HomeMy WebLinkAboutCity Council Committees - Parks and Human Services - 11/15/2012 KENT
Parks and Human Services Committee Agenda
Councilmembers: Deborah Ranniger, Chair • Elizabeth Albertson • Dana Ralph
November 15, 2012
5:00 p.m.
Item Description Action Speaker Min. Page
1. Minutes dated October 18, 2012 - Yes Council 02 01
Approve
2. Human Services Funding Ordinance Yes Merina 05 07
- Adopt Hanson/
Katherin
Johnson
3. Parks Infrastructure Next Steps - No Hope Gibson/ 05 17
INFO ONLY Jeff Watling
4. Riverbend Golf Complex Status No Pete Petersen/ 05 19
Report - INFO ONLY Jeff Watling
5. Director's Report - INFO ONLY No Jeff Watling 05 21
Unless otherwise noted, the Parks Committee meets the 3rd Thursday of each month at
5:00 p.m. in Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-
5895.
For information, please contact the Parks, Recreation and Human Services Department at
(253) 856-5100. Any person requiring a disability accommodation should contact the City
Clerk's Office at (253) 856-5725 in advance. For TDD relay service call the Washington
Telecommunications Relay Service at 1-800-833-6388.
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® Parks and Human Services Committee Meeting
T October 18, 2012
Council Present: Elizabeth Albertson, Dana Ralph, Chair Debbie Ranniger arrived later
in the meeting.
Item 1: Minutes of September 20, 2012 - Approve
Ralph moved to approve the minutes of September 20, 2012. Albertson
seconded. The motion passed 3-0 with Ranniger's concurrence.
Item 2. Multi--Care Fun Run Title Sponsorship - Accept
Mark Hendrickson, Program Coordinator reported that this is the 30th year of the
Christmas Fun Run. Mark announced that MultiCare has signed on as the title sponsor for
the 2012 Christmas Rush Fun Run in the amount of $15,000. This is the first time the
event has had a title sponsor. Mark introduced Janelle Tiegs, Regional Manager from
MultiCare, who is partnering with Mary Bridge Pediatrics to share that they are very
excited to be involved in this event, especially how well how it fits with what they want to
do with their patients and the community. It is their mission to be involved in the health
and well being for the pediatric population, as well as the adult population.
The funding will cover registration fees for kids ages 13 and under, allowing them to
participate in the run at no cost. Staff is pleased to partner with Multi-Care to continue to
extend this unique opportunity to the youth of our community. The Tab Wizard started
this tradition with their sponsorship five years ago. According to our research, the
Christmas Rush may have the fifth largest youth participation of kids 13 and under of any
run in the United States. There were 2,500 participants in 2011.
Jeff commended Mark for altering the course the past couple years with the re-route of
the trail due to flood control sandbags.
Ralph moved to recommend accepting $15,000 sponsorship from Multi-Care and
approving the expenditure of funds in the Cultural Program's Division budget.
Albertson seconded. The motion passed 3-0 with Ranniger's concurrence.
Item 3: National Endowment for the Arts Grant - Accept
Lori Hogan, Superintendent of Recreation and Cultural Programs announced that the
National Endowment for the Arts (NEA) has awarded the Kent Arts Commission an Arts
Education in American Communities grant. The funding will support the presentation of
educational outreach activities by Ken Waldman, a poet/fiddler, Bill Harley, a
writer/storyteller, Taylor 2, a modern dance company, and returning classical pianist,
Alpin Hong, as part of Spotlight Series.
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Ralph reminded everyone that the Spotlight Concert Series begins Friday, October 19,
with Steve Uppia, with many other great performances on the schedule..
Ralph moved to recommend accepting the $10,000 grant from the National
Endowment for the Arts and approving the expenditure of funds in the Kent Arts
Commission's budget. Albertson seconded. The motion passed 3-0 with
Ranniger's concurrence.
Item 4: 2013 - 2017 Community Development Block Grant Consolidated
Plan and Funding Allocations - Authorize
Dinah Wilson, Human Services Coordinator reported that in order to receive Community
Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban
Development (HUD) as an Entitlement City, the city is required to submit a Five-Year
Consolidated Plan for Housing & Community Development. The City's current
Consolidated Plan is in effect from 2008-2012; therefore, a new five-year plan for 2013-
2017 is required. HUD created a new online template that jurisdictions must use to draft
the Consolidated Plan, so the format is quite different than in previous years and staff is
still tweaking it.
