HomeMy WebLinkAboutCity Council Committees - Parks and Human Services - 11/21/2013 KENT
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Parks and Human Services Committee Agenda
Councilmembers: Deborah Ranniger, Chair • Elizabeth Albertson • Dana Ralph
November 21, 2013
5:00 p.m.
Item Description Action Speaker Minutes Page
1. Minutes dated October 17, 2013 - YES Council n/a 01
Approve
2. Department of Natural Resources YES Hope Gibson 05 09
Tree City USA Grant for Campus Park
— Accept
3. King Conservation District Grant YES Hope Gibson 05 25
Agreement for Green Kent
Partnership — Authorize
4. The Kent Lions Donations — Accept YES Jeff Watling 05 39
5. Riverbend Golf Complex Update — NO Kurt Hanson / 15 41
INFO ONLY Jeff Watling
6. Director's Report — INFO ONLY NO Jeff Watling 05 43
Unless otherwise noted, the Parks Committee meets the 3rd Thursday of each month at
5:00 p.m. in Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032.
For information, please contact the Parks, Recreation, and Human Services Department at
(253) 856-5100. Any person requiring a disability accommodation should contact the City
Clerk's Office at (253) 856-5725 in advance. For TDD relay service call the Washington
Telecommunications Relay Service at 1-800-833-6388.
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• Parks and Human Services Committee
ICEITIT Meeting Minutes for October 17, 2013
WnSNINGTON
Council Members Present: Chair Debbie Ranniger and Elizabeth Albertson.
Councilmember Dana Ralph had an excused absence.
Chair Ranniger called the meeting to order at 5: 10 p.m.
Item 1• Minutes of September 19 2013 — Approve
MOTION: Committee member Albertson moved to approve the minutes
dated September 19, 2013. Chair Ranniger seconded. The motion passed 3-
0, with concurrence from Committee member Dana Ralph.
Item 2• 201.4 Community Development Block Grant Annual Action Plan
— Approve
Katherin Johnson, Manager of Housing and Human Services reported that, as an
entitlement city, the City of Kent receives Community Development Block Grant
(CDBG) funds every year from the U.S. Department of Housing and Urban
Development (HUD. To receive this funding, the City is required to submit a Five-
Year Consolidated Plan for Housing & Community Development. The City's
Consolidated Plan is in effect from 2003-2017. Prior to the beginning of each year
of the Consolidated Plan, the City must inform HUD and the community of the
specific actions that the City will execute to implement the objectives and strategies
of the Consolidated Plan, this is outlined in the 2014 Action Plan. The Action Plan
also includes the allocation of estimated resources that will be used to carry out the
objectives and strategies, and a description of each program that will receive funds.
The City recommended that a major portion of CDBG funds be used to support the
City's Home Repair Program. This program serves many low-income, disabled, and
senior homeowners in Kent by providing needed repairs. The program also ensures
that a portion of Kent's low/moderate-income housing stock is maintained and
preserved.
On October 3, 2013, the City of Kent published a public notice on its website and
informed the community, organizations, and stakeholders that the Draft 2014
CDBG Annual Action Plan was available for review and comment for a period of
thirty (30) days. On October 17, 2013, the Human Services Commission held a
public hearing for the purpose of taking comments on the 2014 Annual Action Plan.
Human Services Commission Recommendations: The Human Services Commission
reviewed and approved recommendations for CDBG funding for 2014. The format is
different this year because the documents are downloaded from the online site.
Johnson reported that the estimate of $914,499.00 may increase or decrease
depending upon the final federal appropriations bill Congress passes in the fall.
Therefore, the recommended funding includes a contingency plan to address any
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potential changes that may occur when Congress adopts the 2014 budget. The
CDBG project accounts for 2014 are impacted by the budget.
Funding allocations for 2014:
1. Kent Home Repair Program: $569,424
2. Catholic Community Services - Katherine's House: $10,000
3. Multi Service Center - Housing Stability: $64,175
4. HealthPoint - Healthcare for the Homeless: $10,000
5. Refugee Women's Alliance - Case Management and EMS Assistance: $15,000
6. Refugee Women's Alliance - Senior Meals: $10,000
7. Washing CASH - Kent Micro-enterprise Initiative: $25,000
S. YWCA Anita Vista Transitional Housing: $18,000
9. Emergency Feeding Program - Food for All Around Kent: $10,000
Chair Ranniger asked if there is a way of finding out when the city will know what
the funding will be. Johnson said the latest the city has ever received the funding
was this year. The contract was received in August and agencies received their first
payment in September. She hopes it won't repeat itself, but staff is prepared for
that. To the credit of the agencies that provide services to Kent community, the
agencies they provided their costs until resources became available. What makes
the most sense is using the current number and having a contingency plan.
Watling thanked Human Services Planner Dinah Wilson who takes the lead on the
city's CDBG projects.
MOTION: Committee member Albertson moved to recommend Council
approve the proposed Community Development Block Grant 2014 Action
Plan, including funding allocations and contingency plans, and authorize
the Mayor to execute the appropriate certifications and agreements. Chair
Ranniger seconded. The motion passed 3-0, with concurrence from
Committee member Dana Ralph.
Item 3• 2013 Western States Arts Federation Grant - Accent
Superintendent of Recreation and Cultural Programs Lori Hogan reported that the
talented staff in the Cultural Division and the Kent Arts Commission received a
Western States Arts Federation (WESTAF) IM (Independent Music) Tour Grant in
the amount of $2,500.00 that was used to support the presentation of The
Changing Colors (an acoustic music duo), as part of the Kent Summer Concert
Series. The group also led an educational outreach activity at Kent Parks' summer
day camp program.
MOTION: Committee member Albertson moved to recommend accepting
2013 Western States Arts Federation grant in the amount of $2,500.00 and
approving the expenditure of funds in the Kent Arts Commission's budget.
Chair Ranniger seconded. The motion passed 3-0, with concurrence from
Committee member Dana Ralph.
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Item 4: Recreation and Conservation Office Grant Agreement —
Authorize
Parks and Recreation Director Jeff Watling introduced Hope Gibson, Manager of
Parks Planning and Development. Gibson explained that, as Council knows, the
Panther Lake area is quite underserved. In 2010, the city purchased approximately
32 acres at the north end of the city, also known as the Huse property, to become
part of the Panther Lake assemblage. The purchase price was $1,500,000. Staff
received a $650,000 grant from King County Conservation Futures toward the
purchase of the property. Gibson gave kudos to Brian Levenhagen who for applied
for a reimbursement grant through the Washington State Recreation and
Conservation Office and was awarded $834,725.00 towards the purchase of this
property. The grant will pay for half of the purchase price and all qualifying "soft
costs" associated with the purchase of the property.
Chair Ranniger asked if there was a master plan of the park. Watling responded
conceptually yes, but the master plan process has not begun. Currently, there is no
funding for park development. When funded, much like the Kent Valley Loop Trail,
there will be a lot of public involvement. Gibson confirmed that the contract amount
includes demolition of the structures on the property.
MOTION: Committee member Albertson moved to recommend accepting
the reimbursement funds from the Recreation and Conservation Office for
an amount not to exceed $834,725.00, and authorizing the Mayor to sign
all necessary documents, subject to terms and conditions acceptable to the
City Attorney and Parks Director. Chair Ranniger seconded. The motion
passed 3-0, with concurrence from Committee member Dana Ralph.
Chair Ranniger would like the city to consider putting a proposal together for
budget dollars to launch the process to begin to engage the public so that the public
knows what a gem this site is. She'd like to move forward with a master plan in the
next couple years and open it in some passive way for public use now. She feels
that having a piece of property in an area that is underserved and not being able to
use it, doesn't make sense. She wants it to be a budget priority, as well as the
small piece of property on 132nd.
Gibson said there will be a comprehensive focus on this property as preparation
begins for updating the Park Plan. As stated in previous meetings, the city's failing
assets need to be addressed, and balancing the needs of the infrastructure and
future development is delicate. We are trying to take care of what we've got.
Albertson feels that real estate has picked up and REET funding will come back. She
feels the city needs to think about how these issues will be addressed.
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Item 5• D A Hogan Consultant Agreement for Wilson Playfields -
Authorize
Watling reported that Wilson Playfields is very close to the end of its useful life.
Park Operations has done a great job extending the life of the turf by increasing
levels of maintenance. They have kept the field playable and safe, but the wear
continues.
The anticipated cost of the replacement is over a million dollars. The lack of
resources has prevented the city from replacing the turf to this point. However,
with the recent state grant and the improved revenue outlook, Parks has put
together options for funding this number one priority parks capital project, and it is
funding that the city currently has to accomplish this work.
