HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 10/21/2013 I
Public Works Committee Agenda
�� Councilmembers: Dana Ralph+Dennis Higgins+Elizabeth Albertson, Chair
`� KENT
WASHINGTON
October 21, 2013
4:00 P.M.
Item Description Action Speaker Time Pace
1. Approval of Minutes Dated October 7, 2013 YES None 03 03
2. Joint Funding Agreement for the Cooperative YES Mike Mactutis 05 05
Data-Collection Program with the U.S.
Geological Survey
3. Information Only/Storm Drainage Issues - NO Greg Reed 10 09
October Rain Event, Impact, Response &
Repairs
4. Valley Channel Re-establishment Project YES Kelly Peterson 10 11
5. Washington State Department of Ecology YES Shawn Gilbertson 10 13
2013-2015 Biennial Municipal Stormwater
Capacity Grant
6. Information Only/Grant Status NO Mike Mactutis/ 10 15
Mark Howlett
7. Local Improvement District 363/SE 2241h Street YES Tim LaPorte 15 17
Unless otherwise noted, the Public Works Committee meets at 4:00 p.m. on the 1"& 3rd Mondays of each
month. Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895.
For information please contact Public Works Administration (253) 856-5500.
Any person requiring a disability accommodation should contact the City Clerk's Office at
(253) 856-5725 in advance.
For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388.
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PUBLIC WORKS COMMITTEE MINUTES
October 7, 2013 ....
Committee Members Present:
Committee Chair Elizabeth Albertson and Committee member Dennis Higgins were
present. Committee member Dana Ralph was excused, due to illness. The meeting was
called to order at 4:03 PM.
Item 1 — Approval of Meeting Minutes Dated September 16, 2013:
Committee member Higgins MOVED to approve the minutes of September 16,
2013. The motion was SECONDED by Committee member Albertson and
PASSED 3-0, with Committee member Ralph's concurrence.
Item 2 — Greenhouse Gas Emissions Reduction Policy:
Kelly Peterson, Environmental Conservation Supervisor passed out a corrected
resolution to committee members. He noted that in 2007 Governor Gregoire signed
Executive Order 07-02 initiating the Washington Climate Change Challenge. The
Executive Order established greenhouse gas emission reduction goals, directed the
implementation of the policies to reduce emissions, and directed state agencies to take
action including development of strategies to reduce emissions.
Peterson stated that staff from Economic and Community Development, Parks and
Public Works, collaborated to draft a Greenhouse Gas Emissions Reduction Policy. The
reduction draft policies are consistent with the State, Regional and County regulations
and guidance. Committee member Albertson asked about measurable goals. Peterson
said that he believed that would be a policy issue. Higgins said he would make a note
and bring it up at next year's council retreat.
Committee member Higgins MOVED to recommend adoption of Resolution No.
endorsing and adopting Greenhouse Gas Emission Reduction Policies,
subject to final terms and conditions acceptable to the City Attorney and Public
Works Director. The motion was SECONDED by Committee Chair Albertson and
PASSED 3-0, with Committee member Ralph's concurrence.
Item 3 — Information Only/Fall Recycling Event October 19, 2013 at Russell
Road Park:
Conservation Coordinator, Gina Hungerford informed the committee of the upcoming
Fall Recycling Event that will take place on October 19, 2013 from 9:00 a.m. to 3:00
p.m. at Russell Road Park in Kent. Hungerford noted that this event is for those items
not easily recycled at the curb. She then briefly went over a list of items that will be
allowed at the event. You can go to the City website at
http://kentwa.gov/content.aspx?id=1296 .
Information Only/No Motion Required
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PUBLIC WORKS COMMITTEE MINUTES
October 7, 2013 ....
The following items were not heard this evening but will be heard at a future Public
Works Committee meeting.
Item 4 —Information Only/Drinking Water Ouality Monitoring:
Item 5 — Withdrawal of Membership in South King County Regional Water
Association•
Item 6 — Information Only/Storm Drainage Issues:
Item 7 — Valley Channel Re-establishment Proiect:
Item 8 — Information Only/Vancouver WA Ouiet Zones Local Improvement
District (LID):
Item 9 — I-405/SR-167 HOV/HOT Lane:
Senior Transportation Planner, Cathy Mooney gave an informative PowerPoint
presentation on the I-405/SR 167 Corridor. Mooney noted that all parties acknowledge
the importance of connecting I-405 and SR 167 into a seamless 40-mile long corridor.