Prior to the beginning of each year of the Consolidated Plan, the City must inform HUD j
and the community of the specific actions that the City will execute to implement the
objectives and strategies of the Consolidated Plan; this is outlined in the 2013 Action Plan,
which is included in the Consolidated Plan (AP-15 to AP-85). The Action Plan also includes
the allocation of estimated resources that will be used to carry out the objectives and
strategies, and a description of each program that will receive funds. The Human Services
Commission recommends that a major portion of CDBG funds be used to support the
City's Home Repair Program. This program serves many low-income, disabled and senior
homeowners in Kent by providing needed repairs. The program also ensures that a
portion of Kent's low/moderate-income housing stock is maintained and preserved.
Dinah stated that as shown in the plan, the demographics in Kent have changed. The
population shows that 51% of the city's population of color and different ethnicities. This
can create a challenge with language and cultures.
On September 24, 2012, the City of Kent published a public notice on its website and
informed the community, organizations, and stakeholders that the Draft 2013-2017
Consolidated Plan was available for review and comment for a period of thirty (30) days.
On October 18, 2012, the Human Services Commission held a public hearing for the
purpose of taking comments on the 2013-2017 Consolidated Plan.
The Human Services Commission reviewed and approved the 2013-2017 Consolidated
Plan and recommendations for CDBG funding for 2013.
Ralph supports the goal to help people get back on their feet and become self-sufficient.
Jeff complimented Dinah for her management of the CDBG program. Elizabeth
commented on her attendance at the opening of the new Valli Kee Community Center and
the collaboration between HUD and the City of Kent.
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Ralph moved to recommend Council approval of the Proposed Community
Development Block Grant 2013-2017 Consolidated Plan for Housing and
Community Development, including funding allocations and contingency plans,
and authorize the Mayor to execute the appropriate certifications and
agreements.
Item 5: King Conservation District Grant Agreement - Authorize
Jeff Watling, Director of Kent Parks, Recreation and Community Services announced that
staff applied for and received a $49,539 grant from the King Conservation District to
continue implementation of the Green Kent Partnership for Year three. Specifically, this
grant will fund project coordination from Forterra to collect and track the field work being
done by volunteer stewards, staff and contracted crews, as well as provide technical input,
recruitment outreach and leadership as needed. A portion of the grant ($23,674) will also
fund a Green Kent temporary employee to supplement available Parks personnel and
provide support to the stewards in the field. And $4,125 will offset the Special Programs
Manager's time overseeing the project.
Ralph moved to recommend accepting the $49,539 grant from the King
Conservation District, approve the expenditure of funds in the Green Kent
Partnership budget, and authorize the Mayor to sign the agreement. Albertson
seconded. The motion passed 3-0.
Debbie Ranniger arrived and gave her concurrence on all previous items.
Item 6: Homeless Task Force Report - INFO ONLY
The Homeless task force, co-chaired by Oriana Pon, Human Services Commission Chair
from Home Street Bank, and Jim Berrios, Kent Chamber of Commerce, President-elect
and owner of the Golden Steer, was formed and held its first meeting Friday June 8tn
2012. The membership included business, faith, service providers, people experiencing
homelessness, police, Human Service Commissioners, and concerned residents. Staff from
Housing and Human Services, Kent Chamber and Kent Downtown Partnership provided
administrative support. Dennis Higgins and Elizabeth Albertson served as City Council
liaisons.
The task force met four times between June and September, discussing a range of
services and options aimed at reducing the number of homeless individuals in the
downtown core and improving the accessibility of services. The group had two main
charges: review services gaps, cost models associated with shelter and case management
and discuss best practices from other communities. The consensus of the Homeless
Taskforce was that there is a need for a 24 hour shelter in South King County; the shelter
needs to be professionally staffed; have access to a full range of services; and a coalition
of service providers, community members and volunteers would be need to plan, locate
and service the shelter.
Human Services Commission Recommendations:
Based on the findings and recommendations of the Homeless Taskforce the City of Kent
Human Services Commission is forwarding the following recommendations to Council. The
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first recommendation continues to support the community in its efforts to be actively
involved in addressing the issue of homelessness in Kent. The second recommendation is
a policy recommendation that address social issues that impact the entire community.
Civility laws address the issue of appropriate conduct while in a public space. It should be
noted that the Parks Department receives many complaints and comments regarding the
behavior of others while in public spaces. Parents are concerned about what their children
are being exposed to and the difficulties they face when attempting to educate the next
generation about civil, appropriate behavior when children are exposed to behaviors such
as cussing, spitting, littering and harassment.
® City support for the creation of a community driven steering committee to research
a potential site and funding for a 24 hour shelter in Kent. The Housing and Human
Services Manager appoints a staff member to serve on the Homeless Steering
Committee. The Council encourages the Homeless Steering Committee to vet any
site selected with the community including residents, business, service providers
and faith groups and be responsive to their input and concerns.
