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HomeMy WebLinkAboutCity Council Committees - Parks and Human Services - 09/20/2012 Parks and Human Services Meeting Minutes KENO September 20, 2012 WASHINGTON Council Present: Elizabeth Albertson, Dana Ralph Council Absent: Chair Debbie Ranniger Call to order: Elizabeth Albertson called the meeting to order at 5:03 p.m. Item No. 1: Minutes of Julv19, 2012 Ralph moved to approve the Parks and Human Services Committee meeting minutes, dated July 19, 2012. Albertson seconded. The motion passed 3-0 with Ranniger's concurrence. Item No 2• Washington State Arts Commission Grant - Approve Ronda Billerbeck, Manager of Cultural Programs announced that the Washington State Arts Commission (WSAC) awarded the Kent Arts Commission a program support grant for 2013 in the amount of $6,000. Kent Arts Commission used the funding to support the presentation of performances and educational outreach activities by Taylor 2 (modern dance company) and Alpin Hong (classical pianist) as part of Spotlight Series. Ralph moved to recommend accepting the $6,000 grant from Washington State Arts Commission and approving the expenditure of funds in the Kent Arts Commission's budget. Albertson seconded. The motion passed 3-0 with Ranniger's concurrence. Item No. 3: Centennial Building Boiler Purchase Agreement - Authorize Jeff Watling, Director of Kent Parks, Recreation and Community Services reported that this contract is to purchase a new energy efficient Patterson Kelley Condensing Boiler to replace the current boiler in the Centennial Center Building that is now in its 22"d year of operation. This boiler replacement will complete the Energy Savings Conservation Operation Project for the Centennial Center and is 22% more efficient than the current boiler. Installation will be performed by our in-house HVAC/R Specialists representing an additional up- front savings in installation charges. Page 1 Ralph moved to recommend authorizing the mayor to sign the contract with Stacy Plumbing Supply Company to purchase a boiler for the Centennial Center Building in the amount of $26,225.25, including WSST, subject to approval by the City Attorney and Parks Director. Albertson seconded. The motion passed 3-0 with Ranniger's concurrence. Item No. 4: Yamaha Golf Cart Lease Agreement - Authorize Watling explained that last fall, the city extended the existing operating Master Lease of the golf complex's fleet of golf carts for one additional year and the extended lease expires November 1, 2012. The new four year Master Lease Agreement with Yamaha Motor Corporation will provide a fleet of 76 new golf carts to the golf complex. The new lease provides 36 electric carts, 36 gas carts, 2 marshal carts and 2 utility carts to the golf complex. The annual cost of the new Master Lease Agreement is $50,948.96, which results in a saving of $2,523.04 annually, compared to the extended lease and a $11,329.36 annual saving from the original lease. The golf complex generates approximately $155,000 in revenue from golf cart rentals annually. These revenues more than cover the monthly lease payments over the 48- month term of the lease agreement. Albertson clarified that the timeline is for future savings by going totally with electric charged carts at Riverbend. Ralph asked about other courses. Ralph moved to recommend authorizing the Mayor to sign the equipment schedule with Yamaha Motor Corporation, U.S.A. in the amount of $203,795.84 to lease 76 golf carts for four years, subject to final terms and conditions acceptable to the City Attorney. Albertson seconded. The motion passed 3-0 with Ranniger's concurrence. Item No. 5: Director's Report - INFO ONLY Recreation and Cultural • There were 50 tournaments between April and September, with 16,950 players. Just think of what kind of revenue these tournaments bring into the city' • Adult Softball and Youth Sport Programs had 183 teams with 3,824 players. • Over 350 people attended the 5th Annual Jazz & Art Showcase. This event was chosen as one of the top special events by the National Council on Aging. Page 2 • Community Center at Phoenix Academy has had 17,414 visits this year. The number of visits for this year has already surpassed the total number in 2011 which was 16,665. • Lifeguards: 75,000 visits at Lake Meridian beach. • Playgrounds: 8,761 visits. • Summer Day Camp: Average of 84 campers per week. • Community Center at Phoenix Academy: 17,414 visits this year. Already surpassed total number of 16,665 visits in 2011. • Approximately 18,000 people attended the Fourth of July Splash. • The 2012 Summer Concert Series featured 18 performances. Total attendance was up 16%, from 6,625 to 7,675 this year. • Cornucopia Days Run had 558 people registered (and 538 crossed the finish line). A slight increase from 512 in 2011. • Kent Summer Art Exhibit and Opening Reception featured 56 artworks from 22 artists. • Artist Susan Zoccola's Separation Barrier Artwork successfully installed at the Municipal Courthouse. Park Planning and Development Grant Activity • RCO State Grant for Huse Property Acquisition: $834,725 - Application received a high ranking. • King County Youth Sports Facilities Grant for Green Tree Park Renovation: $75,000 - Application submitted and presented. • State CERB (Community Economic Development Board) Grant for Kent Valley Loop Trail: $500,000 - Application submitted. • King Conservation District Grant for Green Kent Program: $49,539 - Awarded. Riverbend Golf Complex • A facility use agreement has been initiated with three junior golf club agencies that provide programs at Riverbend: First Tee, Douglass Youth Golf and the newest one, Hy Tee. The meeting adjourned at 5:28 p.m. Submitted by, TeopG,aetro�i Teri Petrole Council Committee Secretary Page 3