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HomeMy WebLinkAboutCity Council Committees - Public Safety (Committee) - 06/11/2013 (3) Public Safety Committee Agenda T Councilmembers: Les Thomas • Dana Ralph • Bill Boyce, Chair (CEN wa�,an�.n June 11, 2013 5:30 p.m. Item Description Action Speaker(s) Time Paqe 1. Approval of May 14, 2013 minutes Yes Bill Boyce 5 min 1 2. Fireworks Safety No Fire Marshall Jon Napier 5 min 7 3. SAMHSA STOP Act grant award Yes Stacy Judd 5 min 11 4. Target Zero Teams Grant Yes Sara Wood 5 Min 19 5. Cost Benefit Analysis Presentation No VERA Institute 30 min 25 The Vera Institute Assistant Chief Straus Debra Leroy 6. Police Chief's Update No Chief Ken Thomas 15 min 29 Unless otherwise noted, the Public Safety Committee meets the 2ntl Tuesday of each month at 5:30 p.m. in Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. For information please contact Kim Komoto (253) 856-5788. Any person requiring a disability accommodation should contact the City Clerk's Office at(253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388. 1 KENT CITY OF KENT PUBLIC SAFETY COMMITTEE MEETING MINUTES May 14, 2013 COMMITTEE MEMBERS: Les Thomas, Dana Ralph, and William Boyce, Chair. The meeting was called to order by Chairperson William Boyce at 5:32 p.m. Changes to the Agenda: Item number 7 was moved to item number 2 to allow the Target Zero Manager to attend another meeting. Chairperson Boyce approved the move. Chairperson Bill Boyce recognized Dr. Vargas from the Kent School District. 1. Approval of Minutes Councilmember Thomas MOVED and Councilmember Ralph SECONDED a Motion to approve the March 12, 2013 minutes. Motion PASSED 3-0. 2. WTSC Target Zero manager funding grant Sara Wood, one of the Target Zero managers, provided information regarding the statewide initiative. The WSTC has Target Zero managers coordinating law enforcement DUI emphasis and "click it or ticket' patrols. Sara coordinates 13 law enforcement agencies in South King County. This grant covers the period July 1, 2013 — June 30, 2014 and reimburses the city for 60% of the salary and benefits for the Target Zero manager. After deliberating, Councilmember Ralph MOVED and Councilmember Thomas SECONDED a Motion to recommend the Mayor accept a grant in the amount of $61,000 from the Washington Traffic Safety Commission funding 60% of the salary and benefits for the Target Zero Manager position with the city, and authorized executing any related documents with terms and conditions acceptable to the city attorney and police chief. Motion PASSED 3-0. 3. School speed zone traffic safety camera ordinance amending KCC 9.36 Chairperson Boyce indicated that this program is something this committee has been working on and is only about safety in our district and for kids. Deputy City Attorney Pat Fitzpatrick and Sergeant Robert Constant presented information. Pat Fitzpatrick outlined the program and indicated this is not a red light/stop light program, but this is for school speed zones. Kent is only implementing cameras in school speed zones. Pat Fitzpatrick provided details regarding the ordinance and related contract, the study performed by the public works department in addition to assessment of costs and revenue prepared by the finance department ensuring that this program will not cost the city any money. A new version of ordinance was made available at the meeting. Pat Fitzpatrick provided details in the ordinance that are required by State law. No photos are taken of driver, only of rear of the vehicle and license plate and photos can only be used for enforcing the school speed zones. The cameras will be activated a half hour before and after school. During the time the cameras are activated, a vehicle passing through the system, exceeding the speed limit, is photographed. The company we contract with gathers the data and sends to the Kent police department. A Public Safety Committee Minutes May 14, 2013 1 2 Kent police officer reviews and approves or declines citations which are directly filed into municipal court. Direct filing was a critical issue when selecting the contractor. We did not want court personnel spending time entering data for filing infractions into the court. The contractor we selected has a contract with the State Office of Administrator of the Courts to directly file citations once an officer approves the citation. Once filed, it is treated just like any other infraction; it can be contested, mitigated, or it can be paid. If not paid, it goes to Failure to Appear (FTA) status and affects the ability to register the vehicle at a later date. These infractions do not affect insurance rates. Under the law, there is a presumption that the registered owner was driving the vehicle. A person can sign an affidavit, under penalty of perjury, that they were not driving the vehicle and identify the person that was driving the vehicle or indicate that the vehicle was stolen. Councilmember Ralph asked if, at the time of signing the affidavit, the owner is required to identify the person driving the vehicle. Pat Fitzpatrick indicated that they are required to identify the driver and it is standard practice that allows the City to refile against the person driving. Councilmember Thomas asked if the affidavit is required to be completed in court. Pat Fitzpatrick indicated that State law requires that the city allows filing by mail and anticipates that Kent will implement this requirement. Sergeant Constant indicated that under certain circumstances, i.e., repeat offenders signing affidavits, an officer may need to perform additional review of the images taken. Committee Chairperson Boyce reiterated that this program is not meant to be a revenue generator, rather a safety program. Pat Fitzpatrick detailed the two issues of critical importance to the public safety committee. (1) Use of funds. The committee wanted the funds to be redirected back into the program to make sure the cost of the program are covered and (2) if there are any funds remaining in excess of the costs that they be used to fund personnel programs, services and equipment related to the enforcement and processing of traffic and criminal laws within the City. Chairperson Boyce indicated that all three committee members are in agreement with the provisions in the ordinance addressing these two issues. Pat Fitzpatrick discussed the enforcement provisions regarding the penalty section of the ordinance. There will be a two-phase penalty. The first phase addresses anyone going over the 20 mph limit - committing that offense comes with a $124 fine. If a person is travelling 30 mph or more, the penalty doubles. These penalties are consistent with current state law in school speed zones. Pat Fitzpatrick indicated that if an officer is patrolling a speed zone with a radar gun and someone exceeds the speed limit, the traffic fine doubles, no matter how many miles over the speed limit they are travelling. Most fines in typical speeding cases are based on five mph