® Adopt and enforcement of Civility Laws to protect the health and safety of all Kent
residents. Civility laws apply to anyone in a public space engaging in inappropriate
behaviors. The City Attorney will be bringing an ordinance to Council in the coming
months. Currently there is a difference between the behaviors and actions that are
allowable and legal at the Kent Transit Center and in all other areas of the City of
Kent. King County Metro has civility laws in place that allow police to intervene
preventing disturbances and crime. The recommendation is that the City of Kent
expands the area covered by civility laws to include the entire city limits.
Elizabeth asked for more detail on the civility law because it seems nebulous at this point.
Jason said they are looking at other jurisdiction's civility laws. Jason felt this ordinance
should be for everyone, not targeted at a certain population. Jeff added that these poor
behaviors have had quite a negative impact on our public spaces and we will approach
this with sensitivity. Elizabeth feels that we need to have a systemic approach. She feels
that we need to provide restrooms if we are going to penalize people for using public
spaces inappropriately.
Jeff brought up the increased amount of feeding programs in downtown Kent. Staff will
work with the task force on the challenges, impacts and issues of these programs in the
downtown area and it will be discussed at the task force meeting on November 6.
Elizabeth acknowledged Jason for his work with the homeless situation, adding that she
felt the discussion at the task force meeting was quite an eye opener for many at the
table and that many were surprised at the extent of the homeless situation in the
downtown area.
Item 7: 2012 Third Quarter Reports - INFO ONLY
Jeff showcased Summer Day Camp and commented on what a great job staff does with
the program. The inclusive approach this program makes such an enriching experience for
all the participants and families. The Counselor in Training program within Summer Camps
has become very popular and is a great opportunity for teens to learn some great
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leadership skills. In a quote from the mother of a child with Cerebral Palsy who
participates in camp, she can't tell staff enough how much the camp means to her family.
Congratulations to the Police Department for organizing another great National Night Out
event. For the second year, Phoenix Academy was a very popular site with approximately
250 kids and parents having a good time.
In Park Planning and Development, the Green Kent Stewardship program has broadened
its volunteer base with 19 new stewards, bringing together many volunteers to complete
numerous cleanup projects throughout the park system. A quote from a Panther Lake
resident states that for many years he offered to work with King County to get rid of
blackberry bushes encroaching upon his property. He contacted Victoria Andrews through
the Green Kent Program became an active steward and began working with volunteers to
get rid of invasives.
Seven Oaks Park will be invigorated with park renovations based on the results from our
first virtual public meeting, which launched in the third quarter. The community was given
the opportunity to go online, look at the project options and make their decisions. There
were 41 comments returned.
The Contributions Report reflects $37,531 in monetary or in-kind donations that
demonstrate our leveraged resources and community partners.
Item 8: Director's Report - INFO ONLY
Green Kent Day (aka Make a Difference Day) is at Morrill Meadows Saturday, October 20,
with Forterra and volunteers from REI.
Riverbend Golf Complex will be presenting a status report at the Parks and Human
Services Committee Meeting in November.
The old point of sale (POS) software needs to be replaced at the golf course. Staff worked
with IT to contract with Active Network, the same vendor that provides the POS Class
system software used for registration in Recreation.
An information sheet on Proposition One - Parks/Roads Levy will be mailed to residents
this week and will be available at our public spaces. The document identifies projects,
location and what would be completed with these resources.
The meeting adjourned at 5:50 p.m.
Submitted by,
7-erzi,Pee7-01Pi
Teri Petrole
Council Committee Secretary
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CITY OF KENT
PARKS, RECREATION &COMMUNITY SERVICES
Jeff Watling, Director
KENT220 4°"Avenue South
WASHINGTON Kent, WA 98032
PHONE: 253-856-5100, #5
November 15, 2012
TO: Kent City Council Parks and Human Services Committee
FROM: Merina Hanson, Human Services Supervisor
Katherin Johnson, Manager Housing and Human Services
THROUGH: Jeff Watling, Director
SUBJECT: Human Services Funding Ordinance - Adopt
MOTION: Move to recommend approving the Human Services Funding
Ordinance.
SUMMARY: In 2011, Human Services requested a budget adjustment of $95,000.00 for
2012 due to a significant decrease in the human services 1% funding allocation. The
request kept funding at an even level. At that time staff reported that the Human
Services Commission would be recommending a new funding strategy to Council in 2012.