Mooney said the state is asking elected officials on the I-405 Executive Committee to
make a recommendation to the Transportation Commission as to whether these lanes
should remain free to HOV-2 vehicles or if it is time to move to a minimum of HOV-3 or
some other criteria.
Committee members decided a motion was not needed at this time.
The meeting was adjourned at 4:42 p.m.
Cheryl Viseth
Council Committee Recorder
5
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: October 2, 2012
To: Chair Elizabeth Albertson and Public Works Committee Members
PW Committee Meeting Date: October 21, 2012
From: Michael Mactutis, PE, Environmental Engineering Manager
Through: Chad Bieren, P.E., City Engineer
Subject: Joint Funding Agreement for the Cooperative Data-Collection
Program with the U.S. Geological Survey
Item - 2
Motion:
Move to recommend Council authorize the Mayor to sign the Joint Funding
Agreement for Water Resources Investigations between the City of Kent
and the U.S. Geological Survey upon concurrence of the language therein by
the City Attorney and Public Works Director.
Summary: This is an on-going program with the City of Kent and the U.S.
Geological Survey (USGS) for stream data collection. For Fiscal Year 2012, The City
of Kent will contribute $60,080 to the annual program costs of $106,205 with the
USGS providing the remainder.
These gages provide valuable information on stream and weather conditions,
including water surface elevations, flow levels and amounts of precipitation. This
information is used to calibrate stream flow models which helps to improve accuracy
and thereby improve the design of our stormwater projects. The gages, through
links to internet web sites, allow staff and the public to monitor stream flow levels
from remote locations.
The stream flow measured at the gage at Rock Creek and Kent Kangley Road is
included in the Clark Springs Habitat Conservation Plan as a criterion to determine
the City's augmentation of flows in Rock Creek during certain periods of the year.
This contract will provide for operation, maintenance and data collection at five
gages. Two are located on Mill Creek, one on Springbrook Creek and two on Rock
Creek, as required by the HCP.
The gage information is available to the public real-time at
http://waterdata.usgs.gov/wa/nwis/current?tvpe=flow .
Budget Impact: Costs for this contract will be charged partially to the Water Utility
(Rock Creek gages) and partially to the Stormwater Utility (Mill and Springbrook
gages).
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Form 9-1366 U.S. Department of the Interior Customer#: 6000000723 FY14-A
(Oct. 2005) U.S. Geological Survey Agreement#: 14WNWA09800
Joint Funding Agreement Project#: 97229EU
TIN#: 916001254
Fixed Cost W r"
Agreement Yes No
FOR
WATER RESOURCES INVESTIGATIONS
THIS AGREEMENT is entered into as of the 1" day of OCTOBER 2013, by the U.S. GEOLOGICAL SURVEY,
UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the City of Kent,
party of the second part.
1. The parties hereto agree that subject to availability of appropriations and in accordance with their
respective authorities there shall be maintained in cooperation a fixed-price agreement for operation,
maintenance, and data collection on Green River at the 200th Street Bridge, and at Springbrook,
Mill Creek, and Rock Creek stream gaging stations, herein called the program. The USGS legal
authority is 43 USC 36C; 43 USC 50; and 43 USC 50b.
2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical
work directly related to this program. 2(b) includes In-Kind Services in the amount of $ N/A.
by the party of the first part during the period
(a) $37,836 OCTOBER 1, 2013 to SEPTEMBER 30, 2014
by the party of the second part during the period
(b) $62,787 OCTOBER 1, 2013 to SEPTEMBER 30, 2014
(c) Additional or reduced amounts by each party during the above period or succeeding periods as may be
determined by mutual agreement and set forth in an exchange of letters between the parties.
(d) The performance period may be changed by mutual agreement and set forth in an exchange of letters
between the parties.
3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively
governin(,J each party.
4. The field t^,rnd analytical work pailaining to this program shall be under the direction of or subject to periodic;
review by an authorized reprosentahvc of the party of the first part.
fs. The areas to be included in the program shall be deterrined by mutual ,agreement between the parties
hereto or their authorized representatives. the methods employed in the field and office shall be those
adopted by the party of the first part to insure,the; required standards of accuracy subject to modification by
mutual agreement.
