HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 04/15/2013 (3) I
Public Works Committee Agenda
Councilmembers: Dana Ralph+Dennis Higgins+Elizabeth Albertson, Chair
•
KENI" April 15, 2013
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4:00 p.m.
Item Description Action Speaker Time Pace
1. Approval of Minutes Dated April 1, 2013 YES None 03 3
2. Accept Grant for Traffic Signal Agreement - YES Steve Mullen 05 7
Panther Lake
3. Revised Ordinance for No Parking Zone YES Steve Mullen 05 15
4. Waiver Pre-Approval on State Contract YES Ron Green 05 33
5. Interlocal Agreement with King County/Clean YES Todd Hunsdorfer 05 35
Bioswales & Stormwater Ponds
6. Contract with Tetra Tech for 2013 Water Lake YES Kelly Peterson 05 37
Monitoring
7. SR-516 to S 231st Way Levee/Lakes Levee - YES Beth Tan 05 47
Real Estate Negotiator Contract
8. Information Only/Briscoe-Desimone Levee - NO Mike Mactutis 10 55
Interlocal Agreement with the King County
Flood Control Zone District and the City of
Tukwila
9. Consultant Agreement/Landscape Services - YES Ken Langholz/ 05 57
Boeing, Briscoe and Desimone Levees Hope Gibson
10. SE 2561h St. Project Status YES Tim LaPorte 15 59
11. SE 2561h Street Agreement w/Puget Sound YES Mark Howlett 05 61
Energy for Utility Undergrounding
12. SE 2561h Street Agreement w/Comcast for YES Mark Howlett 05 63
Utility Undergrounding
13. SE 2561h Street Agreement with Century Link YES Mark Howlett 05 65
for Utility Undergrounding
Unless otherwise noted, the Public Works Committee meets at 4:00 p.m. on the 1"& 3rd Mondays of each
month. Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895.
For information please contact Public Works Administration (253) 856-5500.
Any person requiring a disability accommodation should contact the City Clerk's Office at
(253) 856-5725 in advance.
For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388.
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PUBLIC WORKS COMMITTEE
Minutes of Monday, April 1, 2013
COMMITTEE MEMBERS PRESENT:
Committee Chair Elizabeth Albertson and Committee members Dana Ralph and
Dennis Higgins were present. The meeting was called to order at 4:10 p.m.
Item 1 — Approval of Meetina Minutes Dated March 18, 2013:
Committee member Higgins MOVED to approve the minutes of March 18,
2013. The motion was SECONDED by Committee member Ralph and
PASSED 3-0.
Item 2 — Information Only/Clean Water Proiect — Movie Theater Public
Service Announcement:
Todd Hunsdorfer, Environmental Engineer presented a quick video of the public
announcement that will be airing at the AMC Theater in Kent. Hunsdorfer noted
that showing the video clip at the theater is a cost effective way to get the message
out to a lot of people with an estimated 50,000 viewers. Education is a key piece of
the National Pollutant Discharge Elimination System (NPDES) permit.
The goal of is to reduce or eliminate behaviors and practices that cause or
contribute to stormwater pollution. Hunsdorfer noted that if improperly managed,
pet waste can cause:
Low oxygen levels
Increased bacteria, viruses, and parasites that can threaten human health
Promotion of weed and algae growth
It is estimated that dogs in the city of Kent produce nearly 15 cubic yards of pet
waste every day. This would fill a single garbage truck to capacity. The cost for this
video clip is 100% grant funded.
Information Only/No Motion Required
Item 3 — Contract/HD Fowler — Purchase of Material for to Upgrade Water
Mains & Domestic Water Services within the Park Orchard Neighborhood:
Kevin Swinford, Interim Water Superintendent noted The City Water Division
annually schedules the replacement of deteriorated sections of our water mains.
These projects are small in nature and are part of our annual work plan.
Committee member Ralph MOVED to recommend Council authorize the
Mayor to sign the Goods and Services Agreement with H.D Fowler Co. to
supply material needed to upgrade aged water main and water services
lines in an amount not to exceed $21,431.78 including sales tax subject to
final terms and conditions acceptable to the City Attorney and the Public
Works Director. The motion was SECONDED by committee member Higgins
and passed 3-0.
4
PUBLIC WORKS COMMITTEE
Minutes of Monday, April 1, 2013
Item 4 — Washington State Transportation Improvement Board Agreement
— South 2241h Street Improvements:
Mark Howlett, Design Engineering Manager stated that Noted that in November the
city applied for and was awarded a 5 million grant for phase 1 of the s 224th project
this phase will complete the bridge crossing over SR 167. We plan to start at the
end of 2014. The local match for this project will be funded in part by Local
Improvement District 363.
Committee member Higgins MOVED to recommend Council the Mayor to
signs agreements with the Washington State Transportation Improvement
Board for Phase 1 of the South 2241h Street Improvement Project subject
to final terms and conditions acceptable to the City Attorney and Public
Works Director. The motion was SECONDED by committee member Ralph
and PASSED 3-0.
Item 5 — Information Only/Revise No Parking Zone Ordinance:
Ben Wolters, Economic and Community Development Director and Josh Hall,
Economic Development Specialist, and Marissa Busby from Carlisle spoke about the
parking in the area. The item was brought to committee as an information only
item today, with anticipation of bringing it back to the committee with an ordinance
amending a the parking code entitled "No parking zones," to remove parking
prohibitions on S 188thand S 190th Streets, west of 80th Avenue S. Hall explained in
detail what the parking situation currently is at Carlisle.
The request for this ordinance change came from Carlisle Interconnect
Technologies, a designer and manufacturer of high-performance wire and cable
including fiber optic cable for the aerospace and medical device sectors. The
company moved from Tukwila to Kent in September 2012 and currently employs
830 with expectations to grow by 40-60 in the coming year. Without additional
parking, they will not be able to reach their expansion goals.
Marissa, noted that Carlisle has taken measures to offset their need for additional
parking, such as installing 16 carpool only parking spaces, providing company paid
Orca cards and they have contracted with a neighboring business, to lease parking
spaces. By removing the No Parking Zone additional parking will allow them to
grow.
Wolters noted that this action supports the City's economic development goals to
diversify our economy, reduce reliance on wholesale distribution and promote job
creation.
Information Only/No Motion Required
5
PUBLIC WORKS COMMITTEE
Minutes of Monday, April 1, 2013
Item 6 — Contract/Review Appraiser & Negotiator — Briscoe Desimone
Levee•
Mark Howlett, Design Engineering Manager stated that in order to accomplish the
work required for the Briscoe Desimone flood wall, authorized by the King County
Council last month it will be necessary to retain professionals for right-of-way or
easement acquisitions.
The failing levee is owned by the city of Kent and/or King County, there are areas
however where easements or ROW may be acquired which will make construction
access or revised slopes easier to design and build.
Howlett noted that it isn't readily possible to closely estimate the cost for these
services; however we expect it to be in a range of $20,000 to $40,000. Because
some of the work may be within the corporate limits of Tukwila a separate interlocal
agreement (ILA) with Tukwila will be required.
This work will also be subject to the approval of the ILA between the city of Kent
and the King County Flood Control Zone District.
Committee member Higgins moved to recommend Council authorize the
Mayor to sign Contracts for property appraisers and negotiators for the
Briscoe/Desimone Levee in an amount not to exceed $40,000 subject to
final terms and conditions acceptable to the City Attorney and Public
Works Director. The motion was SECONDED by council member Ralph and
passed 3-0.
Item 7 — Advocacy Letter Supporting the Puget Sound Gateway Proiect of
the Washington State Department of Transportation:
Tim LaPorte, Public Works Director deferred to Councilmember Ralph who attended
a meeting of the Highline Forum members, where a presentation was put on by
WSDOT. Ralph noted that it was suggested at the meeting that the SR 509
Extension Project combine with the SR 167 Extension Project in Pierce County to
form a combined "Puget Sound Gateway Project".
Consultants and staff for both projects are heavily engaged in promoting this
project in Olympia. There are only three weeks left of this session in order to get
this done.
Ralph noted that a later phase of the SR 509/I-5 project will add a new southern
entrance to SeaTac Airport, providing a more convenient airport access for all south
end businesses and residents including for Kent residents via the direct connection
from the S 228th Corridor to the new SR 509 Extension.
6
PUBLIC WORKS COMMITTEE
Minutes of Monday, April 1, 2013
Committee members did not make a motion at the committee meeting. It
was decided the letter would be brought to Council Workshop for approval.
Item 8 — Information Only/B & O — Overlay Proiect Selection and 2013
Transportation Proiects:
Dave Brock, Utilities Engineer, Bill Thomas, Street Superintendent and Bob
Nachlinger, Finance Director. Brock went through in detail where the city will utilize
the funds this year. Nachlinger and LaPorte answered questions as to what money
will actually be seen. We have just completed one quarter as of March 31.
Brock presented the list of projects showing the usage of the Business & Occupation
revenue available in 2013. Higgins asked that this item keep coming back to this
list throughout the year to see what work has been done.
Information Only/No Motion Required
Item 9 - Information Only/SE 2561h Street Transportation Improvement
Board Report:
Tim LaPorte, Public Works Director noted that he, Chad Bieren and Mark Howlett
went to the Transportation Improvement Board (TIB) meeting in Vancouver
Washington where they gave Board members a briefing on the status of LID 364
and the SE 256th Street project. LaPorte noted that right of way acquisition is
complete, permitting is complete, design is complete and funding relies on the TIB's
providing its $2 million in grant funding. The project had been on the TIB delayed
project list. The purpose of Kent staff attendance was to move the project to active
status and keep TIB funding.
Laporte spoke with Steve Gorchester, Executive Director of the TIB on Friday, and
was informed that the $2 million grant funds had been restored to active status. It
was noted that project funding will rely on LID 364 or other city funds to be
determined, if LID 364 fails. Lastly, in order to keep TIB funding the construction
contract must be executed by July 1, 2013.
Councilmembers thanked staff for their efforts.
Information Only/No Motion Required
The meeting was adjourned at 5:43 p.m.