This contract, if approved, will procure the needed design and construction
observation work necessary for a successful renovation project. D. A. Hogan is a
nationally regarded firm specializing in artificial turf construction and replacement
design. Wrapped into this agreement is some structural work on various netting
and poles, plus a review of the storm water system.
Construction is anticipated to commence in late first quarter of 2014. Approval for
construction in the form of a bid award will come before City Council in early 2014
before the busy athletic season.
MOTION: Committee member Albertson moved to recommend authorizing
the Mayor to sign the Consultant Agreement with D. A. Hogan and
Associates for $26,450 for the Wilson Sports Field Synthetic Turf
Renovation project, subject to final terms and conditions acceptable to the
City Attorney and the Parks Director. Chair Ranniger seconded. The motion
passed 3-0, with concurrence from Committee member Dana Ralph.
Item 6• Kent Valley Loop Trail Update — INFO ONLY
Parks Director Watling reminded Council that a couple months ago, staff
endeavored into a master planning effort to take a new look at the trails systems in
the valley. This stems out of the strategic plan discussions and understanding some
of the primary goals of taking care of what we have, how we can maximize our
current assets. Also a critical role in how connectivity plays a role in the
community.
Hope Gibson, Manager of Parks Planning and Development, stated that a few years
ago Parks Planning and Development staff entered into an ambitious planning
project funded through the CPPW program where connectivity throughout the city
was reviewed, both on Right of Way (ROW) and off ROW. Often in cities, the on and
off ROW systems are looked at and they don't always come together. Fortunately,
the city's Public Works Department reached out further than most cities and they
considered the off ROW facilities and then took the planning a step further. One of
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the suggestions from that study was to take a new look at the Green River Trail and
the Interurban Trail - particularly since the opportunity presents itself at the south
end of the city where these two trails intersect. so they thought what about looking
for the opportunity to create a loop experience at the northern end of the city. At
that time, a Request for Proposals was advertised and Berger Partnership was
contracted to assist us in this goal.
Greg Brower, a consultant from Berger Partnership, attended the meeting to update
the committee on their progress with this project. Mr. Brower reported that the
potential trails studied were the Interurban and the Green River Trail. They looked
at what can be done to link those trails together and to develop a loop trail through
the city with the recreational user in mind.
The first slide in the presentation started with the city's Open Space and trails Plan,
featuring the study area down in the valley and the potential of linking the
Interurban and Green River Trails with the recreational user in mind. Other slides
showed numerous areas that users can enjoy along the trails, from farmland and
the golf course, to Boeing Rock. Mr. Brower also spoke to the many challenges with
multiple ownership of the Interurban Trail and how that may impact the project.
Some of the same images from the presentation were included in the virtual survey
that was placed online to seek input from the community. The response from the
community was very successful with 275 comments received. When compiled, the
online comments became 30 pages, double-sided. Instead of including all of those
pages in the presentation, the consultants created a "Wordle," which is a tool they
used to generate "word clouds" from text that was provided in the comments. The
clouds give greater prominence to words that appear more frequently in the source
document. Results from the survey questions developed into Wordles included:
What is your favorite thing about the trail? flat, views, river, paved, Interurban.
Have you ever-stopped at (fill in the blank): Foster Park, Russell Road, Van Doren's,
Three Friends, Riverview. What is your preference for the length of the loop route?
Results were from two to thirteen miles.
The consultants then took the input and began to strategize on how to connect the
Interurban Trail to the Green River Trail at the northern area near Tukwila.
However they didn't find a magical route with continuity. They also looked at the
196th section they thought had potential. It has bike lanes and appeals to the
commuters and runners, but does not provide a family/recreational experience. As
a result of these findings, they wanted to see how they could achieve a loop within
the city and not be so concerned with connecting the Interurban and the Green
River Trails. That led them to Frager Road, which runs along the other side of the
Green River. They decided they could work in a lot of different loops along Frager
Road and create multiple experiences for recreational users. From that information,
they created the "Kent Valley Loop Trails Project." These loops accommodate all
kinds of users because of the multiple lengths of each loop. The user would go
down one side of the loop and have the option to cross at numerous locations at
existing parks along the Green River and lead them into the downtown core. The
loops range from 1.5 to 13 miles, thus providing shorter and longer trail lengths
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and satisfying the various needs of users. The next steps will be to develop the plan
for existing facilities and the Valley Floor, Riverview Park, and the Downtown
Gateway. Another virtual meeting will be featured online to gather additional
feedback from the community.
Watling spoke to taking assets that have been here for decades and using the
opportunity to re-package these amazing outdoor assets for a greater trail
experience that the city can market to the current residents and future businesses.
Through the Economic and Development Department, there has been great
feedback from businesses. The city's Bicycle Committee has provided useful input
and Public Works has been an integral part of this discussion. This plan with
multiple loops can provide an awareness of this asset with minimal expense.
Chair Ranniger said that this would be a great resource for families to enjoy while in
town supporting their kids at local games. This is definitely a benefit for the
economic development and the hospitality industry and she likes the variety of the
trail lengths.
In reference to signage along the loops, Watling compared it to a store directory at
the mall, guiding users to the location and showing the length of each loop.
Mr. Brower explained that the loop names need to be memorable to the user. As an
example of potential signage, for this presentation they gave each loop a local
identity, such as; Salmon, Eagle, Frog, Frye, and Tadpole. For user familiarity, they
also toyed with the idea of naming the trailheads after existing parks along the loop
trail, for example; Van Doren's Loop, 3 Friends Loop, Foster Loop, and Old Fishing ,
Hole Loop. Inspired by subways, the consultants similarly considered using color
coding along the trail. There will be further discussion before final decisions are
made for the signage.
Committee member Albertson felt, given the fact that over 127 languages are
spoken in the Kent community, animal markers makes it easy for everyone to
understand and remember.
In closing, Watling remarked on the timeliness of this project and fulfilling the
strategic goal of connectivity. Noting that the Green River has a lot of other
priorities, there is an advocacy and prioritization that we need to maintain. There
are other agencies that may prioritize vegetation planting above a trail experience.
There needs to be a balanced vision, incorporating the human experience.
Albertson appreciates the plan because it introduces more people to this open
space.
Item 7: Third Quarter Report — INFO ONLY
Watling reported that parks and public spaces are extremely well used and the
beach front at Lake Meridian is a perfect example. The park has a turnstile and
counted 91,000 visitors to the lake this summer. Watling complimented the
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lifeguards for providing exceptional service to the 91,000 customers and no major
emergencies.
Another highlight within the third quarter was Park Operations staff working on
irrigation efficiencies. They initiated a pilot centralized irrigation system program at
Van Doren's Park. By modernizing the control systems, there will be a significant
cost savings. A report will be available by early November that will measure some
of the efficiencies. Staff will be present the report to Council at the November Parks
Committee meeting.
Watling noted several letters from participants who attended summer camp through
scholarships. There were 51 campers with full or partial scholarships. Some of the
funds came from the annual fund raiser for Camp Waskowitz. One of the letters
thanked staff for adjusting the program schedule and menu for so they could honor
the religious holiday Ramadan.
Watling spoke to in-kind and cash contributions received during the third quarter of
2013, which totaled $27,008.93.
Chair Ranniger noticed a recurring theme in the letters from participants. Many of
the comments were about becoming more confidence and less shy. Watling
referenced some recent writings about "nature deficit disorder" and the positive
influence of nature on the mind, body, and soul.
Item 8: Director's Report — INFO ONLY
Watling thanked Council for their support with public spaces and public programs.
He feels Kent is a better place because of the support that Council provides.
Committee member Albertson referenced the positive comments from parents and
participants involved in youth/teen programs. In particular, testimonials of help
with diabetes, behavior improvement, confidence building, feeling stronger, and
providing a clean place. She is thankful for being reminded of "why we do this."
Chair Ranniger thought it would be a good idea to bring some of the participant
quotes to share during the budget process.
Chair Debbie Ranniger adjourned the meeting at 6:00 p.m.
Respectfully submitted,
Zu ;ia�,/e
Teri Petrole
Council Committee Secretary
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PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
® Fax: 253-856-6050
KEN
WASHINGTON Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
November 21, 2013
TO: Kent City Council Parks and Human Services Committee
FROM: Hope Gibson, Parks Planning & Development Manager
THROUGH: Jeff Watling, Director Parks, Recreation and Community Services
SUBJECT: Department of Natural Resources Tree City USA Grant for
Campus Park — Accept
MOTION: Move to recommend Council accept the Department of Natural
Resources Tree City USA Planting Grant for Campus Park in the amount of
$2,104.00 and approve the expenditure of funds in the Green Kent
Partnership Budget.
