HomeMy WebLinkAboutCity Council Committees - Parks and Human Services - 07/19/2012 (3) KENT
Parks and Human Services Committee Agenda
Councilmembers: Deborah Ranniger, Chair • Elizabeth Albertson • Dana Ralph
July 19, 2012
5:00 p.m.
Item Description Action Speaker Min. Paoe
1. Meeting Minutes dated June 21, 2012 Yes Council 03 01
- Approve
2. 2012 4Culture Sustained Support Yes Ronda 05 05
Grant Agreement - Authorize Billerbeck
3. 2012 Washington State Arts Yes Ronda 05 25
Commission Grant - Approve Billerbeck
4. Recreation and Conservation Office Yes Jeff Watling 05 33
Grant Application Resolution - Adopt
5. Storm Damage Budget Adjustment - Yes Jeff Watling 05 39
Approve
6. 2012 Second Quarter Department NO Jeff Watling 05 43
Report - INFO ONLY
7. Director's Report - INFO ONLY NO Jeff Watling 05 67
Unless otherwise noted, the Parks Committee meets the 3rd Thursday of each month at
5:00 p.m. in Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-
5895.
For information, please contact the Parks, Recreation and Human Services Department at
(253) 856-5100. Any person requiring a disability accommodation should contact the City
Clerk's Office at (253) 856-5725 in advance. For TDD relay service call the Washington
Telecommunications Relay Service at 1-800-833-6388.
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Meeting Minutes KEN
Parks and Human Services MT June 21, 2012
Call to order: Chair Debbie Ranniger called the meeting to order at: 5:04 p.m.
Council Present: Chair Debbie Ranniger, Elizabeth Albertson, Dana Ralph
Item No. 1: Minutes of May 17, 2012
Albertson moved to approve the Parks and Human Services meeting
minutes dated May 17, 2012. Ralph seconded. The motion passed 3-0.
Item No. 2: King Conservation District Grant Agreement for
EarthCorps Services - Approve
Hope Gibson, Manager of Parks Planning and Development explained that Victoria
Andrews applied for and received a "King County Wild Places in City Spaces" grant
of $6,650.00 to continue restoration work at Earthworks Park. The work is part of
the overall Green Kent Initiative to restore urban forestry by utilizing a contracted
crew to remove invasive plants from the hillside and stream bank. Volunteers will
then replant with 300 native species similar to those presently found growing at the
site and the crew will return to spread cardboard and mulch. The contract with
EarthCorps is fully executed, the project will begin.
Ralph moved to recommend Council accept the $6,650.00 in grant funds
from King Conservation District to contract with EarthCorps for services at
Earthworks Park and approve the expenditure of funds in the General Fund
Budget. Albertson seconded. The motion passed 3-0.
Item No. 3: BeraerABAM Agreement Amendment for Lake Fenwick
Proiect - Authorize
Hope reported that the floating walkway at Lake Fenwick Park is vital to the
functionality of the park because it connects the bulkhead area and the East Ridge
trail with the boat launch. In recent years the rotting and sinking of the walkway
has begun to accelerate. The original contract initiated design for a new Lake
Fenwick Floating Walkway in the same footprint as the original that gave the city
needed flexibility due to budget uncertainties. This amendment, in the amount of
$29,989.00, picks up where the design work stopped and completes the permitting
process. This will allow the Parks Department to move forward with this time
sensitive work, replacing the existing structures as soon as funding becomes
available. Once funding becomes available the project will begin.
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Albertson moved to recommend Council authorize the Mayor to sign
Amendment Number Nine with BergerABAM for additional design services
on the Lake Fenwick Floating Walkway Project, subject to final terms and
conditions acceptable to the City Attorney and the Parks Director. Ralph
seconded. The motion passed 3-0.
Item No. 4: Sports Install West Agreement for Wilson Plavfield
Proiect - Authorize
Garin Lee, Superintendent of Park Operations stated that this contract will address
projects at Wilson Playfields including: repair areas of settling in the perimeter
track, replace the synthetic turf worn from use, located at the north field soccer
goal and south field pitching area, and replace the infield soil home plate area in
the north field with synthetic turf. This is a series of ongoing maintenance until the
entire turf can be replaced. Garin confirmed that results from the safety testing
report recorded the fields show below the safety threshold and need to be replaced.
Ralph moved to recommend Council authorize the Mayor to sign the
agreement with Sports Install West for $29,689.40, plus Washington State
Sales Tax, to complete maintenance repairs at Wilson Playfield, subject to
review and approval by the City Attorney and the Parks Director. Albertson
seconded. The motion passed 3-0.
Item No. 5: Human Services Funding Strateav - INFO ONLY
Ranniger explained that funding for human services has been negatively impacted
by the creation of the RFA, annexation, and the economy. Merina Hanson, Senior
Coordinator in the Housing and Human Services division reported that Council was
very generous to give human services a one-time budget adjustment last year of
$95,000 to keep services at the same funding level as the prior year, and that the
Commission completed their promise to research other funding strategies to find a
sustainable funding source.
Oriana Pon, Chair of the Human Services Commission, explained that the
Commission discussed multiple funding strategies and settled upon a per capita
approach with a CPI escalator as the best option to consistently fund human
services. Merina referenced funding trends over a ten year period, noting that in
2009 and 2010 the city was at $9.30 per capita but, based on baseline budget
projections for 2013, the amount will be $6.08. The Commission proposes at $7.22
per capita funding rate in 2013, with a CPI escalator increase every funding cycle
beginning in 2015. The CPI will not exceed 3% or drop below 1% and will be
applied against the former years per capita rate. Using a per capita funding model
is prudent and eliminates the significant swings in funding levels caused by the
economy. Ranniger wanted to explain that per capita means per person and that
these funds come from the general fund.
Ralph supports the human services ordinance and relates the same properties to
the Arts Commission funding ordinance, except for the addition of a CPI escalator.