increments. Sergeant Constant discussed the severity of injuries caused at various speeds. Impacts that involve a pedestrian at 20 mph (nationwide there is a 5% chance of a fatality); speeds of 30 mph (there is a 45% chance of a fatality). Every additional increase in speed greatly increases the chance of a fatality. Keeping drivers under 20 mph decreases the chance of injuries and fatalities, and increases the safety of pedestrians in school speed zones and in cases of children this plays a significant factor in the survivability of a child. Pat Fitzpatrick indicated that language in the previous version of the ordinance implied that there would be no fine until a person was travelling 25 mph. That provision was removed from the current ordinance, but the police department has discretion as to whether or not to issue an infraction for speeds 20-25 mph. Chairperson Boyce asked for clarification as to whether or not a person going 24 or 25 mpg would be issued a citation. Pat Fitzpatrick indicated that the driver going 25 mph would be issued an infraction. Sergeant Constant provided information supporting discretionary issuance of citations regarding the stopping distance and kinetic energy involved in the increased speeds, and the potential injuries. Public Safety Committee Minutes May 14, 2013 2 3 Pat Fitzpatrick indicated that Seattle issues citations at 21 mph, Auburn, Renton, Des Moines, and Federal Way issue citations to vehicles going 26 mph or more. Councilmember Ralph indicated that our approach is based on safety - slowing down vehicles. We need to make sure that this ordinance does what we want it to do - provide safety. Councilmember Thomas asked about the hours of operation of the cameras. Pat Fitzpatrick indicated that photographs will be taken when the lights are flashing. Issaquah operates their cameras the entire time the school is in session. Pat indicated that this program is for the safety of the kids and that the City can reevaluate and revise the hours of operation. Councilmember Ralph requested clarification on who confirms that the cameras are operating on late start dates, etc. Pat Fitzpatrick indicated that this issue is something that is currently being worked on, but it is his impression that the cameras are operated by the City's public works department in cooperation with the Kent School District. The City needs to be kept up-to-date on the school schedules. After deliberating, Councilmember Thomas MOVED and Councilmember Ralph SECONDED a Motion to recommend adoption of the ordinance presented at the May 14, 2013 public safety committee meeting amending Chapter 9.36 of the Kent City Code by adding the new section 9.36.140 entitled "School speed zone traffic safety cameras." Motion PASSED 3-0. 4. School speed zone traffic safety camera contract with American Traffic Solutions Deputy City Attorney Pat Fitzpatrick indicated that a service provider is required for the school zone traffic safety camera program. The City requested qualifications from three companies, two from the state of Washington, and one out of state. The three companies presented their programs to a panel of representatives from police, public works, law, and the court. One company was not qualified. Based on the presentations, American Traffic Solutions (ATS) stood out. Pat requested the committee approve the contract subject to the terms and conditions approved by the city attorney since a few issues are still being negotiated. ATS will perform a follow-up study to the City's study to ensure that this program is going to be a cost-neutral process. ATS will work with the public works department to design and assess the location of the cameras and will install the cameras at their cost. The intent is to have the system up and running the first day of the 2013 school year. There will be a 30 day warning period in which photographs are taken and warning notifications are sent to the vehicle registered owners. ATS sets up the computer system that directly provides information to the Judicial Information System (the State court system). ATS helps us create the format of the infraction. ATS .provides for the maintenance and repair of the system. The fee per approach/camera is $4750. Each zone has two cameras, one in each direction. Protections were negotiated in the contract to ensure that, at the end of the term of the contract, if the City owes money, that amount is forgiven. If the cameras work how we want them to, the City has accomplished its goal. According to the contract, if we do not take in more money than the cost of the cameras, it is rolled over to the next month. If at the end of the term of the contract, the City owes money, ATS will forgive the amount owed. If either of the school zones do not performing as anticipated, the City can, at its cost, move the camera(s) to another school zone. An additional protection negotiated in the contract relates to challenges in the courts and/or legislature. If there is a successful challenge in the courts, the city can terminate the contract. Additionally, if the legislature decides that the cameras are illegal, the City has the ability to Public Safety Committee Minutes May 14, 2013 3 4 terminate the contract. The contract term is five years with extensions available at the City's option. Chairperson Boyce wanted confirmation regarding other cities contracting with ATS. Sergeant Constant Indicated that ATS is the biggest provider in the state of Washington and in the nation. ATS just entered into a contract with Seattle and currently contracts with Renton, Des Moines and Issaquah in addition to other cities. Council member Ralph asked for clarification regarding the cost of the program. Pat Fitzpatrick indicated that if the city does not collect enough to cover the $4750 per camera, then that amount is forgiven and does not include overtime costs, court personnel, or prosecution costs. The additional costs can be analyzed with the documentation provided by the Finance Director Robert Nachlinger. The committee confirmed that the ordinance and contract will be presented under "other business" and will potentially go to the next council workshop. Council member Ralph indicated that, regarding the ordinance, safety issues are the primary driver, but is also concerned about the costs. She would like to make sure that we are tracking the actual costs and they stay the actual costs, not rolled into operational costs. If there is any excess in funds, the money should go back into public safety so that those funds will impact the safety of the rest of the City. Pat reviewed the traffic safety study results and recommended implementing the program in two schools-Neeley-O'Brien elementary and Sunrise elementary. Sergeant Constant provided details regarding the traffic study for each of the six school speed zones studied. He indicated that one officer can make a stop of one vehicle every 8-12 minutes where the safety cameras can capture more violators and bring awareness to those drivers at