SUMMARY: Campus Park, a 16.5-acre park, has undergone dramatic changes
since the Green Kent Partnership began, largely thanks to Eagle Scout projects and
two trained volunteer Stewards who teach at adjacent Kent-Meridian High School.
The park is in need of larger trees to provide species diversity and shade to keep
invasives from regenerating. Staff applied for a reimbursement grant from the
Washington Department of Natural Resources (DNR) open only to Tree City USA
cities to purchase, plant, and maintain 32 mature trees. The trees must be planted
by December 31, 2013.
EXHIBITS: DNR Grant Agreement
BUDGET IMPACTS: Green Kent Partnership Budget
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A 6,PAP
SIA.,
WASHINGTON STATE DEPARTMENTOP
Natural Resources
PETER CCLaMARK-CnmmtsWmr o,Pobllc landv
INTERAGENCY AGREEMENT WITH THE
City of Kent Parlrs,Recreation & Community Services
Agreement No. IAA-14-130/1{244-10-DP-010
USDA Forest Service CFDA Number 10.664
This Agreement is between the City of I{ent Parks,Recreation&Community Services and the
Washington State Department of Natural Resources, Resource Protection Division, referred to as
DNR.
DNR falls under•authority of RCW Chapter 43.30 of Washington State, Department of Nahual
Resources. DNR and the City of Kent Parks, Recreation &Community Services herein after
referred to as the Grantee, enter into this agreement under Chapter 39.34, Inter-local Cooperation
Act.
The purpose of this Agreement is to plant larger trees in Campus Park to provide shade and keep
invasives fi•om regenerating. Staff will take primary responsibility for planting and maintaining
with some support from volunteers.
IT IS MUTUALLY AGRE) D THAT:
1.01 Statement of Work.The Grantee shall furnish the necessary personnel, equipment,
material and/or services and otherwise do all things necessary for or incidental to performing
work set forth in the Attachment"A".
2.01 Period of Performance. The period of performance of this Agreement shall begin upon
final execution by both parties, and end on December 31, 2013,unless terminated sooner as
provided herein.
3.01 Payment.Payment for the work provided is established under RCW 39.34,130.Payment
will not exceed two thousand one hundred and four dollars ($2104). Payment for satisfactory
performance of work shall not exceed this amount unless the parties mutually agree to a higher
amount before beginning any work that could cause the maximum payment to be exceeded..
Payment for services shall be based on the rates and terms described in Attachment`B".
4.01 Billing Procedures.The Grantee shall submit invoices no more than 4 times during the
period of performance stated in section 2.01. Payment to the Grantee for approved and
completed work will be made by warrant or account transfer within 30 days of receivin>?the
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invoice. When the contract expires, any claim for payment not already made shall be submitted
within 30 days after the expiration date or the end of the fiscal year, whichever is earlier, j
5.01 Records Maintenance.The Grantee shall maintain books,records, documents and other
i
evidence, to sufficiently document all direct and indirect costs incurred by the City of Kent
Parks,Recreation&Community Services in providing the services. These records shall be
available for inspection,review,or audit by personnel of the DNR, other personnel authorized by
the DNR, the Office of the State Auditor, and federal officials as authorized by law. The Grantee
shall keep all books,records,documents, and other material relevant to this Agreement for six
years after agreement expiration, The Office of the State Auditor,federal auditors, and any
persons authorized by the parties shall have full access to and the right to examine any of these
materials during this period.
Records and other documents in any medium furnished by one party to this agreement to the
other party will remain the property of the furnishing party, unless otherwise agreed. The
receiving party will not disclose this material to any third parties without first notifying the
furnishing party and giving it a reasonable opportunity to respond.Each party will use
reasonable security procedures and protections to assure that records and documents provided by
the other party are not erroneously disclosed to third parties.
6.01 Rights to Data.Unless otherwise agreed, data originating from this Agreement shall be
"Works Made for Hire" as defined by the U,S. Copyright Act of 1976 and shall be owned by the
DNR and the Grantee.Data shall include,but not be limited to,reports, documents,pamphlets,
advertisements,books,magazines, surveys, studies, computer programs, films,tapes, and/or
sound reproductions. Ownership includes the right to use, copyright,patent,register and the
ability to transfer these rights.
7.01 Independent Capacity.The employees or agents of each party who are engaged in
performing this agreement shall continue to be employees or agents of that party and shall not be
considered for any purpose to be employees or agents of the other party.
8.01 Amendments.This Agreement may be amended by mutual agreement of the parties.
Amendments shall be in writing and signed by personnel authorized to bind each of the parties.
9.01 Termination. Either party may terminate this Agreement by giving the other party 30
days prior written notice. If this Agreement is terminated,the terminating party shall be liable to
pay only for those services provided or costs incurred prior to the termination date according to
the terms of this Agreement.
10.01 Termination for Cause.If for any cause either party does not fulfill in a timely and
proper manner its obligations under this Agreement, or if either party violates any of the terms
and conditions, the aggrieved party will give the other party written notice of the failure or
violation. The aggrieved party will give the other party 15 working days to correct tine violation
or failure. If the failure or violation is not corrected within 15 days,the aggrieved party may
immediately terminate this Agreement by notifying the other party in writing.
11.01 Disputes. If dispute arises,a dispute board shall resolve the dispute like this:Each party
to this agreement shall appoint a member to the dispute board.These board members shall jointly
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appoint an additional member to the dispute board. The dispute board shall evaluate the facts,
contract terms, applicable statutes and rules, then determine a resolution, The dispute board's
determination shall be final and binding on the parties.As an alternative to the dispute board,
either of the parties may request intervention by the Governor, as provided by RCW 43.17.330.
In this case, the Governor's process will control the dispute resolution.
12.01 Governance.This contract is entered into the authority granted by the laws of the State
of Washington and any applicable federal laws.The provisions of this agreement shall be
construed to conform to those laws.
If there is an inconsistency in the terms of this Agreement, or between its terms and any
applicable statute or rule,the inconsistency shall be resolved by giving precedence in the
following order:
(1) Applicable State and federal statutes and rules(See Minimum Federal Requirements-
Attachment C);
(2) Statement of Work; and
(3) Any other provisions of the agreement,including materials incorporated by reference.
13.01 Assignment.The work to be provided under this Agreement and any claim arising from
this agreement cannot be assigned or delegated in whole or in part by either party,without the
express prior written consent of the other party.Neither party shall unreasonably withhold
consent.
14.01. Waiver.A party that fails to exercise its rights under this agreement is not precluded
from subsequently exercising its rights.A party's rights may only be waived through a written
amendment to this agreement.
15.01 Severability.The provisions of this agreement are severable. If any provision of this
Agreement or any provision of any document incorporated by reference should be held invalid,
the other provisions of this Agreement without the invalid provision remain valid,
16.01 Insurances. The Grantee and DNR are part of the State of Washington and are protected
by the State's self-insurance liability program as provided by Chapter 4.92 RCW. These
agencies have entered into this agreement to provide/perform the Campus Park Canopy Cover
described therein. This agreement will terminate on the date listed in the period of performance.
The agencies agree to share responsibility equally for losses that arise out of this agreement.
(1) General Insurance Requirements a
At all times during the tern of this agreement,the Grantee shall, at its cost and expense,buy and
maintain insurance of the types and amounts listed below.Failure to buy and maintain the
required insurance may result in the termination of the agreement at DNB's option.
All insurance shall be issued by companies admitted to do business in the State of Washington
and have a rating of A-, Class VII or better in the most recently published edition of Best's
Reports unless otherwise approved by DNR. Any exception must be reviewed and approved by
the DNR Risk Manager or hi the absence of,the Contracts Specialist at FMD,before the contract
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Page 14
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is accepted. If an insurer is not admitted, all insurance policies and procedures for issuing the
insurance policies must comply with Chapter 48.15 RCW and 284-15 WAC.
Before starting work, Grantee shall furnish DNR,with a certificate(s) of insurance, executed by a
duly authorized representative of each insurer, showing compliance with the insurance
requirements specified in the bid/proposal,if applicable, and Agreement.Said certificate(s)shall
contain the Contract number IAA-14-130/K244-10-DP-010,name of DNR Project Manager, a
description, and include the State of Washington, DNR;its elected and appointed officials,
agents, and employees as additional insured on all general liability, excess, umbrella and
property insurance policies.
Grantee shall include all subgrantees as insureds under all required insurance policies, or shall
furnish separate certificates of insurance and endorsements for each subgrantee. Subgrantee(s)
must comply fully with all insurance requirements stated herein.Failure of subgrantee(s)to
comply with insurance requirements does not limit Grantee's liability or responsibility.
