HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 08/20/2012 PUBLIC WORKS COMMITTEE
Minutes of Monday, August 20, 2012
COMMITTEE MEMBERS PRESENT:
Committee Chair Elizabeth Albertson and Committee members Dana Ralph and Dennis
Higgins were present. The meeting was called to order at 4:05 p.m.
Item 1 - Approval of Meeting Minutes Dated August 6, 2012:
Ralph MOVED to approve the minutes of August 6, 2012. The motion was
SECONDED by Higgins and PASSED 3-0.
Item 2 - Goods and Services Agreement/HD Fowler Company - Scenic Hill
Stormwater Pipe Replacement:
Utilities Superintendent, Greg Reed presented an informative PowerPoint presentation
noting the areas of the city with storm water facilities that are in need of repair. Reed
noted that the Drainage Utility spends approximately $135,000 per year on materials
required to maintain and replace aging storm pipes. Some of the drainage systems
on Scenic Hill are in excess of 50 years old and in need of replacement. In recent
years, the system on Woodland Way north of East Walnut Street was replaced. The
drainage system on Maplewood Avenue South and Alexander Avenue exhibit
deficiencies and are also in need of replacement.
Bids for materials are to be used for replacement of two portions of the drainage
storm pipes. H.D. Fowler Company was the only responsive bidder.
Higgins MOVED to recommend Council authorize the Mayor to sign a Goods
and Services Agreement with H.D. Fowler Company, in an amount not to
exceed $23,354.21, plus sales tax for drainage materials related to the
Scenic Hill Stormwater Pipe Replacement Project, subject to final terms and
conditions acceptable to the City Attorney and the Public Works Director.
The motion was SECONDED by Ralph and PASSED 3-0.
Item 3 - Consultant Contract/1112 Resource Consultants, Inc. - Rock Creek
Salmon Spawning Survey 2012/2013:
Environmental Biologist, Matt Knox gave a brief PowerPoint presentation showing a
site map and the various salmon species that will be included in the surveys. Knox
went on to note that in order to secure the City's main potable water source at Clark
Springs, a 50-year Habitat Conservation Plan (HCP) was negotiated and finalized with
the National Marine Fisheries Service and the US Fish and Wildlife Service in 2011.
This HCP assures that we will be able to extract water from Clark Springs for the
City's citizens into the future, with the remaining water left available for the natural
habitat in Rock Creek - which is fed by Clark Springs.
As a condition of approval, the Water Utility is required to install mitigation measures
for water withdrawal and conduct specific monitoring measures. This contract will
meet the current requirements of Monitoring and Evaluation Measure (MEM). This
MEM requires weekly spawning surveys for salmon species every fourth year in Rock
Creek for the 50-year duration of the HCP.
PUBLIC WORKS COMMITTEE
Minutes of Monday, August 20, 2012
Ralph MOVED to recommend Council authorize the Mayor to sign a Consultant
Services Agreement with R2 Resource Consultants, Inc. in the amount of
$26,276.50, subject to final terms and conditions acceptable to the City
Attorney and Public Works Director. The motion was SECONDED by Higgins
and PASSED 3-0.
Item 4 — Riaht of Way Dedication/S. 259th Street for Horseshoe Bend Levee
Proiect•
Design Engineer Oing Manager, Mark Howlett presented an informative PowerPoint
presentation noting the area being discussed. He stated that this is a housekeeping
item. In order to complete the Horseshoe Bend secondary levee, several city streets
will be reconstructed, S. 25gth Street, 80th Avenue S. and S. 261't Street. Howlett
stated that we need to dedicate new portions of these streets as right of way; thereby
clarifying what is considered right of way versus City owned property. Howlett said
that it's important to define where public property is and where private property
begins.
Higgins MOVED to recommend Council authorize the Mayor to sign a quit
claim deed dedicating city owned property along S. 259th Street, Both Avenue
S. and S. 2615t Street as right of way, subject to final terms and conditions
acceptable to the Public Works Director and the City Attorney. The motion
was SECONDED by Ralph and PASSED 3-0.