a much higher rate. Pat confirmed that ATS will be performing an additional study to ensure the accuracy of the City's study. Council member Thomas requested confirmation that the cameras capture all four lanes in the school zones. Pat Fitzpatrick and Sergeant Constant confirmed that the cameras will capture all four lanes. Pat Fitzpatrick provided the financial information provided by Robert Nachlinger, Finance Director. Studies show that the number of violations dramatically drop during the first six months the cameras start operating. The finance department analyzed staff time and the cost of camera system and made a very conservative assumption that 98% of the violators would correct their behavior. With only 2% of the violators left, the City will cover the costs of the program and there will be money coming back into the program that can be utilized for traffic enforcement in other areas of the city. It is anticipated that there will be initial increased costs due to the number of violators. More work will be done by staff in the beginning. Sergeant Constant indicated that generally, there is a 60-80% reduction in violations 6 months - one year from implementation. Council member Ralph asked for clarification on the personnel hours and if they were based on employee time required at the time of implementation or 6 months after implementation. Pat Fitzpatrick indicated that the Law department's numbers are based on 6 months after implementation. Sergeant Constant indicated that, initially, there may be more complaints from the public that require supervisory time. Based the police department numbers on neighboring jurisdictions, and it is a conservative estimate. Council member Ralph asked about collection rates from neighboring jurisdictions. Sergeant Constant indicted that some of the other jurisdictions did not tie the speed zone offenses to the Public Safety Committee Minutes May 14, 2013 4 6 ability to tag the registration which caused a larger number of collections. The City will tie these infractions to the ability to register the vehicle which should reduce the number of uncollectables. Chairperson Boyce invited Kent School District Superintendent, Dr. Vargas, to speak on behalf of the school district regarding the school speed zone traffic safety program. Dr. Vargas detailed the need for a safety program that will benefit the community and the safety of the kids. Safety is the number one priority for the school district. Dr. Vargas commended the City's vision and leadership in making our community safer. Chairperson Boyce indicated that the City's goal is to be proactive. Dr. Vargas indicated that the school district has received complaints and significant concerns from parents and believes the community will welcome this program for our kids. Council member Ralph thanked Dr. Vargas for the partnering between the school district and the community and indicated that it serves our community well. After deliberating, Councilmember Ralph MOVED and Councilmember Thomas SECONDED a Motion to recommend authorizing the Mayor to enter into a five year contract with American Traffic Solutions for school speed zone traffic safety cameras subject to final terms and conditions acceptable to the city attorney and police chief. Motion PASSED 3-0. S. Ordinance amending KCC 9.36 "Traffic Code" Pat Fitzpatrick presented information on the traffic safety school that the city of Kent has established and utilized via policy for many years and indicated that it is now in our interest to officially establish the program. Our City, through Mike Buckingham and the police chief, has created the model for this program in this area. When a person charged with an infraction and if their record is such that they qualify, they are permitted to attend our traffic safety school. The program is a reeducation process geared towards new drivers and drivers that have not been educated since they received their license. Participants spend a day with a traffic officer and at the successful completion of the program, their infraction is dismissed. This is a one-time-only opportunity. This ordinance establishes the program in addition to detailing the rules and parameters for implementation. Councilmember Ralph indicated that this is a very successful program with an educational opportunity. After deliberating, Councilmember Thomas MOVED and Councilmember Ralph SECONDED a Motion to recommend adoption of the ordinance amending Chapter 9.36 of the Kent City Code, entitled "Traffic Code," adding a new Section 9.36.130 entitled "Traffic Safety School," formally establishing a traffic safety school to promote traffic safety within the city of Kent. Motion PASSED 3-0. 6. DSHS Youth alcohol prevention grant Stacy Judd and Kent police youth board member Kaja, presented information regarding the alcohol prevention grant through the Department of Behavior Health and Recovery. The grant is for the "Draw the Line Campaign" that focuses on underage drinking. The grant is for $2,000 and the projects must be completed by the end of May. The program focuses on underage drinking and social media campaigns. They are working with Kentwood High School to conduct a campaign in their school that focuses on the number of students that are not drinking. Focus on the positive of not drinking. This is part of Kentwood's Game of Life project. After deliberating, Councilmember Ralph MOVED and Councilmember Thomas SECONDED a Motion to recommend the Mayor accept the grant award from the Washington State Public Safety Committee Minutes May 14, 2013 5 6 Department of Social and Health Services that focuses on youth alcohol use prevention, adjust the budget and authorize execution of any document relating to the grant funds with terms and conditions acceptable to the city attorney and police chief. Motion PASSED 3-0. 7. Drug Free Coalition — Information Only Stacy Judd and Kent police youth board member Kaja presented information regarding the Drug Free Coalition. This is a collaborative project between the Drug Free Coalition and the Kent Police Youth Board and part of the Draw the Line Project between youth and alcohol. Perceptions can drive how much people choose to use or not use alcohol and marijuana. Kaja explained the results from the surveys the two groups conducted. If kids view graffiti, they may think it is ok to do. If they view alcohol and cigarette advertising, they may perceive that it is ok to drink and smoke. The police department is working with the community to fix these perceptions and get areas cleaned up. The community needs to adopt the fact that it is not ok for youth to drink alcohol and do drugs. The groups went and found positive things in the City that help change perceptions to the positive including after school youth programs and the youth board. The groups work with schools, neighborhood groups, and volunteer groups in addition to mentors in the schools. The Youth Board and DFC work with businesses preventing underage drinking. Council member Ralph is very proud of our youth board and all of the great work they are doing. Council member Thomas talked about the confusing messages in the media from sports figures. B. Fiscal Year 2012 Bureau Justice Assistance Grant Assistant Chief Straus presented information regarding the Bureau Justice Assistance Grant. This $51,000 grant will cover equipping officers with rifles, upgrading the police range, replacing worn bicycles in the bicycle unit, corrections programs eradicating graffiti and picking up garbage. This annual grant will run through September 2015. After deliberating, Councilmember Thomas MOVED and Councilmember Ralph SECONDED a Motion to recommend Council accept the Fiscal Year 2012 Bureau of Justice, Justice Assistance Grant in an amount of $51,883, authorize amending the budget and authorize expenditure of the funds in accordance with the grant terms acceptable to the police chief and city attorney. Motion PASSED 3-0. 