All insurance provided in compliance with this contract shall be primary as to any other
insurance or self-insurance programs afforded to or maintained by DNR. Grantee waives all
rights against DNR for recovery of damages to the extent these damages are covered by general
liability or umbrella insurance maintained pursuant to this Agreement.
DNR shall be provided written notice before cancellation or non-renewal of any insurance
referred to therein, in accord with the following specifications.
(1) Insurers subject to Chapter 48.18 RCW(Admitted and Regulated by the Insurance
Commissioner): The insurer shall give DNR 45 days advance notice of cancellation or
non-renewal. If cancellation is due to nonpayment of premium, DNR shall be given 10
days advance notice of cancellation.
(2) Insurers subject to Chapter 48.15 RCW(Surplus lines): DNR shall be given 20 days
advance notice of cancellation. If cancellation is due to nonpayment of premium,DNR
shall be given 10 days advance notice of cancellation.
In lieu of the coverages required under this section, DNR at its sale discretion may accept
evidence of self-insurance by the Grantee,provided Grantee provides the following:
Grantee shall provide a statement by a CPA or actuary; satisfactory to DNR that
demonstrates Grantee's financial condition is satisfactory to self-insure any of the
required insurance coverages,
DNR may require Grantee to provide the above from time to time to ensure Grantee's
continuing ability to self-insure. If at any time the Grantee does not satisfy the self-
insurance requirement, Grantee shall immediately purchase insurance as set forth under
this section.
By requiring insurance herein,DNR does not represent that coverage and limits will be
adequate to protect Grantee and such coverage and limits shall not limit Grantee's
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liability under the indemnities and reimbursements granted to DNR in this contract.
The limits of insurance, which may be increased by DNR, as deemed necessary, shall not be less
than as follows:
(1) Commercial General Liability(CGL) Insurance: Grantee shall maintain general
liability(CGL) insurance, and, if deemed necessary as determined by DNR,
commercial umbrella insurance with a limit of not less than $1,000,000 per each
occurrence and$2,000,000 for a general aggregate limit. The products-completed
operations aggregate limit shall be$2,000,000.
CGL insurance shall be written on ISO occurrence form CG 00 01 (or substitute
form providing equivalent coverage).All insurance shall cover liability arising
out of premises, operations, independent Grantees,products-completed
operations,personal injury and advertising injury, and liability assumed under an
insured contract(including the tort liability of another assumed in a business
contract), and contain separation of insureds (cross liability) conditions.
(2) Employees Liability(Stop Gap) Insurance: If Grantee shall use employees to.
perform this contract, Grantee shall buy employers liability insurance, and, if
deemed necessary as determined by DNR, commercial umbrella liability
insurance with limits not less than$1,000,000 each accident for bodily injury by
accident or$1,000,000 each employee for bodily injury by disease.
(3) Business Auto Policy(BAP) Insurance: Grantee shall maintain business auto
liability and, if deemed necessary as determined by DNR, commercial umbrella
liability insurance with a limit not less than$1,000,000 per accident. Such
insurance shall cover liability arising out of"arty Auto," Business auto coverage
shall be written on ISO form CA 00 01, or substitute liability form providing
equivalent coverage. If necessary,the policy shall be endorsed to provide
contractual liability coverage and cover a"covered pollution cost or expense"as
provided in the 1990 or later editions of CA 00 01.
Grantee waives all rights against DNR for the recovery of damages to the extent
they are covered by business auto liability or commercial umbrella liability
insurance.
(4) Workers' Compensation Insurance: Grantee shall comply with all State of
Washington workers' compensation statutes and regulations. Workers'
compensation coverage shall be provided for all employees of Grantee and
employees of any subgrantee or sub-subgrantee. Coverage shall include bodily
injury(including death)by accident or disease,which arises out of or in
connection with the performance of this contract. Except as prohibited by law,
Grantee waives all rights of subrogation against DNR for recovery of damages to
the extent they are covered by workers' compensation, employer's liability,
commercial general liability or commercial umbrella liability insurance.
5 of 7 Agreement No,IAA-14.130/K_44-10-DP-0_Q
Page 16
Grantee shall indemnify DNR for all claims arising out of Grantee's,its
subgrantee's,or sub-subgrantee's failure to comply with any State of Washington
workers' compensation laws where DNR incurs fines or is required by law to
provide benefits to or obtain coverage for such employees. Indenurity shall
include all fines,payment of benefits to Grantee or subgrantee employees, or their
heirs or legal representatives, and the cost of effecting coverage on behalf of such
employees.Any amount owed to DNR by Grantee pursuant to the indemnity may
be deducted from any payments owed by DNR to Grantee for performance of this
Contract.
(5) To the fullest extent permitted by law, Grantee shall indemnify, defend and hold
harmless DNR, its officials, agents and employees, from and against all claims arising
out of or resulting from the performance of the Agreement. "Claim"as used in this
agreement means any financial loss, claim, suit, action,damage, or expense,
including but not limited to attorneys' fees, attributable for bodily injury,sickness,
disease or death, or injury to or destruction of tangible property including loss of use
resulting therefrom. Grantee's obligation to indemnify,defend, and hold harmless
includes any claim by Grantee's agents, employees,representatives,or any
subgrantee or its employees. Grantee expressly agrees to indemnify, defend, and hold
harmless DNR for any claim arising out of or incident to Grantee's or any
subgrantee's performances or failure to perform the Agreement. Grantee's obligation
to indemnify,defend, and hold harmless DNR shall not be eliminated or reduced by
any actual or alleged concurrent negligence of DNR or its agents, agencies,
employees and officials. Grantee waives its immunity under Title 51 RCW to the
extent it is required to indemnify, defend and hold harmless DNR and its agencies,
officials, agents or employees.
17.01 Complete Agreement in Writing.This Agreement contains all the terms and conditions
agreed upon by the parties.No other understanding, oral or otherwise,regarding the subject
matter of this Agreement shall be deemed to exist or to bind any of the parties.
18.01 Contract Management..The Project Coordinator for each of the parties shall be the
contact person for this agreement. All cornrnunicatons and billings will be sent to the project
coordinator,
6 of 7 Agreement No.IAA-14-130/IU44-10-DP-010
Page 17
19.01 Project Coordinators.
(1) The Project Coordinator for the Grantee is Victoria Andrews. Telephone Number
253-856-5113.
(2) The Project Manager for DNR is Linden Latnpman. Telephone Number 360-902-
1703.
IN WITNESS WHEREOF, the parties have executed this Agreement.
City of Kent Parks,Recreation& Community
Services
Dated: 120 By.
Title:
Address:
Phone:
DUNS #
STATE OF WASHINGTON
DEPARTMENT OF NATURAL RESOURCES
I
Dated: 120 By:
Albert Kassel
Title: Division Manager
Address: 1111 Washington St SE
Olympia, WA 98504-7037
Interagency Agreement
Approved as to Form 9/29/97
By the Assistant Attorney General ',..
State of Washington '....
7 of 7 Agreement No.IAA-14.130/K244-1O-DP-010
Page 18
Attachment A
2013 Tree City USA Trdte Planting Grant Proposal
APPLICATION FORM
Project name (five words or less) Campus Park Canopy Cover
Location (City) Kent Tree City USA El Y O N
Name of Applicant (Organization)
City of Kent Parks Recreation & Community Services
I
Daytime Phone#253-856-5113 Applicant's Federal W.Number 91-6001254
Address of Applicant220 4th Avenue South
,It Kent State WA Zip 98032
Contact PersonVictorla Andrews Daytime Phone#253-856-5113
(if different from above)
Fax#253-856-6050 E-mail Address vandrews@I<entwa.gov
Brief Description of Project and Objective:
Volunteers have been restoring 16.5-acre Campus Park, removing Invasive plants and
replanting with native species, mostly inexpensive ground cover and bare root starts.The park
is in need of larger trees to provide shade and keep Invasives from regenerating. Staff will
take primary responsibility for planting and maintaining, with some support from volunteers.
Is this project currently funded through another entity? ❑Yes ®No
Was this project previously funded through another entity? ❑ Yes ® No
DNR funds requested from budget work sheet $$2,104
Applicant share provided from budget work sheet $24,000
In-kind share from budget work sheet $2,178
Cash donations from budget work sheet
Total amount of project from budget work sheet $28,282
By signing this grant proposal application form,the undersigned agrees that all information is
accurate to the best of their knowledge.