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Ranniger calculated that in 2013, the amount dedicated to human services would
be $853,000. Albertson reminded everyone that this number may look big, but that
Kent's population has increased and the proposed per capita rate is actually a
decrease compared to the past few years. She added that with all the hits human
services has taken with Federal and State funding reductions, she would like to see
a larger amount dedicated to these services. Ralph supports the proposed
adjustment and, without having the entire budget picture, doesn't feel comfortable
increasing the amount at this time. Katherin Johnson, Manager of Housing and
Human Services stated that this proposal represents a reasonable amount to
support human services. The ordinance will go to Operations as an informational
item and then to Council during the budget hearings for adoption.
The meeting adjourned at 5:28 p.m.
Submitted by,
re�-i PeCaole
Teri Petrole
Council Committee Secretary
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PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
® Phone: 253-856-5100
T Fax: 253-856-6050
WASHINGTON
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
July 19, 2012
TO: Kent City Council Parks and Human Services Committee
FROM: Ronda Billerbeck, Cultural Programs Manager
THROUGH: Jeff Watling, Director of Parks, Recreation and Community Services
SUBJECT: 2012 4Culture Sustained Support Grant - Accept
MOTION: Move to recommend Council accept the Sustained Support
Grant from 4Culture to support 2012 Kent Arts Commission programs
in the amount of $17,000, amend the budget, authorize expenditure
of funds in accordance with the grant agreement, and authorize the
Mayor to sign all necessary documents.
SUMMARY: 4Culture has awarded the Kent Arts Commission $17,000 in Sustained
Support funding through a competitive grant process. The funding will support 2012
programs, including Spotlight Series performances, Kent Kids' Arts Day and Kent
Summer Concert Series.
EXHIBITS. Grant Agreement
BUDGET IMPACT: Kent Arts Commission Budget
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Agreement No. 112069A
Contractor's Federal Taxpayer ID No. (last 4 digits) 1-15
Contractor City of Kent Arts Commission
Project Title: 2012 Programs
Contract Amount: $17,000.00 Fund Source: CP -Arts Sustained Support
Contract Period From: 01/01/2012 To: 12/31/2012
AGENCY SERVICES CONTRACT 2012
THIS CONTRACT is entered into by the CULTURAL DEVELOPMENT AUTHORITY OF KING COUNTY
("4Culture"), whose address is 101 Prefontare Place South, Seattle, WA 98104-2672 and telephone
number is (206) 296-7580 and City of Kent Arts Commission (the "Contractor"), whose address is 220 4th
Ave S, Kent, WA 98032 and telephone number is (253) 856-5055. Contractor is an art, cultural or
historical organization or specialist qualified to receive funds pursuant to King County Code Sections 2.48
and 4.42 and RCW 67.28.180 and as hereinafter may be amended. The 4Culture Board of Directors
approved providing funds for this project by Motion No. 2012-10.
4Culture desires to provide funds with which the Contractor shall render certain services to King County
citizens. Such services are for the benefit of art museums, cultural museums, heritage museums, the arts,
and/or the performing arts and are consistant with those defined in RCW 67.28A 80 ("Public Benefit
Services").
4Culture is organized pursuant to King County Ordinance 14482 and RCW 35.21.730, et sec. RCW
35.21.750 provides as follows: "[All] liabilities incurred by such public corporation, commission, or authority
shall be satisfied exclusively from the assets and properties of such public corporation, commission or
authority and no creditor or other person shall have any right of action against the city, town, or county
creating such corporation, commission, or authority on account of any debts, obligations, or liabilities of
such public corporation, commission, or authority."
The legislative authority of 4Culture has found and declared that providing funds to Contractor to reimburse
Project costs in consideration of services provided hereunder constitutes a public purpose with the
meaning of Article VII, Section 1 of the Washington State Constitution for which public funds may properly
be expended or advanced.
NOW, THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned, to
be made and performed by the parties hereto, the parties covenant and do mutually agree as follows:
AG SVC 2012 Page 1 of 7
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I. SCOPE OF SERVICES
A. The Contractor shall provide services and comply with the requirements set forth hereinafter and
in the following attached exhibits which are incorporated herein by reference:
® Specific Scope of Services & Reimbursement Schedule Attached hereto as Exhibit A
® Project Proposal and Budget Attached hereto as Exhibit B
® Insurance Requirements Attached hereto as Exhibit C
❑ Personnel Inventory (K.C.0 12.16.060A)( In combination with Attached hereto as Exhibit D
other agreements, in excess of $25,000 in a calendar ear
❑ Affidavit and Certificate of Compliance (K.C.0 12.16.060B) Attached hereto as Exhibit E
for Agreements in excess of$25,000
❑ Disability Assurance of Compliance/Section 504 (KCC Attached hereto as Exhibit F
12.16.060D) [ORGANIZATIONS ONLY
B. Purchase of Services. Funds awarded under this Agreement shall be used solely to reimburse
the Contractor for expenses incurred expressly and solely in accordance with the Project Proposal and
Budget and/or the Specific Scope of Services attached. Any amendment or modification to the Project
Proposal and Budget or the Specific Scope of Services and Payment Schedule must be approved in
writing by 4Culture. The work described generally by the Project Proposal and Budget and more
specifically by the Specific Scope of Services shall hereinafter be referred to as the "Project".
C. In addition to performing the Project, Contractor shall provide any Public Benefit Provisions that
may be specified in the Specific Scope of Services attached.
D. Contractor agrees to acknowledge 4Culture support with inclusion of the approved 4Culture logo
in all marketing and promotional materials during the period this contract is in force:
T
roved logos are available for download in a variety of formats at
C U LT U R E p://www.4culture.brg
E. The Contractor agrees to notify 4Culture in advance of any public Project activities, including but
not limited to ground breaking events, dedications, and other public programs.