9. Securus Inmate Phone Services — Information Only Commander McCuistion presented an update on the inmate phone system. She indicated that the City's legal department did an excellent job putting together a contract with Securus Technologies. The contract has been signed and the corrections department will be moving forward with the program. The project manager from Securus will set up a meeting with our information technology department. The project completion date is 90 days. Adiournment Councilmember Boyce adjourned the meeting at 6:50 p.m. Kim A. Komoto Public Safety Committee Minutes May 14, 2013 6 7 POLICE DEPARTMENT � Ken Thomas, Chief of Police KENT Phone: 253-856-5800 w^ ° ° Fax: 253-856-6802 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: June 11, 2013 TO: Public Safety Committee SUBJECT: Fireworks Safety - Information Only MOTION: INFORMATION ONLY SUMMARY: Fire Marshall Jon Napier will present fireworks safety information. Exhibit: None Budget Impact: None FIRE PROTECTION BUREAU FIREWORKS LICENSING PROGRAM a^ 4 PO Box 42600 a waswixcmw seaec raexax Olympia WA 98504-2600 �n..a (360)596-3914 FAX: (360) 596-3934 = FIREWORKS WHICH MAY BE LAWFULLY PURCHASED,POSSESSED, OR DISCHARGED BY THE PUBLIC DURING THE INDEPENDENCE DAY AND NEW YEAR'S CELEBRATIONS Check with the local authorities before discharging fireworks. RCW 70.77.136 states: "Consumer fireworks"means any small firework device designed to produce visible effects by combustion..." and "...classified as fireworks UN0336 by the United States department of transportation..." RCW 70.77.401 states: "No fireworks may be sold or offered for sale to the public as consumer fireworks which are classified as sky rockets, or missile-type rockets,firecrackers, salutes, or chasers as defined by the United States department of transportation and the federal consumer products safety commission... " SPARKLER: Stick or wire coated with pyrotechnic FLITTER SPARKLER: Narrow paper tube containing composition that produces a shower of sparks upon ignition. pyrotechnic composition which produces color and sparks upon ignition. This device does not have a fuse for ignition. The CYLINDRICAL FOUNTAIN: Cylindrical tubes containing paper at one end of the tube is ignited to make the device pyrotechnic composition. Upon ignition, a shower of colored function. sparks and sometimes a whistling effect is produced. This device may be provided with a spike for insertion into the MINE/SHELL: Heavy cardboard or paper tube attached to a ground[spike fountain], a wood or plastic base for placing on wood or plastic base and containing pyrotechnic composition. the ground[base fountain],or a wood or cardboard handle if Upon ignition, "stars"or other devices are propelled into the air. intended to be hand-held[handle fountain]. The tube remains on the ground. CONE FOUNTAIN: Cardboard or heavy paper cone COMBINATION ITEMS: Firework devices containing a containing pyrotechnic composition. The effect is the same as combination of two(2)or more of the effects described in this that of a cylindrical fountain. section. ILLUMINATING TORCH: Cylindrical tube containing SMOKE DEVICE: Tube or sphere containing pyrotechnic pyrotechnic composition. Upon ignition, colored fire is composition which,upon ignition,produces white or colored produced. May be spike,base, or hand-held. smoke as the primary effect. WHEEL: Pyrotechnic device attached to a post or tree by HELICOPTER/AERIAL SPINNER: A tube containing means of a nail or string. Each wheel may contain up to six pyrotechnic composition. A propeller or blade is attached driver units containing pyrotechnic composition. Upon ignition, which,upon ignition, lifts the rapidly spinning device into the the wheel revolves producing a shower of color and sparks and, air. A visible or audible effect is produced at the height of the sometimes, a whistling effect. flight. GROUND SPINNERS: Small device similar to a wheel in ROMAN CANDLE: Heavy paper or cardboard tube design and effect,placed on the ground and ignited. A shower containing pyrotechnic composition. Upon ignition,up to ten of sparks and color is produced by the rapidly spinning device. "stars" [pellets of pressed pyrotechnic composition that bum with bright color] are individually expelled at several-second intervals. FIREWORKS THAT ARE UNLAWFUL TO PURCHASE, POSSESS, OR DISCHARGE AT ANY TIME IN WASHINGTON STATE SKY ROCKET: Tubes that contain pyrotechnic composition. MISSILE-TYPE ROCKET: A device similar to a sky rocket Sky rockets utilize a wooden stick for guidance and stability and in size, composition, and effect that uses fins rather than a stick rise into the air upon ignition. A burst of color or noise or both for guidance. is produced at the height of flight. FIRE CRACKERS/SALUTES: Small,paper-wrapped or CHASER: Small paper or cardboard tube that travels along the cardboard tube containing pyrotechnic composition. Upon ground upon ignition. A whistling effect or other noise is often ignition,noise and a flash of light are produced. produced. 3000 420 039 (A3/09) V Y n , tav Q Iv 00 0 . �Y YS t�w �. �„Y v uM1 �-' ;r iUrr� ," � I� � .� �� " � q � '� , �' � V�1 145' E E.1✓ 1.�'! Pr IiW I'lV l� ry .�"' Ifl II} A ;- II 6 ell ail oIIC oil IW All ,Ill 114 o Q s p ra M /�5� I Q o q1 01 311111 L11 7a I � p N J la �' uL :{✓J V� � � �� II ^r mel U Wy;� eA �e e✓e '! i� W NYC �"M 6W�ar I�i w & cc " O I�✓�I��(7 If MVV �rll IM N yW !, .. V n j M � yq � oouuuuuuummuuui iu o oim6oi�tii�bf' —� 2'^...'gyp' 7i W " .