Victoria L. Andrews, Special Programs Manager jr3�. t3
Name and Title of Authorized Representative Date
Signature of Authorized Representative Date
Washington State Department of Natural Resources—Tree City USA Tree Planting Grant 5
Page 19
Attachment B
i I
BUDGET W®RKSHEET
i
Applicant
City of Kent Parks, Recreation & Community Services
i
Project Name
Campus Park Canopy Cover
ITEM Grant Share Applicant In-Kind TOTAL
8.6ig teal maple,Merm.,mphylom,2'cal�par,BBB $1,040 $1,040
e.oa9lasnr,Peuaetsdgamen=1esn,e.ete0 $360 $360
0-Weslem hem!wk,Tshga helemphNla,0.9',B3B $384 $384
6-Western red cedar,Thule pllcats,6-8',ass $320 $320 �
lnslallallonlwatering(3 yrs):$75011ree $24,000 $24,000
NWP1lhwn11odnw Vol$.(32hrs•/y @$22$0ht) $2,1 f 8 $2,178
I I
------------
I
I
I
TOTAL $ 2,104 $2a,aoo 2,t�a $ 28,282
Funds for this project are made possible through the USDA Forest service In cooperation with the Washington State
Department of Natural Resources Urban&Community Forestry Program.This is a onetime grant opportunity
available to washfngton's Tree City USA communities.
i
i
Page 20
Attachment C
MINIMUM FFDERAL PROVISIONS
The Sub-recipient shall comply with all applicable federal, state and local laws, rules and
regulations in carrying out the terms and conditions of this agreement. "Sub-recipient"means
the agency, firm,provider, organization,individual, or other entity performing services under
this Agreement and shall include all employees of the Sub-recipient. The following list
identifies specific federal provisions that may apply to the Sub-recipient under this Agreement
but does not identify all such provisions.
1. Cost Principles. By accepting Federal assistance, the Sub-recipient agrees to abide by
the applicable Office of Management and Budget(OMB) Circulars in in the expenditure of
federal funds and performance under this program. Below are the applicable Circulars.
OMB Circular A-87—Cost Principles for State,Local and Indian Tribal Governments (2
Code of Federal Regulations (CFR)part 225),
OMB Circular A-122—Cost Principles for Non-Profit Organizations (2 CFR part 230).
2.Administrative Requirements.OMB Circular A-102—Grants and Cooperative
Agreements with State and Local Governments (7 CPR 3015, 7 CFR 3016,2 CFR 225)
OMB Circular A-110—Uniform Administrative Requirements for Grants and Other
Agreements with Institutions of Higher Education;Hospitals and Other Non-Profit
Organizations(2 CPR part 215).
3. Audit Requirements. OMB Circular A-133—Audits of States, Local Governments, and
Non-Profit Organizations. Only non-federal entities that expend $500,000 or more federal
awards in a year are required to obtain an annual audit in accordance with the Single Audit
Act Amendments of 1996, as amended, OMB Circular A-133. Sub-recipients expending
less than$500,000 in a year are exempt from federal audit requirements but must make
records available for review or audit by federal agencies or DNR(7 CFR part 3025).
4. Executive Compensation. Sub-recipients must report the names and total compensation
of each of the Sub-recipient's five most highly compensated executives for the Sub-
recipient's preceding completed fiscal year to DNR by the end of the month following the
month of the effective date of this Agreement,if;
In the Sub-recipient's preceding fiscal year,the Sub-recipient received-
Page 21
Attachment C
i,) 80 percent of more of its annual gross revenues from Federal procurement
contracts (and sub-contracts) and federal financial assistance subject to the
Transparency Act, as defined a 2 CFR§ 170.320 (and sub-awards); and
ii.) $25,000,000 or more in annual gross revenues from federal procurement
contracts (and sub-contracts) and federal financial assistance subject to the
Transparency Act, (arid sub-awards); and
iii.) The public does not have access to information about the compensation of the
executives through periodic reports filed under section 13(a)or 15(d) of the
Securities Exchange Act of 1934(15 U.S,C. §§ 78m(a)78o(d))or section
6104 of the Internnal Revenue Code of 1986.
5. Traffieldng in Persons. The following prohibition statement applies to Sub-recipient,
and all Sub-awardees of the Sub-recipient. Sub-recipient must include this statement in all
sub-awards made to any private entity under this agreement.
YOU AS THE SUB-RECIPIENT,YOUR EMPLOYEES,SUB-AWARDEES UNDER THIS AWARD,AND SUB-
AWARDEES'EMPLOYEES MAY NOT ENGAGE IN SEVERE FORMS OF TRAFFICKING IN PERSONS
DURING THE PERIOD OF TIME THAT THE AGREEMENT IS IN EFFECT;PROCURE A COMMERCIAL SEX
ACT DURING THE PERIOD OF TIME THAT THE AGREEMENT IS IN EFFECT;OR.USE FORCED LABOR IN
THE PERFORMANCE OF THE AGREEMENT OR THE SUB.AWARDS UNDER THIS AGREEMENT, SUB-
RECIPIENT MUST INCLUDE THE ABOVE REQUIREMENTS IN ANY SUB-AWARD UNDER THIS
AGREEMENT.
6. Eligible Workers. Sub-recipient shall ensure that all employees complete the I-9 form to
certify that they are eligible for lawful employment under the Immigration and Nationality
Act(8 USC§ 1324a). Sub-recipient shall comply with regulations regarding certification
and retention of the completed forms. These requirements also apply to any sub-award under
this agreement.
7. DUNS and CCR Requirements. Unless otherwise exempted from this requirement
under 2 C.F.R § 25.110, Sub-recipient must maintain the currency of its information in the
Central Contractor Registration(CCR)until submission of its final financial report required
under this Agreement or Sub-recipient receives final payment, whichever is later.
Sub-recipient may not make a sub-award to any entity unless the entity has provided its Dun
and Bradstreet Data Universal Numbering System(DUNS)number to Sub-recipient.A
DUNS number may be obtained from D&B by telephone (currently 866-705-5711) or the
Internet(currently at htty7//fedgQv dnb.cpm/webform).
8. Debarment and Suspension. Sub-recipient certifies that neither it nor its principals are
presently debanfed, declared ineligible,or voluntarily excluded from participation in
transactions by any federal department or agency. Sub-recipient shall immediately inform
the Federal funding agency and DNR if they or any of its principals become excluded,
debarred,or suspended from entering into covered transactions with the federal government
Page 22
Attachment C
according to the terms of 2 CFR Part 180.. Additionally, should Sub-recipient or any of its
principles receive a transmittal letter or other official federal notice of debarment or
suspension they shall notify the Federal funding agency and DNR without undue delay. This
applies whether the exclusion,'debarment or suspension is voluntary or involuntary.
Sub-recipients are prohibited from contracting with or making sub-awards under covered
transactions to parties that are suspended or debarred or whose principals are suspended or
debarred. "Covered transactions"include those procurement contracts for goods and services
awarded under a non-procurement transaction(e.g., grant or cooperative agreement)that are
expected to equal or exceed$25,000 or meet certain other specified criteria. 2 C.F.R. §
180.220 of the government-wide non-procurement debarment and suspension guidance
contains those additional circumstances. All non-procurement transactions (i.e., sub-awards),
irrespective of award amount, are considered covered transactions.
When a Sub-recipient enters into a covered transaction with an entity at a lower tier,the Sub-
recipient must verify that the entity is not suspended or debarred or otherwise excluded. This
verification may be accomplished by checking the Excluded Parties List System (EPLS)
maintained by the General Services Administration(GSA), collecting a certification from the
entity, or adding a clause or condition to the covered transaction with that entity(2 C.F.R. §
180.300)
9. Drug-Free Workplace. Sub-recipient agrees to make a good faith effort,on a continuing
basis,to maintain a drug-free workplace as a condition for receiving this sub-award. Sub-
recipient shall;
a) Publish a drug-free workplace statement and establish a drug-free awareness program
for its employees;and
b) Take actions concerning employees who are convicted of violating drug statues in the
workplace.
Sub-recipient shall identify all known workplaces under this Agreement and keep this
information on file during the performance of this agreement.
10. Non-Discrimination. During the performance of activities under this Agreement, the
Sub-recipient shall comply with all federal and state non-discrimination laws,regulation and
policies. In the event of the Sub-recipient's non-compliance or refusal to comply with any
non-discrimination law,regulation or policy,this Agreement may be rescinded, cancelled or
terminated in whole or in part; and the Sub-recipient may be declared ineligible for further
agreements with DNR.
�_--Page 23
Attachment C
In accordance with Federal law and tJ.S. Department of Agriculture/Department of Interior
policy,this institution is prohibited from discriminating on the basis of race, color,national
origin,sex,age or disability.