Il. DURATION OF CONTRACT
This Agreement shall commence on January 1. 2012 and shall terminate on December 31. 2012.
This Agreement, however, may be terminated earlier as provided in Section IV hereof.
Ill. COMPENSATION AND METHOD OF PAYMENT
A. 4Culture shall reimburse the Contractor for its actual and authorized expenditures incurred in
satisfactorily completing the Specific Scope of Services attached and otherwise fulfilling all requirements
specified in this contract in an aggregate amount not to exceed $17.000.00.
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AG SVC 2012 Page 2 of 7
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B. Contractor may apply to 4Culture for reimbursement upon completion of specified phases as
detailed in the Specific Scope of Services and Reimbursement Schedule attached to this contract.
C. Contractor shall submit an invoice and all accompanying reports in the forms attached hereto
as "EXHIBITS", not more than 30 days after the completion of each specified phase identified in the
Specific Scope of Services and Reimbursement Schedule. 4Culture will initiate authorization for payment
after approval of corrected invoices and reports. 4Culture shall make payment to the Agency not more
than 60 days after the appropriate invoice is received.
D. Contractor shall submit its final invoice and all outstanding repots within 30 days of the date
this Agreement terminates. If the Agency's final invoice and reports are not submitted by the day specified
in this subsection, 4Culture will be relieved of all liability for payment to the Agency of the amounts set
forth in said invoice or any subsequent invoice
E. Accompanying the final invoice for the project, the Contractor shall also submit:
1. A project evaluation report upon the form provided by 4Culture.
2. If 4Culture requests, at least two images (prints, slides, or digital images accompanied
by a high-quality print-out) of publishable quality for use by 4Culture to publicize its funding programs.
Photos shall have credits, caption information, and permission to publish.
F. If the Contractor fails to comply with any terms or conditions of this contract or to provide in any
manner the work or services agreed to herein, 4Culture may withhold any payment to the Contractor until
4Culture is satisfied that corrective action, as specified by 4Culture, has been completed. This right is in
addition to and not in lieu of 4Culture's right to terminate this contract as provided in Section IV, any other
rights of4Culture under this Agreement and any other right or remedy available to4Culture at law or in
equity.
IV. TERMINATION OF AGREEMENT
A. If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner its
obligations under this Agreement or if the Contractor shall violate any of its covenants, agreements or
stipulations of this Agreement, 4Culture may terminate this Agreement and withhold the remaining
allocation. Prior to so terminating this Agreement, 4Culture shall submit written notice to the Contractor
describing such default or violation. 4Culture shall not so terminate this Agreement if 4Culture determines
that Contractor has, within twenty (20) days of the date of such notice, fully corrected such default or
violation.
V. MAINTENANCE OF RECORDS
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A. The Contractor shall maintain accounts and records, including personnel, property, financial,
and programmatic records and other such records as may be deemed necessary by 4Culture to ensure
proper accounting for all contract funds and compliance with this Agreement. All such records shall
sufficiently and properly reflect all direct and indirect costs of any nature expended and services provided
in the performance of this Agreement.
B. These records shall be maintained for a period of six (6) years after termination of this
Agreement unless a longer retention period is required by law.
AG SVC2012 Page of
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VI. AUDITS AND EVALUATIONS
A. The records and documents with respect to all matters covered by this Agreement shall be
subject at all times to inspection, review or audit by 4Culture and/or federal/state officials so authorized by
law during the performance of this Agreement and six (6) years after termination hereof.
B. The Contractor shall provide right of access to its facilities, including by any subcontractor to
4Culture, the King County, state and/or federal agencies or officials at all reasonable times in order to
monitor and evaluate the services provided under this Agreement. 4Culture will give advance notice to the
Contractor in the case of fiscal audits to be conducted by 4Culture.
C. The Contractor agrees to cooperate with 4Culture in the evaluation of the Contractor's
performance under this contract and to make available all information reasonably required by any such
evaluation process. The results and records of said evaluations shall be maintained and disclosed in
accordance with RCW Chapter 42.17 (Public Records Act).
VII. PROPRIETARY RIGHTS
If any patentable or copyrightable material or article should result from the Project, all rights
accruing from such material or article shall be the sole property of Contractor. Contractor agrees to and
does hereby grant to 4Culture, an irrevocable, nonexclusive, and royalty-free license to use, according to
law, any material or article and use any method that may be developed as part of the work under this
Agreement. The foregoing license shall not apply to existing training materials, consulting aids, checklists,
and other materials and documents of Contractor which are modified for use in the performance of this
Agreement.
Vill. FUTURE SUPPORT
4Culture makes no commitment to support the services contracted for herein nor guarantee
regarding the success of the services and assumes no obligation for future support of the Project except
as expressly set forth in this Agreement. '
IX. HOLD HARMLESS AND INDEMNIFICATION
A. In providing services under this Agreement, the Contractor is an independent contractor, and
shall determine the means of accomplishing the results contemplated by this Agreement. Neither the
Contractor nor its officers, agents or employees are employees of 4Culture for any purpose. The
Contractor shall comply with all applicable federal and state laws and regulations regarding employment,
minimum wages and hours, and discrimination in employment. The Contractor is responsible for
determining the compensation of its employees, for payment of such compensation, and for all federal
and/or state tax, industrial insurance, and Social Security liability that may result from the performance of
and compensation for these services. The Contractor and its officers, agents, and employees shall make
no claim of career service or civil service rights which may accrue to a 4Culture employee under state or
local law. 4Culture assumes no responsibility for the payment of any compensation, wages, benefits, or
taxes by, or on behalf of the Contractor, its employees and/or others by reason of this Agreement. To the
extent allowed by law, the Contractor shall protect, defend, indemnify and save harmless 4Culture and its
officers, agents, and employees from and against any and all claims, costs, and/or losses whatsoever
occurring or resulting from (1) the Contractor's failure to pay any such compensation, wages, benefits, or
taxes; (2) the supplying to the Contractor of work, services, materials, or supplies by Contractor
employees or other suppliers in connection with or support of the performance of this Agreement. The
Contractor shall also defend, indemnify, and save harmless 4Culture, and its officers, agents, and
employees, from and against any and all claims made by Contractor's employees arising from their
employment with Contractor.