-r i uv o G % 11 POLICE DEPARTMENT � Ken Thomas, Chief of Police KENT Phone: 253-856-5800 Fax: 253-856-6802 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: June 11, 2013 TO: Public Safety Committee SUBJECT: SAMHSA STOP Act grant award-Accept MOTION: Recommend Council accept the Substance Abuse and Mental Health Services Administration grant in an amount of $48,258, authorize amending the budget and authorize expenditure of the funds in accordance with the grant terms acceptable to the police chief and city attorney. SUMMARY: The Substance Abuse and Mental Health Services Administration awarded the city of Kent a grant in the amount of $48,258 per year for four years. This is the second year of the four year period with an annual application required. The funds must be used to prevent and reduce alcohol use among youth in the community. The City must plan and implement a comprehensive approach inclusive of multiple strategies as emphasized in the 2007 Surgeon General's Call to Action to Prevent and Reduce Underage Drinking, in addition to emphasizing environmental strategies for prevention and reducing underage drinking that incorporate prevention efforts aimed at changing or influencing community conditions, standards, institutions, structures, systems and policies. This grant supplements the City's Drug Free Communities grant. Exhibit: Grant Award Notification Budget Impact: No City match is required. S:\PUBLIC\POLICE\Public Safety Committee\]une 2013\SAMHSA STOP Grantr orlon.Doc 12 Notice of Award STOP Act Issue Date; 05/16/2013 Department of Health and Human Services 77 Substance Abuse and Mental Health Services Administration Center for Substance Abuse Prevention Grant Number: 5H79SP019035-02 Program Director: Stacy Judd Project Title: Kent Drug Free Coalition Reducing Underage Drinking Project Grantee Address Business Address KENT CITY POLICE DEPARTMENT Kenneth Thomas Kenneth Thomas Chief of Police Chief of Police Kent Police Department Kent Police Department 220 4th Avenue S 220 4th Avenue S Kent, WA 98032 Kent, WA 98032 Budget Period: 09/30/2013—09/29/2014 Project Period: 09/30/2012— 09/29/2016 Dear Grantee: The Substance Abuse and Mental Health Services Administration hereby awards a grant in the amount of $48,258 (see"Award Calculation" in Section I and "Terms and Conditions" in Section III)to KENT CITY POLICE DEPARTMENT in support of the above referenced project. This award is pursuant to the authority of PHS Act (42 U.S.C. 290bb-25b) Section 5198 and is subject to the requirements of this statute and regulation and of other referenced, incorporated or attached terms and conditions. Award recipients may access the SAMHSA website at www.Salnh_sa,ggL(click on "Grants' then SAMHSA Grants Management), which provides information relating to the Division of Payment Management System, HHS Division of Cost Allocation and Postaward Administration Requirements. Please use your grant number for reference. Acceptance of this award including the "Terms and Conditions" is acknowledged by the grantee when funds are drawn down or otherwise obtained from the grant payment system. If you have any questions about this award, please contact your Grants Management Specialist and your Government Project Officer listed in your terms and conditions. `,SiAcerely yours, g f y� Virginia Simmons Grants Management Officer Division of Grants Management See additional information below Page-1 13 SECTION I —AWARD DATA—5H79SP019036-02 Award Calculation (U.S. Dollars) Salaries and Wages $5,231 Fringe Benefits $780 Personnel Costs (Subtotal) $6,011 Supplies $3,067 Consortium/Contractual Cost $25,505 Travel Costs $5,005 Other $8,670 Direct Cost $48,258 Approved Budget $48,258 Federal Share $48,258 Cumulative Prior Awards for this Budget Period $0 AMOUNT OF THIS ACTION (FEDERAL SHARE) $48,258 SUMMARY TOTALS FOR ALL YEARS YR I AMOUNT 2 $48,258 3 $48,258 4 $48,258 Recommended future year total cost support, subject to the availability of funds and satisfactory progress of the project. Fiscal Information: CFDA Number: 93.243 EIN: 1916001254A2 Document Number: 12SP19035A Fiscal Year: 2013 IC CAN Amount SP C96P119 $48,258 SP Administrative Data: PCC: DFC-STOP I OC: 4145 SECTION II—PAYMENT/HOTLINE INFORMATION—5H79sP019035-02 Payments under this award will be made available through the HHS Payment Management System (PMS). PMS is a centralized grants payment and cash management system, operated by the HHS Program Support Center(PSC), Division of Payment Management (DPM). Inquiries regarding payment should be directed to: The Division of Payment Management System, PO Box 6021, Rockville, MD 20852, Help Desk Support—Telephone Number: 1-877-614-5533. The HHS Inspector General maintains a toll-free hotline for receiving information concerning fraud, waste, or abuse under grants and cooperative agreements. The telephone number is: 1-800-HHS-TIPS (1-800-447-8477), The mailing address is: Office of Inspector General, Department of Health and Human Services, Attn: HOTLINE, 330 Independence Ave., SW, Washington, DC 20201. SECTION III—TERMS AND CONDITIONS—5H79SP019035-02 Page-2 14 This award is based on the application submitted to, and as approved by, SAMHSA on the above-title project and is subject to the terms and conditions incorporated either directly or by reference in the following: I a. The grant program legislation and program regulation cited in this Notice of Award. b. The restrictions on the expenditure of federal funds in appropriations acts to the extent those restrictions are pertinent to the award. c. 45 CFR Part 74 or 45 CFR Part 92 as applicable. d. The HHS Grants Policy Statement, e. This award notice. INCLUDING THE TERMS AND CONDITIONS CITED BELOW. Treatment of Program Income: Additional Costs SECTION IV— SP Special Terms and Condition —5H79SP019035-02 REMARKS: For new awards with a project start date on or after Sept. 30, 2010, the Division of Grants Management created a Public Assistance (P)Account in the Division of Payment Management's (DPM) payment management system to provide a separate accounting of federal funds per SAMHSA grant. When discussing your account with the DPM's Account Representative, provide the document number identified on Page 2 of the Notice of Award under Section I -AWARD DATA, Fiscal Information. This award reflects approval of the budget submitted on January 08, 2013 as part of the continuation application. SPECIAL CONDITION(S) OF AWARD: NONE SPECIAL TERM(S) OF AWARD: Failure to comply with special terms and conditions may result in a drawdown restriction on your Payment Management Account or denial of funding in the future. No more than 20% of the total grant award may be used for data collection, performance measurement, and performance assessment. Not more than 6% of the total award may be expended for administrative expenses. 1) Grantee must use funds to prevent and reduce alcohol use among youth in their community of focus. Funds may not be used for other program areas. 2) Grantee must use the Strategic Prevention Framework (SPF), a five step evidence-based process for community planning and decision-making. The five step process includes: needs assessment, capacity building, planning, implementation and evaluation. 3) Grantee must plan and implement a comprehensive approach inclusive of multiple strategies as emphasized in the 2007 Surgeon General?s Call to Action to Prevent and Reduce Underage Drinking located online at: http://www.surgeongeneral.gov/topics/underagedrinking/caIItoaction.pdf, 4) Grantee must emphasize environmental strategies for preventing and reducing underage drinking that incorporate prevention efforts aimed at changing or influencing community conditions, standards, institutions, structures, systems and policies. 