,092.40 88.00
Willis St UPRR/BNRR Grade Sepr 881,627 240,077.46 263.36 240,340.82 641,286.18 27.26
James Ave Impr(4th to UPRR) 2,909,838 2,885,959.66 2,885,959.66 23,878.34 99.18
256thlmps(KentKangley-116th) 2,315,358 801,403.66 419,632.14 1,221,035.80 1,094,322.20 52.74
212th UPRR/BN Grade Separation 116,972 17,386.88 17,386.88 99,585.12 14.86
LID 353 224th-228th Corridor 30,861,440 32,153,548.82 54,564.32 32,208,113.14 1,346,673.14- 104.36
224th-228th Corridor East Leg 11,293,362 1,857,313.29 39,425.51 1,896,738.80 9,396,623.20 16.80
196th Street-East-Mitigation 501,726 822.58 822.58 500,903.42 .16
East Hill Operations Center 3,542,369 1,539,948.78 30,887.39 1,570,836.17 1,971,532.83 44.34
72nd Ave Imps(S.196th-200th) 61,456.04 36,873.70 98,329.74 98,329.74-
Total Expenditures 106,275,510 86,295,684.72 1,735,136.26 88,030,820.98 18,244,689.02 82.83
Ending Balance 3 477 884.91- 452 284.29 3 025 600.62-
51
R55JCO21 City of Kent 9/25/2013 ?:Y8:57
Fiscal Year: 13 Period: 8 Parks Capital Projects Fund Page - 1
Budget Prior Years Fiscal YTD Prj to Date Variance %
Beginning Fund Balance 21,007- 21,005.82- 21,005.82- 1.18- 99.99
Intergovernmental 2,832,832- 2,226,664.78- 474,244.04- 2,700,908.82- 131,923.18- 95.34
Charges for Services 43.84- 43.84- 43.84
Miscellaneous Revenues 1,329,899- 1,166,172.26- 309,147.48- 1,475,319.74- 145,420.74 110.93
Operating Transfers In 3,219,242- 2,519,433.79- 209,809.17- 2,729,242.96- 489,999.04- 84.78
Total Available Resources 7,402,980- 5,933,320.49- 993,200.69- 6,926,521.18- 476,458.82- 93.56
ARRA-Comm Putting Prev. to Wk 111,504 111,504.38 111,504.38 .38- 100.00
Parks FIL 199,809 199,809.17 199,809.17 .17- 100.00
Regional Trails/KC Levy 776,549 377,481.00 722.00 378,203.00 398,346.00 48.70
Boat Launch Fees 32,432 3,617.44 2,447.89 6,065.33 26,366.67 18.70
Lake Fenwick 141,849 113,330.69 14,997.17 128,327.86 13,521.14 90.47
Paths and Trails 132,243 81,433.65 1,870.62 83,304.27 48,938.73 62.99
Adopt-a-Park Program 498,050 454,577.60 11,792.76 466,370.36 31,679.64 93.64
Street Tree Replacements 127,603 97,255.77 9,815.00 107,070.77 20,532.23 83.91
Rental Houses Demolition 162,730 169,553.75 169,553.75 6,823.75- 104.19
Big Blue Mobile Computer Lab 45,000 13,044.22 13,044.22 31,955.78 28.99
Light Pole Replacement 671,792 394,581.46 50,000.00 444,581.46 227,210.54 66.18
Eagle Scout Projects 179,861 173,850.46 25,309.12 199,159.58 19,298.58- 110.73
Multi-use Ballfields/KSD 70,000 72,946.46 50,000.00- 22,946.46 47,053.54 32.78
Earthworks Stairs 229,368 226,697.45 226,697.45 2,670.55 98.84
Park Lifecycle Program 1,125,672 429,142.14 219,607.81 648,749.95 476,922.05 57.63
Kent Loop Trail 120,000 9,187.82 9,187.82 110,812.18 7.66
Urban Forestry Plan 354,528 272,395.05 42,816.32 315,211.37 39,316.63 88.91
Community Parks Reinv. Program 186,909 186,909.00