AG SVC 2012 Page 4 of 7
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B. To the full extent provided by applicable law, the Contractor shall protect, defend, indemnify,
and save harmless 4Culture its officers, employees, and agents from any and all costs, claims,judgments,
and/or awards of damages, arising out of or in any way resulting from the acts or omissions of the
Contractor, its officers, employees, and/or agents, except to the extent resulting from 4Culture's sole
negligence. If this Agreement is a "a covenant, promise, agreement or understanding in, or in connection
with or collateral to, a contract or agreement relative to the construction, alteration, repair, addition to,
subtraction from, improvement to, or maintenance of, any building, highway, road, railroad, excavation, or
other structure, project, development, or improvement attached to real estate" within the meaning of RCW
4.24.225, the Contractor shall so protect, defend, indemnify, and save harmless 4Culture, its officers,
employees, and agents only to the extent of the Contractor's, its officers', employees', and/or agents'
negligence. The Contractor agrees that its obligations under this subparagraph extend to any claim,
demand, and/or cause of action brought by or on behalf of any employees, or agents. In the event
4Culture incurs any judgment, award and/or cost arising there from including attorneys' fees to enforce the
provisions of this article, all such fees, expenses, and costs shall be recoverable from the Contractor.
Claims shall include, but are not limited to, assertions that the use or transfer of any software, book,
document, report, film, tape or sound reproduction or material of any kind, delivered hereunder, constitutes
an infringement of any copyright.
X. INSURANCE REQUIREMENTS
The Contractor shall procure and maintain for the duration of this Agreement insurance as
described on the Exhibit labeled as Insurance Requirements attached hereto.
XI. CONFLICT OF INTEREST
Chapter 42.23 RCW (Code Of Ethics For Municipal Officers--Contract Interests) is incorporated by
reference as if fully set forth herein and the Contractor agrees to abide by all the conditions of said
Chapter. Failure by the Contractor to comply with any requirements of such Chapter shall be a material
breach of contract.
In addition, Contractor represents, warrants and covenants that no officer, employee, or agent of
4Culture who exercises any functions or responsibilities in connection with the planning and
implementation of the Specific Scope of Contract Services funded herein, has or shall have any beneficial
interest, directly or indirectly, in this contract. The Contractor further represents, warrants and covenants
neither it nor any other person beneficially interested in this Agreement has offered to give or given any
such officer, employee, or agent of 4Culture, directly or indirectly, any compensation, gratuity or reward in
connection with this Agreement. The Contractor shall take all appropriate steps to assure compliance with
this provision.
AG SVC 2012 Page 5 of 7
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X11. NONDISCRIMINATION
During the performance of this Agreement, Contractor shall comply with state, federal and local
legislation requiring nondiscrimination in employment and the provision of services to the public, including,
but not limited to: Title VI of the Civil Rights Act of 1964; chapter 49.60 RCW (the Washington state law
against discrimination); K.C.C. chapter 12.16 regarding discrimination and affirmative action in
employment by contractors, subcontractors and vendors; K.C.C. chapter 12.17 prohibiting discrimination
in contracting; K.C.C, chapter 12.18 requiring fair employment practices; K.C.C. chapter and 12.22
prohibiting discrimination in places of public accommodation.
The Contractor shall maintain, until 12 months after completion of all work under this contract, all
written quotes, bids, estimates or proposals submitted to the Contractor by all businesses seeking to
participate in this Agreement. The Contractor shall make such documents available to 4Culture for
inspection and copying upon request.
X111. NOTICES
Whenever this Agreement provides for notice to be provided by one party to another, such notice
shall be in writing and directed to the chief executive officer of Contractor and the Executive Director of
4Culture at the addresses first written above. Any time within which a party must take some action shall be
computed from the date that the notice is received by said parry.
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XIV. GENERAL PROVISIONS
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No modification or amendment to this Agreement shall be valid unless made in writing and signed
by the parties hereto. Proposed changes which are mutually agreed upon shall be incorporated by written
amendments to this Agreement. 4Culture's failure to insist upon the strict performance of any provision of
this Agreement or to exercise any right based upon a breach thereof or the acceptance of any
performance during such breach, shall not constitute a waiver of any right under this Agreement. In the
event any term or condition of this Agreement or application thereof to any person or circumstances is
held invalid, such invalidity shall not affect other terms, conditions, or applications of this Agreement which
can be given effect without the invalid term, condition, or application. To this end, the terms and
conditions of this Agreement are declared severable. The parties agree that this Agreement is the
complete expression of the terms hereto and any oral or written representations or understandings not
incorporated herein are excluded. Both parties recognize that time is of the essence in the performance of
the provisions of this Agreement.
XV. ATTORNEYS' FEES: EXPENSES
Contractor agrees to pay upon demand all of 4Culture's costs and expenses, including attorneys'
fees and 4Culture's legal expenses, incurred in connection with the enforcement of this Agreement.4Culture
may pay someone else to help enforce this Agreement, and Contractor shall pay the costs and expenses of
such enforcement. Costs and expenses include 4Culture's attorneys'fees and legal expenses whether or
not there is a lawsuit, including attorneys' fees and legal expenses for bankruptcy proceedings (and including
efforts to modify or vacate any automatic stay or injunction), appeals, and any anticipated post-judgment
collection services. Contractor also shall pay all court costs and such additional fees as may be directed by
the court.