The Human Services Commission recommends Council adopt a new ordinance for per
capita funding. The per capita funding creates a stable funding source. At its highest the
human services fund was $9.30 per capita. The current allocation is $6.95 per capita.
Based on the baseline budget projection for 2013 the per capita rate would drop to $6.03.
EXHIBITS: Staff Report, Draft Ordinance
BUDGET IMPACTS: Human Services Budget
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CITY OF KENT
PARKS, RECREATION &COMMUNITY SERVICES !,
HOUSING AND HUMAN SERVICES
Katherin Johnson, Manager '
ZOOO H� NO T K 220 Avenue South
ID� 99VV Kent, WA 98032
wnsHincroe Fax: 253-856-6070
PHONE: 253-856-5070
To: Parks and Human Services Committee
From: Katherin Johnson
Through: Jeff Watling, Parks Recreation and Community Services Director
[late: Oct 18, 2012
Re: Human Services Funding Ordinance Staff Report
History: In 1989 based on a recommendation from the Kent Human Services Commission the
City Council passed a resolution to devote 1% of the general fund to human services. The
funding was earmarked for agencies providing social services to Kent residents. Over time the
fund has increased and decreased according to the state of the economy. In 2011, for the 2012
budget Human Services requested a budget adjustment of $95,000.00 due to a significant
decrease in the human services 1% funding allocation. This request kept funding at an even
level. At that time staff reported that the Human Services Commission would be working on the
development of a new funding strategy to be presented to Council in 2012.
The Human Services Commission spent many months researching and reviewing other funding
strategies and settled upon a per capita approach as the best option. The per capita creates a
stable funding source that is predictable from year to year.
At its highest the human services fund was $9.30 per capita. The current allocation is $6.95 per
capita. Based on the baseline budget projection for 2013 the per capita rate would drop to
$6.03. A number of factors caused the significant decrease in funding available through the 1%
Human Services Fund including the recession, formation of the Regional Fire Authority and the
addition of approximately 25,000 residents through annexation. The following chart illustrates
the funding trends over a ten year period.
2004 2005 1 2006 2007 2008_ 2009 2010 2011 2012 _2013
784560
2 173 604 725 663 049 $698 565 773 661 $821 869 821 869 828 643 828 643 718,846
84,920 85,650 86 660 86 980 88 380 88 380 118 200 119 100 119,100
$7.00 $7.12 $7.74 $8.06 $8.89_ $9.30 $9.30 S7.01 $6.95 6.03
The Human Services Commission is proposing to maintain the current $6.95 per capita funding
rate in 2013 and $7.20 in 2014 with a CPI escalator increase every funding cycle commencing
in 2015. The CPI will not exceed 3% or drop below 0% and will be applied against the former
years per capita rate. Using a per capita funding model eliminates the significant swings in
funding levels caused by the economy. The Human Services Commission understands the
pressure the economy has on the City and for that reason is not requesting an increase over
2012 funding. The Commission also understands the critical need to provide services to the
residents of the city particularly during this difficult economy.
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ORDINANCE NO.
AN ORDINANCE of the City Council of the
City of Kent, Washington, amending Chapter 3.40
of the Kent City Code entitled, "Part 12 Human
Services Fund," to alter the manner in which funds
are dedicated to the human services account.
RECITALS
A. On March 15, 1988, the city of Kent established the Human
Services Fund through ordinance No. 2773.
B. On May 16, 1989, Resolution No. 1205 established a
predictable funding base for human services of 1% of the city of Kent's
General Fund.
C. The fund is supported by the general fund as well as gifts,
donations and grants.
D. Expenditures from the fund have been used to support human
service needs within the city.
E. Over the years, the City has determined that human services
needs tend to increase when the economy trends downward. However,
when the economy trends downward, the City's general fund tends to
1 Amend Ch 3.40 Specific Funds
Ordinance
Page 12
decrease. Therefore, human services funding tends to be lower in Kent
when there is a greater need for human services funding.
F. Tying human services funding to the general population will
result in a more predictable and stable stream of funding that is not
diminished when the economy trends downward and human services
needs increase.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
ORDINANCE
SECTION 1. - Amendments. Sections 3.40.1200 and 3.40.1210 of
the Kent City Code are amended as follows:
Sec. 3.40.1200. Human services account created.
A. There is hereby established a city human services fundaccount.
Monies for the fund Funding for the human services account shall be
received fromas follows:
1. Dedicated amount based upon city population. The city shall
dedicate to the human services account the funds set forth below, which
shall be based upon the number of city residents per capita and which shall
be derived from the general fund or other available sources. The number
of city residents shall be based upon population data certified by the State
Office of Financial Management.
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a. For 2013, for
each city resident shall be dedicated to the human services account.