Parks Land Acquisition 2,013,332 1,183,867.23 394,000.22 1,577,867.45 435,464.55 78.37
Senior Center Memorial Gift 103,749 103,749.00
Green Tree Park Renovation 120,000 120,000.00
Total Expenditures 7,402,980 4,175,278.75 932,375.90 5,107,654.65 2,295,325.35 68.99
Ending Balance 1 758 041.74- 60 824.79- 1 818 866.53-
52
R55JCO21 City of Kent 9/25/2013 R:19:05
Fiscal Year: 13 Period: 8 Other Capital Projects Fund Page - 1
Budget Prior Years Fiscal YTD Prj to Date Variance %
Intergovernmental 78,600,000- 63,575,208.71- 63,575,208.71- 15,024,791.29- 80.88
Miscellaneous Revenues 179,938.99- 288.87- 180,227.86- 180,227.86
Non Revenues 10,242,533.86- 10,242,533.86- 10,242,533.86
Other Financing Sources 17,000,000- 27,840,000.00- 136,878.42- 27,976,878.42- 10,976,878.42 164.57
Operating Transfers In 7,320,463- 7,356,022.94- 7,356,022.94- 35,559.94 100.49
Total Available Resources 102,920,463- 109,193,704.50- 137,167.29- 109,330,871.79- 6,410,408.79 106.23
ShoWare Center Marquee 225,000 209,244.96 209,244.96 15,755.04 93.00
Event Center 85,695,463 80,422,813.44 80,422,813.44 5,272,649.56 93.85
Kent City Center Garage 136,513.57 2,077.74 138,591.31 138,591.31-
LTGO Bonds 2008 17,000,000 16,762,887.05 219,899.29 16,982,786.34 17,213.66 99.90
LTGO Refunding 2012A&B 11,375,365.13 2.00- 11,375,363.13 11,375,363.13-
Total Expenditures 102,920,463 108,906,824.15 221,975.03 109,128,799.18 6,208,336.18- 106.03
Ending Balance 286 880.35- 8480774 202 072.61-
53
00
R55JCO21 City of Kent 9/25/2013 ?:i9:08
Fiscal Year: 13 Period: 8 Technology Capital Projects Page - 1
Budget Prior Years Fiscal YTD Prj to Date Variance %
Miscellaneous Revenues 1,283- 1,283.42- 1,283.42- .42 100.03
Operating Transfers In 8,228,129- 6,836,142.45- 736,753.69- 7,572,896.14- 655,232.86- 92.04
Total Available Resources 8,229,412- 6,837,425.87- 736,753.69- 7,574,179.56- 655,232.44- 92.04
Software Lifecycle Replacement 321,605 321,605.07 321,605.07 .07- 100.00
Hardware Lifecycle Replacemnts 2,698,973 1,700,129.82 27,245.26 1,727,375.08 971,597.92 64.00
IT Systems 2,209,039 2,049,260.48 118,769.67 2,168,030.15 41,008.85 98.14
IT Tech Services 2,182,806 2,182,806.60 2,182,806.60 .60- 100.00
IT Multi Media 29,154 27,338.64 27,338.64 1,815.36 93.77
Long Term Lifecycle Replacemts 787,835 787,835.00
Desktop Virtual Machine/DVM 25,368.36 25,368.36 25,368.36-
Desktop/PC 106,593.16 106,593.16 106,593.16-
Monitors 22,131.05 22,131.05 22,131.05-
Blades/Servers 10,660.96 10,660.96 10,660.96-
Station 74 Power 8,565.00 8,565.00 8,565.00-
Storage- Enterprise 24,106.43 24,106.43 24,106.43-
CH Service Center Renovation 75,221.83 75,221.83 75,221.83-
Telephony 274,391.30 274,391.30 274,391.30-
Total Expenditures 8,229,412 6,281,140.61 693,053.02 6,974,193.63 1,255,218.37 84.75
Ending Balance 556 285.26- 43 700.67- 599 985.93-
54
R55JCO21 City of Kent 9/25/2013 P9:31