USDA—To file a complaint of discrimination write USDA,Director, Office of Civil
Rights, Room 326-W,Whitten Building, 1400 Independence Avenue SW,Washington,
D.C. 20250-9410 or call(202)720-5964.
DOI—The formal complaint should be filed by you or your representative,using
Department of the Interior Form DI-1892,with the Bureau or Office EEO Officer where
the alleged discriminatory incident occurred or with the Director, Office for Equal
Opportunity, 1849 C Street N.W.,MS-1442 MIS, Washington,D,C. 20240. The DI-
1892 form maybe obtained from the EEO Counselor or the Bureau EO Office.
If you are filing a complaint against another agency go to
littp://www.lihs.gov/ocr/civihi4ts/coin for more information.
10. Lobbying. Sub-recipient shall not use funds from this Agreement to pay any person for
influencing or attempting to influence an officer or employee of Congress,or an employee of
a Member of Congress, in connection with the awarding of any federal contract;the making
of any federal grant; the making of any federal loan;the entering into of any cooperative
agreement; and the extension,continuation,renewal, amendment,or modification of any
federal contract, grant, loan,or cooperative agreement.
If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency,
Member of Congress, all officer or employee of Congress, or an employee of a Member of
Congress in connection with this agreement,the Sub-recipient shall complete and submit
Standard Form-LLL,Disclosure Form to Report Lobbying;in accordance with its
instructions.
Sub-recipient shall include the above language in documents for all sub-awards under this
Agreement at all tiers.
12.Other Grant Specific Requirements. Identify other grant-specific federal requirements
here unless already addressed in the Agreement and number each of them sequentially.
Note: For further information related to federal requirements that may apply to Sub-recipient
under this Agreement, go to: htip://www.wl-iteliouse.gov/omb/grants
Page 24
Page 25
PARKS, RECREATION AND COMMUNITY SERVICES
4^4! Jeff Watling, Director
Phone: 253-856-5100
® Fax: 253-856-6050
KENT
WASHING7CN Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
November 21, 2013
TO: Kent City Council Parks and Human Services Committee
FROM: Hope Gibson, Park Planning and Development Manager
THROUGH: Jeff Watling, Director Parks, Recreation and Community Services
SUBJECT: King Conservation District Grant Agreement for Green Kent
Partnership — Authorize
MOTION: Move to recommend Council accept the $54,086.00 grant from
the King Conservation District, authorize the Mayor to sign the grant
agreement and approve the expenditure of funds in the Green Kent
Partnership budget.
SUMMARY: Staff applied for and received a $54,086 grant from the King
Conservation District to continue implementation of the Green Kent Partnership for
2014. Specifically, this grant will fund: $27,367 for the Green Kent Steward lead, a
Green River Natural Resources intern and allowable mileage reimbursement,
$13,594 for regional support through Forterra, $9,000 for contracted crew time,
and $4,125 to offset a portion of the Special Programs Manager's time overseeing
the project.
EXHIBITS: King Conservation District Grant Agreement
BUDGET IMPACTS: Green Kent Partnership budget.
Page 26
AGREEMENT FOR AWARD
OF ICING CONSERVATION DISTRICT MEMBER JURISDICTION GRANT
City of Dent
This Agreement is made between the King Conservation District Number 9, a municipal
corporation in Icing County, Washington, located at 1107 SW Grady Way, Suite 130, Renton,
WA 98057 (referred to herein as `District"), and City of Kent, a municipal corporation in King
County, Washington, located at 220 4th Ave S, Kent, WA 98032 (referred to herein as
"Recipient"),for the purposes set forth herein.
SECTION 1. RECITALS
1.1 Whereas, the District is a special purpose district organized and existing under
authority of Chapter 89.08 RCW which engages in certain activities and programs to conserve
natural resources, including soil and water, which activities are declared to be of special benefit
to lands; and
1.2 Whereas,pursuant to RCW 89.08,400, King County has authorized and imposed a
system of assessments to finance the activities and programs of the District; and
1.3 Whereas, pursuant to RCW 89.08.220, RCW 89,08.341 and/or Chapter 39.34
RCW, the District is authorized to enter into agreements with municipal entities and agencies
(governmental or otherwise), or their designees, in order to carry out and facilitate the activities
and programs of the District to conserve natural resources; and
1.4 Whereas, the District has reviewed the grant application submitted by Recipient
and has detennined that the application meets the requirements of Chapter 89.08 RCW and the
District's policies and procedures for awarding grants; and
1.5 Whereas, the District and Recipient desire to ether into this Agreement for the
purpose of establishing the terms and conditions relating to the District's award of a grant to
Recipient.
SECTION 2. AGREEMENT
2.1 The District agrees to award Recipient a grant in the total amount of Fifty Four
Thousand Eighty Six Dollars ($54,086.00) from 2012-13 Kent collections. Grant funds shall be
used by Recipient solely for the performance of the work described in Exhibit.A which is
attached hereto and incorporated herein by this reference. The District shall pay the grant funds
to Recipient in accordance with the District's policies and procedures, including but not limited
to, the policies and procedures contained in the Member Jurisdiction & WRIA Forum Grant
Application Instructions and Policies, provided that such funds have been collected and received
by the District,
Page 1 of
Page 28
2,2 Recipient represents and warrants that it will only use the grant funds for the work
described in Exhibit A, which may be amended by the parties pursuant to Paragraph 33 of the
Agreement. Recipient shall be required to refund to the District that portion of any grant funds
which are used for unauthorized work. Further, Recipient agrees to return to the District any
grant funds that are not expended or remain after completion of the work covered by this
Agreem ent.
23 Recipient acknowledges and agrees that the grant funds may only be expended on
work which shall be entirely within the District's jurisdictional boundaries. The following
municipal entities are not within the District's jurisdictional boundaries: Enumclaw, Federal
Way, Milton; Pacific, and Skykomish. Recipient shall be required to refund to the District that
portion of any grant funds which are used for work performed outside the District's jurisdictional
boundaries.
2A In the event the scope of work authorized by this Agreement includes the use of
grant funds to purchase houses located on real property within a flood hazard area, Recipient
acknowledges and agrees that grant funds may only be used for such purposes if the houses to be
purchased were constructed before floodplain mapping or sensitive areas regulations were in
place for that area. Recipient shall be required to refund to the District that portion of any grant
Rinds which are used for unauthorized purposes.
2.5 Recipient shall be required to provide the District with biannual financial and
project progress reports, along with an annual summary report. Financial and project reports
shall be due June 30 and November 30 each year. The Recipient shall also be required to submit
to the District a final report which documents the Recipient's completion of the work in
conformance with this Agreement within thirty (30) days after the completion of the work. The
final report shall, among other things, summarize the project's successes and shall address the
regional benefits accomplished by the work. The final report shall also identify any obstacles or
challenges which were encountered during the work, along with general recommendations
regarding ways to avoid such obstacles or challenges in the future. If requested,Recipient agrees
to provide the District with additional financial or progress reports Rom time to time, at
reasonable intervals.
2.6 Recipient's expenditures of grant funds shall be separately identified in the
Recipient's accounting records. If requested, Recipient shall comply with other reasonable
requests made by the District with respect to the manner in which project expenditures are
tracked and accounted for in Recipient's accounting books and records. Recipient shall maintain
such records of expenditures as may be necessary to confonu to generally accepted accounting
principals and to meet the requirements of all applicable state and federal laws.
2.7 Recipient shall be required to track project expenses using the Budget Accounting
and Reporting System for the State of Washington ("BARS").
Page 2 of 4
Page 29
2.8 The District or its representative shall have the right from time to time, at
reasonable intervals, to audit the Recipient's books and records in order to verify compliance with
the terns of this Agreement. Recipient shall cooperate with the District in any such audit.
2.9 Recipient shall retain all accounting records and project files relating to this
Agreement in accordance with criteria established in the Revised Code of Washington and the
Washington State Archivist.
2.10 Recipient shall ensure that all work perforated by Recipient or its employees,
agents, contractors or subcontractors is performed in a manner which protects and safeguards the
environment and natural resources and which is in compliance with local, state and federal laws
and regulations. Recipient shall implement an appropriate monitoring system or program to
ensure compliance with this provision.
2.11 Recipient agrees to indemnify, defend and hold harmless the District, its elected
or appointed officials, employees and agents, from all claims; alleged liability, damages, losses to
or death of person or damage to property allegedly resulting from the negligent or intentional acts
of the Recipient or any of its employees, agents, contractors or subcontractors in connection with
this Agreement.