Cheryl Viseth
Council Committee Recorder
7
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: April 9, 2013
To: Chair Elizabeth Albertson and Public Works Committee Members
PW Committee Meeting Date: April 15, 2013
From: Steve Mullen, P.E., Transportation Engineering Manager
Through: Chad Bieren, P.E., City Engineer
Subject: Acceptance of Quick Response Safety Grant for Panther Lake
Signal System Integration
Motion:
Move to recommend Council authorize the Mayor to execute an agreement
with the Washington State Department of Transportation to accept a grant
in the amount of $341,957.55 for the Panther Lake Signal System
Integration.
Summary:
This project will include the extension of communication cable to the traffic
signals in the Panther Lake annexation. Once installed, we will be able to
monitor and manage traffic signals in this area from the city's master signal
controller. This will ultimately allow for replacement of the existing traffic
signal controllers at key intersections and provide the capability to display
flashing yellow arrows (FYA) for permissive left turn movements. This project
continues the phased replacement of the existing traffic signal control system
through state grant funds.
Budget Impact:
This grant does not require a local funding match.
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A=k Washington
tate
Department of
Local Agency Agreement
Department of Transportation I
Agency City of Kent CFDA No, 20.206
(Catalog of Federal Domestic Assistance)
Address 220 4th Ave. S. Project No. _
Kent, WA. 98032 Agreement No.
For OSC WSDOT Use Only
The Local Agency having complied, or hereby agreeing to comply, with the terms and conditions set forth in(1)Title 23,U.S. Code Highways, (2)
the regulations issued pursuant thereto, (3) 2 CFR 225, (4) Office of Management and Budget Circulars A-102, and A-133, (5) the policies and
procedures promulgated by the Washington State Department of Transportation, and (6)the federal aid project agreement entered into between the
State and Federal Government, relative to the above project,the Washington State Department of Transportation will authorize the Local Agency to '
proceed on the project by a separate notification.Federal funds which are to be obligated for the project may not exceed the amount shown herein on
line r, column 3, without written authority by the State, subject to the approval of the Federal Highway Administration. All project costs not
reimbursed by the Federal Government shall be the responsibility of the Local Agency.
Project Description
Name Panther Lake Signal System Integration Length 6.96 miles
Termini Involves various intersections and connected roadways within newly annexed Panther Lake area
Description of Work
This project includes: extension of communication cable to the traffic signals in the recently annexed area of Panther
Lake to allow remote monitoring and management of the traffic signals; replacement of the existing traffic signal
controllers to be capable of displaying FYA for permissive left turn movements and allow flexible coordination of the
traffic signals along arterial corridors.
Estimate of Funding
Type of Fork Estimated Total Estimate )d Agency Estimated
Project Funds Funds Federal Funds
PE a.Agency
0 % In Other
c.Other
Federal Aid - -
Participation d.State
Ratio for PE e.Total PE Cost Estimate a+b+c+d
i
Right of Way f. Agency
0 % a.Other
h.Other
Federal Aid i. State
Participation --- --_- --
Ratio for RW j.Total RMI Cost Estimate f+ +h+i
Construction k. Contract 340,000.00 0.00 340,000.00
I. Other _ 0.00 0.00 0,00
m. Other 0.00 0.00 0.00
n.Other 0,00 0.00 0.00
too % o.Agency — 0.00, - 0.00 0.00
Federal Aid p.State 1,957.55 1,957.55
Participation --__ -- r-__ ..-.
Ratio for CN q.Total CN Cost Estimate k+l+m+n+o+ 341 957.55i 341 957.55
r.Total Project Cost Estimate tq) 341g957.55 341 957.55
Agency Official Washington State Department of Transportation
BY By -
Title Director of Highways and Local Programs
Date Executed
DOT Form 140-039 EF "I
Revised 0012011
i
10
Construction Method of Financing (check Method Selected)
State Ad and Award
❑ Method A-Advance Payment-Agency Share of total construction cost(based on contract award)
❑ Method B-Withhold from pas tax the Agency's share of total construction cost(line 4,column 2)in the amount of
$ at$ per month for months.
Local Force or Local Ad and Award
® Method C-Aeencv cost incurred with partial reimbursement
The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as
a condition to payment of the federal funds obligated, it accepts and will comply with the applicable provisions set
forth below.Adopted by official action on '....
Resolution/Ordinance No.
Provisions
i
I. Scope of Work
The Agency shall provide all the work, labor,materials,and services necessary to perform the project which is described and set forth in detail in
the"Project Description"and"Type of Work."
When the State acts for and on behalf of the Agency, the State shall be deemed an agent of the Agency and shall perform the services described
and indicated in"Type of Work"on the face of this agreement,in accordance with plans and specifications as proposed by the Agency and approved
by the State and the Federal Highway Administration.
When the State acts for the Agency but is not subject to the right of control by the Agency, the State shall have the right to perform the work
subject to the ordinary procedures of the State and Federal Highway Administration.
II. Delegation of Authority
The State is willing to fulfill the responsibilities to the Federal Government by the administration of this project.The Agency agrees that the State
shall have the full authority to carry out this administration. The State shall review, process, and approve documents required for federal aid
reimbursement in accordance with federal requirements. If the State advertises and awards the contract,the State will further act for the Agency in
all matters concerning the project as requested by the Agency. If the Local Agency advertises and awards the project,the State shall review the work
to ensure conformity with the approved plans and specifications.
III. Project Administration
Certain types of work and services shall be provided by the State on this project as requested by the Agency and described in the Type of Work
above.In addition,the State will furnish qualified personnel for the supervision and inspection of the work in progress. On Local Agency advertised
and awarded projects,the supervision and inspection shall be limited to ensuring all work is in conformance with approved plans,specifications,and
federal aid requirements. The salary of such engineer or other supervisor and all other salaries and costs incurred by State forces upon the project
will be considered a cost thereof. All costs related to this project incurred by employees of the State in the Customary matnrer on highway payrolls j
and vouchers shall be charged as costs of the project.
IV. Availability of Records
All project records in support of all costs incurred and actual expenditures kept by the Agency are to he maintained in accordance with local
government accounting procedures prescribed by the Washington State Auditor's Office, the U.S. Department of Transportation, and the
Washington State Department of Transportation.The records shall be open to inspection by the State and Federal Government at all reasonable times
and shall be retained and made available for such inspection for a period of not less than three years from the final payment of any federal aid fiords
to the Agency.Copies of said records shall be furnished to the State and/or Federal Government upon request.
V. Compliance with Provisions
The Agency shall not incur any federal aid participation costs on any classification of work on this project until authorized in writing by the State
for each classification.The classifications of work for projects are:
1.Preliminary engineering.
2.Right of way acquisition.
3.Project construction.
In the event that right of way acquisition,or actual construction of the road,for which preliminary engineering is undertaken is not started by the
closing of the tenth fiscal year following the fiscal year in which the agreement is executed, the Agency will repay to the State the sum or sums Or
federal funds paid to the Agency under the terms of this agreement(see Section IX).
The Agency agrees that all stages of construction necessary to provide the initially planned complete facility within the limits of this project will
conform to at least the minimum values set by approved statewide design standards applicable to this class of highways,even though such additional j
work is financed without federal aid participation.
The Agency agrees that on federal aid highway construction projects, the current federal aid regulations which apply to liquidated damages
relative to the basis of federal participation in the project cost shall be applicable in the event the contractor fails to complete the contract within the
contract time.
VI. Payment and partial Reimbursement
The total cost of the project, including all review and engineering costs and other expenses of the State, is to be paid by the Agency and by the
Federal Government. Federal funding shall be in accordance with the Federal 'transportation Act, as amended, 2 CFR 225 and Office of
Management and Budget circulars A-102 and A-133. The State shall not be ultimately responsible for any of the costs of the project.The Agency
shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal Government Nothing in this
agreement shall be construed as a promise by the State as to the amount or nature of federal participation in this project.
DOT Form 140-039 EF
Revised 09/2011 2
11
The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws. The agency shall
minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs. Expenditures by the Local Agency for
maintenance,general administration,supervision,and other overhead shall not be eligible for federal participation unless a current indirect cost plan
has been prepared in accordance with the regulations outlined in 2 CFR 225-Cost Principles for State,Local, and Indian Tribal Government, and
retained for audit.
The State will pay for State incurred costs on the project.Following payment,the State shall bill the Federal Government for reimbursement of
those costs eligible for federal participation to the extent that such costs are attributable and properly allocable to this project.The State shall bill the
Agency for that portion of State costs which were not reimbursed by the Federal Government(see Section IX).
1. Project Construction Costs
Project construction financing will be accomplished by one of the three methods as indicated in this agreement.
Method A—The Agency will place with the State,within(20)days after the execution of the construction contract,an advance in the summit of li
the Agency's share of the total construction cost based on the contract award. The State will notify the Agency of the exact amount to be deposited
with the State. The State will pay all costs incurred under the contract upon presentation of progress billings from the contractor. Following such
payments, the State will submit a billing to the Federal Government for the federal aid participation share of the cost. When the project is
substantially completed and final actual costs of the project can be determined, the State will present the Agency with a final billing showing the
amount due the State or the amount due the.Agency. This billing will be cleared by either it payment from the Agency to the State or by a refund
from the State to the Agency.
Method B— The Agency's share of the total construction cost as shown on the face of this agreement shall be withheld from its monthly fuel tax i
allotments. The face of this agreement establishes the months in which the withholding shall take place and the exact amount to be withheld each
month.The extent of withholding will be confirmed by letter from the State at the time of contract award.Upon receipt of progress billings from the
contractor,the State will submit such billings to the Federal Government for payment of its participating portion of such billings.
Method C—The Agency may submit vouchers to the State in the format prescribed by the State,in duplicate, not more than once per month for I
those costs eligible for Federal participation to the extent that such costs are directly attributable and properly allocable to this project.Expenditures _
by the Local Agency for maintenance, general administration, supervision, and other overhead shall not be eligible for Federal participation unless
claimed under a previously approved indirect cost plan.
The State shall reimburse the Agency for the Federal share of eligible project costs up to the amount shown on the face of this agreement. At the
time of audit,the Agency will provide documentation of all costs incurred on the project.
The State shall bill the Agency for all costs incurred by the State relative to the project.The State shall also bill the Agency for the federal funds
paid by the State to the Agency for project costs which are subsequently determined to be ineligible for federal participation(see Section IX).
