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HomeMy WebLinkAboutCity Council Committees - Parks and Human Services - 03/15/2012 Page 1 Parks and Human Services Meeting Minutes .i.__ March 15, 2012 Call to order: Debbie Ranniger called the meeting to order at: 5:02 p.m. Council Present: Chair Debbie Ranniger and Dana Ralph. Elizabeth Albertson was absent. i Lori Hogan Superintendent of Recreation and Cultural Services was the official recorder, replacing Teri Petrole for this meeting. Debbie was pleased to announce that she and Dana are saving paper by using iPads for viewing meeting agendas, instead of a printed agenda. Item No. 1: Minutes of February 16, 2012 D. Ralph moved to approve the minutes of February 16, 2012 meeting. D. Ranniger seconded. The motion passed with 2-0 with concurrence from Elizabeth Albertson. Item No 2• Consolidated Annual Performance Evaluation Report - Authorize Human Services Planner Dinah Wilson reported that the 2011 Consolidated Annual Performance and Evaluation Report (CAPER) for the City of Kent, Washington is a report to the U.S. Department of Housing and Urban Development (HUD) on the City's activities and accomplishments using Community Development Block Grant (CDBG) and other funds. The report is required by HUD annually and must be submitted by March 31st of each year. The report includes information on how CDBG funds were used to further the goals and strategies of the Consolidated Plan, as well as an evaluation of activities executed by the City. The $709, 675.00 in 2011 and funded five public service projects, up to the 15% regulatory amount that we had to fund and the remainder went to two capital projects and to administrative expenses. D. Ralph moved to recommend approved the 2011Consolidated Annual Performance and Evaluation Report and authorizing the Mayor to submit the report to HUD. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Item No 3• Department of Natural Resources Grant Agreement for Street Tree Inventory - Accegt Parks Director Jeff Watling and Superintendent of Parks Operations Garin Lee shared that staff submitted a Community Forestry Assistance Grant request to the Washington Department of Natural Resources for $9,900 in support of a GIS-based street tree inventory. Specifically, the funding will be used to hire consultants to gather solid baseline data on the city's living assets in the downtown commercial area, to include location, unique tree number, species, height, diameter, condition, specific site issues, and pruning or other maintenance schedules. The grant contract runs through May 31, Page 1 Page 2 2013. Garin shared that there are 7,000 street trees and an inventory hasn't been done in about eight years. D. Ralph moved to recommend Council accept the $9,900 reimbursable grant from the Washington Department of Natural Resources Community Forestry Assistance Program and authorize the expenditure of funds in the Street Tree budget. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Item No 4: King County Conservation Futures Agreement Amendment for Huse Property Acquisition - Authorize Park Planner Brian Levenhagen announced that King County is providing for the allocation of additional funds made available for open space acquisition, subject to the terms of the existing Interlocal Cooperation Agreement entered into between the City of Kent and King County on January 29, 1991. By this amendment, the county will provide Conservation Futures Levy Funds to reimburse funds for the purchase of 33.7 acres of open space, buffering Soos Creek Park (Huse property), and a regional trail, as outlined in Attachment K. On November 15, 2010, the King County Council passed Ordinance 16984, which appropriated a total of Six Hundred and Fifty Thousand Dollars ($650,000) in Conservation Futures Levy proceeds to the City of Kent for reimbursement of the Huse Property acquisition project. On June 27, 2011, the King County Council passed Ordinance 17125, authorizing the King County Executive to disburse these funds. Each agreement is considered an amendment to the original grant. D. Ralph moved to accept the funds from King County Conservation Futures in the amount of $650,000.00, amend the Interlocal Cooperation Agreement, approve expenditures in accordance with the Interlocal Agreement in the Park Land Acquisition budget, and authorize the Mayor to sign all necessary documents, subject to terms and conditions acceptable to the City Attorney. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Item No. 5: City Art Plan and Five Year Plan - Authorize Visual Arts Coordinator Cheryl dos Remedios reported that the City Art Plan details projects for 2012 and lists art expenditures planned for 2012-2016 as part of the 5 year plan. The Visual Arts Committee worked with staff to craft the plan which was approved by Kent Arts Commission on January 24, 2012. One of the exciting projects is a Youth Media Art Project. A community art project, KentArts/DIY at Panther arts program and working with an organization called Reel Girls. Voting for the projects will be done on the city's Facebook page. D. Ralph moved to recommend that Council approve the 2012 City Art Plan and Five Year Plan. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Page 2 Page 3 Item No 6' Agreement for Artwork at Kent Municipal Court - Authorize Cheryl shared that the artist Susan Zoccola was selected by a panel process on January 31, 2012 to create an artwork for the City of Kent Municipal Court. This artwork will act as a separation barrier at the courthouse entrance to enhance public safety. It will also beautify Kent, setting a tone of welcoming and decorum for this civic space. The artist's conceptual design will be reviewed by the panel on March 9. This fast-track project is scheduled to be installed on May 9, 2012. The material for this project includes a glass wall to maintain visibility. Jeff explained that an ordinance was adopted dedicating $2.00 per capita for the Kent Arts Commission in support of cultural programs and services. D. Ralph moved to recommend Council authorize the Mayor to sign the agreement with Susan Zoccola for artwork at Kent Municipal Court, not to exceed $27,500, subject to terms and conditions acceptable to the City Attorney and Parks Director. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Item No. 7: Memorial Gift to the Senior Center Superintendent of Recreation and Cultural Services Lori Hogan shared that long-time Senior Center participant Winona Constance Grant left two thirds residue of her estate to the Kent Senior Activity Center, amounting to $211,765.00. Ms. Grant was a frequent participant on day trips and enjoyed the companionship of her fellow seniors, as well as Senior Center staff. It was her wish that the funds be used at the City of Kent's discretion for the benefit of the Kent Senior Activity Center. Staff has been meeting to discuss how the funds will be spent, in memoriam of Ms. Grant. Jeff pointed out what a testament this is for our incredible Senior Center staff and how they impact people's lives. D. Ralph said it speaks volume of the positive impacts the Senior Center and its staff have on the community. D. Ralph moved to recommend accepting the memorial gift from the estate of Winona Constance Grant in the amount of $211, 765 and approving expenditures of funds in the Senior Center budget. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Item No 8. Rainier Industries Ltd. Agreement for Riverbend Golf Complex - Authorize Superintendent of Riverbend Golf Complex Pete Petersen said that the tent at the 18- Hole at Riverbend Golf Complex was destroyed during the snow and ice storm in January 2012. The golf complex tent is used for various functions throughout the year including; corporate golf tournaments, local and regional golf events, junior camps and tournaments, and as an event banquet facility. The golf complex tent is an important element in marketing and promoting the golf complex to local and regional tournaments and events. The original tent was purchased and installed by Rainier Industries, Ltd. Page 3 Page 4 To purchase the replacement tent, staff received written determination from the Mayor, waiving the bidding requirements as allowed in Section 3.70.080 of the Kent City Code and City of Kent Administration Policy Number 1.1.10. The replacement of the golf complex tent will cost $27,938.93 and is covered by the claim submitted to the city's insurance company Affiliated FM for storm damage repair. Affiliated FM approved the bid from Rainier Industries, Ltd. for the purchase and installation of a new tent at the golf complex on a "like for like" basis. D. Ralph moved to recommend authorizing the Mayor to sign the agreement with Rainier Industries, Ltd. To purchase and install a tent at Riverbend Golf Complex in the amount of $27,938.93, subject to final terms and conditions acceptable to the City Attorney and Parks Director. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Item No. 9: Engineered Control Systems Agreement for Corrections Facility - Authorize Police Lieutenant Curt Lutz and Deborah LeRoy of the Kent Police Department attended the meeting to report that Engineered Control Services (ECS) is a single source of supply involving electronic control of doors, intercoms and cameras through their specific equipment within the City of Kent Corrections Facility. The agreement provides replacement of some of the existing cameras, as well as installation of cameras in new areas. D. Ralph moved to recommend that City Council authorize the Mayor to sign the Goods and Services Agreement with Engineered Control Systems in an amount not to exceed $25,424.27, and authorize expenditures from Justice Assistance grant budget. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Item No. 10: Cascade Door & Hardware Agreement for Municipal Court Remodel - Authorize The City of Kent purchased the Aukeen District Court in December of 2011. Parks Facilities is renovating the building to accommodate housing the Kent Municipal Court clerical staff and Probation staff. This required the purchase of locks and door hardware to be consistent with the city of Kent locking system. This agreement is for Door hardware and locks at Kent Municipal Court. Cascade Door and Hardware was selected from three written quotes. D. Ralph moved to recommend authorizing the Mayor to sign the agreement with Cascade Door & Hardware in an amount not to exceed $25,998.59 to furnish door hardware for the Municipal Court Renovation Project, subject to final terms and conditions acceptable to the City Attorney and the Parks Director. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Page 4 I Page 5 i i Item No 11: Rushton Brothers Agreement for Municipal Court Renovation Project - Authorize The city of Kent purchased the Aukeen District Court in December of 2011. Parks Facilities is renovating the building to accommodate housing the Kent Probation Department staff and Kent Municipal Court staff in one location to fully utilize the space. This agreement is for cabinets that are needed for storage in the clerical areas of Probation and Court. Rushton Brothers was selected through the written quote process. D. Ralph moved to recommend authorizing the Mayor to sign the agreement with Rushton Brothers in the amount not to exceed $28,508.33 to furnish casework at Kent Municipal Court, subject to final terms and conditions acceptable to the City Attorney and Parks Director. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Item No 12• Creative Office Furniture Agreement for Municipal Court Renovation Proiect - Authorize The City of Kent purchased the Aukeen District Court in December of 2011. Parks Facilities is renovating the building to accommodate housing the Kent Municipal Court clerical staff to fully utilize the added space. This required the purchase of furniture for the added space. This agreement is for furniture for added space at Kent Municipal Court. Creative Office was selected though written quote process. D. Ralph moved to recommend authorizing the Mayor to sign the Creative Office Furniture Agreement in the amount not to exceed $32,622.78 to provide Maxon furniture for the Municipal Court Renovation Project, subject to final terms and conditions acceptable to the City Attorney and Parks Director. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Item No 13: ProtectionTech Agreement for Municipal Court Renovation Proiect - Authorize The city of Kent purchased the Aukeen District Court in December of 2011. Parks Facilities is renovating the building to accommodate housing the Kent Municipal Court clerical staff and Probation staff. This agreement is for the electronic access control system. Which is the system being used in city buildings now. This agreement is for the electronic access control system at Kent Municipal Court. ProtectionTech was the successful bidder through the competitive negotiation RFP process. D. Ralph moved to recommend authorizing the Mayor to sign the ProtectionTech Agreement in the amount not to exceed $34,908.60 to furnish and install an access control system for the Municipal Court Renovation Project, subject to final terms and conditions acceptable to the City Attorney and the Parks Director. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. i i Page 5 Page 6 Item No. 14: Evergreen Technologies Agreement Municipal Court Renovation - Authorize The City of Kent purchased the Aukeen District Court in December of 2011. Parks Facilities is renovating the building to accommodate housing the Kent Municipal Court Clerical Staff and Probation Staff. This agreement is for the Low Voltage/Data/CCTV to make building compatible with city of Kent voltage/data/cctv. The agreement is for Low Voltage/Data/CCTV at Kent Municipal Court. Evergreen was the successful bidder in Competitive Negotiation RFP process. D. Ralph moved to recommend authorizing the Mayor to sign the agreement with Evergreen Technologies in the amount not to exceed $37,192.21 to furnish and install low voltage/data/CCTV for the Municipal Court Renovation Project, subject to final terms and conditions acceptable to the City Attorney and the Parks Director. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Item No IS: Resource Center Process Update - INFO ONLY Jeff Watling referenced the process indentified at the last Parks meeting to initiate the request to get some feedback on the use of the Resource center by UGM and Kent Hope, as well as homeless issues in the community. Focus groups were initiated with the task of discussing two topics; 1.) Homelessness and 2.) What is the best use for the vacant, city-owned building located on Meeker Street (Resource Center). The focus groups consisted of Kent residents, representation from human services agencies, faith groups, the business community, and neighborhoods in the Mill Creek, North Park, and South Kent areas. Through that process, the city has been getting feedback from a variety of residents in Kent. Jeff wanted to provide some clarification to inaccurate information that the community has been receiving. 1. There is a fact sheet saying that since the city retains the capital asset, the city would make critical repairs to the building. Fact: No commitment has been made. There is no budget for that building. 