AG SVC 2012 Page 6 of 7 j
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XVI. SURVIVAL
The terms and conditions of Sections III, V, VI, VII, Vill, IX, XI, XII, XIII, XIV and XV shall survive the
termination of this Agreement and shall be continuing obligations of the parties.
4CULTURE: CONTRACTOR:
4Culture-CDA Executive Director Signature
Date Name (Please type or print)
Title (Please type or print)
Date
AG SVC 2012 Page 7 of 7
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Exhibit A
SCOPE OF SERVICE
City of Kent Arts Commission and 4Culture, the Cultural Development Authority of King County,
mutually agree that the following services be provided in accordance with the application and contract work
sheet submitted to and approved by the 4Culture Board of Directors.
Support for 2012 Programs, including Spotlight Series (5 performances between Jan and March, 3 between
Oct and Dec); Kent Kids'Arts Day (March 3); and Kent's Summer Concert Series (18 performances between
July and August). Events are open and publicized to the community.
AMOUNT $17,000.00
For artist fees and program expenses. Payable upon completion, submittal of invoice and documentation
regarding:
• Final budget, actual
• Completion of evaluation form
Final report of program activities
• Programs, brochures, flyers if available
PUBLIC BENEFIT
Programs are accessible to a broad range of King County residents. Approximately 1,200 free tickets to
Kent Kids' Arts Day are distributed to economically disadvantaged families. Summer arts activities are
provided free of charge, including 18 summer concerts. Complimentary and discounted tickets for many
performances are distributed by local social service agencies; these tickets reach seniors, teens, disable
citizens, and ethnically diverse groups. Public and school lectures, workshops and other outreach
activities are offered for free or very low cost in conjunction with performances. Scholarships for classes
and residency activities are available.
PUBLICITY/PROMOTION POLICY
Prominent acknowledgment of 4Culture/ King County Lodging Tax Fund is required of all recipients for use
in all publicity and promotional materials, including, but not limited to brochures, websites, press releases,
programs, posters, public service announcements, flyers and advertisements. Please contact your 4Culture
contract adnunistrator or go to wwwAculture.org to download the appropriate logo credit.
Final oavment drill not be made until acknowledgment is submitted on printed material
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Exhibit 13
Arts Sustained Support 2011
City of Kent Arts Commission
Mailing Address Website
220 4th Ave S vgww kentatts mom
Kent
Washington Email
98032 rbillerbeck(c ci.kent wa.us
Shipping Address King County Council District #
220 4th Ave S 5
Kent
Washington WA State Legislative District #
98032 33, 47
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Phone Date Incorporated
(253) 856-5050 10/20/1975
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Fax Federal Tax ID
(253) 856-6050 91-6001254
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WA State UBI#
C-173-000-002
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Revenue last fiscal year
$994,647
Revenue 2nd to last fiscal year
$1,020,054
Organization Director i
Cultural Programs Manager, Ms. Ronda Billerbeck
Director Email
rbillerbeck@ci.kent.wa.us
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Director Phone
(253) 856-5055
Organization Description
Kent Arts Commission is a municipal local arts agency, dedicated to providing high quality arts and cultural
programs for the citizens of Kent.
Mission
To provide leadership in establishing cultural opportunities and arts education, to improve the quality of life and
enhance the aesthetic environment and to promote Kent as a center for great arts.
How do you define your community? (Consider audiences, content producers, and
supporters/volunteers.)
On the broadest level, our community consists of the diverse population of the City of Kent and the Kent School
District service area - approximately 120,000 people. We are committed to providing access for all citizens to
quality arts experiences. 2009 attendance at our programs totaled more than 135,000. Our audience characteristics
vary and reflect the community's diverse ages, ethnicities and economic statuses. Ethnic minorities make up 30%
of Kent's population. We have made progress in developing multicultural audiences by presenting ethnic art forms
and engaging in grass roots promotions. More than 40% of Kent residents are considered low income and we
employ a variety of efforts to increase participation from these residents, including free outreach activities and
admission vouchers. In addition to our own programs, we provide support and funding for local arts groups.
Approximately $10,000 is awarded to five or six organizations annually, to support projects ranging from musical
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theater and chorale performances to a youth poetry program and activities for senior citizens and developmentally
disabled populations. The Kent Arts Commission, which consists of 12 mayor-appointed volunteers, advises and
assists staff on an on-going basis. Volunteers of all ages also contribute approximately 650 hours annually to our
programs.
What have been your organization's most significant programmatic accomplishments in the last
two years?
We have had successes in both our performing and public art programs during the past two years. The 2008-2009
Spotlight Series featured 16 performances and "Spotlight on Arts" brought live performance to 747 people in
educational settings. In 2009-2010, Spotlight Series featured 15 performances and total attendance increased 19%
from 4,420 to 5,270 - an all time high. Twenty outdoor concerts are presented each year as part of our free
Summer Concert Series, which draws 7,500 people. We continue to see success in programs for children and
families, including strong participation in the annual Kent Kids'Arts Day and Student Art Exhibit. "Summer Nights
and the Silver Screen"were launched In 2009 at Town Square Plaza. This new series of free outdoor movies was
well-received and attended.
In the area of public art, significant achievements included continued restoration and promotion of Herbert Bayer's
Earthworks. A premiere screening of the documentary A Place for People: The Herbert Bayer Earthworks took place
at the Henry Auditorium on the University of Washington campus in September of 2009. We were pleased to
receive a grant of $70,000 for restoration projects through the National Trust for Historical Preservation's Partners
in Preservation program. A concerted public engagement effort, including two public events, helped the Earthworks
finish 12th of 25 properties. Our gallery hosted exhibits, including Marvels of Modernism, documenting cultural
landscapes throughout the country, including Bayer's Earthworks, which was one of 12 designees chosen from
hundreds of nominations from around the nation. Public art project, Sweet Suite for Downtown Kent by Elizabeth
Conner was dedicated at Kent's Town Square Plaza.