VII. Audit of Federal Consultant Contracts
The Agency, if services of a consultant are required, shall be responsible for audit of the consultant's records to determine eligible federal aid
costs on the project. The report of said audit shall be in the Agency's files and made available to the State and(lie Federal Government.
An audit shall be conducted by the WSDOT Internal Audit Office in'accordance with generally accepted governmental auditing standards as '..
issued by the United States General Accounting Office by the Comptroller General of the United States; WSDOT Manual M 27-50, Consultant
Authorization, Selection, and Agreement Administration;memoranda of understanding between WSDOT and FHWA; and Office of Management
and Budget Circular A-133.
If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred,the Agency shall reimburse
the State for the amount of such overpayment or excess participation(see Section IX),
VIII. Single Audit Act
The Agency, as a subrecipiem of federal fiords,shall adhere to the federal Office of Management and Budget(OMB)Circular A-133 as well as all
applicable federal and state statutes and regulations. A subrecipient who expends $500,000 or more in federal awards from all sources during a
given fiscal year shall have a single or program-specific audit performed for that year in accordance with the provisions of OMB Circular A-133,
Upon conclusion of the A-133 audit, the Agency shall be responsible for ensuring that a copy ofthe report is tranvnittcd promptly to the State.
IX. Payment of Billing
The Agency agrees that if payment or arrangement for payment of any of the State's billing relative to the project(e.g, State force work project
cancellation,overpayment, cost ineligible for federal participation,etc.)is not made to the State within 45 days after the Agency has been billed,the
State shall effect reimbursement of the total sum duo from the regular monthly fuel tax allotments to the Agency from the Motor Vehicle Fund. No
additional Federal project funding will be approved until Rill payment is received unless otherwise directed the Director of Highways and Local
Programs.
X. Traffic Control, Signing, Marking, and Roadway
Maintenance
The Agency will not permit any changes to be made in [lie provisions for parking regulations and traffic control on this project without prior
approval of the State and Federal Highway Administration. The Agency will not install or permit to he installed any signs,signals, or markings not
in conformance with the standards approved by the Federal Highway Administration and MUTCD. The Agency will, at its own expense, maintain
the improvement covered by this agreement.
XI. Indemnity
The Agency shall hold the Federal Government and the State harmless from and shall process and defend at its own expense all claims, demands,
or suits,whether at law or equity brought against the Agency, State,or Federal Government,arising from the Agency's execution,
DOT Form 140-039 EF 3
Revised 0912011
12
performance, or failure to perform any of the provisions of this agreement, or of any other agreement or contract connected with this agreement, or
at by reason of the participation of the State or Federal Government in the project, PROVIDED, nothing herein shall require the Agency to
reimburse the State or the Federal Government for damages arising out of bodily injury to persons or damage to property caused by or resulting from
the sole negligence of the Federal Government or the State.
XII. Nondiscrimination Provision
No liability shall attach to the State or Federal Government except as expressly provided herein.
The Agency shall not discriminate on the basis of race, color, national origin, or sox in the award and performance of any USDO'P-assisted
contract and/or agreement or in the administration of its DBE program or the requirements of 49 CFR Part 26, The Agency shall take all necessary
and reasonable steps under 49 CPR Part 26 to ensure nondiscrimination in the award and administration of USDOT-assisted contracts and
agreements. The WSDOT's DBE program, as required by 49 CFR Part 26 and as approved by USDOT, is incorporated by reference in this
agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement.
Upon notification to the Agency of its failme to carry out its approved program,the Department may impose sanctions as provided for under Part 26
and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986(31 U.
S.C.3801 etseq.). j
The Agency hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work, or modification thereof, as
defined in the rules and regulations of the Secretary of Labor in 41 CFR Chapter 60,which is paid for in whole or in part with funds obtained from
the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant, contract, loan, insurance, or guarantee or
understanding pursuant to any federal program involving such grant, contract, loan, insurance, or guarantee, the required contract provisions for
Federal-Aid Contracts(FHWA 1273),located in Chapter 44 of the Local Agency Guidelines.
The Agency further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it
participates in federally assisted construction work: Provided,that if the applicant so participating is a State or Local Government, the above equal
opportunity clause is not applicable to any agency, instrumentality, or subdivision of such government which does not participate in work on or
under the contract.
The Agency also agrees:
(1) To assist and cooperate actively with the State in obtaining the compliance of contractors and subcontractors with the equal Opportunity
clause and rules,regulations,and relevant orders of the Secretary of Labor.
(2) To furnish the State such information as itmay require for the supervision of such compliance and that it will otherwise assist the State in
the discharge of its primary responsibility for securing compliance.
(3) To refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a
contractor debarred from, or who has not demonstrated eligibility for, government contracts and federally assisted construction contracts
pursuant to the Executive Order.
(4) To carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and
subcontractors by the State,Federal Highway Administration,or the Secretary of Labor pursuant to Part II,subpart D of the Executive Order.
In addition, the Agency agrees that if it fails.or refuses to comply with these undertakings,the State may take any or all of the following
actions:
(a) Cancel,terminate,or suspend this agreement in whole or in part;
(b) Refrain from extending any further assistance to the Agency under the program with respect to which the failure or refusal
occurred until satisfactory assurance of future compliance has been received from the Agency;and
(e) Refer the case to the Department of Justice for appropriate legal proceedings.
XIII. Liquidated Damages
The Agency hereby agrees that the liquidated damages provisions of 23 CFR Part 635, Subpart 127, as supplemented, relative to the amount of
Federal participation in the project cost,shall be applicable in the event the contractor fails to complete the contract within the contract time. Fai lure
to include liquidated damages provision will not relieve the Agency from reduction of federal participation in accordance with this paragraph.
XIV. Termination for Public Convenience
The Secretary of the Washington State Department of Transportation may terminate the contract in whole, or frmn fine to time in part,
whenever:
(1) The requisite federal funding becomes unavailable through failure of appropriation or otherwise.
(2) The contractor is prevented from proceeding with the work as a direct result of an Executive Order of the President with respect to the
prosecution of war or in the interest of national defense, or an Executive Order of the President or Governor of the State with respect to the
preservation of energy resources.
(3) The counselor is prevented from proceeding with the wort:by reason of a preliminary, special, or permanent restraining order of a �
court of competentjnrisdiction where the issuance of such order is primarily caused by the acts or omissions of persons or agencies other than
the contractor.
(4) The Secretary determines that such termination is in the best interests of the State.
XV. Venue for Claims and/or Causes of Action
For the convenience of the parties to this contract, it is agreed that any claims turd/or causes of action which the Local Agency has against they
State of Washington,growing out of this contract or the project with which it is concerned,shall be brought only in the Superior Court for Thurston
County.
DOT Form 140-039 EF 4
Revised 0912011
13
XVI. Certification Regarding the Restrictions of the Use
of Federal Funds for Lobbying
The approving authority certifies,to the best of his or her knowledge and belief,that:
(1) No federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for influencing or attempting
to influence an officer or employee of any federal agency, a member of Congress,an officer or employee of Congress,or an employee of a member
of Congress in connection with the awarding of any federal contract, the making of any federal grant,the making of any federal loan,the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, of
cooperative agreement.
(2) If any funds other than federal appropriated fiords have been paid or will be paid to any person for influencing or attempting to influence an
officer or employee of any federal agency, a member of Congress,an officer or employee of Congress, or an employee of a member of Congress in
connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit the Standard Form-LLL,
"Disclosure Form to Report Lobbying,"in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers
(including subgrants,and contracts and subcontracts under grants,subgrants,loans,and cooperative agreements)which exceed$100,000,and that all
such subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission
of this certification as a prerequisite for making or entering into this transaction imposed by Section 1352,Title 31,U.S.Code. Any person who fails
to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure.
Additional Provisions
;I
DOT Fonn 140-039 EF 5
Revised 09/2011
i
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15
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: April 8, 2012
To: Chair Elizabeth Albertson and Public Works Committee Members
PW Committee Meeting Date: April 15, 2013
From: Steve Mullen, P.E., Transportation Engineering Manager
Through: Chad Bieren, P.E., City Engineer
Subject: Revised Ordinance for No Parking Zone
Motion: Move to recommend Council adopt an ordinance amending Kent City
Code, to remove the parking prohibition on:
S. 188th Street from 80th Avenue to a point approximately 960 feet westerly,
and,
190th Street from 80th Avenue South to west end of street at BNSF Railway
Company tracks.
Summary:
Removing, a "No Parking" prohibition requires amendment of Kent City Code
9.38.020. The ordinance would be amended to allow parking on S. 188th
Street from S. 188th Avenue S to a point approximately 960 feet westerly
and, on S. 190th Street from 80th Avenue South to the BNSF Railroad. The
request for this ordinance change came from Carlisle Interconnect
Technologies, a designer and manufacturer of high-performance wire and
cable. The company moved from Tukwila to Kent in September 2012 and
currently employs 830 with expectations to grow by 40-60 in the coming
year. They would like to utilize the streets adjacent to their building for
parking cars.
Parking of commercial vehicles exceeding 8,000 pounds gross vehicle weight
will continue to be prohibited.
Budget Impact:
NO PARKING signs would be replaced with new signs advising of the prohibition of
commercial vehicles exceeding 8,000 pounds.
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17
Kc,,nf i-Ire ILuepaartmorR
hYf,Ct03Hf` rrruzihV Aa 6�f N E c t r! f'It&A€,oncy
24611 116`r Avenue SE
Kent, WA 98030
Office: (253) i356-�4300
� rl�cx , Covin ton, and Kin Carat Fire District 37 Fax: 253 856-6300
I J��..,, � 3 3 Y �
DATE`: April 11, 2013
TO: Steve Mullen, Transportation Engineering Manager
FROM: Jon Napier, Prevention Division Clai "f
Cc:'. Jim Schneider, lire Chief
Tim LaPorte, Public Works Director
Chad Bieren, City Frigineer
SUB,.1kC.':Ta Parking Revision S. 188"' Street: ft S. 190"' Street
Thank you for allowing the Fire I'7epartment to make a comment to the proposed changes to allow
on street parking alone S. 188`r' Street fx S. 19V' Street: in the area of 80t" Avenue S.