Fiscal Year: 13 Period: 8 Facilities Capital Projects Page - 1
Budget Prior Years Fiscal YTD Prj to Date Variance %
Intergovernmental 1,167,658- 1,167,658.01- 1,167,658.01- .01 100.00
Operating Transfers In 7,710,264- 7,657,552.24- 52,711.76- 7,710,264.00- 100.00
Total Available Resources 8,877,922- 8,825,210.25- 52,711.76- 8,877,922.01- .01 100.00
CKCF Improvements 1,167,658 85,473.43 85,473.43 1,082,184.57 7.32
Aukeen Court Expansion 7,635,264 7,546,846.75 37,122.54 7,583,969.29 51,294.71 99.33
Security Camera Software Upgrd 40,000 40,000.00
Parks Maintenance Renovation 35,000 465.00 465.00 34,535.00 1.33
Total Expenditures 8,877,922 7,632,785.18 37,122.54 7,669,907.72 1,208,014.28 86.39
Ending Balance 1 192 425.07- 15 589.22- 1 208 014.29-
55
R55JCO21 City of Kent 9/25/2013 9:99:35
Fiscal Year: 13 Period: 8 Water Fund Page - 1
Projects Only
Budget Prior Years Fiscal YTD Prj to Date Variance %
Beginning Fund Balance 193,927- 193,926.30- 193,926.30- .70- 100.00
Intergovernmental 581,522- 591,020.75- 591,020.75- 9,498.75 101.63
Charges for Services 1,764- 4,238.36- 91.32- 4,329.68- 2,565.68 245.45
Miscellaneous Revenues 771,649- 2,883,509.32- 23,288.36- 2,906,797.68- 2,135,149.04 376.70
Non Revenues 43,055,889- 43,055,888.33- 43,055,888.33- .20- 100.00
Other Financing Sources 2,500,903.04- 2,500,903.04- 2,500,903.04
Operating Transfers In 41,315,606- 38,615,607.00- 245,338.00- 38,860,945.00- 2,454,661.00- 94.06
Total Available Resources 85,920,356- 87,845,093.10- 268,717.68- 88,113,810.78- 2,193,454.61 102.55
Seismic Vulnerability Assess 752,158 752,570.88 752,570.88 412.88- 100.05
Water Comp Plan Update 2007 693,311 681,150.83 681,150.83 12,160.17 98.25
2009 Revenue Bonds 73,357 97,591.78 97,591.78 24,234.78- 133.04
Water Conservation Plan 475,193 488,736.29 3,313.64 492,049.93 16,856.93- 103.55
Water Unallocated Projects 2,454,662 2,454,662.00
Rock Creek Mitigation Projects 735,000 47,907.50 16,347.50 64,255.00 670,745.00 8.74
Guiberson Reservoir Repair 3,678,847 179,378.31 145.46 179,523.77 3,499,323.23 4.88
Tacoma Intertie 44,485,507 39,464,797.37 39,464,797.37 5,020,709.27 88.71
Clark Springs Tran Main Repair 1,327.25 4,245.30 5,572.55 5,572.55-
Clark Springs Well#2VFD Repl. 9,748 9,748.38 9,748.38 .38- 100.00
Seismic System Controls 78,783 78,783.00
Corrosion Control 2,740,623 2,740,625.65 2,740,625.65 2.65- 100.00
Pump Station#3 Replacement 2,008,534 108,751.41 108,751.41 1,899,782.59 5.41
Kent Springs Source Upgrade 627,779 319,284.46 319,284.46 308,494.07 50.86
Kent Springs Trans Main Repair 506,528 8,601.49 8,601.49 497,926.51 1.70
Misc Water Improvements 5,640,752 4,794,040.90 52,741.29 4,846,782.19 793,969.81 85.92
Additional Water Source Dev 1,470,476 1,056,022.10 1,056,022.10 414,453.90 71.81
Well Head Protection 431,384 179,657.18 179,657.18 251,726.82 41.65
