HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 02/03/2014 (3) 1
Public Works Committee Agenda
Councilmembers: Jim Berrios • Dana Ralph III, Dennis Higgins, Chair
KENT
WASHINGTON
February 3, 2014
4:00 P.m.
Item Description Action Speaker Time Paqe
1. Approval of Minutes for January 27, 2014 YES None 03 03
2. Lab Sampling Agreement YES Kevin Swinford 05 05
3. Information Only/SCADA System Upgrade NO Kevin Swinford 05 07
4. SE 2561h Street Improvements - Kent Kangley NO Chad Bieren 10 09
Road to 1161h Ave SE, Planters Islands
5. Information Only/2013 Construction Review NO Paul Kuehne 10 11
Unless otherwise noted, the Public Works Committee meets at 4:00 p.m. on the 1"& 3rd Mondays of each
month. Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. For information
please contact Public Works Administration (253) 856-5500.
Any person requiring a disability accommodation should contact the City Clerk's Office at
(253) 856-5725 in advance.
For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388.
z
This page intentionally left blank.
3
SPECIAL Public Works Committee Minutes
January 27, 2014
COMMITTEE MEMBERS PRESENT:
Committee Chair, Dennis Higgins and Committee members Dana Ralph and Jim Berrios were
present. The meeting was called to order at 4:04 p.m.
Item 1 - Approval of Meeting Minutes Dated January 6, 2014:
Committee member Ralph MOVED to approve the minutes of January 6, 2014. The
motion was SECONDED by Committee member Berrios and PASSED 3-0.
Item 2 - Service Contract with Peterson Brothers, Inc. for Emergency Guardrail Repair:
Street Superintendent, Bill Thomas explained how staff currently handles guardrail repairs that
are required due to damage caused by accidents. The proposed agreement with Peterson
Brothers, Inc. would reduce turnaround time to get the damaged guardrails repaired. Petersen
Brothers is the only business that consistently responds to calls for bids, and is currently the sole
provider for this service in the region.
Committee member Berrios MOVED to recommend Council authorize the Mayor to sign
a contract with Petersen Brothers Construction, Inc. to perform emergency repairs of
damaged guardrails on an as needed basis in an amount not to exceed $20,000, subject
to final terms and conditions acceptable to the City Attorney and Public Works Director.
The motion was SECONDED by Committee member Ralph and PASSED 3-0.
�f
item SE 256ih Pfl...-t .r islands!
This item was pulled from the agenda and will be heard at a later meeting.
Information Only/No Motion Required
Item 6 3— Lower and Upper Russell Road Levees Proiect - Update:
Tim LaPorte, P.E. Public Works Director, introduced Lorin Reinelt, Supervising Engineer for the
King County Flood Control District and Jeff Watling, Parks Director. Each of them provided an
update on the Lower Russell Road Levee and Upper Russell Road Levee Projects.
Watling noted that this stretch of levee is a very important recreation corridor. Reinelt stated that
he will be pursuing a Floodplains by Design grant in the spring for this project. The King County
Flood District recently budgeted funds for the project, and King County staff has initiated their
planning for this reach.
Information Only/No Motion Required
Item 6 4 — Information Only/US Army Corps of Engineers Boeing Levee ERP, King
County Flood Control District:
Public Works Director Tim LaPorte, Parks Director Jeff Watling and Lorin Reinelt provided an
update on the partnership with the U S Army Corps of Engineers and the King County Flood
Control District on the Boeing Levee Ecosystem Restoration Project. LaPorte explained where the
project is located and noted the issues staff face moving forward. Watling noted that the 1 mile
4
SPECIAL Public Works Committee Minutes
January 27, 2014
north of South 2121h Street was donated property for park use. He stated that the goal of the
project is to integrate the ecosystem improvements with the Parks element.
The federal funds for this project need to be obligated by October Is' 2014. Watling stated the
desire is to maintain the funds and hope to accomplish all of the different nuances of the project
into a design by the end of March.
Interim Chief Administrative Officer, Tom Brubaker stated that there are three key pieces to this
project that need to blend together:
1) Levee accreditation 2) Environmental 3) Parks
No Motion Required/Information Only
Item -7 5 — Information Only/Downtown Street Lighting/Decorative Lighting & Ouiet
Zone Update:
Tim LaPorte, P.E. Public Works Director stated that the Kent Downtown Partnership (KDP) has
expressed a strong interest in pursuing a railroad quiet zone. Staff will investigate a Local
Improvement District as a potential funding source and will get back to the committee with a
timeline and costs to install quiet zones on both the Union Pacific Railroad and the Burlington
Northern Railroad.