5) Grantee must be a current or former Drug Free Community (DFC) grantee. Page-3 15 6) Grantee must collect, on a biennial basis (every two years), the following data on youth consistent with the geographic area served by the coalition: (1) age of onset of for alcohol; (2) frequency of alcohol use in the past 30 days; 3) perception of risk or harm; and (4) perception of disapproval of use by adults for alcohol, or other measures as identified by SAMHSA. The grantee must report on youth in at least three grades. The size of the data collection must be sufficient to provide an accurate and meaningful statistical representation of the geographic area served by the coalition. The grantee is responsible for providing that data on or before the deadline established for each reporting period. 7) Grantee must enhance, not supplant, effective local community initiatives for preventing and reducing alcohol use among youth. For current Drug Free Community (DFC) grantees, STOP ACT funds cannot be used to supplant or replace activities that are presently being supported by DFC funds. 8) Grantee must participate in recommended training and technical assistance to correct or improve identified deficiencies in performance and/or conditions contributing or causing the unsatisfactory performance. 9)When requested, grantee must develop a corrective action plan and complete approved plan within the designated timeframe to correct or improve identified deficiencies in performance. STANDARD TERMS OF AWARD: 1) Grantees must adhere to all applicable requirements of the Fiscal Year 2012 Consolidated Appropriations Act provisions in PL 112-74 for the Department of Labor, Health and Human Services, and Education and the Department of Interior and Related Agencies and from the Consolidated and Further Continuing Appropriations Act, Fiscal Year 2012, Public Law 112-55 for the United States Department of Agriculture, and Related Agencies on the SAMHSA website at http://www.samhsa.gov/Grants/management.aspx and reference#4 under Important Reminders. 2) The Department of Health and Human Services' (HHS), Office of General Counsel (OGC) has provided guidance on how the lobbying restrictions in the Fiscal Year 2012 Consolidated Appropriations Act (CAA, 2012)will affect HHS programs. Section 503 of the Labor, HHS, and Education Appropriation Act (Division F of the CAA, 2012) is the most comprehensive provision focused on lobbying restrictions. Recent changes to this section may have implications for SAMHSA and its grantees. Using the language provided by OGC, this provides specific guidance on : agency actions; grantee lobbying; tax increases and other restrictions on legal consumer products; and clarification of Internal Revenue Code provisions. SEC. 503. -Agency Actions (a) No part of any appropriation contained in this Act or transferred pursuant to section 4002 of Public Law 111-148 shall be used, other than for normal and recognized executive-legislative relationships, for publicity or propaganda purposes, for the preparation, distribution, or use of any kit, pamphlet, booklet, publication, electronic communication, radio, television, or video presentation designed to support or defeat the enactment of legislation before the Congress or any State or local legislature or legislative body, except in presentation to the Congress or any State or local legislature itself, or designed to support or defeat any proposed or pending regulation, administrative action, or order issued by the executive branch of any State or local government, except in presentation to the executive branch of any State or local government itself. Section 503(b) - Grantee and Contractor Lobbying (b) No part of any appropriation contained in this Act or transferred pursuant to section 4002 of Public Law 111-148 shall be used to pay the salary or expenses of any grant or contract recipient, or agent acting for such recipient, related to any activity designed to influence the enactment of legislation, appropriations, regulation, administrative action, or Executive order proposed or pending before the Congress or any State government, State legislature or local legislature or legislative body, other than for normal and recognized executive-legislative relationships or participation by an agency or officer of a State, local or tribal government in policymaking and administrative processes within the executive branch of that government. (c) The prohibitions in subsections (a) and (b) shall include any activity to advocate or promote any proposed, pending or future Federal, State or local tax increase, or any proposed, pending, or future Page-4 16 requirement or restriction on any legal consumer product, including its sale or marketing, including but not limited to the advocacy or promotion of gun control. 3) For FY 2012, the Consolidated Appropriations Act, 2012 (Public Law 112-74) signed into law on December 23, 2011, restricts the amount of direct salary to Executive Level II of the Federal Executive Pay scale. The Executive Level II salary is $179,700 annually. 4) The recipient is required to notify the GMO in writing if the Project Director(PD) or key personnel specifically named in the NoA will withdraw from the project entirely, be absent from the project during any continuous period of 3 months or more, or reduce time devoted to the project by 25 percent or more from the level that was approved at the time of award (for example, a proposed change from 40 percent effort to 30 percent or less effort). SAMHSA must approve any alternate arrangement proposed by the recipient, including any replacement of the PD or key personnel named in the NoA. The request for approval of a substitute PD/key person should include a justification for the change, the biographical sketch of the individual proposed, other sources of support (if applicable), and any budget changes resulting from the proposed change. If the arrangements proposed by the recipient, including the qualifications of any proposed replacement, are not acceptable to SAMHSA, the grant may be suspended or terminated. If the recipient wants to terminate the project because it cannot make suitable alternate arrangements, it must notify the GMO, in writing, of its wish to terminate, and the GMO will forward closeout instructions. Key staff(or key staff positions, If staff has not been selected) are listed below: Stacy Judd, Project Director @ unstated level of effort *The documents are available on the SAMHSA website at http://www.samhsa.gov/Grants/new.aspx REPORTING REQUIREMENTS: 1) The Federal Financial Report(FFR), (Standard Form 425) is due January 30, 2015 I The Federal Financial Report (FFR), (Standard Form 425) is required on an annual basis and must be submitted for each budget period as stated on the attached report due date(s) schedule after the close