We have reviewed the proposed on-street parking plan. T-he Fire Department is supportive: of this
proposal, which would allow on-street parking in a manner that will not impact emergency access, so
long as, parking is not allowed in the cut de sacs. Cul de-sacs function as a Fire department
turnaround and are not sized to allow parking within the bulb.
i { +p -51,llt ltlii oo4 f c°i 1pioq Pr!up u ..
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19
ORDINANCE NO.
AN ORDINANCE of the city council of the
city of Kent, Washington, amending section
9.38.020 of the Kent City Code, entitled "No
parking zones,"to remove the parking prohibitions
on S 188th and S 190th Streets, west of 80th Ave
S.
RECITALS
A. In KCC 9.38.020, the Kent city council has created a number
of no parking zones throughout the city for various reasons. Two of these
parking zones are for portions of S. 188`h and S. 190`h Streets, west of 80`h
Avenue S. Carlisle Interconnect Technologies has requested that the city
remove parking prohibitions from these portions of the streets to allow for
employee parking.
B. City staff has evaluated Carlisle Interconnect Technologies'
request and proposes the city remove the parking prohibitions on the
portions of S. 188`h and S. 190`h Streets, west of 80`h Avenue S. subject to
no parking for vehicles with a gross vehicle weight exceeding eight
thousand (8,000)pounds.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
1 Revise No Parking Zones-
S. 188'h &S. 190'h Streets
20
ORDINANCE
SECTION 1. -Amendment. Section 9.38.020 of the Kent City Code
is amended as follows:
Sec. 9.38.020. No Darkina zones.
A. At such time as the traffic engineer shall place the appropriate sign or
signs, it shall be illegal to park any motor vehicle or other vehicle, as those
terms are defined in Chapter 46.04 RCW, at any time upon and on either
side of, unless otherwise indicated, the following roadways or portions
thereof:
1. 1st Avenue North: from the intersection of West James Street to the
north end of 1st Avenue North, east side only.
2. 1st Avenue North: from West James Street to West Smith Street.
3. 2nd Avenue North: from West Smith Street to West Harrison Street.
4. 2nd Avenue North: from South 228th Street to south end of street.
5. 4th Avenue North and South: from SR 516/West Willis Street to South
228th Street.
6. 5th Avenue North: from West James Street to north end of 5th Avenue
North.
7. 6th Avenue North: from South 228th Street to south end of street.
8. 6th Avenue South: from West Meeker Street to West Gowe Street.
9. 26th Avenue South: both sides from South 272nd Street to five hundred
(500) feet north of South 272nd Street and on 26th Avenue South from
South 272nd Street to end of 26th Avenue South, east side only.
10. 27th Avenue South: from South 240th Street to end of 27th Avenue
South.
11. 27th Place South: from South 259th Place north to South 256th Street.
2 Revise No Parking Zones-
S. 188'h &S. 190'h Streets
21
12. 28th Avenue South: from South 240th Street to end of 28th Avenue
South.
13. 30th Avenue South: from South 240th Street to Kent-Des Moines Road
(SR 516).
14. 36th Place South: from South 272nd Street to 35th Lane South.
15. 42nd Avenue South: from Reith Road to South 260th Street.
16. 54th Avenue South: from South 228th Street to South 226th Street.
17. 58th Place South: from Russell Road to South 194th Street.
18. 58th Place South: from South 226th Street to south end of 58th Place
South.
19. 62nd Avenue South: from South 190th Street to South 196th Street.
20. 64th Avenue South: from south end of road to South 212th Street.
21. 66th Avenue South: from South 196th Street to South 190th Street.
22. 72nd/70th Avenue South: from South 228th Street to South 180th
Street (43rd Avenue South).
23. 74th Avenue South: from South 259th Street to West Willis Street (SR
516).
24. 76th Avenue South: from South 228th Street to South 212th Street.
25. 77th Avenue South: from South 212th Street to north end of road.
26. 80th Avenue South: from South 180th Street (43rd Avenue South) to
South 196th Street, and 80th Avenue South from South 200th Street to
South 208th Street.
27. 80th Place South: from 80th Avenue South to 84th Avenue South.
28. 81st Avenue South: from South 200th Street to South 196th Street.
29. 83rd Avenue South: from South 228th Street to South 224th Street.
3 Revise No Parking Zones-
S. 188'h &S. 190'h Streets
zz
30. 84th Avenue South/East Valley Highway/Central Avenue North/Central
Avenue South: from South 180th Street (43rd Avenue South) to the Green
River Bridge.
31. 88th Avenue South: from East James Street to South 218th Street.
32. 94th Avenue South: from Canyon Drive to South 240th Street.
33. 97th Place South: from Canyon Drive to 100th Avenue Southeast.
34. 100th Avenue Southeast: from Southeast 248th Street to Southeast
218th Street.
35. 101st Avenue Southeast: from Southeast 256th Street (SR 516) to
Southeast 260th Street.
36. 102nd Avenue Southeast: from Southeast 240th Street to the north
end of 102nd Avenue Southeast.
37. 104th Avenue Southeast (SR 515): from Southeast 272nd Street to
north city limits.
38. 108th Avenue Southeast: from Southeast 281st Street to Kent-Kangley
Road (SR 516).
39. 108th Avenue Southeast: from Southeast 244th Street to Southeast
236th Place.
40. 109th Avenue Southeast: from Southeast 256th Street to Southeast
248th Street.
41. 112th Avenue Southeast: from south end of 112th Avenue Southeast
to Southeast 232nd Street.
42. 114th Avenue Southeast: from Kent-Kangley Road to south end of
street.
43. 116th Avenue Southeast: from Southeast 227th Place to Southeast
274th Way.
44. 116th Avenue Southeast: from Southeast 248th Street to Southeast
256th Street, west side only.
45. 117th Avenue Southeast: from Southeast 244th Street to end of
street.
4 Revise No Parking Zones-
S. 188'h &S. 190'h Streets
23
46. 118th Court Southeast: from Southeast 244th Street to end of street.
47. 119th Court Southeast: from Southeast 244th Street to end of street.
48. 119th Way/120th Place Southeast: from Southeast 244th Street to
Southeast 244th Street.
49. 120th Avenue Southeast: from the gate on Southeast 268th Street to
Southeast 270th Street, north and east sides only.
50. 124th Avenue Southeast: from Southeast 248th Street to Southeast
282nd Street.
51. 132nd Avenue Southeast: from Southeast 236th Street to Southeast
288th Street.
52. 140th Avenue Southeast: from Southeast 256th Street to Southeast
260th Street.
53. 144th Avenue Southeast: from Kent-Kangley Road (SR 516) to
Southeast 288th Street.
54. 148th Avenue Southeast: from Southeast 256th Street to Southeast
240th Street.
55. 148th Avenue Southeast/152nd Way Southeast: from North City Boat
Ramp to Kent-Kangley Road (SR 516).
56. 152nd Avenue Southeast/152nd Way Southeast: from Kent-Kangley
Road (SR 516) to SR 18.
57. Alder Lane/South 262nd Street: from Central Avenue South to five
hundred (500) feet east of Central Avenue South.
58. Cambridge Way: two hundred (200) feet south of South 262nd Street,
west side only.
59. East Canyon Drive: from Hazel Avenue North to 101st Avenue
Southeast.
60. East Gowe Street/West Gowe Street: from Railroad Avenue South to
1st Avenue South.
61. East Gowe Street: from Railroad Avenue South to Central Avenue
South, south side only, and from Central Avenue South to Kennebeck
Avenue South.
5 Revise No Parking Zones-
S. 188'h &S. 190'h Streets
24
62. East Harrison Street: from one hundred forty (140) feet west of 4th
Avenue North to 4th Avenue North, south side only.
63. East Meeker Street/West Meeker Street: from Railroad Avenue South
to 1st Avenue South.
64. East Pioneer Street: from one hundred seventy (170) feet east of
Central Avenue to State Avenue, south side only, and from Central Avenue
South to two hundred (200) feet east of Central Avenue, north side only.
65. East Pioneer Street: from Railroad Avenue North to Central Avenue
North.
66. East Titus Street: from 3rd Avenue South to 4th Avenue South, north
side only; police vehicle parking only.
67. East Titus Street: from West Gowe Street to Reiten Road South,
southeast side only.
68. East Titus Street/West Titus Street: from Railroad Avenue South to 1st
Avenue South.
69. East Titus Street: from East Smith Street to Reiten Road South.
70. Frager Road South: from West Meeker Street to South 204th Street.
71. Interurban Trail Street: from Meeker Street to Smith Street.
72. Kennebeck Avenue South: from East Smith Street to East Ward Street.
73. Lake Fenwick Road: from South Reith Road to South 272nd Street.
74. Lakeside Boulevard East: from South 240th Street to South 228th
Street.
75. Lakeside Boulevard West: from Lakeside Boulevard East to South
228th Street.
76. Landing Way: from 64th Avenue South to West Valley Highway.
77. Lincoln Avenue North: from West Meeker Street to West James Street.
78. Maple Street South: from Woodland Way South to Garfield Avenue
South, south side only.
6 Revise No Parking Zones-
S. 188'h &S. 190'h Streets
25
79. Military Road South/36th Avenue South/Military Road South: from
South 228th Street to South 272nd Street.
80. Novak Lane: from Central Avenue to west end of street.
81. Ramsay Way: from 4th Avenue North to two hundred thirty (230) feet
east of 4th Avenue North.
82. Ramsay Way: from three hundred fifty (350) feet east of 4th Avenue
North to four hundred forty (440) feet east of 4th Avenue North, south
side only.
83. Ramsay Way: from three hundred fifty (350) feet east of 4th Avenue
North to four hundred eighty (480) feet east of 4th Avenue North, north
side only.
84. Ramsay Way: from five hundred twenty (520) feet east of 4th Avenue
North to one hundred fifty (150) feet north of West Temperance Street.
85. Ramsay Way: from West Temperance Street to West Smith Street.
86. Riverview Boulevard: from South 216th Street to South 232nd Street.
87. Russell Road South: from end of street at Green River Trail to West
James Street.
