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HomeMy WebLinkAboutCity Council Committees - Operations - 08/17/2010 KENT WASHINGTON OPERATIONS COMMITTEE MINUTES AUGUST 17, 2010 Committee Members Present: Debbie Raplee, Jamie Perry, Les Thomas (Chair). The meeting was called to order by Thomas at 4:04 p.m. 1. APPROVAL OF MINUTES DATED JULY 20, 2010 J Perry moved to approve the minutes of the July 20, 2010 Operations Committee meeting. D Raplee seconded the motion, which passed 3-0. 2. APPROVAL OF VOUCHERS DATED JULY 15, 2010 Bob Nachlinger, walked on the vouchers dated July 31, 2010 for approval. D Raplee moved as amended to approve the vouchers dated July 15, 2010 and July 31, 2010. J Perry seconded the motion, which passed 3-0. 3. RECOMMEND COUNCIL APPROVE THE RESOLUTION REPEALING AND ADOPTING CURRENT CIT COUNCIL RULES AND PROCEDURES. The Resolution was sent back to committee by Councilmember Albertson at the July 20 council meeting; however her issues were not communicated to Tom Brubaker or Council prior to this Operations committee. On November 5, 2002, the city council, pursuant to Resolution No. 1633, passed amendments to the existing rules and procedures. Since passage of Resolution No 1633, the city has undergone a reorganization combining and renaming various council committees and amendments are necessary to update current council procedures. City Attorney, Tom Brubaker, provided highlights to amendments, which were mostly to clarify language. J Perry and L Thomas requested amendments, which Tom will change and provide copies to council. J Perry recommended that council approve the resolution repealing and adopting current council rules and procedures at the August 17 council meeting. D Raplee seconded the motion, which passed 3-0. 4. MOVE TO RECOMMEND/NOT RECOMMEND APPROVAL OF THE NOMINATION OF THE SAAR PIONEER CEMETERY AS AN HISTORIC LANDMARK AND AUTHORIZE THE KING COUNTY HISTORIC PRESERVATION OFFICER TO PROCESS THE NOMINATION APPLICATION PURSUANT TO THE INTERLOCAL AGREEMENT FOR LANDMARK SERVICES. In September, 2006 the Kent City Council adopted Ordinance 3809 which provides a process for the nomination and designation of historic resources through an interlocal agreement with King County. The Kent Historical Society has nominated the Saar Pioneer Cemetery for designation as an historic landmark. This nomination represents the third nomination under the landmark ordinance. Pursuant to Ordinance 3809 (KCC 14.12), no historic resource may proceed through the nomination procedure until the Kent City Council has approved the historic resource for nomination. Caren Bowden, author of the Statement of Significance, was available to answer questions. Operations Committee Minutes August 17, 2010 Page: 2 D Raplee moved to recommend the approval of the nomination of the Saar Pioneer Cemetery as an historic landmark and authorize the King County Historic Preservation Officer to process the nomination application pursuant to the Interlocal Agreement for Landmark Services. 3 Perry seconded the motion, which passed 3-0. S. RECOMMEND THAT THE COUNCIL AUTHORIZE THE USE OF THE LODGING TAX RESERVE FUND, NOT TO EXCEED THE AMOUNT OF $225,000 FOR THE PURPOSE OF ACQUIRING A MARQUEE FOR THE SHOWARE CENTER, AND TO AUTHORIZE THE MAYOR TO TAKE ALL ACTIONS NECESSARY TO COMPLETE THE PURCHASE AND INSTALLATION OF THE MARQUEE. The Marquee is a state of the art Video Message Board that will be positioned on the plaza at the west side of the arena in the area of the Flag Poles. The marquee dimension will be 9' high x 17' wide and approximately 20' from the surface to the bottom of the board. The video board will be visual to approximately 23,000 vehicles per week day. We will advertise all upcoming events and display advertising as permissible within city ordinances. Kurt Hanson noted it will be fully programmable with likely wireless connection to keyboard in building. We are currently waiting for the soil condition report from Shannon and Wilson before we go out to bid. Tom Brubaker, City Attorney, noted that because it is a public works contract, it may come back to the Operations Committee before installation. This will be on tonight's Council Agenda. D Raplee recommend that the Council authorize the use of the Lodging Tax Reserve fund, not to exceed the amount of $225,000 for the purpose of acquiring a marquee for the ShoWare Center, and to authorize the Mayor to take all actions necessary to complete the purchase and installation of the marquee. 3 Perry seconded the motion, which passed 3-0. 6. MOVE TO RECOMMEND THAT THE OPERATIONS COMMITTEE AUTHORIZE ADMINISTRATION TO TAKE THE STEPS NECESSARY TO ISSUE THE $1.2 MILLION IN QUALIFIED ENERGY CONSERVATION BONDS FOR THE HVAC IMPROVEMENTS AT THE RIVER BEND GOLF COURSE. The Administration has applied for an allocation of Qualified Energy Conservation Bonds for the HVAC improvements at the River Bend Golf Course. These bonds will be issued as taxable bonds and are eligible for a subsidy of 65% of the interest cost paid by the US Treasury. Jeff Watling, Parks, Recreation and Human Services Director, explained the plan is to replace with a geothermal design. It may be more expensive up front up but more cost effective in the long run. It will also be less invasive to the restaurant. Jeff will take the design and approval for the project to the Parks Committee for review. In the Parks reinvestment plan, the remaining funds will be used for improvements on the course. This motion will be on the September 7 Council meeting. ] Perry moved to recommend that the Operations Committee authorize Administration to take the steps necessary to issue the$1.2 million in Qualified Energy Conservation Bonds for the HVAC improvements at the River Bend Golf Course. D Raplee seconded the motion,which passed 3-0 Operations Committee Minutes August 17, 2010 Page: 3 7. SUMMARY FINANCIAL REPORT FOR JUNE 2010 (INFORMATION ONLY) Finance Director Bob Nachlinger provided a brief overview of the June 2010 Budget Summary. Statements reflect the adjusted budget which amendments were adopted by council in June. We are currently estimating we will be a little over 2/10% over budget in revenues and about 1 1/4% under expenditures at year and ending fund balance at 10% of expenditures. Bob expects to end the year nicely. In response to D Raplee's concern about the medical costs, Bob expects a 10% rate increase for health costs. The meeting adjourned at 4:43 p.m. by L Thomas. Pam Clark Operations Committee Secretary