of the 12 month budget period. The FFR is required for each 12 month period, regardless of the overall length of the approved extension period authorized by SAMHSA. In addition, a final FFR is due within 90 days after the end of the extension. NOTE: SINGLE GRANT REPORTING IS REQUIRED FOR EACH SAMHSA PROJECT AS STATED ON THE FFR (#10 d-o). Do not include any amount in Line 1Of that has been reported in Line 10e. If applicable, include the required match on this form under Recipient Share (#10 i-k) and Program Income (I-o) in order for SAMHSA to determine whether matching is being provided and the rate of expenditure is appropriate. Adjustments to the award amount, if necessary, will be made if the grantee fails to meet the match. The FFR must be prepared on a cumulative basis and all program income must be reported. THE STATUS OF ANY FEDERAL SHARE OF UNLIQUIDATED OBLIGATIONS FOR EACH 12 MONTH BUDGET PERIOD MUST BE EXPLAINED IN THE REMARKS SECTION (#12). IN ADDITION, YOUR INTENTION TO CARRYOVER THE UNOBLIGATED BALANCE OF FUNDS UP TO 26% OF THE CURRENT FEDERAL SHARE BY DOLLAR AMOUNT MUST BE STATED IN THE REMARKS SECTION. SUBSEQUENT FFRS MUST REFLECT THE ACTUAL CARRYOVER AMOUNT. If possible, disbursements reported on the FFR should equal/or agree with the top portion of the FFR (#10 a-c). The FFR may be accessed from the following website at http://www.whitehouse.gov/omb/grants forms including instructions. The data can be entered directly on the form and the system will calculate the figures, then it can be printed and mailed to this office. 2) Submission of a Programmatic(annual, semi-annual or quarterly) Report is due no later than the dates as follows: May 10, 2014 Page-5 17 Nov. 10, 2014 Failure to comply with the above stated terms and conditions may result in suspension, classification as High Risk status, termination of this award or denial of funding in the future. ALL PREVIOUS TERMS AND CONDITIONS REMAIN IN EFFECT UNTIL SPECIFICALLY APPROVED AND REMOVED BY THE GRANTS MANAGEMENT OFFICER CONTACTS: All responses to special terms and conditions of award and postaward requests must be mailed to the Division of Grants Management, Office of Financial Resources (OFR), and SAMHSA below: For Regular Delivery: For Overnight or Direct Delivery: Division of Grants Management, OFR, SAMHSA Division of Grants Management, OFR, SAMHSA 1 Choke Cherry Road, Room 7-1091 1 Choke Cherry Road, Room 7-1091 Rockville, MD 20857 Rockville, MD 20850 Barbara Howes, Program Official /Phone: (240)276-2547 Email: barbara.howes@samhsa.hhs.gov Erwin Morales, Grants Specialist Cj ) Phone: (240) 276-1425 Email: erwin.morales@samhsa.hhs.gov Fax: (240) 276-1430 i i II Page-6 18 This page intentionally left blank. 19 POLICE DEPARTMENT � Ken Thomas, Chief of Police KENT Phone: 253-856-5800 Fax: 253-856-6802 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: June 11, 2013 TO: Public Safety Committee SUBJECT: Target Zero Teams Community Outreach Grant - Accept MOTION: Recommend Council accept the Target Zero Teams Community Outreach grant in an amount of $8,000, amend the budget, and authorize expenditure of the funds in accordance with the grant terms acceptable to the police chief and city attorney. SUMMARY: The grant funds are awarded to Kent for use by the King County Target Zero Managers. The managers will partner on education/outreach and media campaigns related to impaired driving education during high profile events and holidays, i.e. Seafair weekend, Halloween, Super Bowl Sunday, and Cinco de Mayo. Exhibit: Grant award notification and King County Target Zero Team Budget Budget Impact: No city match is required. S:\PUBLIC\POLICE\Public Safety Committee\mne 2013\Target Zero Teams Grantmotion.Doc 20 KING COUNTY TARGET ZERO TEAM BUDGET OCTOBER 1, 2012 - SEPTEMBER 30, 2013 Budget Wages and Benefits - Patrol: Seattle total = $38,600 Officers will work approximately 48 hours a month x $67.00 x 12 months = $38,600 1. Focus on Friday and/or Saturday evenings between 8pm —4am and special events (ex: Seahawks, Sounders, Mariner's games) 2. Agency will have approximately 48 hours of enforcement a month If needed, officer time for court will be deducted from patrol funds FUNDING TO SEATTLE FOR PATROL $38,600 South King County (Kent, Auburn, Federal Way, Renton) total = $65,280 ($68.00/hr used to calculate officer OT) Officers will work approximately 20 hours a month x $68.00 x 12 months = $16,320 (per agency) 1. Focus on Friday and/or Saturday evenings between 8pm — 4am 2. Each agency will have approximately 20 hours of enforcement a month If needed, officer time for court will be deducted from patrol funds. FUNDING TO EACH S KC CITY FOR PATROL $16,320 x 4 agencies = $65,280 North & East King County (Redmond, Bellevue, Kirkland, Issaquah, Snoqualmie) total = $65,520 ($65.00/hr used to calculate officer OT) Officers will work approximately 20 hours a month x 65.00 x 12 months = $15,600 (per agency) 1. Focus on Friday and/or Saturday evenings between 8pm — 4am 2. Each primary agency (3) will have approximately 20 hours of enforcement a month Officers will work approximately 12 hours a month x 65.00 x 12 months = $9,360 (per agency) 1. Focus on Friday and/or Saturday evenings between 8pm — 4am 2. Each secondary agency (2) will have approximately 12 hours of enforcement a month If needed, officer time for court will be deducted from patrol funds. FUNDING TO EACH N CITY FOR PATROL $15,600 x 3 and $9,360 x 2 agencies = $65,520 21 North & South King County Support Agencies ($65.00/hr used to calculate officer O/T) Funding for 4 additional support agencies for TZT regions to be determined according to fatality and serious injury data and local need. Officers will work approximately 5 hours a month x $65.00 x 12 months = $3,900 (per agency) FUNDING TO EACH CITY FOR PATROL $3,900 x 4 = $15,600 Wages and Benefits — Liquor Control Board Officers: ($64.00/hr used to calculate officer OT) Officers will work approximately 10 hours a month x 64.00 = $640 x 12 months = $7,680 for South AND North King County Work in conjunction with DUI emphasis patrols Visit high incident DUI establishments FUNDING TO LCB = $15,360 total King County TOTAL PATROL = $200,360 Wages and Benefits -Support Personnel South King County total = $7,920 Target Zero Manager (Kent PD) 5 hours a month x $53 per hour= $265 x 12 months = $3,180 South King County Law Enforcement Liaison (Kent PD) 5 hours a month x $79 per hour= $395 x 12 months = $4,740 North & East King County total = $7,080 Target Zero Manager (Public Health-Seattle & King County) 5 hours a month x $51 per hour= $255 x 12 months = $3,060 North & East King County Law Enforcement Liaison (Redmond PD) 5 hours a month x $67 per hour= $335 x 12 month = $4,020 TOTAL SUPPORT PERSONNEL = $15,000 TOTAL WAGES = $215,360 22 Public Education and Media Campaigns: King County Target Zero Managers will partner on education/outreach and media campaigns related to high profile events and holidays (examples but not limited to Sea Fair weekend, Halloween, Super Bowl Sunday, Cinco de Mayo, etc.). $1,000 x 8 education/media campaigns = $8,000 TOTAL EDUCATION AND MEDIA = $8,000 OTAL GRANT REQUEST KING COUNTY $223,360 UNDER THE INFLUENCE? UNDER ARREST! 