HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 11/05/2012 PUBLIC WORKS COMMITTEE
Minutes of Monday, November 5, 2012
COMMITTEE MEMBERS PRESENT:
Committee Chair Elizabeth Albertson and Committee members Dana Ralph and
Dennis Higgins were present. The meeting was called to order at 4:10 p.m.
Item 1 — Approval of Meeting Minutes Dated October 22, 2012:
Ralph MOVED to approve the minutes of October 22, 2012. The motion
was SECONDED by Higgins and PASSED 3-0.
Item 10 — Information Only/223rd Street Traffic Calming — Update:
This item at the request of the Public Works Committee was moved to the
beginning of the meeting.
Transportation Engineering Specialist Rob Knutsen gave a presentation on the
street traffic calming for 223rd. At the neighborhood meeting on October 3, 2012
two groups volunteered to form a speed watch. There were approximately 50
people in attendance at the meeting. The two groups spent October gathering
data; with the goal of getting the data together for the next traffic calming meeting
in November, and then presenting the report at the November 19th Public Works
Committee meeting.
Albertson asked if the 223rd & 224th areas have worked together. Knutsen
commented that they are two different areas. He stated the 224th area has a
proposed solution which the neighborhood committee hopes to put into place next
year.
Information Only/No Motion Required
Item 2 — Contract/2013 Water Treatment Chemicals — with JCI Jones
Chemicals, Inc. & Cascade Columbia Distribution:
Interim Water Superintendent Sean Bauer gave a brief PowerPoint presentation on
the 2013 Water Treatment Chemicals. He noted that the City advertises annually
for water treatment supply chemicals. The use of these chemicals meets state and
federal regulations for drinking water standards.
Bauer explained why the chemicals are needed in our water system. There are two
separate contracts we are entering into: one for Sodium Hydroxide, which is used
to adjust the pH levels in the water, and another for, chlorine that is used to kill
viruses and pathogens. JCI Jones was the low bidder.
The second contract is for Sodium Fluoride which prevents dental cavities in
children and Potassium which removes iron and manganese from water, preventing
stains on plumbing fixtures. Cascade Columbia was the low bidder.
PUBLIC WORKS COMMITTEE
Minutes of Monday, November 5, 2012
Albertson noted that they recently went and looked at some of our water treatment
facilities.
Sean Bauer added that the contract prices were slightly lower than last year.
Higgins MOVED to recommend Council authorize the Mayor to sign the
2013 Water Treatment Chemical Supply Agreement with JCI Jones
Chemicals, Inc. for Gas Chlorine and 25% Sodium Hydroxide, in an amount
not to exceed $107,130.00, and the 2013 Water Treatment Chemical
Supply Agreement with Cascade Columbia Distribution for Sodium Fluoride
and Potassium Permanganate in an amount not to exceed $31,250.00
subject to final terms and conditions acceptable to the City Attorney and
Public Works Director. The motion was SECONDED by Ralph and PASSED
3-0.
Item 3 — Contract/GeoEnaineers for Geotech Services — James Street
Pump Station:
Design Engineering Supervisor Kelly Casteel presented photographs of the area and
a map outlining the James Street Stormwater Pump Station project which is located
just north of James Street near Woodford Ave North. The pump station cannot
keep up with existing flows on James Street and needs to be replaced.
Geotechnical investigations will need to be performed to determine the subsurface
conditions so that the new plump station foundation can be designed.
Casteel stated that the proposed pump station required the acquisition of additional
property to locate the pumps, wet wells, generator, electrical controls and
associated piping and shelters. The house at 704 Woodford Avenue was purchased
and demolished. The Department of Ecology required the existing heating oil tank
and contaminated soil on the site to be removed. Disposal, and subsequent soil
sampling of the surrounding soil is part of the contract presented in Item 4.
This new pump station will help alleviate local flooding of James Street at Mill
Creek.