What have been your organization's most significant administrative accomplishments in the last
two years?
A significant administrative accomplishment has been managing City-wide budget reductions, with an effort to
maintain high-quality programs that are relevant and serve citizens of Kent. Our full-time staff decreased 20% in
the last year and we lost funding for temporary, part-time help as well. By realigning staff duties, and making
careful decisions based on mission, impact and financial factors, we have been able to maintain the majority of our
programs and services with minimal reductions. We have increased our efforts to obtain grants and sponsorships to
bolster capital and project funding. Notable successes include, receiving $25,000 from the National Endowment for
the Arts' Mayors Initiative on City Design grant program. Funds will support a bicycle tour and public outreach
campaign, linking the Herbert Bayer Earthworks, the Robert Morris Earthwork, the Green River Natural Resources
Area and Lorna Jordan's Waterworks Gardens. We also received $6,500 in American Revitalization and
Reinvestment Act funding through a 4Culture grant to continue hiring professional performing artists to participate
in Kent's Fourth of July Splash Festival. And, we maintained our free summer programming - movies and concerts
- at previous levels by obtaining additional sponsorship funding.
What do you hope to accomplish in the next two years and what are your challenges?
We will implement the 2010-2012 City Art Plan, including a career retrospective exhibit for renowned Kent artist
Danny Pierce. The exhibit will take place September through October 2010, and correspond with the artist's 90th
birthday, Wenatchee Valley Museum is hosting a similar exhibit and partnering with us on promotional efforts. We
will realize a bicycle tour and public outreach campaign funded by NEA Mayors' Initiative on City Design. This
cultural tourism project, linking Herbert Bayer Earthworks (Kent), Robert Morris Earthworks (Seatac), Green River
Natural Resources Area (Kent) and Lorna Jordan's Waterworks Gardens (Renton), will allow us to promote our
cultural heritage through new and existing partnerships. We will implement grant funded restoration projects at
Herbert Bayer's Earthworks, install public art in Kent's new Panther Lake annexation area, and continue to maintain
and repair our existing public art collection through continued partnerships with the community, including Kent
Downtown Partnership, Kent Historical Society, private cultural tour businesses and Kent School District. We will
build on the success of our Spotlight Series of performing arts events and refocus the scope and direction of the
season within new budget realities. We will strive for high quality, balance of genres, ethnic diversity and offerings
for youth, while focusing on a smaller, self-sustaining series. Continuing our sponsorship program will allow us to
increase revenue and expand potential for higher profile artists. Page n
Budget reductions are our biggest challenge as we complete 2010 and move into 2011. Maintaining high quality
programs with decreased staff and resources will be difficult in the coming months and years. A major challenge
will be achieving the mandate for Spotlight Series to be self-sustaining while maintaining the quality and diversity
of the series. Obtaining sponsorship support remains difficult in the current economic environment and event
production costs are rising. Providing necessary stewardship and maintenance of the City's art collection with
limited resources is an ongoing challenge. Reduction of funding has diminished capacity for incorporating art into
current and future capital projects and conducting necessary maintenance on the existing collection.
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Page 18
CULTURE
2011 LAA Sustained Support Operating Budget `°6 Et°"°" ll MAMt"' ft'°'
B 0
NAME OF LAA: City of Kent Arts Commission Fiscal Year Ends: December,31, '..
(month/day)
ACTUAL ACTUAL CURRENT
FINANCIAL FY 20DB-09 FY 20D9.10 FY 2010-11
1 Arts Program Expenses:
2 Personnel: -
3 Artistic permanent 0 1 0 I 0
4 temporary 261,746 225,383 130,592
5 Production permanent 0 0 0
6 temporary 32,594 27,174 12,543
7 Administrative permanent 44B,643 478,517 372,738
8 temporary 12,346 19,217 2,955
9 Education permanent 0 D 0
10 temporary 0 D 0
11 ProducdoNExhibition expenses 19,126 15,962 27,650
12 16arketinglPromotlon expenses 116,967 114, 632 88,768
13 Fundraising expenses 0 1 3 0
14 Education expenses 5,106 '.. 1,944 6,223
15 Occupancy expenses(mDargagelmnUudities) 17,230 19,291
20,922
16 Administrative expenses B9,295 I 16,073 93,790
17 Subtotal 1,003,055 978,393 756,181
18 In-Kind expenses(must=III Contilbutions) 16,9 9 9 16,254 11,186
19 TOTAL ART PROGRAM EXPENSES 1,020,054 994,647 767,367
20 Earned income:
21 Box OfficelAdmission 75,548 70,989 52,229
22 TuitionMorkshops 29,194 32,926 22,95E
23 Sales/Concessions/Rentals 15,873 - 14,889 11,200
24 Interest&Earnings(savings,reserves,etc.) 0 0 0
25 Other Earned Income 0 0 0 ',...
26 TOTAL EARNED REVENUE 120,615 1 118,804 86,387
27 Contributed Income:
28 Federal Government I 0 0 O
29 State Government 6,750 6,750 61 000
30 4Culture 9,250 39,000 0
31 Clty Government 334,816 778,352 641,206
32 Corporations 22,625 25,875 18,653
33 Foundations 2,500 5,000 1,875 .I
34 Individuals 6,499 9,612 2,000
35 Fundraising Events(Dllot or❑Gross income?) 0 0 - 0
36 Mlsc.contributions 0 0 0
37 SUBTOTAL CONTRIBUTED INCOME 882,440 1 859,589 669,794
38 In-Kind Contributions 16,999 16,254 11,186
39 TOTAL INCOME 1,020,054 994,6a7 _ 767,367
T
it e 19
CULTURE
.soot..,..