88. Russell Road South: from South 228th Street to South 212th Street.
89. South 188th Street: from West Valley Highway (SR 181) to 72nd
Avenue South, 7grid-SenEh-1°.°4�-SttcE€ Fxr-80Ek-A✓c ^ �..�.t+Eh-te-v�e�..,F
•�' ^ .and South 188`h Street Formatted:Superxript
from a point 960 feet west of 80`h Avenue South westerly to the end of the Formatted:Superxript
street at the BNSF Railway Company tracks.
90. South 190th Street: from West Valley Highway to 72nd Avenue South.,
e&t-c.:''�.r-ef street-at
a ay-Eerr+par}y4Fae46r.
91. South 192nd Street: from the west end of the road to 84th Avenue
South.
92. South 194th Street: from 58th Place South to 66th Avenue South.
93. South 194th Street: from 84th Avenue South to west end of street at
BNSF Railway Company tracks.
7 Revise No Parking Zones-
S. 188'h &S. 190'h Streets
26
94. South 196th Street/Russell Road/South 200th Street: from SR 167 to
Orillia Road.
95. South 200th Street: from 80th Avenue South to 84th Avenue South.
96. South 202nd Street: from 80th Avenue South to west end of street at
BNSF Railway Company tracks.
97. South 204th Street: from West Valley Highway (SR 181) to 72nd
Avenue South.
98. South 206th Street: from 72nd Avenue South to 77th Avenue South.
99. South 208th Street: from 80th Avenue South to west end of street at
BNSF Railway Company tracks.
100. South 208th Street: from 84th Avenue South to 96th Avenue South.
101. South 212th Street: from west city limits to east city limits.
102. South 216th Street: from 64th Avenue South to 72nd Avenue South.
103. South 216th Street: from 84th Avenue South to the west end at
BNSF Railway Company tracks.
104. South 218th Street: from 84th Avenue South to SR 167.
105. South 220th Street: from West Valley Highway (SR 181) to 72nd
Avenue South.
106. South 222nd Street: from west end at BNSF Railway Company tracks
to SR 167.
107. South 224th Street: from 83rd Avenue South to east end of road.
108. South 226th Street: from 54th Avenue South to 64th Avenue South.
109. South 228th Street: from Russell Road South to 83rd Avenue South.
110. South 231st Way: from Military Road South to Russell Road South.
111. South 234th Street: from West Valley Highway to east end of street.
112. South 236th Street: from Lakeside Boulevard East to 64th Avenue
South.
8 Revise No Parking Zones-
S. 188'h &S. 190'h Streets
27
113. South 240th Street: from 27th Avenue South to I-5.
114. South 252nd Street: from Canyon Drive (SR 516) to east end of road.
115. South 256th Street: from 27th Place South east to the traffic control
gate.
116. South 259th Street: from 74th Avenue South to east city limits.
117. South 260th Street/South 259th Place South/Reith Road South: from
SR 99 (Pacific Highway South) to Kent-Des Moines Road (SR 516).
118. South 268th Street: from Military Road South to Princeton Avenue
South.
119. South 272nd Street: from Lake Fenwick Road South to 42nd Avenue
South, north side only.
120. South 277th Street and Southeast 274th Way: from Auburn Way
North to 116th Avenue Southeast.
121. South Central Place: from South 266th Street to the end of South
Central Place.
122. Southeast 236th Street: from 104th Avenue Southeast (SR 515) to
108th Avenue Southeast, south side only.
123. Southeast 239th Street: from 102nd Avenue Southeast to 104th
Avenue Southeast.
124. Southeast 244th Street: from 120th Avenue Southeast to 116th
Avenue Southeast.
125. Southeast 248th Street: from 104th Avenue Southeast to 116th
Avenue Southeast, south side only.
126. Southeast 248th Street: in front of George Daniels Elementary
School.
127. Southeast 256th Street: from 101st Avenue Southeast to 148th
Avenue Southeast.
128. Southeast 260th Street: from 100th Avenue Southeast/97th Place
South to 108th Avenue Southeast.
9 Revise No Parking Zones-
S. 188'h &S. 190'h Streets
2s
129. Southeast 264th Street: from 124th Avenue Southeast to 127th
Avenue Southeast, north side only.
130. Southeast 267th Street: from 102nd Avenue Southeast to 104th
Avenue Southeast, north side only.
131. Southeast 282nd Street: from 132nd Avenue Southeast to 144th
Avenue Southeast.
132. SR 99 (Pacific Highway South): from Kent-Des Moines Road (SR 516)
to South 272nd Street.
133. West Cloudy Street: from 4th Avenue North to 5th Avenue North.
134. West Gowe Street: from 6th Avenue South to three hundred (300)
feet east of 6th Avenue South.
135. West James Street/East James Street/South 240th Street/Southeast
240th Street: from Russell Road to 148th Avenue Southeast.
136. West Meeker Street: from Kent-Des Moines Road (SR 516) to 6th
Avenue South.
137. West Saar Street: from west end of street to 4th Avenue South,
south side only.
138. West Sam Street: from West Valley Highway (SR 181/Washington
Avenue) to end of street.
139. West Smith Street/East Smith Street: from 64th Avenue South to
Jason Avenue South.
140. West Temperance Street: from Ramsay Way to 1st Avenue North.
141. West Valley Highway South/Washington Avenue South/Washington
Avenue North/68th Avenue South: from south city limits to north city
limits.
142. West Willis Street/East Willis Street: from 4th Avenue South to
Central Avenue South.
143. Woodland Way South: from East Maple Street to South 262nd Street.
144. Southeast 224th Place: from 133rd Avenue Southeast to 134th Place
Southeast, south side only.
10 Revise No Parking Zones-
S. 188'h &S. 190'h Streets
29
145. Southeast 225th Place: from 132nd Place Southeast to 133rd Avenue
Southeast, north side only.
146. Southeast 227th Street: from 132nd Place Southeast to 134th Place
Southeast, south side only.
147. 132nd Place Southeast: from Southeast 227th Street to Southeast
227th Place, east side only.
148. 133rd Place Southeast: from Southeast 226th Street to Southeast
227th Street, west side only.
149. 134th Place Southeast: from Southeast 224th Place to Southeast
225th Place, east side only.
150. 134th Place Southeast: from Southeast 227th Street to Southeast
227th Place, east side only.
B. Penalty. Any violation of the provisions of this section shall be an
infraction punishable by a monetary penalty of fifty dollars ($50). Vehicles
parked in violation of this section are subject to impoundment as provided
by law.
SECTION . - Severability. If any one or more section, subsection,
or sentence of this ordinance is held to be unconstitutional or invalid, that
decision shall not affect the validity of the remaining portion of this
ordinance and the same shall maintain its full force and effect.
SECTION . - Corrections by City Clerk or Code Reviser. Upon
approval of the City Attorney, the City Clerk and the code reviser are
authorized to make necessary corrections to this ordinance, including the
correction of clerical errors; ordinance, section or subsection numbering;
or references to other local, state or federal laws, codes, rules, or
regulations.
11 Revise No Parking Zones-
S. 188'h &S. 190'h Streets
30
SECTION. - Effective Date. This ordinance shall take effect and be
in force thirty (30) days from and after its passage and publication as
provided by law.
SUZETTE COOKE, MAYOR
ATTEST:
RONALD F. MOORE, CITY CLERK
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
PASSED: day of 12013.
APPROVED: day of 12013.
PUBLISHED: day of 12013.
I hereby certify that this is a true copy of Ordinance No.
passed by the City Council of the City of Kent, Washington, and approved
by the Mayor of the City of Kent as hereon indicated.
(SEAL)
RONALD F. MOORE, CITY CLERK
P MnW`OednaeeVtemow NOPalavgZmas lHffi&190ffi&11
12 Revise No Parking Zones-
S. 188'h &S. 190'h Streets
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32
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33
PUBLIC WORKS DEPARTMENT
40 Tim LaPorte, Public Works Director
Phone: 253-856-5515
N.147KENT Address: 220 Fourth Avenue S.
WAS N, NG-oN Kent, WA. 98032-5895
Date: April 4, 2013
To: Chair Elizabeth Albertson and Public Works Committee Members
PW Committee Meeting Date: April 15, 2013
From: Ron Green, Fleet Superintendent
Through: Chad Bieren, P.E., City Engineer
Subject: Waiver of Bidding and Signature Procurement Code
Requirements
MOTION: Recommend authorizing the Public Works Director to purchase
materials, supplies, goods, services, and repairs as needed when
necessary to rapidly put city equipment back into service, and on the
same basis, to waive bidding and signature procurement code
requirements, so long as the expenditures are within established budgets,
and to direct that regular reports of these expenditures be provided to the
Mayor and the Public Works Committee.
SUMMARY:
It has been the city's practice to expedite purchase of services, materials, and
supplies to repair equipment and put it back in service as quickly as possible.
Examples of the equipment that would be covered by this motion include police
cars, mowers, construction equipment, Vactor trucks and aerial "bucket" trucks.
When equipment is damaged or needs special maintenance, it becomes unavailable,
sometimes delaying scheduled tasks or leaving staff unable to accomplish tasks as
efficiently. As a result, we maintain or repair this equipment as quickly as possible
to get the equipment back in service.
The city's code does not provide an exception to procurement requirements for
these situations, and the purpose of this motion is to authorize this limited
exception to the city's procurement code.
City Public Works staff will report regularly to the Mayor regarding expenditures
that exceed $10,000, and staff will report regularly to the public works committee
regarding expenditures that exceed $25,000. This reporting requirement will allow
the Mayor and council to monitor these expenditures.
BUDGET IMPACT: None - All purchases are within the established budget.
1
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35
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: April 5, 2013
To: Chair Elizabeth Albertson and Public Works Committee Members
PW Committee Meeting Date: April 15, 2012
From: Todd Hunsdorfer, Conservation Coordinator, NPDES
Through: Mike Mactutis, P.E., CFM, Environmental Engineering Manager
Subject: Interlocal Agreement with King County to Perform Maintenance
on the City's Stormwater Ponds and Bioswales
Motion:
Move to recommend Council authorize the Mayor to sign an Amendment to
the City's Interlocal Agreement with King County to perform maintenance
on the City's Stormwater Ponds and bioswales, subject to final terms and
conditions acceptable to the City Attorney and Public Works Director.