23 TARGET TEAM August 24, 2012 Hello Annie and Sara: WTSC has approved $225,000 to support the King County Target Zero Teams project for work conducted October 1, 2012 to September 30, 2013. You will need to provide a work plan to me that covers your project for this amount of funds and this timeframe. I have included the following templates: • A Law Enforcement MOU to provide overtime funding to participating agencies • A Law Enforcement and Law Enforcement Liaison MOU to provide overtime funding to those Police Department that host law enforcement liaisons to cover their law enforcement participation, as well as overtime for the law enforcement liaison. • A Law Enforcement, Law Enforcement Liaison and Target Zero Manager MOU. • An agreement template between WTSC and LCB. Annie, it is probably best if you work with your office to amend the current Task Force Agreement and send it to me. Please review this paperwork to ensure it captures the necessary elements of your county's plan and let me know if it meets your expectations. Prior to beginning patrols: All paperwork from this project will go through you for your approval before sending it to me. Please return two signed originals for each MOU generated. We will sign the MOUs, scan them and email all of the scans to you. We will also mail the second signed copy back to the agency. Please let me know when to expect the signed MOUs. During the Target Zero Teams Project: • Ensure Agencies Use Emphasis Patrol Activity Logs: Ask your law enforcement agencies to have their officers record their activity on the logs provided. Do not modify the logs! I have made no changes to this log, so the same logs may be used. • Monitor Spending: Your task force budget can be moved between agencies without requiring an amendment if the amount moved is less that 50% of the total MOU. Ensure your total task force budget is not exceeded. Please send me a quick email letting me know when you do this. • Meet Reporting Deadline: You now can choose to report on TZT once a quarter. Since we are no longer part of the NHTSA evaluation, you can report quarterly (unless it's easier for you to keep track monthly). Please contact me with any questions or suggestions) Many Thanksl Shelly Trucksess Baldwin, Impaired Driving Program Manger Washington Traffic Safety Commission 621 81" Avenue, SE, Suite 409, P.O. Box 40944, Olympia, WA 98504-0944 office: (360) 725-9889 cell: (206) 419-8038 FAX: (360) 586-6489 sbaldwin anwtsc.wa.gov TZM Instructions DUI Patrols FFY 09-10 Page 1 24 This page intentionally left blank. 25 POLICE DEPARTMENT � Ken Thomas, Chief of Police KENT Phone: 253-856-5800 Fax: 253-856-6802 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: June 11, 2013 TO: Public Safety Committee SUBJECT: Cost-Benefit Analysis — Vera Institute — Information Only MOTION: INFORMATION ONLY SUMMARY: The Vera Institute Cost-Benefit Analysis (CBA) Technical Assistance Team and Kent Police staff will present information regarding CBA and explain how CBA can inform justice policy. The presentation will outline the steps involved in conducting cost- benefit studies. Exhibit: CBA Basics Budget Impact: None 26 CBA Basics New to cost-benefit analysis? CBKB has compiled a variety of resources to help you learn about cost-benefit analysis and its application to criminal justice policy and planning. This page provides a brief definition of cost-benefit analysis (CBA), explains how CBA can inform justice policy, and outlines the steps involved in conducting cost-benefit studies. After reviewing this basic information, consult our glossary for definitions of common terms used in CBA and other economic assessments, and read through the CBKB toolkit, which provides more detailed information about how to conduct a CBA. Search our reference database to find cost-benefit studies, articles, and papers related to criminal justice policies and programs, and look through our collection of online resources, which includes links to news articles, data sources, and organizations that conduct CBAs. And check our podcast, presentation, and webinar collections for resources geared to both new and advanced cost-benefit practitioners. What is cost-benefit analysis (CBA)? CBA is an evaluation technique that compares the costs and benefits of policies and programs over a long-term period. The hallmark of CBA is that both the costs and the benefits are expressed in monetary terms so that costs and benefits can be directly compared. Also, because benefits are always expressed in dollar terms, CBA enables decision-makers to compare policies and programs with entirely different purposes and outcomes. How can CBA inform justice policy? CBA supplies policymakers with the information to weigh the pros and cons of alternative investments, and enables them to identify options that are not only cost-effective but also have the greatest net social benefit. Cost-benefit analysis can be applied to a broad range of justice issues and help policymakers answer difficult questions, such as: • What reentry programs provide the greatest return on investment? • If we need to cut services, which services can we reduce or eliminate without jeopardizing public safety? • Which mental health treatments deliver the "biggest bang for the buck"? • Where should we allocate our limited dollars in policing, jails, or pre-trial detention services? 27 How is a CBA conducted? CBA involves the following steps: 1. Assess the impact of the initiative. Does it work? Does it accomplish the desired end, such as reducing recidivism or substance abuse? If the target initiative cannot be directly evaluated, has a similar initiative been proven to work? 2. Measure the costs of the initiative. What does it cost to launch and operate the policy or program? 3. Measure the benefits of the initiative. What is the dollar value of the initiative's impact? Who does the program benefit? Criminal justice initiatives can affect many groups, including taxpayers, victims, and program participants. What is the magnitude of the economic benefits to each relevant group? 4. Compare costs and benefits. Over the long term, do the benefits outweigh the costs? Does the initiative deliver higher or lower returns on investment than alternative options? Source: Cost Benefit Knowledge Bank for Criminal Justice, www.cbkb.org/basics, 2013 28 This page intentionally left blank. 29 POLICE DEPARTMENT � Ken Thomas, Chief of Police KENT Phone: 253-856-5800 w^ ° ° Fax: 253-856-6802 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: June 11, 2013 TO: Public Safety Committee SUBJECT: Police Chief's Update - Information Only MOTION: INFORMATION ONLY SUMMARY: Police Chief Ken Thomas will present information regarding the police department and current public safety issues. Exhibit: None Budget Impact: None