6. During they, course of this program, all field and analytical work of either party pertaining to this program shall
be open to Inc., inspection of the other party, and if the work is not being carried on in a mutually satisfactory
manner, either party may terminate this agreement upon 60 days written notice to the other party.
7. The original records resulting from this program will be deposited in the office of origin of those records. Upon
request, copies of the original records will be provided to the office of the other party.
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8. The maps, records, or reports resulting from this program shall be made available to the public as promptly
as possible. The maps, records, or reports normally will be published by the party of the first part. However,
the party of the second part reserves the right to publish the results of this program and, if already published
by the party of the first part shall, upon request, be furnished by the party of the first part, at costs,
impressions suitable for purposes of reproduction similar to that for which the original copy was prepared.
The maps, records, or reports published by either party shall contain a statement of the cooperative relations
between the parties.
9. USGS will issue billings utilizing Department of the Interior Down Payment (Bill) Request (form DI-1040).
Billing documents are to be rendered QUARTERLY. Payments of bills are due within 60 days after the billing
date. If not paid by the due date, interest will be charged at the current Treasury rate for each 30 day period,
or portion thereof, that the payment is delayed beyond the due date. (31 USC 3717; Comptroller General File
B-212222, August 23, 1983).
U.S. Geological Survey Name of Customer
United States City of Kent
Department of the Interior
USGS Point of Contact Customer Point of Contact
Name: Ken Frasl Name: AIAJ�� M^"ICJr4
Address: USGS WAWSC— Field Office Address: C
934 Broadway, Suite 300 CI
Tacoma WA 98402 , !..
Telephone. 253 552 1670 Telephone:
Email: I<"'ta l2Llg np a Email:
Signatures Signatures
1 ram^
By e — Date !"25 /.3 By---
Date
Name: Cynthia Garton, Ph.D., L.G., L.H.G". Name:
Title: Center Director, USGS Washington i itle:
Water Science Center
UY__......_ _------ Date: By
Date
Name: Name:
Title: Title:
6000000723/14WNWA09800/FYI A
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PUBLIC WORKS DEPARTMENT
Timothy J LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: October 11, 2013
To: Chair Elizabeth Albertson and Public Works Committee Members
PW Committee Meeting Date: October 21, 2013
From: Greg Reed, Utilities Superintendent
Through: Dave Brock P.E., Interim Operations Manager
Subject: Information Only/Storm Drainage Issues — October Rain Event,
Impact, Response and Repairs
Item - 3
Information Only/No Motion Required
Summary:
Staff will brief the Committee on issues experienced during the record rain event in
early October, along with solutions to those areas. We have a comprehensive
approach to the problem and areas that will be discussed.
Budget Impact:
The majority of the small areas have been included in our budget. The larger
problematic areas are not all funded.
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PUBLIC WORKS DEPARTMENT
Timothy J LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: October 1, 2013
To: Chair Elizabeth Albertson and Public Works Committee Members
PW Committee Meeting Date: October 21, 2013
From: Kelly Peterson, AICP, Environmental Conservation Supervisor
Through: Chad Bieren, P.E., City Engineer
Subject: Valley Channel Re-establishment Project
Item - 4
Move to authorize staff to explore a potential partnership with King County
Drainage District #1 to reestablish channels in the valley to reduce
localized flooding and improve water quality and habitat.
Summary:
Localized flooding in the valley occurs in part, due to sediment that has built up in
creek channels. Deposition of sediment is a natural process. Decades of
development in the urbanized watersheds have increased deposition rates. It has
been several decades since sediment has been removed from the channels, except
for culvert cleaning projects completed in 2010 and 2011. In some areas, over 5-
feet of sediment has been deposited which also allowed invasive plant species to
grow. The sediment has reduced flow capacity and flood storage, impacted water
quality and impedes fish passage.
Removing sediment in portions of the valley creek channels will reduce localized
urban flooding such as doing Mill Creek and Springbrook Creek improve water
quality and habitat. While sediment removal is beneficial, permits and regulatory
requirements will result in a project that will most likely take a number of years to
complete.
King County Drainage District #1 has jurisdiction over much of the valley channels,
and a partnership could be beneficial to an efficient and successful project.