Summary:
As a condition of the city's National Pollutant Discharge Elimination System (NPDES)
Phase II Permit (NPDES Permit) and federal Clean Water Act, requirements we are
required to maintain our stormwater ponds and bioswales.
We are proposing to partner with King County to complete the maintenance of 21
bioswales and 4 stormwater ponds citywide. King County crews have experience
with this type of maintenance work and can do the work efficiently and cost
effectively.
The City has an existing Interlocal agreement with King County that allows the
County to perform work at the City's request, based on County availability. The
agreement was executed in 1997 to take advantage of King County's maintenance
and operations resources for this "specialty work".
Amending the Interlocal Agreement with King County to include the proposed
maintenance allows us to we are able to meet our NPDES Permit requirements,
while reducing the city's overall costs. The cost to use King County crews for this
work is not to exceed $460,000.
Budget Impact:
Funds for this project have been budgeted through the City's Storm Drainage Utility.
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37
PUBLIC WORKS DEPARTMENT
Timothy J LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: April 4, 2011
To: Chair Elizabeth Albertson and Public Works Committee Members
PW Committee Meeting Date: April 15, 2013
From: Matt Knox, Environmental Ecologist
Through: Timothy J. LaPorte, P.E., Public Works Director
Subject: Contract/Tetra Tech - 2013 Lakes Monitoring
Motion:
Move to recommend Council authorize the Mayor to sign a consultant
services agreement with Tetra Tech, Inc. in an amount not to exceed
$24,053.80 to monitor and analyze surface water quality conditions and
aquatic weeds in Lake Fenwick and Lake Meridian during 2013, subject to
terms and final conditions acceptable to the City Attorney and the Public
Works Director.
Summary:
Lake Fenwick and Lake Meridian are listed on the 303d list (the nation's list of
"impaired waters" compiled by the State Department of Ecology and the
Environmental Protection Agency) for a number of water quality parameters.
The City has enacted measures to improve water quality at both lakes including:
educating residents about ways to reduce polluted runoff (e.g. natural yard care and
car washing); and in the case of Lake Fenwick, installing an in-lake aeration system
and introducing weed-eating fish (Grass Carp) to reduce non-native aquatic plants.
More improvements are proposed in the near future including increasing the
capabilities of the aeration system and treating Lake Fenwick with non-toxic, algae-
inhibiting chemicals.
This contract will assist staff by providing the expert help and specialized equipment
and testing necessary to assess lake conditions. Information will be used to quantify
improvements to water quality and ensure safe conditions for swimming and fishing.
Budget Impact:
No additional unbudgeted funds will be required. The contract will be paid through
the Stormwater Utility Fund.
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39
For
2013 Water Quality Monitoring
Lakes
Fenwick and Meridian
March 3,2013
Prepared for:
City of Kent
Prepared by:
Tetra Tech, Inc.
1420 5? Avenue, Suite 550
Seattle,WA 98101
Attn: Harry Gibbons
206.838.6261
Scope Overview
The City of ILent with the aid of Tetra Tech (Tt) has been monitoring the environmental
conditions at Lake Fenwick and Lake Meridian. The following scope of work for 2013 is
a continuation of the monitoring efforts performed since 2006. The scope of work
describes the specific activities that Tt will perform in order to aid the City's continued
effort to collect water quality data from its lakes for 2013.
The primary goals of this project are to: 1) Continue to collect baseline data for annual
assessment of the lakes' envi omnental health and to provide a long-term database for
potential management decisions in the future, and 2) Provide compliance monitoring data
for Lake Fenwick in support of the current TMDL listing for phosphorus. Therefore, the
specific objective of this scope of work is to collect data from each of the two lakes on
phosphorus, temperature, dissolved oxygen (DO),pH, Secchi disk, chlorophyll a (chl a),
and phytoplankton. Additionally, sampling at 2 public beaches will be conducted on Lake
Meridian. The collected dataset will be summarized and a detailed assessment made as to
the overall condition of the lakes for 2013. A specific scope of work is outlined below.
Cost estimates for these tasks are included.
"Phis scope of work is for the cost associated with the collection of the samples ordy and
does not reflect any laboratory analysis. It is assurned that all laboratory analysis will be
paid for in full by the City. Transporting of the samples to the appropriate laboratory will
be provided by Tt and is included within this estimate. Allowing the City to directly pay
for the laboratory analysis is expected to save the City in direct fixed costs associated with
the monitoring of the proposed sites.
40
Detailed Work Tasks:
Task 1: Project Management
1.1 Tt will prepare monthly invoicing.
1.2 Tt will perform monthly QA/QC analysis of field and laboratory data to
ensure the on-going validity of the collected data.
Deliverables
• Monthly invoices
i
Task 2: Monitoring
Described below are the specific sampling tasks that will occur during the 2013
monitoring period. Sampling events will occur on or approximately on the following
dates:
May- 15
June-12
July- 11
August- 6
September- 10
October- 15
November- 13
The following tasks will be performed during each sampling event:
Lake Meridian Monitoring
During each sampling event listed above water quality samples will be
taken at the deepest point of the lake at a depth of 1 meter below the lake
surface. The water sample will be analyzed for TP (total phosphorus), chl
a, and phytoplarikton. Water transparency will be determined with a
Secchi disc on each sampling occasion. DO, pH, and temperature will be
determined at meter depth intervals on each sampling date. On one
sampling event, in September, additional samples will be collected for TP
and chi a analysis at raid depth and 0.5 meter above bottom sediments.
Lake Fenwick Monitoring
In-lake activities at Lake Fcnwiek will include water quality samples
taken during each sampling event listed above at the deepest point of the
lake at a depth of 1 meter below the lake surface and 0.5 meters above
bottom sediments for TP and chi a. Additionally, phytoplankton will be
collected at I meter below the lake surface once per month on the
proposed sampling dates. Water transparency will be determined with a
Secchi disc on each sampling occasion. DO, pll, and temperature will be
determined at meter depth intervals on each sampling date.
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City of Kent
i
Fenwick Welland Monitoring
Lake level will be monitored in the wetland outflow area or lake inlet
station with a datalogger. The outflow from the wetland is Lake
Fenwick's largest inflow source other than direct precipitation.
Lake Meridian Swimming Beaches
As continuation from previous monitoring efforts, Fecal Coliform(FC)
samples will be obtained from two designated sampling locations within the
swimming area at Lake Meridian. The events will coincide with designated
sampling dates in late July through early September(July I Vh August 6u1
,
and September 1 Ov'). A total of 6 FC samples will be collected and
analyzed.
Assumptions:
a Laboratory testing will be performed at Aquatic Research, Inc. and will be paid
for directly by the City. Phytoplankton samples will be analyzed at Water
Environmental Services, Inc. and will be paid for directly by the City. Tt will
be responsible for transporting the samples to the laboratories mentioned above.
Tt will provide QA/QC of the results from samples delivered.
Deliverables:
® Water quality data collected during the sampling events listed in Task 4 will
be sent to the city in hard copy and electronic form (Included within
Monitoring Report)
Task 3: Lake Fenwick Macrophyte Survey
The introduction of grass carp into Lake Fenwick to control invasive aquatic plant growth
occurred in 2009. To document the effectiveness of grass carp, a detailed survey for
mapping and assessment of grass carp impact on macrophytes will be conducted in
August. A Trimble ProXH CPS Receiver will be used to map the spatial extent of
macrophytes within Lake Fenwick, Species type and abundance will be recorded. The
results of the survey, the comparison, and detailed mapping of the macrophytes will be
summarized in the technical memorandum detailed in Task 4.
Deliverables:
® GIS Shapefrles of macrophyle mapping
Task 4: Water Quality Technical Memorandum
To determine if water quality trends exist, a technical memorandum presenting the data
in tabular and graphical form will be prepared. An assessment of the water quality for
2013 for the sites listed in Task 2 and 3 will be included in this memorandum. Water
quality and phytoplankton data from 2013 will be assessed in the context of similar
monitoring data horn 2006 through 2012 to determine if trends exist. 'this assessment
will highlight observations and conclusions learned from previous monitoring results and
focus on the interrelationships between water quality
3 Tetra Tech, Inc.
42
City of Kent
parameters and phytoplankton production and species community structure. It will also identify
potential environmental risks to water quality or problems that require management response for
each lake.
Deliverables:
® Technical memorandurn presenting the data in tabular and graphical form and relative
assessment of water quality for 2013 will be prepared. The memorandum will include
data collected by Tt. Two hard copies and one compact disk will be submitted.
Task 5: Record Water Levels
Tetra Tech will place and maintain data loggers to collect information on temperature and water
levels at the inlet to Lake Fenwick (outlet of the wetland) and outlet channel from the lake, to
determined flow. Also, lake level will be recorded at Park Dock. Data will be downloaded at the
time of sampling and recorded for water, TP budgets and modeling.
Deliverables:
• Hourly water level data for lake, inlet and outlet
4 Tetra Tech, Inc.
43
3/19/2013
'TL 0,TECH,INC.—Surface Water Croup_ _ f Fee Estimate
CITY OF PENT... . __ .. . (..
WATER QUALITY MONITORING FKE ESTIMATE
Principal Project Emviromm Field Admin Total Totallabor
Scientist Scientist coral Teclmieian* Support Hours Nvith Oil
lin 'neer '
Direct Labor+Olt i profit* $221.06 $165.20 $104.22 $71.84 .$71,30
Work Task
u Description
1 Project Management 8 8 S1,321.59
2 Monitoring 2 8 130 140 $11,102.57
Lake PemvickMacrophyle Survey T�4
12 16 S1,746.29
4 Technical Memorandum 8 24 1 8 2 46 S5,424.46
5 Collect Water Levels - 4 10 10 24 S2,421.39
Total Labor 1 10 28 34 160 2 234 $22,016.30
fr Please refer to the rate table below for DJR
MATERIALS
Description jday
nit ihdt Cosl Quantity Cost Notes
Hydrolab ay $80.00 7 $560.00
Secchi Disk ay $5.00 7 $35M
Boat Rental $50.00 7 $350.00
Data Recorders for water level nlb $25.00 21 $525.00
CPS Rental ay $110.00 1 $110A0 �
TOT Al,MATERIALS:' $1,580.00 i
PREPRODUCTION
Description Unit unit cost Quantity Cos[ Notes
Monil000greporland Technical memos pg $0.09 500 $45M
TOTAL REPRO: $45.00
TRAVEL
llesaiplioit Unit Unit Cost Qnaatity Cost Notes
Ivlikage mules $0,550 750 $412,50 1 GSA mileage rate
TOTAL TRAVEL: S412.50
_.. 'TOTAL COST. S24,053.80
i
44
Labor Rate Table
.__ marl:-up Labor....