2.12 Recipient agrees to acknowledge the District as a source of funding for this
project on all literature, signage or press releases related to said project,
SECTION 3. GENERAL PROVISIONS
3.1 This Agreement shall be binding upon and inure to the benefit of the parties
hereto and their respective successors and assigns.
3.2 This Agreement constitutes the entire agreement between the parties with respect
to the subject matter hereof. No prior or contemporaneous representation, inducement, promise
or agreement between or among the parties which relate to the subject matter hereof which are
not embodied in this Agreement shall be of any force or effect.
33 No amendment to this Agreement shall be binding on any of the parties to this
Agreement unless such amendment is in writing and is executed by the parties. The parties
contemplate that this Agreement play from time to time be modified by written amendment
which shall be executed by duly authorized representatives of the parties and attached to this
Agreement.
Page 3 of4
Page 30
3.4 Each party warrants and represents that such party has full and complete authority
to enter into this Agreement and each person executing this Agreement on behalf of a party
warrants and represents that he/she has been fully authorized to execute this Agreement on behalf
of such party and that such party is bound by the signature of such representative.
DISTRICT: RECIPIENT:
By By
Name Name
Title Title
Date Date
Approved as to Form: Approved as to Form:
DISTRICT LEGAL COUNSEL: RECIPIENT'S ATTORNEY:
By BY
Name t" 1'ti,�it f� Name
Date U I .. Date
III
Page 4 of 4
Page 31
Exhibit A
i
I
Page 32
1
Member Jurisdiction
& W IA Forum Grant Program
King Conservation District Grant Application
j
Project Title: Green Kent Partnership,Year 5
Applicant; City of Kent Parks&Public Works Contact: Victorla L.Andrews
Principal Partners(if any): mrterra,Kent Parks itle: Special Programs Manager
Foundation,Green River Community College Address:
220 4rh Ave.S.
Total Project Cost: , 25,006 Kent,WA 88032 l
WRIA Funding H Jurisdiction Funding
KCD Fun ing Requested: $54,086 Phone: 253.856.5113
Pro)ect Start Date:April 1, 203. Fax: 253-856.6050
Project End Date: March 34 2p15 E-ma11: vandrews�kentwa,gov
1. Project Description-provide a brief description of the project that summarizes what you will
do, how you will do It,and why you will do It. Consider the following in the answer to this
question:what pressing need MY be addressed by the project or what promising opportunity
will be capitalized on?Who or what will benefit or be positively and negatively affected?
WHAT: The city of Kent Is requesting assistance from KCD to continue
Implementing the Green Kent Partnership, utilizing the 20-year Management
Plan as a roadmap.The plan states, "in 2014, we will revisit the park and site
selection processes to ensure we are meeting project and community goals."
Funding resources remain unchanged, so the management team is strategically
adjusting the annual work plan and site locations to maximize what can be done
by volunteers,staff and crews.
For 2014, the plan calls for enrolling 85 new acres in initial restoration, We are
projecting to enroll five new acres while focusing on maintaining restoration in
109 acres, which is more than the plan's original estimate of 95 acres. The
number of Stewards we can support remains at 20, allowing for turnover, and
total volunteer hours should easily surpass 5,000.
In 2013, two KCD-funded changes extended city resources. First, contracted
crews enabled more fieldwork to be done, Second, creating an internship forged
a partnership with Green River Community College (GRCC)'s Natural Resources
program to give real-world work urban forestry experience to a student and a
cost-effective additional staff member to support Stewards and fieldwork.
HOW/WHY: The Green Kent Temporary Is a key role in managing the
stewardship component of the Partnership and assists with tracl(Ing overall
restoration progress. In addition to being the primary contact for Stewards, the
Green Kent Temporary will: 1) serve as their main liaison to Park Operations
staff, 2) support their work parties, 3) enter their work logs Into GIS, 4) create
Member Jurlsdlction rz wRIA Forum Grant Application-January 23,2012 Page 1 of 6
Page 33
„
preliminary planting plans, 5) monitor and map plant survival, 6) research and
draft features for the monthly e-newsletter, 7) organize a booth at Kent's three-
day Cornucopia Days festival, B) solicit local business support, and 9) participate
on the management team.
Contracted crews wilt be utilized to support fieldwork at existing or new
locations,A certain number of crew days may be reserved as a reward for
Stewards who have cleared an area large enough to plant or have held enough
work parties to qualify for a day of crew time.
The intern will provide both office and field support: 1) assist with GIS
mapping, 2)participate In planning and site meetings, 3) extend the Green Kent
Partnership's visibility by posting signage while working Independently at select
parks, 4) maintain the tool Inventory and 5) support Stewards'work parties and
events such as Green Kent Day.
Founding partner Forterra continues to be a valuable resource and heightens
Kent's presence in the region. In 2014, Forterra will organize four training
opportunities for our Stewards, opening them up to other Green Cities' Stewards .
if class size permits. The grant will also allow Forterra staff to participate
quarterly in management team meetings and at a Steward'orientation, Including
allowable travel reimbursement. Forterra will maintain and contribute to the
resource-sharing site and calendar that all Green Cities access, Inform city staff
of potential new grant resources as they become available and provide letters of
support if appropriate. Finally, Forterra will use its considerable connections to
promote the Green Kent Partnership regionally, especially Green Kent Day, with
the media and in other appropriate avenues. This will again include a staffed
booth with Green Kent materials at.the WA State Fair.
t
2. Natural Resource Improvement Actions -describe how the project will address a I
minimum of one of the natural resource Improvement actions described on page 1 of
the application instructions. Consider the following In your answer to this question:
What natural resources will be improved?What are the known needs,gaps or deficits
that will be addressed? What are the known benefits to$oil,water,air,plants,fish and
wildlife,landowners?
Direct Improvement of Natural Resource Conditions; To date, our partnership
with KCD has helped us to begin restoration efforts on 109 acres of publicly
stewarded land at 37 different sites (HMUs). Over 20,600 native trees and
shrubs have been planted. In addition to tracking restoration progress on GIS,
KCD-funded staff are mapping the plants that have been installed, and both
Stewards and staff are now monitoring survival rates. With KCD's help in 2014-
15, we anticipate being able to remove 500-1,000 cu. yds. of invasive Tnts, j
p an na ve p ants, add modest new acreage an ma ntaIn the progress
thus far, moving these acres towaro a goa o ow-maintenance,
healthy forests and wetlands.
Member Jurisdiction&WRIA Forum Grant Application-January 23,2012-Page 9 Of 6
Page 34
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Known need/gap: some HMUs that have_been entered Into-Phase 1 (initial
invasive removal) will likely remain in Phase i for the Indefinite future, To be
properly restored, replanted and maintained, they need more resources than the
city currently has and, therefore, are a lower priority, Examples: open space in
Clark Lake Park, where scotch broom is mowed semi-annually; and perimeters
of wetlands, where Invaslves are cut back,
Known benefits to soil, water, air, plants, fish and wildlife, landowners:
according to Dr. Linda Chalker-Scott of WSU's Puyallup Research & Extension
Center, many studies have shown that woody mulch increases nutrient levels in
solls and plants. invasive yellow flag iris has been removed from a shoreline
area at Lake Meridian Park at work parties. Birds, Including songbirds, are
enjoying the berries on shrubs planted at restored sites, and both volunteers
and staff have photographed trillium in several restored wooded areas,
Education &Outreach: Awareness about and interest In the Green Kent
Partnership is Increasing each year. The monthly e-newsletter currently reaches
2,148 (273 more than last year) and the Green Kent Facebook page has 100
followers (77 last year). Steward's have garnered two awards and we continue to
see articles about Green Kent in local, state and national publications, both print
and electronic, i
I
Capacity Building: 1) Natural areas strengthen local neighborhoods, improve
property values and make communities more attractive and vibrant, 2) Kent
Parks and Public Works staff collect volunteer and fieldwork data, tracking It on
a spreadsheet and on GIS maps. 3) Residents feel increasingly connected and
empowered as real partners In the effort.
3. Project Activities and Measurable Results -using the table below,list specific project
activities to be completed,the timetable for the activities,and the deliverables
associated with those activities. Consider the following In your answer to this question:
What actions,Interventions,programs,services will be deployed?
Activity Deserlption Deliverables Timeline
1. Fieldwork (Green Kent Manage site visits, work 5/1/14-
Temp., Intern and other city plans, work parties; 4130/15
staff, Stewards, volunteers, removal of debris, delivery
of chi s cardboard, lants
2. Community outreach (Green Recruit, train and support 5/1/14
Kent Temp. and city staff, w. Stewards; recruit vols & 4/30/15
support from Forterra promote events on online
vol. sites. Quarterly
trainings for Stewards plus
bl-monthly gatherings
(some w. speakers).