2019 Sustained Suppart Operating Budget Notes
Budget notes are valuable in explaining your organization's operations. Please use this area to help us understand
your operations, and focus on any categories that show a significant variance from year to year. Make sure to explain
what makes up your in-kind revenue if it represents more than 10%of your total income
LINEiTEM/CATEGORY I EXPLANAT[ON
42%decrease from 2009 to 2010 budget reflects city budget cuts-elimination of some
4/Personnel Artistic Temporary programs(youth theater residencies;festivals)and reduction of performing arts series.
54%decrease from 2009 to 2010 budget reflects city budget cuts-elimination of sound
6/Personnel Production Temporary and lighting services for reduced programs.
22%decrease from 2009 to 2010 reflects city budget cuts-elimination of one FTE,5 to
j 7/Personnel Admin Permanent 4 full time staff.
I
85%decrease from 2009 to 2010 reflects city budget cuts-elimination of all funding for
8/Personnel Admin Temporary summer interns. Only funding for shuttle bus drivers for summer programs remains.
73%&24%increases from 2009 to 2010 respectively. We under-spend in these line
17 & 16/Production/Exhibit&Admn items annually.2010 budget in these categories has not caught up w/adjustments.
23%decrease from 2009 to 2010 reflects city budget cuts-reduction in
12/Marketing/Promotion Expenses marketing/promotional budget linked to reduction in programs. -
i
1 2010 budget number is much higher than 2008 and 2009 acmals because educational
14/Education Expenses programs have been put on hold,but not cut. 1
26%decrease from 2009 to 2010 reflects city budget cuts-reduction in performing arts
21Box Office/Admission programs results in reduced capacity to generate revenue.
30%decrease from 2009 actual to 2010 budget reflects conservative budgeting in our
22/Tuition/Workshops estimation of potential revenue.
25%decrease from 2009 to 2010 reflects city budget cuts-elimination of Arts
23/Sales/Concessions/Rentals Commission participation in Cornucopia festival results in reduced revenue capacity. -
2009 actual is unusually high because both 08&09 Sustained Support were deposited in
30ACulture that year. 2010 budget does not yet reflect any accepted grants from 4Culture.
Decreases from 2009 actuals to 2010 budget amounts reflect conservative budgeting in 1
32,3 3,34/Corp,Found,Individuals our estimation of potential revenue in these areas.
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Pag 0
CULTURE
EVENTSIPROGRAMS/SERVICES P.. entevoowcxc
LIST YOUR PRIMARY ACTIVITIES FOR THE MOST RECENTLY COMPLETED YEAR:
ACTIVITY EST. ATTENDANCE
SPOTLIGHT SERIES PERFORMANCES
James Cotton, 1/23/09 364
International Guitar Night, 2/7/09 240
Dallas Brass, 2/12/09 (performance+ clinic and rehearsal for band students) 380
Crayon Court, 3/8/09 (performance + hands-on project at Kids'Arts Day) 1 ,650
BodyVcx, 3/14/09 (performance + ballet master class) 230
Tom Rush, 3/28/09 250
Avrer the Eccentric, 4/4/09 156
George Winston, 4/22/09 437
Lavay Smith and Her Red Hot Skillet Lickers, 9126/09 101
The Art of Bellydance, 10/10/09 164
Roger McGuinn, 10/23/10 196
Magical Strings Celtic Yuletide Concert, 12/6/10 268
Late Nite Catechism, 12/12/09 375
Youth Theater residencies, Mar/Jul 09 1,200
Summer Concert Series, 17 shows, Jul-Aug 09 8,000
Outdoor Movies, 3 movies, Aug 09 1,500
Kent Kids'Arts Day, 3/7/09 1,500
Kent's Fourth of July Splash, 7/4/09 15,000
Cornucopia Days, 7/10-12/09 100,000
Kent Student Art Exhibit, March 2009 2,000
Centennial Gallery Exhibits, 6 exhibits throughout 2009 5,000
Grants to artists and organizations, 7 events 4,000
Public art, ongoing development and maintenance
`m Page 21
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Page 23
EXHIBIT C
INSURANCE REQUIREMENTS
Contractor shall procure, at its sole cost and expense, insurance against claims for injuries to persons or damages to
property which may arise from, or in connection with the performance of work hereunder by the Contractor, his agents,
representatives, employees, and/or subcontractors. The costs of such insurance shall be paid by the Contractor or
subcontractors.
For All Coverages: Each insurance policy shall be written on an "Occurrence"form.
1. Minimum Scope of Insurance needed for this contract is as follows:
® Commercial General Insurance Services Office form number (CG 00 01 Ed. 11-88)—Minimum
Liability Combined Single Limit of$1,000,000 BI & PD with a General Aggregate
1
per project
Automobile Liability Covering all owned and non-owned and hired automobiles —Combined
Single Limit of$1,0007000 BI & PD
2. Deductibles and Self Insured Retentions.
Any deductibles or self-insured retentions must be declared to, and approved by, 4Culture. The deductible and/or
self-insured retention of the policies shall not apply to the Contractor's liability to 4Culture and shall be the sole responsibility
of the Contractor.
3. Other Insurance Provisions
A. The insurance policies are to contain, or be endorsed to contain, the following provisions:
(a) General Liability Policies
(1) 4Culture, its officers, employees and agents are to be covered as primary additional insureds as
respects liability arising out of activities performed by or on behalf of the Contractor in connection with this Agreement.
(2) To the extent of the Contractor's negligence, the Contractor's insurance coverage shall be primary
insurance as respects 4Culture, its officers, employees, and agents. Any insurance and/or self-insurance maintained by
4Culture, its officers, employees, or agents shall not contribute with the Contractor's insurance or benefit the Contractor in
any way.
(3) The Contractor's insurance shall apply separately to each insured against whom claim is made and/or
lawsuit is brought, except with respect to the limits of the insurer's liability.