Street Lighting in the downtown area will also be examined.
NO Motion Required/Information Only
Item S 6 — Discussion/Increasing Litter Fines — Information Only:
Gina Hungerford, Conservation Coordinator stated that litter is a problem in Kent. On the
average, Kent staff collects nearly 80 tons of litter per year (not including larger dump sites) from
roadways at a cost of $110,000. She also said that the city has 18 dedicated Litter Patrols (all
volunteers) that clean up litter in Kent.
Some citizens in the Adopt-a-Street program have requested the City look into increasing the
fines in Kent to help reduce littering. Staff have initiated the process of looking into fines used in
other jurisdictions and will provide a recommendation.
No Motion Required/Information Only
Item 4 7 — 2014 Business and Occupation Proiect List:
Tim LaPorte, P.E. Public Works Director presented a menu of proposed expenditures for street
system needs utilizing Business and Occupation Tax revenues for 2014. After much discussion it
was decided to take the list to the Council Workshop on February 18, 2014.
The meeting was adjourned at 5:46 p.m.
Cheryl Viseth
Council Committee Recorder
5
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: January 27, 2014
To: Chair, Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: February 3, 2014
From: Kevin Swinford, Interim Water Superintendent
Through: Dave Brock, P.E., Interim Operations Manager
Subject: Goods and Services Agreement for Lab Sampling
Item - 2
Motion:
Move to recommend Council authorize the Mayor to sign a Goods and
Services Agreement with Am Test, Inc. for coliform sampling and testing in
an amount not to exceed $43,392.00 subject to final terms and conditions
acceptable to the City Attorney and Public Works Director.
Summary:
Pursuant to WAC 246-290-300, the City routinely collects and analyzes for coliform.
Seventy-two water samples are taken per month at predetermined monitoring
locations in the distribution system. Sampling and analysis ensures our drinking
water is free of coliform bacteria.
Budget Impact:
There is no Unbudgeted Fiscal Impact as this is an annual operations cost which is
planned for and budgeted through the Water Utility.
6
This page intentionally left blank.
7
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: January 27, 2014
To: Chair, Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: February 3, 2014
From: Kevin Swinford, Interim Water Superintendent
Through: Dave Brock, P.E., Interim Operations Manager
Chad Bieren, P.E., City Engineer
Subject: Information Only/SCADA Software Upgrade
Item — 3
Information Only/No Motion Required
Summary:
The Public Works Division operates a "Supervisory Control and Data Acquisition"
(SCADA) system. This system includes a network of over 40 remote water, sewer
and storm sites that communicate their operational information to a central location
by radio signal. The information is used to control various pumps, monitor security
collect data and notify personnel of critical problems.
This project will replace and upgrade existing SCADA software to current versions,
and upgrade outdated servers to improve existing hardware and operating systems.
In addition, it will provide enhanced security capabilities.
Server hardware will be purchased and installed by IT staff, and software upgrades
are covered under an existing contract with the primary SCADA software vendor.
Budget Impact:
Funding for this project ($30,163.86) was approved in the 2013-2014 biennium
budget.
8
This page intentionally left blank.
9
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: January 15, 2014
To: Chair, Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: February 3, 2014
From: Chad Bieren, P.E., City Engineer
Through: Tim LaPorte, P.E., Public Works Director
Subject: SE 256th Street Improvements — Kent Kangley Road to 116th Ave SE
Planter Islands
Item — 4
Information Only/No Motion Required
Summary:
The SE 256th Street Improvement Project has been under construction for several
months. This work has been progressing and is scheduled to be completed later this
year.
As part of the original design, the City was planning to install planter islands at two
locations along SE 256th between Kent-Kangley Road and 116th Ave SE. Due to the
number of driveways on SE 256th Street there were limited opportunities for these
islands only two were able to be included. Based on new information from local
businesses west of 109th Avenue SE, staff determined that one of the islands needs to
be reduced in length to ensure truck access is preserved for deliveries.
If the proposed planter island is to be reduced, it should be done so at this time, as
utility installation is currently underway.
Budget Impact:
No significant impact.
10
This page intentionally left blank.
11
PUBLIC WORKS DEPARTMENT
Timothy J LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: January 27, 2014
To: Chair, Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: February 3, 2014
From: Chad Bieren P.E., City Engineer
Subject: Information Only/2013 Construction Review
Item - 5
No Motion Required/Information Only
Summary:
Staff will provide a review of 2013 construction projects.
Budget Impact:
None