Security Improvement per VA 70,000 14,655.70 3,074.51 17,730.21 52,269.79 25.33
East Hill Pressure Zone 4,703,686 91,366.12 65,324.57 156,690.69 4,546,995.31 3.33
Impoundment Reservoir 2,226,286 2,126,345.44 16.34 2,126,361.78 99,924.22 95.51
SE 248th Watermain 355,936 365,417.08 365,417.08 9,481.08- 102.66
West Hill Reservoir 50,000 50,000.00
East Hill Reservoir 4,944,304 4,925,156.78 704.63 4,925,861.41 18,442.59 99.63
East Hill Well Generator 735,000 36,127.30 230,397.95 266,525.25 468,474.75 36.26
Clark Springs Sourcelmprvmnts 574,278 41,871.57 41,871.57 532,406.43 7.29
Landsburg Mine 600,000 258,952.53 5,533.52 264,486.05 335,513.95 44.08
Clark Springs HCP 212,722 222,221.43 986.18- 221,235.25 8,513.25- 104.00
Hydrant Replacement 2005 90,043 50,481.88 2,822.24 53,304.12 36,738.88 59.20
Large Meter/Vault Replace 2008 180,341 130,305.32 15,841.15 146,146.47 34,194.53 81.04
Kent Station -Water 109,198 109,197.68 109,197.68 .32 100.00
Downtown ITS Improvements 233,131 233,131.16 233,131.16 .16- 100.00
84th Avenue Rehabilitation 298,660 298,659.62 298,659.62 .38 100.00
Remote Telemetry Upgrade 459,575 469,074.41 469,074.41 9,499.41- 102.07
56
R55JCO21 City of Kent 9/25/2013 949:35
Fiscal Year: 13 Period: 8 Water Fund Page - 2
Projects Only
Budget Prior Years Fiscal YTD Prj to Date Variance %
BNSF Grade Separation 205,000 777,124.00 777,124.00 572,124.00- 379.08
272nd Extension (KKto 116th) 303,759 303,759.61 303,759.61 .61- 100.00
Scenic Hill -Water 413,141 413,324.31 413,324.31 183.31- 100.04
LID 341-196th Corridor Mid 194,003 194,002.60 194,002.60 .40 100.00
LID 353 224th-228th Corridor 155,901 155,900.56 155,900.56 .44 100.00
East Hill Operations Center 1,467,413 1,467,572.24 1,467,572.24 159.24- 100.01
Lower East Hill Improvements 475,338 475,510.59 475,510.59 172.59- 100.04
Total Expenditures 85,920,356 64,090,349.71 399,521.92 64,489,871.63 21,430,484.54 75.06
Ending Balance 23 754 743.39- 130 804.24 23 623 939.15-
57
R55JCO21 City of Kent 9/25/2013 R.; 48
Fiscal Year: 13 Period: 8 Sewerage Fund Page - 1
Projects Only
Budget Prior Years Fiscal YTD Prj to Date Variance %
Beginning Fund Balance 488,467- 488,466.98- 488,466.98- .02- 100.00
Intergovernmental 21,250,778- 16,132,766.72- 4,166,775.85- 20,299,542.57- 951,235.43- 95.52
Charges for Services 4,000- 295,965.02- 45.66- 296,010.68- 292,010.68 ********
Miscellaneous Revenues 743,652- 882,853.34- 18,704.83- 901,558.17- 157,906.17 121.23
Non Revenues 12,786,845- 12,786,844.80- 12,786,844.80- .20- 100.00
Other Financing Sources 1,500,000- 1,500,000.00- 1,500,000.00- 100.00
Operating Transfers In 52,208,407- 41,716,761.79- 4,241,635.87- 45,958,397.66- 6,250,009.34- 88.03
Total Available Resources 88,982,149- 73,803,658.65- 8,427,162.21- 82,230,820.86- 6,751,328.14- 92.41
NPDES Permit 3,667,335 2,730,172.56 87,323.45 2,817,496.01 849,838.99 76.83