2. Kent Hope stated that they were selected and won the original RFP in 2011. Fact: None of the four finalists met the financial requirements and no one was selected - no one won. 3. The City of Kent asked Union Gospel Mission and Kent Hope to engage in a public process to get feedback on their request to use the Resource Center building. Fact: The city has not asked that group to initiate a public process. 4. King Five News published a statement saying Union Gospel Mission said this would be the first shelter in Kent. Fact: The city has a men's shelter, a shelter for women of domestic violence, a family shelter, and a severe weather shelter. The first three shelters have been in operation for the past 20+ years. Jeff feels Page 6 Page 7 that out of respect for many human services agencies and volunteers, it is important to clarify this information. Jeff confirmed with D. Ralph that 40% of the current Human Services budget is spent on a variety of homeless services. Debbie and Dana reaffirmed that City Council has not made a decision on the building, and they are still gathering facts and determining what is best for the city, working with all the stakeholders. Jeff added that staff is committed to being transparent and getting the Council any information needed to make their decision. Jeff acknowledged the great dialogue that this has created on homelessness issues. Debbie complimented the Chamber and the Kent Downtown Partnership for sponsoring a dignified and professional public forum on March 14. Debbie commented on the growing community acknowledgement that we are a big city now and we have big city challenges. She heard from many of the passion for human services in our city and she sees how necessary it to address the homeless issue. She also noted business owner's concern for having a men's shelter in the downtown area. She would like to see the interested residents that attended the forums participate in future collaborations on this homelessness. i Recent Events You Me We The second annual You Me We event was held last month. Kudos to Julie Stangle and the Recreation staff who put on a terrific show. Another 4,000 residents attended the event again this year and over 40 vendors. It was great to see the partnering and integration that has created a very important network and web in the community. D. Ralph thought the event was fantastic with many things for families and kids to do. She was very impressed by the public response to this event. Kent Kids Arts Dav I Another successful event was the Kent Kids Arts Day last weekend at Kent Commons. The meeting adjourned at 6:30 p.m. Recorded by Lori Hogan / transcribed by: reYv Petrdz Teri Petrole Council Committee Secretary Parks and Human Services Committee Page 7 Page 1 Parks and Human Services Meeting Minutes .i.__ March 15, 2012 Call to order: Debbie Ranniger called the meeting to order at: 5:02 p.m. Council Present: Chair Debbie Ranniger and Dana Ralph. Elizabeth Albertson was absent. i Lori Hogan Superintendent of Recreation and Cultural Services was the official recorder, replacing Teri Petrole for this meeting. Debbie was pleased to announce that she and Dana are saving paper by using iPads for viewing meeting agendas, instead of a printed agenda. Item No. 1: Minutes of February 16, 2012 D. Ralph moved to approve the minutes of February 16, 2012 meeting. D. Ranniger seconded. The motion passed with 2-0 with concurrence from Elizabeth Albertson. Item No 2• Consolidated Annual Performance Evaluation Report - Authorize Human Services Planner Dinah Wilson reported that the 2011 Consolidated Annual Performance and Evaluation Report (CAPER) for the City of Kent, Washington is a report to the U.S. Department of Housing and Urban Development (HUD) on the City's activities and accomplishments using Community Development Block Grant (CDBG) and other funds. The report is required by HUD annually and must be submitted by March 31st of each year. The report includes information on how CDBG funds were used to further the goals and strategies of the Consolidated Plan, as well as an evaluation of activities executed by the City. The $709, 675.00 in 2011 and funded five public service projects, up to the 15% regulatory amount that we had to fund and the remainder went to two capital projects and to administrative expenses. D. Ralph moved to recommend approved the 2011Consolidated Annual Performance and Evaluation Report and authorizing the Mayor to submit the report to HUD. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Item No 3• Department of Natural Resources Grant Agreement for Street Tree Inventory - Accegt Parks Director Jeff Watling and Superintendent of Parks Operations Garin Lee shared that staff submitted a Community Forestry Assistance Grant request to the Washington Department of Natural Resources for $9,900 in support of a GIS-based street tree inventory. Specifically, the funding will be used to hire consultants to gather solid baseline data on the city's living assets in the downtown commercial area, to include location, unique tree number, species, height, diameter, condition, specific site issues, and pruning or other maintenance schedules. The grant contract runs through May 31, Page 1 Page 2 2013. Garin shared that there are 7,000 street trees and an inventory hasn't been done in about eight years. D. Ralph moved to recommend Council accept the $9,900 reimbursable grant from the Washington Department of Natural Resources Community Forestry Assistance Program and authorize the expenditure of funds in the Street Tree budget. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Item No 4: King County Conservation Futures Agreement Amendment for Huse Property Acquisition - Authorize Park Planner Brian Levenhagen announced that King County is providing for the allocation of additional funds made available for open space acquisition, subject to the terms of the existing Interlocal Cooperation Agreement entered into between the City of Kent and King County on January 29, 1991. By this amendment, the county will provide Conservation Futures Levy Funds to reimburse funds for the purchase of 33.7 acres of open space, buffering Soos Creek Park (Huse property), and a regional trail, as outlined in Attachment K. On November 15, 2010, the King County Council passed Ordinance 16984, which appropriated a total of Six Hundred and Fifty Thousand Dollars ($650,000) in Conservation Futures Levy proceeds to the City of Kent for reimbursement of the Huse Property acquisition project. On June 27, 2011, the King County Council passed Ordinance 17125, authorizing the King County Executive to disburse these funds. Each agreement is considered an amendment to the original grant. D. Ralph moved to accept the funds from King County Conservation Futures in the amount of $650,000.00, amend the Interlocal Cooperation Agreement, approve expenditures in accordance with the Interlocal Agreement in the Park Land Acquisition budget, and authorize the Mayor to sign all necessary documents, subject to terms and conditions acceptable to the City Attorney. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Item No. 5: City Art Plan and Five Year Plan - Authorize Visual Arts Coordinator Cheryl dos Remedios reported that the City Art Plan details projects for 2012 and lists art expenditures planned for 2012-2016 as part of the 5 year plan. The Visual Arts Committee worked with staff to craft the plan which was approved by Kent Arts Commission on January 24, 2012. One of the exciting projects is a Youth Media Art Project. A community art project, KentArts/DIY at Panther arts program and working with an organization called Reel Girls. Voting for the projects will be done on the city's Facebook page. D. Ralph moved to recommend that Council approve the 2012 City Art Plan and Five Year Plan. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Page 2 Page 3 Item No 6' Agreement for Artwork at Kent Municipal Court - Authorize Cheryl shared that the artist Susan Zoccola was selected by a panel process on January 31, 2012 to create an artwork for the City of Kent Municipal Court. This artwork will act as a separation barrier at the courthouse entrance to enhance public safety. It will also beautify Kent, setting a tone of welcoming and decorum for this civic space. The artist's conceptual design will be reviewed by the panel on March 9. This fast-track project is scheduled to be installed on May 9, 2012. The material for this project includes a glass wall to maintain visibility. Jeff explained that an ordinance was adopted dedicating $2.00 per capita for the Kent Arts Commission in support of cultural programs and services. D. Ralph moved to recommend Council authorize the Mayor to sign the agreement with Susan Zoccola for artwork at Kent Municipal Court, not to exceed $27,500, subject to terms and conditions acceptable to the City Attorney and Parks Director. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Item No. 7: Memorial Gift to the Senior Center Superintendent of Recreation and Cultural Services Lori Hogan shared that long-time Senior Center participant Winona Constance Grant left two thirds residue of her estate to the Kent Senior Activity Center, amounting to $211,765.00. Ms. Grant was a frequent participant on day trips and enjoyed the companionship of her fellow seniors, as well as Senior Center staff. It was her wish that the funds be used at the City of Kent's discretion for the benefit of the Kent Senior Activity Center. Staff has been meeting to discuss how the funds will be spent, in memoriam of Ms. Grant. Jeff pointed out what a testament this is for our incredible Senior Center staff and how they impact people's lives. D. Ralph said it speaks volume of the positive impacts the Senior Center and its staff have on the community. D. Ralph moved to recommend accepting the memorial gift from the estate of Winona Constance Grant in the amount of $211, 765 and approving expenditures of funds in the Senior Center budget. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Item No 8. Rainier Industries Ltd. Agreement for Riverbend Golf Complex - Authorize Superintendent of Riverbend Golf Complex Pete Petersen said that the tent at the 18- Hole at Riverbend Golf Complex was destroyed during the snow and ice storm in January 2012. The golf complex tent is used for various functions throughout the year including; corporate golf tournaments, local and regional golf events, junior camps and tournaments, and as an event banquet facility. The golf complex tent is an important element in marketing and promoting the golf complex to local and regional tournaments and events. The original tent was purchased and installed by Rainier Industries, Ltd. Page 3 Page 4 To purchase the replacement tent, staff received written determination from the Mayor, waiving the bidding requirements as allowed in Section 3.70.080 of the Kent City Code and City of Kent Administration Policy Number 1.1.10. The replacement of the golf complex tent will cost $27,938.93 and is covered by the claim submitted to the city's insurance company Affiliated FM for storm damage repair. Affiliated FM approved the bid from Rainier Industries, Ltd. for the purchase and installation of a new tent at the golf complex on a "like for like" basis. D. Ralph moved to recommend authorizing the Mayor to sign the agreement with Rainier Industries, Ltd. To purchase and install a tent at Riverbend Golf Complex in the amount of $27,938.93, subject to final terms and conditions acceptable to the City Attorney and Parks Director. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Item No. 9: Engineered Control Systems Agreement for Corrections Facility - Authorize Police Lieutenant Curt Lutz and Deborah LeRoy of the Kent Police Department attended the meeting to report that Engineered Control Services (ECS) is a single source of supply involving electronic control of doors, intercoms and cameras through their specific equipment within the City of Kent Corrections Facility. The agreement provides replacement of some of the existing cameras, as well as installation of cameras in new areas. D. Ralph moved to recommend that City Council authorize the Mayor to sign the Goods and Services Agreement with Engineered Control Systems in an amount not to exceed $25,424.27, and authorize expenditures from Justice Assistance grant budget. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Item No. 10: Cascade Door & Hardware Agreement for Municipal Court Remodel - Authorize The City of Kent purchased the Aukeen District Court in December of 2011. Parks Facilities is renovating the building to accommodate housing the Kent Municipal Court clerical staff and Probation staff. This required the purchase of locks and door hardware to be consistent with the city of Kent locking system. This agreement is for Door hardware and locks at Kent Municipal Court. Cascade Door and Hardware was selected from three written quotes. D. Ralph moved to recommend authorizing the Mayor to sign the agreement with Cascade Door & Hardware in an amount not to exceed $25,998.59 to furnish door hardware for the Municipal Court Renovation Project, subject to final terms and conditions acceptable to the City Attorney and the Parks Director. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Page 4 I Page 5 i i Item No 11: Rushton Brothers Agreement for Municipal Court Renovation Project - Authorize The city of Kent purchased the Aukeen District Court in December of 2011. Parks Facilities is renovating the building to accommodate housing the Kent Probation Department staff and Kent Municipal Court staff in one location to fully utilize the space. This agreement is for cabinets that are needed for storage in the clerical areas of Probation and Court. Rushton Brothers was selected through the written quote process. D. Ralph moved to recommend authorizing the Mayor to sign the agreement with Rushton Brothers in the amount not to exceed $28,508.33 to furnish casework at Kent Municipal Court, subject to final terms and conditions acceptable to the City Attorney and Parks Director. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Item No 12• Creative Office Furniture Agreement for Municipal Court Renovation Proiect - Authorize The City of Kent purchased the Aukeen District Court in December of 2011. Parks Facilities is renovating the building to accommodate housing the Kent Municipal Court clerical staff to fully utilize the added space. This required the purchase of furniture for the added space. This agreement is for furniture for added space at Kent Municipal Court. Creative Office was selected though written quote process. D. Ralph moved to recommend authorizing the Mayor to sign the Creative Office Furniture Agreement in the amount not to exceed $32,622.78 to provide Maxon furniture for the Municipal Court Renovation Project, subject to final terms and conditions acceptable to the City Attorney and Parks Director. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Item No 13: ProtectionTech Agreement for Municipal Court Renovation Proiect - Authorize The city of Kent purchased the Aukeen District Court in December of 2011. Parks Facilities is renovating the building to accommodate housing the Kent Municipal Court clerical staff and Probation staff. This agreement is for the electronic access control system. Which is the system being used in city buildings now. This agreement is for the electronic access control system at Kent Municipal Court. ProtectionTech was the successful bidder through the competitive negotiation RFP process. D. Ralph moved to recommend authorizing the Mayor to sign the ProtectionTech Agreement in the amount not to exceed $34,908.60 to furnish and install an access control system for the Municipal Court Renovation Project, subject to final terms and conditions acceptable to the City Attorney and the Parks Director. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. i i Page 5 Page 6 Item No. 14: Evergreen Technologies Agreement Municipal Court Renovation - Authorize The City of Kent purchased the Aukeen District Court in December of 2011. Parks Facilities is renovating the building to accommodate housing the Kent Municipal Court Clerical Staff and Probation Staff. This agreement is for the Low Voltage/Data/CCTV to make building compatible with city of Kent voltage/data/cctv. The agreement is for Low Voltage/Data/CCTV at Kent Municipal Court. Evergreen was the successful bidder in Competitive Negotiation RFP process. D. Ralph moved to recommend authorizing the Mayor to sign the agreement with Evergreen Technologies in the amount not to exceed $37,192.21 to furnish and install low voltage/data/CCTV for the Municipal Court Renovation Project, subject to final terms and conditions acceptable to the City Attorney and the Parks Director. D. Ranniger seconded. The motion passed 2-0 with concurrence from E. Albertson. Item No IS: Resource Center Process Update - INFO ONLY Jeff Watling referenced the process indentified at the last Parks meeting to initiate the request to get some feedback on the use of the Resource center by UGM and Kent Hope, as well as homeless issues in the community. Focus groups were initiated with the task of discussing two topics; 1.) Homelessness and 2.) What is the best use for the vacant, city-owned building located on Meeker Street (Resource Center). The focus groups consisted of Kent residents, representation from human services agencies, faith groups, the business community, and neighborhoods in the Mill Creek, North Park, and South Kent areas. Through that process, the city has been getting feedback from a variety of residents in Kent. Jeff wanted to provide some clarification to inaccurate information that the community has been receiving. 1. There is a fact sheet saying that since the city retains the capital asset, the city would make critical repairs to the building. Fact: No commitment has been made. There is no budget for that building. 2. Kent Hope stated that they were selected and won the original RFP in 2011. Fact: None of the four finalists met the financial requirements and no one was selected - no one won. 3. The City of Kent asked Union Gospel Mission and Kent Hope to engage in a public process to get feedback on their request to use the Resource Center building. Fact: The city has not asked that group to initiate a public process. 4. King Five News published a statement saying Union Gospel Mission said this would be the first shelter in Kent. Fact: The city has a men's shelter, a shelter for women of domestic violence, a family shelter, and a severe weather shelter. The first three shelters have been in operation for the past 20+ years. Jeff feels Page 6 Page 7 that out of respect for many human services agencies and volunteers, it is important to clarify this information. Jeff confirmed with D. Ralph that 40% of the current Human Services budget is spent on a variety of homeless services. Debbie and Dana reaffirmed that City Council has not made a decision on the building, and they are still gathering facts and determining what is best for the city, working with all the stakeholders. Jeff added that staff is committed to being transparent and getting the Council any information needed to make their decision. Jeff acknowledged the great dialogue that this has created on homelessness issues. Debbie complimented the Chamber and the Kent Downtown Partnership for sponsoring a dignified and professional public forum on March 14. Debbie commented on the growing community acknowledgement that we are a big city now and we have big city challenges. She heard from many of the passion for human services in our city and she sees how necessary it to address the homeless issue. She also noted business owner's concern for having a men's shelter in the downtown area. She would like to see the interested residents that attended the forums participate in future collaborations on this homelessness. i Recent Events You Me We The second annual You Me We event was held last month. Kudos to Julie Stangle and the Recreation staff who put on a terrific show. Another 4,000 residents attended the event again this year and over 40 vendors. It was great to see the partnering and integration that has created a very important network and web in the community. D. Ralph thought the event was fantastic with many things for families and kids to do. She was very impressed by the public response to this event. Kent Kids Arts Dav I Another successful event was the Kent Kids Arts Day last weekend at Kent Commons. The meeting adjourned at 6:30 p.m. Recorded by Lori Hogan / transcribed by: reYv Petrdz Teri Petrole Council Committee Secretary Parks and Human Services Committee Page 7