HomeMy WebLinkAboutCity Council Committees - Operations - 06/15/2010 KENT
WASHINGTON
OPERATIONS COMMITTEE MINUTES
JUNE 15, 2010
Committee Members Present: Debbie Raplee, Jamie Perry, Les Thomas.
The meeting was called to order by Thomas at 4:04 p.m.
1. APPROVAL OF MINUTES DATED JUNE 1, 2010
Raplee moved to approve the minutes of the June 1, 2010 Operations Committee
meeting. Perry seconded the motion, which passed 3-0.
2. APPROVAL OF VOUCHERS DATED MAY 31, 2010
Perry moved to approve the vouchers dated May 31, 2010. Raplee seconded the
motion, which passed 3-0.
3. MOVE TO RECOMMEND THAT THE QWEST TELEPHONE SWITCH
MAINTENANCE CONTRACT AGREEMENTS BE PLACED ON THE CONSENT
CALENDAR FOR THE JULY 6, 2010 CITY COUNCIL MEETING AUTHORIZING
THE MAYOR TO SIGN A ONE YEAR CONTRACT WITH QWEST, WITH ANNUAL
RENEWAL OPTIONS FOR AN ADDITIONAL FOUR YEARS.
The City's telephone switching equipment, while managed by the Information Technology
Department, is maintained by contracted outside vendors who are responsible for
performing preventive and restorative hardware and software maintenance on the
equipment. Verizon was the contracted provider. After the contract ended, An RFP was
issued and Qwest was selected as the most responsive vendor in terms of pricing as well as
services offered. The contact is a one-year agreement, with options to renew annually for
four additional terms. The contract goes into affect mid July after Council approves it.
Raplee moved to recommend that the Qwest telephone switch maintenance
contract agreements be placed on the consent calendar for the July 6, 2010 city
council meeting authorizing the mayor to sign a one year contract with Qwest,
with annual renewal options for an additional four years. Perry seconded the
motion, which passed 3-0.
4. UPDATE ON LIABILITY INSURANCE BROKER SELECTION. NO ACTION.
Chris Hills, Risk Manager, provided an update on the Liability Broker selection.
The City will be moving from membership in Washington Cities Insurance Authority (WCIA)
to the Commercial Insurance market for Liability coverage in 2011. Selecting a broker to
acquire this coverage on the City's behalf is the first major step toward a new program. The
City of Kent has been a member of WCIA for 27 years and was one of the original founders.
It was decided to leave the pool after a substantial increase in our premiums and the new
size of Kent with annexation.
There were 5 proposals received in response to the issued RFP. The top three were
interviewed. Alliant was the selected broker. They are the 11`h largest brokerage in the
U.S. specializing in public entity business. Hills original estimate for the broker fee was
$50,000. Alliant's fee is $35,000. The contract is being reviewed with city attorney, Tom
Brubaker for approval at the July 6 Operations committee. The next step will be to analyze
the City's loss and what risk the city is willing to accept. Based on this information, Alliant
will select a third party administrator to review claims.
Operations Committee Minutes
June 1, 2010
Page: 2
S. DISCUSSION OF PROPOSED BUDGET CALENDAR FOR THE 2011 BUDGET.
Bob reviewed with Council the 2011 budget calendar and council's notes from their 2011
budget workshop that listed issues they would like to see addressed in the 2011 budget.
Bob noted the schedule is one month behind and approval for the budget will be at
December's council meeting. At this point, Bob is seeking input from council on any
changes they would like to have on the calendar. Thomas suggested the option of another
budget workshop prior to the final be discussed between Council President and Nachlinger.
Hodgson explained the Budget Call and CIP Kick-Off. Perry noted council may want to
attend the staff budget kick off and share their direction.
The calendar was approved pending any changes considered by other council members.
The meeting adjourned at 4:23 p.m. by Thomas.
Pamela Clark
Operations Committee Secretary