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HomeMy WebLinkAboutCity Council Committees - Operations - 02/16/2010 KENT WASHINGTON OPERATIONS COMMITTEE MINUTES FEBRUARY 16, 2010 Committee Members Present: Jamie Perry Ron Harmon, and Elizabeth Albertson The meeting was called to order by Jamie Perry at 4:02 p.m. Ron Harmon and Elizabeth Albertson represented Debbie Raplee and Les Thomas in their absence. 1. APPROVAL OF MINUTES DATED FEBRUARY 2, 2010 Albertson moved to approve the minutes of the February 2, 2010 Operations Committee meeting, as amended. Harmon seconded the motion, which passed 3-0. 2. RECOMMEND COUNCIL ADOPT JOINT RESOLUTION REQUESTING THE PUBLICATION AND DISTRIBUTION OF A LOCAL VOTER'S PAMPHLET IN ACCORDANCE WITH CHAPTER 29A.32 RCW. Chief Schneider presented. The City of Kent and King County Fire Protection District 37 have adopted a Joint Resolution providing for the submission to qualified electors of the City and Fire District for a special election to be held on April 27, 2010 of a Ballot Proposition. The Ballot Proposition is pursuant to Chapter 52.26 of the Revised Code of Washington, approves a plan to form a Regional Fire Protection Service Authority, within the boundaries of the City and Fire District, effective July 1, 2010, to be funded by a property tax levy and a new six-year benefit charge ("Ballot Measure"). Because the ballot measure is anticipated to be the only ballot measure before the voters in the jurisdiction of the City and Fire District, the Kent City Council and the Fire District's Board of Commissioners believe it is in the best interest of the voters of each jurisdiction that the ballot measure be presented to the voters through the publication and distribution of a local Voter's Pamphlet in accordance with CH.29A.32 RCW. The Fire District approved the Joint Resolution at their 2/15/10 meeting. The cost will be split between the City and the District. Albertson inquired about the estimated cost, which Schneider explained would be between $3600 and $4300 for the City and between $2500 and $3100 for the District based on number of voters. Harmon moved to recommend Council adopt Joint Resolution requesting the publication and distribution of a local Voter's Pamphlet in accordance with Chapter 29A.32 RCW. Albertson seconded the motion, which passed 3-0. Operations Committee Minutes February 16 2010 Page: 2 3. MOVE TO RECOMMEND COUNCIL ADOPT THE PROPOSED RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH OTHER WASHINGTON MUNICIPALITIES FOR THE SHARING OF FIBER OPTIC INSTALLATION PROJECTS. Presented by Mike Carrington. Approval of this agreement to join the Consortium of Northern Cities/constituents (Bellevue, Kirkland, Renton, UW, Lake WA School District, etc.) together with the Consortium of Valley Cities/constituents (Kent, Auburn, Tukwila, Federal Way and Puyallup) will provide for the planning and completion of fiber optic installation projects. The project, which would interconnect all of the Valley Cities, would enhance interagency, law enforcement capabilities communications and emergency response, and support further expansion of wireless broadband. Carrington clarified for perry that the resolution allows us to enter into an agreement outside of the consortium as well if it is considered more beneficial as related to the project. Additional organizations will be added to the consortium throughout time. In review of the Resolution with the legal department, Harmon proposed an amendment in the language as follows: Recital, Section A, add Federal Way to the list of cities; Resolution, Section 1, add Federal Way to the list of cities and last paragraph after legislation; "however, this authorization is not intended to allow the Mayor to expend funds to carry out the directives of this legislation except through approved state and local bid and procurement processes". Perry confirmed that Council received an email with the proposed changes. Copies of the amended Resolution were not presented at the meeting but the language was changed and is in the final Resolution. There is no direct budget impact for the City to enter into this agreement. Funding for FOPAs under this agreement will be matched by in-kind contributions, grants, or private funding secured by the City of Kent and its participating partners. Albertson moved to recommend Council adopt the proposed resolution authorizing the Mayor to enter into an agreement with other Washington municipalities for