Budget Impact:
Initially none, future endeavors with Drainage District No. 1 will be brought back to
Council for later authorization.
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: October 14, 2013
To: Chair Elizabeth Albertson and Public Works Committee Members
PW Committee Meeting Date: October 21, 2013
From: Shawn Gilbertson, Environmental Supervisor
Through: Mike Mactutis P.E., Environmental Engineering Manager
Subject: Washington State Department of Ecology 2013-2015 Biennial
Municipal Stormwater Capacity Grant
Item - 5
Motion:
Move to recommend Council authorize the Mayor to accept a grant from the
Washington State Department of Ecology in the amount of $170,000 for
activities related to Clean Water Act Permit compliance, subject to final
terms and conditions acceptable to the City Attorney and Public Works
Director.
Summary:
The Washington State Department of Ecology is offering a no-match $50,000 grant
for municipal stormwater permittees to implement programs to ensure compliance
with the Clean Water Act. This grant does not require a local match. These funds will
be used to improve Clean Water Act compliance programs (NPDES) to maximize
efficiency and ensure continued compliance with increasing permit requirements.
Additionally, Ecology is offering $120,000 of appropriated capital funds to municipal
stormwater permittees to plan and design capital improvement projects. Approved
projects must retrofit sub-standard stormwater systems with Low Impact
Development stormwater management controls.
Budget Impact:
None
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: October 16, 2013
To: Chair Elizabeth Albertson and Public Works Committee Members
PW Committee Meeting Date: October 21, 2013
From: Mark Howlett P.E., Design Engineering Manager
Mike Mactutis, P.E., Environmental Engineering Manager
Through: Chad Bieren P.E., City Engineer
Subject: Information Only/Grant Status
Item - 6
Information Only/No Motion Required
Summary:
Staff will provide the Committee with an update on the grant funded projects as
requested at the October 1't Council Workshop.
Budget Impact:
N/A
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: October 16, 2013
To: Chair Elizabeth Albertson and Public Works Committee Members
PW Committee Meeting Date: October 21, 2013
From: Chad Bieren P.E., City Engineer
Subject: Local Improvement District 363/S. 224th Street
Item - 7
Motion:
Information Only/No Motion Required
Summary:
Local Improvement District (LID) #363 was finalized on October 16, 2012 to help
finance the S. 224th Street Project (aka S. 218th/216th Project). The first of fifteen
annual payments is due on 11/16/13 from property owners that have not already
paid off their assessments. Before notices go out, we would like to apprise the
Committee and Council of the project status and our plan for its completion.
The project will be constructed in three phases as shown in the following table:
Table 1: Project Cost by Phase
Phase Limits Cost
1 E Valley Hwy to 88th Ave S (incl. bridge over SR 167) $ 14,250,000
2 88th Ave S to 94th Ave S incl. bridge over Garrison Creek $ 8,250,000
3 94th Ave S to Benson Hwy $ 7,000,000
Total,Project Cost; , 419,15001,000
We are working with WSDOT and other regulatory agencies on approval of the
S. 224th Street bridge over SR 167 and related permits. We anticipate the permits
will be granted in 2014 and Phase 1 will be ready for construction. While Phase 1 is
under construction, we will continue work on Phases 2 and 3.
At this time, we have the funding to complete all of Phase 1 and the Garrison Creek
Bridge portion of Phase 2. The remaining portion of Phase 2 and all of Phase 3 are
currently unfunded. As shown in the table below, we will apply for grants on these
unfunded portions of the project as work proceeds.
Table 2: Project Funding
Funding source Amount
LID 363 $ 9,300,000
TIB Grant - Secured $ 5,000,000
Storm Utility Fund $ 4,500,000
Total.Secured ]8 800 000
Current TIB Request for Phase 2 5,040j000
Anticipates) Funding (TIB'- Phase 3, TIF) 5,7001000
TIB -Transportation Improvement Board
TIF- Transportation Impact Fee
Based on a 4-6 year construction schedule, we will have multiple opportunities to
apply for grants. In addition, as the economy improves and development continues
to pick up, Transportation Impact Fees should increase significantly.
Budget Impact:
Storm utility funding has been included in the capital budget. Transportation Impact
Fees would be available after the SE 256th Street project has repaid the B&O fund.