Staff f.abor Class DJR (overhead)', Rate
Harry Gibbons/Principal Scientist 71.31 3.1 S221.06
Robert Plotmkoff/Ptnjact Sotcnns[ 53.29 3.1 $165 20
Shannon Brattebo/Environmentat Engineer 33.62 3.1 - $104.212
Adam Baines/Hield'l echnwian=`* 2852 3.1 $ 88.41
_Jessica Blizard/Field Tuhnician** 19.00 3.1 $ 58.90 '.
:Renee Vandermause/Field Technician** 22.00 3.1 $ 68.20
Denise Thiel/Admin Support 23.00 3.1 ( S 71.30
**Field Technician rate of$71.84 blended between
Adam,Jessica,and Renee;use two of three on a
given date.
I
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46
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: April 11, 2013
To: Chair Elizabeth Albertson and Public Works Committee Members
PW Committee Meeting Date: April 15, 2013
From: Beth Tan, P.E., CFM, Environmental Engineer
Through: Mike Mactutis, P.E., CFM, Environmental Engineering Manager
Subject: Consultant Services Agreement — Universal Field Services Inc.
State Route 516 to S. 231' Way Levee /Lakes Levee Project,
Real Estate Negotiation Services Contract
Motion: Move to recommend Council authorize the Mayor to sign the
Universal Field Services Inc. Contract Agreement for Real Estate
negotiation services on the State Route 516 to S. 2315t Way Levee Project in
an amount not to exceed $28,000 subject to final terms and conditions
acceptable to the City Attorney and Public Works Director.
Summary:
The levee design along the SR 516 to S. 231't Way Levee adjacent to the Lakes
Community requires additional property in order to construct needed repairs. This area
is along the Condominium Associations of Bridgewater III, Bridgewater IV, River Place
and Regatta at the Lakes. The acquisition will not purchase any condominium units, but
will impact some common area property as the secondary levee improvements will be
constructed closer to the Lakes Community. The levee adjacent to Marina Pointe and
River Place will not need additional right of way, but will need an easement for levee
maintenance inspection. The easement will be located on the Lakes property.
The consultant services agreement with Universal Field Services Inc. is to provide
negotiation services to secure properties and necessary easements to construct the
certified levees along the Lakes Community.
The SR 516 to 231st Way Levee project is 2.7 river miles in length and is located on the
right bank of the Green River, adjacent to the Lakes Community and Riverbend Golf
Complex.
Budget Impact:
There will be no unbudgeted fiscal impacts, as this contract was anticipated when the
2013 budget was developed. The contract will be paid through the stormwater utility.
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City of Kent
Proposal to Provide
Right of Way Acquisition Negotiation Services
Upper Russell Road (SR516 to So. 2316t Way)
Levee Project
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March 11, 2013
Revised April 3, 2013
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FIELD SERVICES,
IItl C. 9
Mitch Le el, SRMA
S,
111 Main Street,#105
LEADING THE WAY IN RIGHT OF WAY. Edmonds,WA. 98020
425-673-5559
www.ufsrw.com
ua 49
zirr VERSAIL Right of Way Acquisition Negotiation Services
Upper Russell Road(SR516 to So.2313f Way) Levee Project
City of Kent
Northwest Division—Washington
111 Main Street, Suitel05
Edmonds,WA. 98020
Office: 425-673-5559
Toll Free: 1-866-673-5559
Fax: 425-673-5579
April 3, 2013
Ingrid Willms-Dixon, Project Analyst
City of Kent - Public Works Engineering
400 West Gowe
City of Kent, WA. 98032-5895
Subject: Request for Proposals/ Upper Russell Road (SRS16 to So. 231"Way) Levee Project
Right of Way Acquisition Negotiation Services
Ms. Willms-Dixon,
As requested, Universal Field Services is pleased to submit our revised proposed scope of work and cost
estimate to the City of Kent to provide Right of Way Acquisition Negotiation services for the Upper Russell
Road (SRS16 to So. 231" Way) Levee Project. We are a local professional right of way consulting firm serving
the Puget Sound and Northwest Region for over 40 years. Universal provides a full range of right of way
acquisition and relocation assistance services for the Washington State Department of Transportation, many
local public agencies (cities, counties, etc.), housing authorities, school districts, airports, transit (Sound
Transit), and various utility districts.
As an added value and benefit, the City will have immediate access to the most experienced and professional
right of way staff in the region. Our Team will be useful to the City by relating as a fellow team member eager
to help create successful projects. The City will also have the resources of a nationally recognized firm to
further support your needs. These attributes plus the exceptional people and systems in place are unified to
maximize the City's opportunities and reduce its costs.
This submittal is based on the City's request for proposals which specifically calls for: A) Scope of Work; B)
Cost Estimate; and, C) Time Schedule. We have assumed the City has pre-determined Universal's team of
right of professionals to be fully qualified to provide the required services. As such, we are not including
statement of qualification materials and have focused on providing the requested information. Qualifications
material will be provided upon request.
We look forward to hearing from you and the opportunity to demonstrate our capabilities and to establish a
rewarding relationship between the City and Universal. Should you have any questions regarding any aspect
of the services we provide, please contact me at (425) 673-5559, or by e-mail at mlegel@ufsrw.com. Our team
of experienced and skilled right of way specialists is ready to move your projects forward.
Sincerely,
Mitch Legel, SR/WA
NW Regional Manager
"Leading the Way in Right of Way" 1 of 5
u 50
Urr VERSAIL Right of Way Acquisition Negotiation Services
Upper Russell Road(SR516 to So.231sf Way) Levee Project
City of Kent
A) Scope of Work
Background —There are no federal funds in the project. The Upper Russell Road (SR516 to So. 231" Way)
Levee Project (Project) is part of the City of Kent's Green River Levee Improvement Program. This Project
will include a secondary levee segment along the easterly side of the Green River, adjacent to the Lakes
Community, to help meet 500 year flood standards. The Federal Emergency Management Agency (FEMA)
has de-certified levees along the Green River which has resulted in property owners paying costly flood
insurance. FEMA will not accredit the levees until sufficient data is provided indicating they are proven and
deemed safe by FEMA standards. The project is intended to help prevent flooding throughout the Kent
Valley and help mitigate the increased cost of insurance incurred by property owners. According to the
City's RFP, this Project will not interfere with existing buildings and will allow for some re-vegetation and
habitat restoration work.
Based upon information provided by the City of Kent (City), this project is made of two components known
as Reach 1 and Reach 2. Reach 1 is adjacent two (2) condominium communities, and Reach 2 is adjacent
three (3) condominium communities. See Table A below for the Reach, Condominium Name, Number of
Units, and the real property rights required from the common areas of each condominium community. If
additional parcels or real property rights are determined other than shown in Table A, an amendment to this
scope of work and related fee estimate will be required.
The City has stated the following:
The real property rights to be acquired have been appraised
Acquisitions impact common areas only- no physical disruption to dwelling units.
Consultant will not be required to negotiate with individual unit owners or provide title clearing
services.
Negotiations will be limited to Home Owners Association (HOA) representatives from the five (5)
separate condominium communities.
Limited Liability Reports and acquisition document preparations will be provided by the City.
This scope of work and associated fee estimate is based on the following:
1) Review of material provided by the City including Preliminary Schematic Exhibits & RFP (see above).
2) Brief discussion with City staff.
3) Review of limited public on-line property information.
4) Assumptions made throughout this document.
Task Element 1 —Title/ Ownership / Reviews. The City will provide Universal with Limited Liability Reports
including condominium declarations and bylaws, HOA covenants, conditions and restrictions (CC&R's), etc.
Upon receipt of each report, Universal will complete the following:
a) Perform reviews of Limited Liability Reports, declarations, by-laws, and other available ownership
information.
b) Assess the level of effort needed to complete negotiations and notify City.
c) Review special exceptions described in each Limited Liability Report to assist the City in determining
which exceptions could remain on title at closing.
"Leading the Way in Right of Way" 2 of 5
ua 51
zirr VERSAIL Right of Way Acquisition Negotiation Services
Upper Russell Road(SR516 to So.231sf Way) Levee Project
City of Kent
Task Element 2 — Preparation / Administration / Plan Reviews. Universal will coordinate with the City to
obtain Right of Way plans, project exhibits, completed acquisition documents and other information as
necessary to negotiate with HOA representatives of the five (5) individual Home Owners Associations (HOA).
The City will prepare all acquisition documents to complete each transaction.
a) Further evaluate in more detail the acquisition impacts to each property.
b) Review City's Right of Way Acquisition Policies & Procedures approved by WSDOT.
c) Discuss, strategize and document overall process with Right of Way Acquisition team.
d) Attend one (1) kickoff meeting with the City.
e) Attend up to 15 meetings with the HOA representatives (3 meetings with each of the five (5) HOA's).
f) Attend up to six (6) progress meetings with the City.
g) Prepare up to eight (8) monthly progress reports.
Task Element 3 — Public Outreach / Early Property Owner Meetings. Prior to making offers, Universal will
coordinate and schedule early meetings (one each) with HOA representatives of each of the five (5) separate
Condominium Communities. These meetings are intended to inform and strategize the acquisition process
with each community including plan creation of the acquisition process, further discovery of individual HOA
forum requirements, project schedule, etc.
Task Element 4-Appraisal &Appraisal Review. The City will provide all work and deliverables in this task.
City will provide Universal with written approvals to make offer amounts of just compensation to designated
representatives of each HOA, together with copies of all Appraisal and Appraisal Review reports.