Drainage Master Plan 1,432,784 1,432,783.98 1,432,783.98 .02 100.00
2009 Revenue Bonds 86,845 97,592.43 97,592.43 10,747.43- 112.38
Green River Flood Protection 3,750,005 3,750,278.60 3,750,278.60 273.60- 100.01
Drainage Unallocated Projects 258,719 258,719.00
Misc Environmental Projects 435,562 732,783.87 2,546.94 735,330.81 299,768.81- 168.82
Meridian Valley Creek 392,681 388,964.86 3,761.58 392,726.44 45.44- 100.01
Hawley Road Levee 2,130,000 513,542.10 913,960.88 1,427,502.98 702,497.02 67.02
Citywide Stm Pipe/Culvert Mtc 4,100,000 3,656,438.45 117,855.61 3,774,294.06 325,705.94 92.06
S. 228th Drainage Bypass 6,950,000 6,253,577.29 47,102.80 6,300,680.09 649,319.91 90.66
Mill Ck/James St. Pump Station 5,366,670 4,209,785.62 145,798.00 4,355,583.62 1,011,086.38 81.16
Upper Mill Creek Dam 2,435,000 237,340.27 129,357.53 366,697.80 2,068,302.20 15.06
Seven Oaks Pond Imps 2,935 2,934.60 2,934.60 .40 99.99
Lower Garrison Creek 1,122,815 1,158,973.29 1,158,973.29 36,158.29- 103.22
Johnson Creek 700,000 591,921.90 714.70 592,636.60 107,363.40 84.66
Earthworks Overlays 1,196,621 1,180,686.22 1,180,686.22 15,934.78 98.67
Lake Fenwick Restoration 2009 20,895 9,215.48 13,720.70 22,936.18 2,041.18- 109.77
256th Flume 510,000 439,796.93 439,796.93 70,203.07 86.23
Lake Meridian Outlet 2,718,065 2,717,997.13 25,556.01 2,743,553.14 25,488.14- 100.94
Upper Meridian Valley Creek 80,594 80,593.68 80,593.68 .32 100.00
E Fork Soosette Crk/144th Clvt 97,526 97,525.60 97,525.60 .40 100.00
Meridian Valley Crk Revegetate 800 800.00 800.00 100.00
Big Soos Creek/SE 256th Bridge 225 224.91 224.91 .09 99.96
81stAv So Storm Drainage Impr 150,000 129,958.12 129,958.12 20,041.88 86.64
Surface Water Manual 87,955 87,954.67 87,954.67 .33 100.00
Mill Creek @ James-Fld Protect 600,000 469,093.34 140.26 469,233.60 130,766.40 78.21
Riverview Park 2,390,000 2,101,505.98 25,388.30 2,126,894.28 263,105.72 88.99
Downey Farmstead 550,000 318,200.13 93,080.77 411,280.90 138,719.10 74.78
Bauer Property 310,000 137,691.10 1,990.21 139,681.31 170,318.69 45.06
Mill Crk @ 76th Av-Fld Protect 100,000 30,545.77 30,545.77 69,454.23 30.55
Horseshoe Bend Levee Impr. 14,129,417 10,996,560.39 1,771,481.29 12,768,041.68 1,361,375.32 90.36
Upper Russell Road Levee Impr. 2,353,121 1,083,916.31 253,617.03 1,337,533.34 1,015,587.66 56.84
Lower Russell Rd Levee-S231st 600,000 450,916.07 110,779.59 561,695.66 38,304.34 93.62
Lowest Russell Rd-Van Dorens 290,000 211,957.36 38,932.62- 173,024.74 116,975.26 59.66
58
R55JCO21 City of Kent 9/25/2013 P9:48
Fiscal Year: 13 Period: 8 Sewerage Fund Page - 2
Projects Only
Budget Prior Years Fiscal YTD Prj to Date Variance %
Boeing Levee Improvements 4,190,000 2,410,147.19 1,129,593.71 3,539,740.90 650,259.10 84.48
Briscoe Levee Improvements 940,000 570,503.72 949,425.39 1,519,929.11 579,929.11- 161.69