2 Amend Ch 3.40 Specific Funds
Ordinance
Page 13
b. For 2014, for
each city resident shall be dedicated to the human services account.
C. For each bi-annual budget following the 2013/2014
budget, the per capita rate will be increased over the 2014 rate by the CPI
and shall be capitalized from year to year; provided, the bi-annual increase
shall not exceed 3% or fall below 0%. Budgeted, but unspent funds shall
be maintained in the human services fund, and carried forward at the end
of each budget year.
2. Gifts, donations, and grants. Private or public gifts,
endowments, donations, bequests, or other grants dedicated to human
services shall be deposited in the human services account.
3. Other. The council may dedicate to the human services
account such other funds as may be available.
B. Nothing in this section shall limit the amount of money the City may
expend for human services.
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1. Annual budget. General fund dollars allocated annually by the city
council for funding of human service agencies.
2. Gifts, donations, and grants. Private or public gifts, endowments,
donations, bequests, or other grants.
3. Other. Such other sources as may be available.
Sec. 3.40.1210. Expenditures. Expenditures from the human
services fund shall be for support of human service needs within the city.
Recommendations for expenditures shall be made by the human services
3 Amend Ch 3.40 Specific Funds
Ordinance
Page 14
commission for approval by the city council.The designation of human
services funding to non-profit agencies shall be recommended by the
human services commission and staff for approval by the city council as
part of the biennial budget process in accordance with the City of Kent
Human Services Master Plan.
SECTION 2. - Corrections by City Clerk or Code Reviser. Upon
approval of the City Attorney, the City Clerk and the code reviser are
authorized to make necessary corrections to this ordinance, including the
correction of clerical errors; ordinance, section, or subsection numbering;
or references to other local, state or federal laws, codes, rules, or
regulations. j
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SECTION 3. - Severabilitv. If any one or more section, subsection,
or sentence of this ordinance is held to be unconstitutional or invalid, that
decision shall not affect the validity of the remaining portion of this
ordinance and that remaining portion shall maintain its full force and
effect.
SECTION 4. - Effective Date. This ordinance shall take effect and
be in force January 1, 2013, which is more than five (5) days after its
passage and publication, as provided by law.
SUZETTE COOKE, MAYOR
4 Amend Ch 3.40 Specific Funds
Ordinance
Page 15
ATTEST:
BRENDA JACOBER, CITY CLERK
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APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
PASSED: day of 2012.
APPROVED: day of 2012.
PUBLISHED: day of 2012.
I hereby certify that this is a true copy of Ordinance No.
passed by the City Council of the City of Kent, Washington, and approved
by the Mayor of the City of Kent as hereon indicated.
(SEAL)
BRENDA JACOBER, CITY CLERK
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P:\Civil\Ordinance\Human Services Funding KCC 3.40.docx III
5 Amend Ch 3.40 Specific Funds
Ordinance
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PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
® Fax: 253-856-6050
KENT
WISHING-ON Address: 220 Fourth Avenue S. '..
Kent, WA. 98032-5895
November 15, 2012
TO: Kent City Council Parks and Human Services Committee
FROM: Hope Gibson, Park Planning and Development Manager
THROUGH: Jeff Watling, Director Parks, Recreation and Community Services
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SUBJECT: Parks Infrastructure Next Steps - INFO ONLY
- i
MOTION: INFO ONLY
SUMMARY: Hope Gibson and Jeff Watling will report on next steps, following the
results of last week's Parks and Transportation Levy election.
EXHIBITS: None
BUDGET IMPACTS: None
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PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
® _1 Fax: 253-856-6050
WASHINGTON Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
November 15, 2012
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TO: Kent City Council Parks and Human Services Committee
FROM: Pete Petersen, Superintendent of Riverbend Golf Complex
Jeff Watling, Director of Parks, Recreation & Community Services
SUBJECT: Riverbend Golf Complex Status Report - INFO ONLY
MOTION: INFO ONLY
SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services,
and Pete Petersen, Superintendent of the Riverbend Golf Complex, will provide a
status update on the golf complex.
EXHIBITS: None
BUDGET IMPACT: None
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PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
40 Phone: 253-856-5100
® Fax: 253-856-6050
ENT
W ASH ING TO N Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
November 15, 2012
TO: Kent City Council Parks and Human Services Committee
FROM: Jeff Watling, Director of Parks, Recreation & Community Services
SUBJECT: Director's Report - INFO ONLY
MOTION: INFO ONLY
- F
SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services,
will inform the committee of noteworthy information and upcoming events.
EXHIBITS: None
BUDGET IMPACT: None
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