Task Element 5 - Acquisition Negotiation. Upon written notice from the City and receipt of offer packages
for each of the five (5) Condominium Communities, Universal will promptly present offers to purchase all the
required real property interests and negotiate in good faith to reach settlements with each. Offers will be
presented to designated HOA representatives in person when at all possible. According to City staff, once
settlement agreements have been reached, Universal will submit signed documentation to the City for
further processing including title clearing and payments to HOA's of each Condominium Community.
Universal will complete the following:
a) Negotiate with designated HOA representatives of each of the five (5) Condominium Communities to
secure the required right-of-way for the project.
b) Coordinate administrative settlement approvals with the City.
c) Deliver negotiated settlements to the City for processing. As stated above, City to coordinate title
clearing, escrow closing and payments to HOA's/ property owners.
d) Prepare and maintain parcel files to include a standard diary form indicating all contacts with owner(s),
and other items necessary for negotiations.
e) Negotiations shall not be deemed to have failed until at least three significant meaningful contacts
have been made and documented with Presidents of each Condominium Community to secure the
needed right-of-way through direct personal contacts.
f) Out-of-area owner(s) will be contacted by telephone and by certified mail.
g) If negotiations reach an impasse, Universal will provide the City with written notification. The filing
and cost of condemnation proceedings shall be the responsibility of the City.
"Leading the Way in Right of Way" 3 of 5
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Urr VERSAIL Right of Way Acquisition Negotiation Services
Upper Russell Road(SR516 to So.231sf Way) Levee Project
City of Kent
Task Element 6 - Parcel Closeout/ Escrow Closing. According to the City, once settlement agreements have
been reached, Universal will submit signed documentation to the City for further processing including title
clearing and payments to HOA's of each Condominium Community. The City will provide oll work and
deliverables in this task.
Ed MAINE
Perm Easement
Reach No. Tax Parcel Condominium Community Partial Fee for Access,
Simple Maintenance &
Utilities
1 1 1085670000 Bridgewater III X X
1 2 1085680000 Bridgewater IV X X
1 3 7212220000 Regatta at the Lakes X X
2 4 7338100000 Riverplace at the Lakes N/A X
2 5 5148970000 Marina Pointe at the Lakes N/A X
City of Kent will be responsible for and provide the following:
1. Provide title reports, title report updates and supplements to Universal.
2. Coordinate and complete title and escrow services upon Universal reaching settlement with each
property owner.
3. Right of Way Plans and Drawings, Maps, Exhibits, Right of Way Staking, etc., as necessary.
4. Legal descriptions for all real property rights to be acquired in electronic format.
S. Form approval, in electronic format, of all acquisition conveyance documents prior to use (i.e. offer
letters, deeds, easements, escrow instructions, etc.).
6. Complete and provide copies of all Appraisal and Appraisal Reviews to Universal.
7. Written approval to Universal of all amounts of just compensation estimated by the City's Appraiser
and Review Appraiser prior to offers made to each Condominium Community.
8. Payment of any and all compensation payments to property owners, recording fees, escrow, legal
services and any incidental costs which may arise necessary to complete each transaction.
9. If available, provide any pertinent correspondence, contact and diary information with property
owners to date as well as ongoing contacts throughout the project.
10. Proper notification to property owners according to Substitute House Bill 1458. A legislative act
relating to adequate notice to property owners regarding acquisition of property for public purposes
through the exercise of eminent domain.
"Leading the Way in Right of Way" 4 of 5
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Urr VERSAIL Right of Way Acquisition Negotiation Services
Upper Russell Road(SR516 to So.231sf Way) Levee Project
City of Kent
B)Cost Estimate
ME 01
Reach No. Tax Parcel Condominium Community Cost
1 1 1085670000 Bridgewater III $5,600
1 2 1085680000 Bridgewater IV $5,600
1 3 7212220000 Regatta at the Lakes $5,600
2 4 7338100000 Riverplace at the Lakes $5,600
2 5 5148970000 1 Marina Pointe at the Lakes $5,600
Note: 1. Costs include project management, preparation, administration, progress reporting,
coordination and meetings with the City and HOA representatives, acquisition
negotiations, mileage and other reimbursable expenses (printing, parking, postage, etc.).
C)Time Schedule
Upon selection by the City, Universal will initiate Tasks 1, 2, and 3 as described in the scope of work above
while the City is in the process of completing Task 4. Upon Notice to Proceed with making offers, Universal
will commence Task 5 — Acquisition Negotiations. We anticipate a period of 4 to 7 months to complete
Task S. Acquisition period may be less if owners are in favor of the levee improvement project.
"Leading the Way in Right of Way" 5 of 5
54
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: April 4, 2013
To: Chair Elizabeth Albertson and Public Works Committee Members
PW Committee Meeting Date: April 15, 2013
From: Ken Langholz, Design Engineering Supervisor
Through: Timothy J. LaPorte P.E., Public Works Director
Subject: Information Only/Briscoe/Desimone Levee — Interlocal
Agreement with King County Flood Control Zone District and the
City of Tukwila
Motion:
No Motion Required/Information Only
Summary:
The Public Works Director and Environmental Engineering Manager will brief the
committee on the latest discussions with the King County Flood Control District staff
and the City of Tukwila staff. The proposed construction schedule will also be
discussed. No action is required at this time.
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: April 12, 2013
To: Chair Elizabeth Albertson and Public Works Committee Members
PW Committee Meeting Date: April 15, 2013
From: Timothy J. LaPorte, P.E., Public Works Director
Subject: Consultant Services Agreement for Landscape Architect Services
for Boeing, Briscoe and Desimone Levees
Motion:
Move to recommend Council authorize the Mayor to sign a contract
agreement with Otak for work on the Boeing, Briscoe and Desimone levees
in an amount not to exceed $30,000, subject to final terms and conditions
acceptable to the City Attorney and Public Works Department.
Summary:
A landscape or planting plan is needed for restoration along the levee reaches on the
Boeing, Briscoe and Desimone levees. This planting plan must be designed to
accommodate the trail and park functions these levees also provide. These plantings
will be included in levee repair work along the Briscoe/Desimone levees. On the
Boeing levee the plan will be more conceptual in nature and will be provided to the
Corps of Engineers for their work on the Ecosystem Restoration Project on the
Boeing levee. City Parks and Public Works staff have reviewed statements of
qualifications and have selected Otak consultants to perform the work.
Budget Impact:
The work on the Briscoe/Desimone levee would be reimbursed by the King County
Flood District or this state grant. The work on the Boeing levee would be part of the
City match for this Ecosystem Restoration Project and would be funded by the
drainage utility.
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58
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: April 4, 2013
To: Chair Elizabeth Albertson and Public Works Committee Members
PW Committee Meeting Date: April 15, 2013
From: Timothy J. LaPorte P.E., Public Works Director
Subject: S.E. 256th Street Project Status
Motion:
No Motion Required/Information Only
Summary:
Staff will present a report on the project including the Local Improvement District
(LID) status and grant status.
Action will be at the discretion of the Committee.
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60
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: April 3, 2013
To: Chair Elizabeth Albertson and Public Works Committee Members
PW Committee Meeting Date: April 15, 2013
From: Mark Howlett, P.E., Design Engineering Manager
Through: Chad Bieren, P.E., City Engineer
Subject: SE 256th Street Improvements — Puget Sound Energy Project
Construction Agreement
Motion:
Move to recommend Council authorize the Mayor to sign a Project
Construction Agreement between the City of Kent and Puget Sound Energy
for the underground conversion of overhead utilities for the SE 256th St.
Project, subject to final terms and conditions acceptable to the City
Attorney and Public Works Director.
Summary:
As part of the SE 256th Street Road Improvement project, the City will be
undergrounding the existing overhead utility lines, consistent with Kent City Code
7.10.030. The owners of these utilities consist of Puget Sound Energy (PSE),
Century Link and Comcast. An agreement with each of these companies is
necessary to establish construction requirements and reimbursement of costs for
conversion of overhead utilities to underground.
This agreement is between the City of Kent and Puget Sound Energy.
Budget Impact:
Costs associated with this agreement for the utility undergrounding will be part of
the construction costs of the project, and are governed by RCW 35.96.
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62
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: April 3, 2013
To: Chair Elizabeth Albertson and Public Works Committee Members
PW Committee Meeting Date: April 15, 2013
From: Mark Howlett, P.E., Design Engineering Manager
Through: Chad Bieren, P.E., City Engineer
Subject: SE 256th Street Improvements - Joint Utility Trench Agreement
with Comcast
Motion:
Move to recommend Council authorize the Mayor to sign a Joint Utility
Trench Agreement between the City of Kent and Comcast for the
underground conversion of overhead utilities for the SE 256th Street
Project, subject to final terms and conditions acceptable to the City
Attorney and Public Works Director.
Summary:
As part of the SE 256th Street Road Improvement project, the City will be
undergrounding the existing overhead utility lines consistent with Kent City Code
7.10.030. The owners of these utilities consist of Puget Sound Energy (PSE),
Century Link and Comcast. An agreement with each of these companies is necessary
to establish construction requirements and reimbursement of costs for conversion of
overhead utilities to underground.
This agreement is between the City of Kent and Comcast.
Budget Impact:
Costs associated with this agreement will be part of the construction costs of the
project, and governed by the city's franchise agreement with Comcast.
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: April 3, 2013
To: Chair Elizabeth Albertson and Public Works Committee Members
PW Committee Meeting Date: April 15, 2013
From: Mark Howlett, P.E., Design Engineering Manager
Through: Chad Bieren, P.E., City Engineer
Subject: SE 256th Street Improvements - Joint Utility Trench Agreement
with Century Link
Motion:
Move to recommend Council authorize the Mayor to sign a Joint Utility
Trench Agreement between the City of Kent and Century Link for the
underground conversion of overhead utilities for the SE 256th St. Project,
subject to final terms and conditions acceptable to the City Attorney and
Public Works Director.
Summary:
As part of the SE 256th Street Road Improvement project, the City will be
undergrounding the existing overhead utility lines, consistent with Kent City Code
7.10.030. The owners of these utilities consist of Puget Sound Energy (PSE),
Century Link and Comcast. An agreement with each of these companies is necessary
to establish construction requirements and reimbursement of costs for conversion.
This agreement is between the City of Kent and Century Link
Budget Impact:
Costs associated with this agreement will be part of the construction costs of the
project, and are governed by RCW 35.99.060.