Desimone Levee Improvements 900,000 528,062.48 52,434.71 580,497.19 319,502.81 64.50
Green River Sandbag Removal 2,443,541 773,523.15 2,997.44 776,520.59 1,667,020.41 31.78
Signature Point Levee 1,175.57 1,175.57 1,175.57-
Misc Drainage 2008 2,388,932 1,591,332.26 49,033.17 1,640,365.43 748,566.57 68.67
Drainage Infractructure Improv 473,379 463,248.62 463,248.62 10,130.38 97.86
Kent Station - Drainage 142,758 142,758.17 142,758.17 .17- 100.00
Downtown ITS Improvements 107,315 158,406.09 158,406.09 51,091.09- 147.61
84th Avenue Rehabilitation 19,644 19,644.39 19,644.39 .39- 100.00
Lincoln Ave/Smith St Improv 60,000 41,443.50 41,443.50 18,556.50 69.07
Remote Telemetry Upgrade 114,930 114,929.88 114,929.88 .12 100.00
BNSF Grade Separation 993,000 434,964.00 434,964.00 558,036.00 43.80
272nd Extension (KK to 116th) 538,373 538,373.48 538,373.48 .48- 100.00
256thlmps(KentKangley-116th) 39,746.51 5,244.50 44,991.01 44,991.01-
LID 341-196th Corridor Mid 1,165,295 1,167,076.54 1,167,076.54 1,781.54- 100.15
224th-228th Corridor 2,004,580 1,516,197.43 1,516,197.43 488,382.57 75.64
Russell Road Maint. Facility 313,901 313,898.68 313,898.68 2.32 100.00
East Hill Operations Center 1,465,385 1,465,385.07 1,465,385.07 .07- 100.00
Lower East Hill Improvements 33,072 33,400.54 33,400.54 328.54- 100.99
Sanitary Sewer Master Plan 300,000 290,070.17 7,984.96 298,055.13 1,944.87 99.35
Unallocated Sewer Projects 111,247 111,247.11 111,247.11 .11- 100.00
Kentview Sewer Interceptor 275,044 249,844.91 23,394.39 273,239.30 1,804.70 99.34
Skyline Sewer Interceptor 20,000 6,670.33 2,149.55 8,819.88 11,180.12 44.10
Linda Heights Pump Station 150,000 58,377.15 1,177.30 59,554.45 90,445.55 39.70
Misc Pump Station Replacements 100,000 100,000.00
Derbyshire 50,000 50,000.00
Misc Sewer 2007 6,567,710 5,991,696.26 132.87 5,991,829.13 575,880.87 91.23
Kent Station - Sewer 93,935 93,935.42 93,935.42 .42- 100.00
Downtown ITS Improvements 12,968 12,967.74 12,967.74 .26 100.00
84th Avenue Rehabilitation 233,740 233,740.40 233,740.40 .40- 100.00
Remote Telemetry Upgrade 123,647 123,647.28 123,647.28 .28- 100.00
272nd Extension (KK to 116th) 526,229 526,228.68 526,228.68 .32 100.00
256th Imps(Kent Kangley-116th) 187,859.47 187,859.47 187,859.47-
Scenic Hill -Sewer 65,895 65,895.00 65,895.00 100.00
LID 341-196th Corridor Mid 8,738 8,737.87 8,737.87 .13 100.00
224th-228th Corridor 136,400 136,400.07 136,400.07 .07- 100.00
Russell Road Maint. Facility 313,899 313,898.00 313,898.00 1.00 100.00
East Hill Operations Center 1,465,386 1,465,385.00 1,465,385.00 1.00 100.00
Lower East Hill Improvements 1,116,636 1,116,978.22 1,116,978.22 342.22- 100.03
Total Expenditures 88,982,149 69,430,990.32 6,117,846.06 75,548,836.38 13,433,312.62 84.90
Ending Balance 4 372 668.33- 2 309 316.15- 6 681 984.48-
59