Monthly e-newsletter.
Articles In appropriate
rint/electronic media,
Member Jurisdiction&WRIA Forum Grant Application—January 23,2012-Page 10 of 6
I.
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Monthly mgmt. team
meetings- Forterra attends
4 r. for re ional updates,
3. 3rdGreen Kent Day Tent. 2 locations. Green Tent.
Kent Temp. will create 10/25/14
planting plan, vols, will
help clear and plant
native plants in two areas,
fay cardboard and spread
mulch.
4. Regional support- Forterra Host One-Hub website Their
where all Green Cities contract
share resources, runs from
trainings/events, post 3/1/14
questions, etc. Plan and through
facilitate four trainings for 2/28/15 to
Stewards and quarterly avolce gaps
forums for Green Cities In service
staff(Kent pays and allow
proportionately). time to
Participate quarterly in prepare
management team annual
meetings and at Steward report to
orientations. Advise city KCD
staff of grant 0
opportunities, provide
other resources as
requested and appropriate.,
5. Contracted crews to 7-10 crew days to clear or Oct-Nova
supplement field work maintain Identified sites. 2014
Stewards may be offered
1-3 days of crew support
as reward Incentives.
4. Effectiveness(see page 2 of application instructiotis for definition) .. describe how the
project will effectively implement the natural resource improvement measures
identified In question No.2 above. Consider the following in your answer to this
question: Why is the primary applicant the best entity to dellverthe proposed
program/service/intervention?What Is the capacity of the primary applicant to deliver
the proposed program/service/intervention?What tools,services and partners will be
brought to bear?
Kent's 1,344 acres of parks, wetlands and other natural areas are under the
management of city of Kent Parks and Public Works staff. Both departments
include certified arborists and credentialed project managers experienced in
natural resource Improvement, Public Works also has an environmental
ecologist and certified nursery horticulturist; they have been part of the Green
Kent management team since the beginning. Both departments maintain hand
tools reserved exclusively for Stewards in locked storage sheds. There are also
Member Jurisdiction&WRIA Forum Grant Application-January 23,2012-Page 3 of 6
i
Page 36
locked steel toolboxes at two sites. For larger work parties, staff deliver flatbeds
and volunteer trailers with additional tools.
Forterra originated the Green Cities Partnership in Seattle in 2005. There are
now six Green Cities in the Puget Sound region (Kirkland, Redmond, Tacoma,
Everett and Kent are the other four), each sharing best management practices.
5. Efficiency(see page 2 of application Instructions for definition) - describe how the j
project will efficiently Implement the natural resource improvement measures
Identified in question No.2 above. Consider the following in your answer to this
question: How will the proposed program/sereice/Intervention engage in conjunction
with related efforts?How does your strategy best leverage resources?
The city leverages in-kind and cash support from community businesses and
actively seeks other grant funds to support the program. Eagle Scouts also do
restoration projects.for Kent Parks, soliciting donations to offset the cost of
plants/supplies, In 2013, the total achieved was $24,587 by September. That
included an in-klnd grant valued at $15,000 from WA DNR for three weeks of
WCC crew time at five sites and a $1,000 grant from Weyerhaeuser's Giving
Fund. Green Kent volunteer contributions were valued at $75,521 as of the i
same period, with our major fall events yet to come,
6. Equity(see page 2 of application Instructions for definition) ® describe how the project
Will equitably Implement the natural resource Improvement measures Identified in
question No. 2 above. Consider the following In your answer to this question:In what
part of the District will the proposed program/service/Intervention occur?Who Is the
target audience and what demographic section of the community will be affected?
The program is being implemented In Kent, King County, Target audiences are:
• park visitors (Including bird-watchers, who are eager to see the return of
more songbirds with the re-establishment of native vegetation)
• adjacent neighbors
• landowners
• Kent-based corporations (e,g, Starbucks and REI, both actively stewarding
sites)
• Parks and Public Works volunteers
• elementary and high school students, who are learning about Green Kent
through our award-winning Plant the Planet tree education program and from
Campus Park restoration conducted by a Kent-Meridian High School staff
member who Is also a Steward
• demographic sections of the community; since publicly owned property is
distributed throughout the city, implementing the Green Kent Partnership
equitably improves natural resources throughout the entire community.
7. Evaluation of Intended Results - describe the evaluation mechanisms you will use to
track,document,and report that the project has achieved the Intended results
described In questions 1-3..
1 I
MemberJudsdiction&WRIA Forum Grant Application-January 23,2012•Page 4 of 6
Page 37
Stewards select an area from sites prioritized annually by staff, who create a
work plan and GIS map for the initial restoration area (roughly 1 acre).
Stewards track their progress on work logs, and staff conduct a follow-up site
visit after the first log to ensure they are tracking data correctly. Volunteer and
staff hours are recorded on a database for quarterly reports. The Green Kent
Temporary maps restoration phases and trees/shrubs planted in GIS,
S. Project Budget&Expenses
Budget Item KCD Funds Other Funds Other Funds Total
City Match Vol.labor,KPF
Salaries and Benefits $30,992 $233,610 $136,160 $400,762
Travel/Meals/Mileage $500. $150 $650
Office/Field Supplies $1,000 $1,000
Contracted/ $227594 $22,594
Professional Services
Land Acquisition
Permits
Other(specify)
other(specify)
Other(specify)
TOTAL $54,086 $233,760 $137,160 $425,006
9. KCD Acknowledgement-Describe how the KCD will be acknowledged as a source of
funding for the proposed program/service/intervention(see Grant Program Overview&
Policies,General Grant Program Policies,#6).
Press releases and print materials about the Green Kent Partnership reference
King Conservation District's support. The Kent Parks Committee and the City,
Council will acknowledge KCD's grant during televised meetings, which'are
shown on public access channel TV-21. The city's webslte, Green Kent Facebook
page, Program Guide and two e-newsletters (City Scene and Green Kent) will
also acknowledge the support.
Va l%t11 UL f K�c/� September 10,2013
Authorized Signature Date
MeimberJurlsdlctlon&WRIA Forum Grant Application-January 23,2012.Page 5 of 6
Page 38
Page 39
PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
• Fax: 253-856-6050
KENT
WA s"' N°-°N Add ress: 220 Fourth Avenue S.
Kent, WA. 98032-5895
November 21, 2013
TO: Kent City Council Parks and Human Services Committee
FROM: Jeff Watling, Director of Parks, Recreation & Community Services
SUBJECT: The Kent Lions Donations - Accept
MOTION: Move to recommend Council accept the $85,000 in donations
from The Kent Lions and approve the expenditure of funds in the following
budgets; $5,000 in the Senior Center Budget, $5,000 in the Recreation
Scholarship Budget and $75,000 in the Parks Planning and Development
Lifecycle Budget.
SUMMARY: 2013 marks the 75th Anniversary for The Kent Lions. At the dinner and
social on November 2, The Kent Lions presented the city with three grant award
checks totaling $85,000 ($5,000 to purchase fitness equipment at the Senior
Center, $5,000 goes to the Access to Recreation scholarship program, and $75,000
to the Parks Planning and Development division for a parks renovation project).
EXHIBITS: None
BUDGET IMPACT: Revenue of $5,000 to the Recreation Scholarships Budget,
$5,000 to the Senior Center Budget and $75,000 to the Parks Planning and
Development Lifecycle Budget.
Page 40
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PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
® Fax: 253-856-6050
KENT
WASHINGTON Address: 220 Fourth Avenue S. '..
Kent, WA. 98032-5895
November 21, 2013
TO: Kent City Council Parks and Human Services Committee
FROM: Kurt Hanson, Economic Development Manager
Jeff Watling, Director of Parks, Recreation & Community Services
SUBJECT: Riverbend Golf Complex Update — INFO ONLY
MOTION: INFO ONLY
SUMMARY: Jeff Watling and Kurt Hanson, Economic Development Manager n ger will
provide a report back to the committee as a follow up to the September 19
discussion on the Riverbend Golf Complex and possible solutions to the current
financial state of the golf fund. This is an information item. No action will be
requested,
EXHIBITS: None
BUDGET IMPACT: None
Page 42
Page 43
PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
111-147�K K F 1
® Fax: 253-856-6050
WASHINGTONENT
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
November 21, 2013
TO: Kent City Council Parks and Human Services Committee
FROM: Jeff Watling, Director of Parks, Recreation & Community Services
SUBJECT: Director's Report - INFO ONLY
MOTION: INFO ONLY
SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services,
will inform the committee of noteworthy information and upcoming events.
EXHIBITS: None
BUDGET IMPACT: None
ill