Item 5 — Information Only/National Pollutant Discharae Elimination System
(NPDES1 Phase II - Update:
Environmental Engineer, Shawn Gilbertson presented a brief PowerPoint Presentation
giving a brief overview of the new NPDES Phase II Permit. Gilbertson talked about
the new permit and what the new conditions are for that permit. Below are just a few
of the items that Gilbertson touched on:
• Primary Requirements for NPDES Municipal Permit
• Permit Schedule
• Notable Changes
- Operations & Maintenance
- Stormwater Monitoring
- Watershed-scale stormwater planning
- Development Projects
• Low Impact Development
- Benefits
- Uncertainties & Unknowns
- City Code Revisions
- Adoption of New Surface Water Design Manual
- Training
• Increased Costs to Kent
PUBLIC WORKS COMMITTEE
Minutes of Monday, August 20, 2012
Operation & Maintenance
Monitoring
Smaller Development Projects
Documentation, Tracking & Reporting
Low Impact Development
On August 1, 2012, the Department of Ecology issued the most recent version of the
National Pollutant Discharge Elimination System Phase II Municipal Stormwater
Permit. This permit will become effective on August 1, 2013 and will remain in effect
until July 31, 2018.
No Motion Required/Information Only
Item 6 - Information Only/2012 Street Vegetation Work Plan - Update:
Scott Schroeder, Vegetation Field Supervisor and Certified Arborist, gave an
informative PowerPoint Presentation outlining the City of Kent's Street Vegetation
Management for 2012. Schroeder touched on the following:
• Organization Chart for the Street Vegetation Management section
• The January 20, 2012 Snow & Ice Storm and the impact that it has had on their
work plan.
• Color Zoned & Inventoried Areas Map - Mowing schedule
• Photos of various duties the street vegetation section provides
- Side Arm Mowing
- Tall Grass
- Mowing of Noxious Weeds
- Upkeep to Gateways to Kent
- Pacific Highway Islands
- South 231't Street Planted Islands
- Roadside Spray Program
- Public Safety Concerns
- Hazardous Tree Removal
- Snow & Ice Removal
No Motion Required/Information Only
Item 7 - Information Only/Non-Motorized Transportation - Update:
Cathy Mooney, Senior Transportation Planner gave an informative PowerPoint
presentation. Mooney talked briefly about the Non-Motorized Task Force that was
formed and what a good process it was for the citizens, leaders and staff. Below are
just a few of the items that Mooney touched on:
• The Non-Motorized Plan was adopted in June 2008 as a sub-plan of the
Transportation Master Plan (TMP)
• A condensed version became Chapter 6 of the TMP
PUBLIC WORKS COMMITTEE
Minutes of Monday, August 20, 2012
• It also included the Transportation Element of the City's Comprehensive Plan
• A complete version of the Non-Motorized Plan is on the City of Kent website,
Transportation page at http://kentwa.aov/transportation/TMP/ or contact
Cathy at (253)856-5564.
• The Goal
- Provide mobility options for all trips; commuter, recreation and daily living
• Photos of the bicycle facilities added since the TMP was adopted
• Sidewalks — Future, New and Existing
• Safe Routes to School Improvements
• Flashers installed @ 104th Ave SE & SE 264th Street with in pavement lights
- New flashers to be installed on Kent Kangley mid-block crossing @
approximately 105th Ave SE
• Maps of TMP Priority Bicycle Network and Sidewalk Projects
No Motion Required/Information Only
ADDEDITEM:
Committee Chair Albertson noted the following Public Works Committee meeting
changes:
• Monday, September 3, Public Works Committee meeting has been cancelled due to
the Labor Day Holiday.
• There will only be one meeting in September, on Monday, September 17, 2012 at
4:00 p.m.
• The Monday, October 15, 2012 Public Works Committee will be cancelled.
• There will be a Special Public Works Committee meeting held on Monday, October
22, 2012 at 4:00 p.m.
The meeting was adjourned at 5:25 p.m.
Cheryl Viseth
Council Committee Recorder