HomeMy WebLinkAboutCity Council Committees - Operations - 11/16/2010 1
KENT
WASHINGTON
OPERATIONS COMMITTEE MINUTES
November 16, 2010
Committee Members Present: Debbie Raplee, Jamie Perry, Les Thomas (Chair).
The meeting was called to order by L Thomas at 4:06 p.m.
1. APPROVAL OF MINUTES DATED NOVEMBER 2, 2010
3 Perry moved to approve the Operations Committee minutes dated
November 2, 2010. D Raplee seconded the motion, which passed 3-0.
2. APPROVAL OF VOUCHERS DATED OCTOBER 31, 2010
R Raplee moved to approve the vouchers dated October 31, 2010. 3 Perry
seconded the motion, which passed 3-0.
3. MOVE TO RECOMMEND THAT THE OPERATIONS COMMITTEE AUTHORIZE
ADMINISTRATION TO WRITE-OFF UNCOLLECTIBLE ACCOUNTS OVER TEN
YEARS OLD FROM THE MUNICIPAL COURT AND FORWARD THIS MATTER TO
THE CITY COUNCIL MEETING OF DECEMBER 14, 2010.
The Municipal Court has maintained outstanding fines and fees from matters that they have
handled for the period 1994 through 2000. The amount of these uncollectible accounts is
$9,866,477.47 broken down into criminal of $5,028,811.25 and civil infractions of
$4,837,666.22. These accounts are past the period in which we can enforce collections (10
years) and our collection agency cannot pursue collection efforts on them. Bob Nachlinger,
Director of Finance, further noted that the Court had been through three collection agencies
since 1994. Margaret Yetter, Court Administrator, said for future reference, the Municipal
Court will annually be coming to the Operations Committee with the accounts that are over
ten years old.
3 Perry moved to recommend that the Operations Committee authorize
Administration to write-off uncollectible accounts over ten years old from the
Municipal Court and forward this matter to the City Council meeting of December
14, 2010. D Raplee seconded the motion, which passed 3-0.
4. RECOMMEND COUNCIL CONFIRM THE MAYOR'S APPOINTMENT OF RANDALL
SMITH TO THE KENT EVENTS CENTER PUBLIC FACILITIES DISTRICT FOR
AN ADDITIONAL FOUR YEAR TERM, AND RATIFY ALL ACTS CONSISTENT
WITH THIS MOTION.
Randall Smith was appointed to the Board of Directors originally on September 4, 2007 and
is being suggested for reappointment for another four-year term.
D Raplee recommend council confirm the Mayor's appointment of Randall Smith to
the Kent Events Center Public Facilities District for an additional four year term,
and ratify all acts consistent with this motion. 3 Perry seconded the motion, which
passed 3-0.
2
Operations Committee Minutes
November 16, 2010
Page: 2
S. INFORMATION ONLY — NO MOTION - OUTLINE OF PROPOSED INCREASES
IN FEES FOR PERMIT WORK NOT CURRENTLY PAID FOR BY THE APPLICANT
THAT COULD BE PART OF THE 2011 BUDGET.
Ben Wolters, Economic and Community Development Director, provided a general overview
of the proposal. He noted the attached is a follow up on research done earlier with Council's
interest for a clearer understanding of permit fees. Fred Satterstrom, Director of Planning
Services Division, provided some history of the permit fee process and how the city can
recover some costs. Satterstrom provided the example of Public Notices and if a customer
wants to re-advertise due to missed meeting, etc., the city will bear the cost.
Before returning to Operations, the Committee and Mayor requested Economic and
Community Development provide additional research of fees by providing examples and a
general list of fees such as small homeowner projects in addition to city comparables and
what the hourly rates are based on staff performance. It was also suggested by L Thomas
that fees for contractors and agencies outside the city of Kent be more.
Moving forward, the Proposed Permit Fee Increase would be taken to Council Workshop.
6. INFORMATION ONLY — NO MOTION. BRIEFING ON THE CITY'S 2011
LIABILITY INSURANCE PROGRAM
After years of double digit percentage premium increases combined with reductions in
coverage, the City of Kent gave notice to the Washington Cities Insurance Authority in late
2009 of our intent to withdraw from the Pool, effective 1/1/2011. Sue was joined by Brian
White, our new insurance broker with Alliant Insurance Services. Brian reviewed the
coverage and noted that the savings to the city will be 22%. Further savings may result
from our upcoming contract negotiations with the Third-Party Administrator for Liability
claims adjustment.
The meeting was adjourned at 5:04 p.m. by L Thomas.
Pam Clark
Operations Committee Secretary