the sharing of fiber optic installation projects, inserting the language under Section 1 at the end of the paragraph to read, "however, this authorization is not intended to allow the Mayor to expend funds to carry out the directives of this legislation except through approved state and local bid and procurement processes". Harmon seconded the motion, which passed 3-0. Operations Committee Minutes February 16 2010 Page: 3 4. MOVE TO RECOMMEND THAT THE OPERATIONS COMMITTEE AUTHORIZE THE ORDINANCE AMENDING THE 2010 BUDGET FOR THE POST ANNEXATION COSTS ESTIMATED AT $4,778,230 FOR THE PERIOD JULY 1, 2010 THROUGH DECEMBER 31, 2010 AND FORWARD IT TO THE CITY COUNCIL MEETING OF MARCH 2, 2010. INFORMATION ONLY. Presented by Bob Nachlinger and John Hodgson. Hodgson opened discussion by noting that the City has been working on the budget for over a year and are responding with a budget that meets the needs of the city as well as the new annexation area. If we hired employees for the annexation area and current staffing level, proportionally it would equal 210 employees. We are taking advantage of existing resources and complimenting with staff we think we need to meet the needs of the Panther Lake area. The estimate for the costs associated with providing services to the Panther Lake area for the period July 1 through December 31, 2010 are anticipated to be $4,778,230 more fully detailed in attachment "A" to the ordinance. The costs are primarily associated with Police staffing and Public Works staffing. It continues the employees covered in the pre-annexation budget for the balance of the City's fiscal year. Nachlinger reiterated that the post annexation budget for 7/1-12/31 of 2010 carries forward the 15 positions authorized in the pre annexation budget, primarily all public safety, and carries them for the next six months and adds an additional six employees to be hired during that six month time period. Hodgson added that hire dates begin in July and go throughout the year as the departments determine when they will need that staffing. Nachlinger confirmed to Perry that the $4.7 million we receive annualy thru the state that is available for next 10 years will have to be requested annually as well. Nachlinger feels that amount will grow in relation to increased sales tax generated from the city and annexation area. The funding may also be removed by legislature although security is added in the fact that many cities have annexed and continue to. A total of 57 employees are being hired for annexation. Fifteen were already pre- authorized to hire ahead in public safety. In order to move forward, Albertson requested to see the full year of benefits and salaries for new positions as only six months is shown in the budget. Positions for 2011 were included on a separate page and were not included in the budget. Hodgson clarified to Harmon that none of the positions will be filled until Council authorizes the budget. Operations Committee Minutes February 16 2010 Page: 4 S. MOVE TO RECOMMEND THAT THE OPERATIONS COMMITTEE AUTHORIZE THE ORDINANCE CERTIFYING TO THE DEPARTMENT OF REVENUE THE ANTICIPATED AMOUNT OF THE STATE'S ANNEXATION FUNDING OF $3,772,678 FOR THE STATE'S FISCAL YEAR BEGINNING JULY 1, 2010 THROUGH JUNE 30, 2011 AND FORWARD IT TO THE FEBRUARY 16, 2010 CITY COUNCIL AGENDA ON OTHER BUSINESS. The estimate for the costs associated with providing services to the Panther Lake area on the State's fiscal year ending June 30, 2011 are anticipated to be $11,023,095 more fully detailed in attachment to this memo. These expenditures are offset by an anticipated revenue from the area of $7,250,417. The net difference between revenues and expenditures is the amount eligible for funding by the State through its annexation sales tax credit. This amount is anticipated to be not more than $3,772,678 through June 30, 2011. Proposed budget is being walked on to the council meeting as certification must be received by the state Department of Revenue by March 1. Harmon moved to recommend that the Operations Committee authorize the ordinance certifying to the Department of Revenue the anticipated amount of the State's annexation funding of $3,772,678 for the State's fiscal year beginning July 1, 2010 through June 30, 2011 and forward it to the February 16, 2010 City Council agenda on Other Business. Albertson seconded the motion, which passed 3-0. The meeting adjourned at 4:36 p.m. by Perry. Pamela Clark Operations Committee Secretary