Ralph MOVED to recommend Council authorize the Mayor to sign a
Consultant Services Agreement with GeoEngineers, Inc. for developing
geotechnical design recommendations related to the design and
construction of the proposed James Street Pump Station in an amount not
to exceed $19,309, subject to final terms and conditions acceptable to the
City Attorney and Public Works Director. The motion was SECONDED by
Higgins and PASSED 3-0.
Item 4 - Contract with A Plus Removal and Recycling - James Street Pump
Station•
The presentation for this item is combined with item #3.
PUBLIC WORKS COMMITTEE
Minutes of Monday, November 5, 2012
Ralph MOVED to recommend Council authorize the Mayor to sign a
Contract with A Plus Removal and Recycling for removal and disposal of
contaminated soils for the construction of the proposed James Street Pump
Station in an amount not to exceed $16,734, subject to final terms and
conditions acceptable to the City Attorney and Public Works Director. The
motion was SECONDED by Higgins and PASSED 3-0.
Item 5 — Contract/The Eastman Company — Appraiser for Lower Russell
Road Levee:
Design Engineering Supervisor Mark Madfai noted that items 5 and 6 are related to
the same reach of levee. He stated that the City is currently preparing design plans
for the Russell Road Lower-Lowest Levee reach which extends from S. 231st St to S.
212th Street. The City has identified locations where property needs to be
purchased in order to construct the secondary levee. The properties identified
include four full property acquisitions of residential parcels. The City applied for and
received a King County Conservation Futures grant in the amount of $400,000 for
these property acquisitions. The grant is expected to be awarded early next year
after the County's budget is adopted in December. Madfai stated that we would like
to get the appraiser, negotiator and relocation consultants under contract so
appraisals can be prepared and ready for the negotiations/relocations once the
grant is received. Tim LaPorte added that we agree with King County Flood Control
staff on the repair methods to use to bring this levee segment up to FEMA
standards
Higgins MOVED to recommend Council authorize the Mayor to sign the
Consultant Services Agreement with The Eastman Company in an amount
not to exceed $27,000 to provide property appraisal services for the
Russell Road Lower-Lowest Levee, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director. The motion was
SECONDED by Ralph and PASSED 3-0.
Item 6 — Contract/Certified Land Services Corporation — Negotiator for
Lower Russell Road Levee:
The presentation for this item is the same as item 5 above, but for the negotiations
portion of the project.
Higgins MOVED to recommend Council authorize the Mayor to sign the
Consultant Services Agreement with Certified Land Services Corporation in
an amount not to exceed $72,708 to provide property negotiation and
relocation services for the Russell Road Lower-Lowest Levee, subject to
final terms and conditions acceptable to the City Attorney and Public
Works Director. The motion was SECONDED by Ralph and PASSED 3-0.
PUBLIC WORKS COMMITTEE
Minutes of Monday, November 5, 2012
Item 7 — Contract/GeoEngineers for Milwaukee II Levee:
Design Engineering Supervisor Mark Madfai gave a brief presentation on the
Milwaukee II levee.
In order to certify the Foster Park/Hawley Road levee, the portion from 3rd Ave. to
Foster Park must include levee improvements. A secondary levee will be
constructed from where the Horseshoe Bend Levee improvements currently leave
off at 3rd Ave. S to connect to the Foster Park Levee.
Due to limited space available, the majority of the secondary levee in this area will
consist of a levee wall which will minimize impacts and property acquisition at
adjacent businesses. This wall will be a continuation of the levee wall currently
being constructed on the Horseshoe Bend levee, which ends at 3rd Ave. S.
GeoEngineers performed the geotechnical analysis and certification report for the
Horseshoe Bend Levee from the east end up to 3rd Ave. and the Foster Park levee.
AECOM performed the structural engineering design for the levee retaining walls for
the Horseshoe Bend and Boeing levee walls currently under construction.
Albertson asked how the levee ties into the railroad tracks. Madfai explained that
the exact details are still being worked out, but it should tie into the embankment.
LaPorte added that they met with the railroad company and they seem to be
agreeable that the railroad embankment will serve as a tie in for the levee. Higgins
mentioned that the highways are currently not considered to be part of the levee
and asked if the railroad would have the same problem. LaPorte went on to explain
that the Federal Highway Administration has suggested that highways not be
considered as part of a levee, but that we are currently trying to get clarity on that.
The major difference is the railroad has not opposed a tie in.
Ralph MOVED to recommend Council authorize the Mayor to sign the
Consultant Services Agreement with GeoEngineers, Inc. to provide
Geotechnical Engineering Services for the Milwaukee II Levee Project in an
amount not to exceed $52,001 subject to final terms and conditions
acceptable to the City Attorney and Public Works Director. The motion
was SECONDED by Higgins and PASSED 3-0.
Item 8 — Contract/AECOM for Milwaukee II Levee:
The presentation for item 8 is the same as item 7 above with two separate contract
motions.
Ralph MOVED to recommend Council authorize the Mayor to sign the
Consultant Services Agreement with AECOM for the structural design of the
flood walls for the Milwaukee II Levee Project in an amount not to exceed
PUBLIC WORKS COMMITTEE
Minutes of Monday, November 5, 2012
$27,188.12, subject to final terms and conditions acceptable to the City
Attorney and Public Works Director. The motion was SECONDED by
Higgins and PASSED 3-0.
Item 9 — Information Only/SE 256th Street Proposed LID — Update:
Public Works Director Tim LaPorte gave a presentation on the SE 256th Street
proposed LID. He explained that we received a two million dollar grant from the
Transportation Improvement Board (TIB) in 2008. The funding strategy for that
money needs to be given to the TIB, by January 2013. We would like to start the
Local Improvement District (LID) process now and are keeping the committee up to
speed on this seven million dollar project. We are currently working towards
acquiring the needed right of way and have acquired half of the parcels to date.
We will come back to committee in December, with a formal plan.
Higgins reminded LaPorte that we only have one Council meeting in December.
LaPorte said we will be ready.
Information Only/No Motion Required
Item 11 — Information Only/Flood Season — Prevention Planning & Report
on King County Efforts:
Environmental Engineering Manager Mike Mactutis and Utility Superintendent Greg
Reed gave a joint presentation on the winter preparation for storm drainage and
the regional coordination for the upcoming flood season.
Reed gave a PowerPoint presentation describing what his crews have been doing to
prepare for the upcoming winter weather; opening stormwater storage areas,
excavating ditches, clearing out hot spots, removing debris/leaves from storm
drains and cleaning catch basins. Reed noted that we had almost 7" of rain in
October.
We currently have 3 storm Vactor crews working to clear known problem areas, the
vegetation group is helping by clearing outfalls from storm ponds. Street sweeping
has been increased to help deal with the leaves. The public is being asked to help
monitor and clear the drains, and everyone at Operations helps clear leaves from
grates.
Mike Mactutis then spoke about the regional efforts to keep the public and City staff
informed, including workshops put on by the National Weather Service, King County
and Corps of Engineers.
Mactutis went on to speak about the completed repairs at Howard Hans on Dam
and the problems we are facing at the Holiday Kennel Levee.
PUBLIC WORKS COMMITTEE
Minutes of Monday, November 5, 2012
There are multiple ways to keep informed about weather related issues; Kent has
our "code red" program that can notify you of any emergency events, you can sign
up at www.kentcodered.com. The King County Flood Control District at
www.kingcounty.gov/flood has links to National Oceanic &Atmospheric
Administration (NOAA), United States Geological Survey (USGS) and The Corps of
Engineers.
You can also get information by calling:
King County Flood Warning Center
Staffed 24 hours during flood events
(206) 296-4535
(800) 768-7932
King County Flood Warning Information Line
(206) 296-8200
(800) 945-9263
City of Kent Operations
If not open, staff on call 24 hours
(253) 856-5600
Information Only/No Motion Required
The meeting was adjourned at 5:05 p.m.
Kristin Lykken
Council Committee Recorder