(b) All Policies
(1) Coverage shall not be suspended, voided, canceled, reduced in coverage or in limits, except as
reduced in aggregate by paid claims, at any point during the life of this contract. No material change, or cancellation or
nonrenewal of any policy required by this contract shall occur without thirty(30) days' prior written notice to 4Culture.
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4. Acceptability of Insurers
1
Unless otherwise approved in writing by 4Culture, insurance is to be placed with insurers with a Best's rating of no
less than A:VIII, or, if not rated with Best's, with minimum surpluses the equivalent of Bests' surplus size Vill.
5. Verification of Coverage
4Culture, reserves the right to request that contractor submit the certificate(s) of insurance evidencing compliance
with all requirements set forth above.
Page 24
Page 25
PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
® Phone: 253-856-5100
T Fax: 253-856-6050
WASH INGTON
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
July 19 2012
TO: Kent City Council Parks and Human Services Committee
FROM: Ronda Billerbeck, Cultural Programs Manager
THROUGH: Jeff Watling, Director of Parks, Recreation and Community Services
SUBJECT: 2012 Washington State Arts Commission Project Support Grant -
Accept
MOTION. Move to recommend Council accept the $3,500 grant from
Washington State Arts Commission and adjust the Kent Arts Commission's
budget accordingly.
SUMMARY: Washington State Arts Commission (WSAC) has awarded the Kent Arts
Commission a program support grant for 2012. Kent Arts Commission used the
funding to support the presentation of the Brubeck Brothers Quartet performance
and educational outreach activity as part of Spotlight Series.
EXHIBITS: Contract
BUDGET IMPACT: Kent Arts Commission Budget
Page 26
Page 27II
WASHINGTON STATE.ARTS COMMISSION
Program: Grants to Organizations-Project Support—Level B-Midsized Arts Organization FY2012
Contract No.2012013
GRANT CONTRACT
THIS CONTRACT is made and entered into by and between the WASHINGTON STATE ARTS
COMMISSION,711 Capitol Way S, Suite 600,PO Box 42675,Olympia,WA 98504-2675 hereinafter referred to
as the COMMISSION,and
Name: Kent Arts Commission -
Physical 220 4th Ave Sotttlt
Address:
Kent,WA 98032-fM5
Mailing 2204th..Ave..S.outh
Address: . .. ... _
Kent WA 98032-5838
.................
Phone No: (253)856-5050
Web Site: www.kentarts.eom
Washington State lmlNo: -173000002
Federal Employee Id.No. 91-60012�4 ry
Social Security Number N/A
hereinafter referred to as the CONTRACTOR.
THE PARTIES MUTUALLY UNDERSTAND AND AGREE AS FOLLOWS:
A. PURPOSE OF CONTRACT
This Contract sets out the terms and conditions by which the COMMISSION awards a'grant to the
CONTRACTOR for the purpose of developing,sponsoring,promoting or administering an activity,project or
program which is related to the growth and development of the arts and humanities in the State of Washington.
RCW 43.46 provides the statutory authorization for maUig the grant. The funding is administered under WAC
Title 30.
B. DESCRIPTION OF THE ACTIVITY.PROTECT, OR PROGRAM
CONTRACTOR shall use funds awarded under this Contract No.2012013 solely for the grant proposal'
funded through Project Support for Midsized Arts Organizations for FY2012 as described in
Attachment A: Scope of Work.
C. AMOUNT OF GRANT
1. The Commission awards Heritage Center Funds in the amount of ZERO AND 00/100 Dollars ($0.00)to
the CONTRACTOR.
2. The Commission awards Federal Funds in the amount of THREE THOUSAND FIVE HUNDRED AND
00/100 Dollars ($3,500.00)to the CONTRACTOR.
r
licable only if Conhact includes Federal Funds:
deral Catalog of Domestic Assistace No: 45.025deral Grant No: 10-6100-2024
3. The Commission awards private funds in the amount of ZERO AND 00/1.00 Dollars ($0.00)to the
CONTRACTOR.
4. CONTRACTOR agrees to provide matching funds equal to or greater than the total funds provided by the
COMMISSION.
(irnnt contract No.2 012013 2 of 3
Page 28
5. Payments will be made in accordance with the payment schedule set forth in Attachment B.
D. CONTRACT PERIOD
Funds are awarded for the period beginning January 1,2012 to June 30,2012. The CONTRACTOR
must expend all funds by the ending date of this contract. Funds not expended by the ending date of this
contract shall lapse unless an extension is requested in writing by the CONTRACTOR and approved in writing
by the COMMISSION.The CONTRACTOR shall notify the COMMISSION immediately upon knowledge that
any portion of the funds will not be expended by the end of the fiscal year.
E. CONTRACT REPRESENTATIVES .
The following shall be the contact persons for all communications and billings regarding the performance of this
Contract. Either party shall provide written notification to the other of changes in contract representation.
CONTRACTOR's Contract Representative: COMMISSION's Contract Representative
Name Ronda Bi her ec. Name Christel Ratliff
and Title:
}""�" mid Title:
Cultural Programs��nager Administrative Assistant
org. Cit-of Kent Arts,Commission org: Washington State Arts Commission—
....Y . ......
Name: Name' Grants to Organizations
Address: 220 4th Ave South Address: p0 Box 42675
Kent,WA,9SQ32-5838 Olympia,WA 98504-2675
Phone: (253)856-5055 ext- Plione: (360)586-0026
Fax: (253)856-6050 Fax: (360)586-5351
E-MaiC rbillerbeck&i.kent.wa.us E•Mail: christel.ratliff(a�arts.wa, ov
F. LIMITATION OF AUTHORITY
The COMMISSION's Agent shall be the Executive Director of the Washington State Arts Commission. Only
the COMMISSION's Agent shall have the express,,implied,or apparent authority to alter,amend,modify,or
waive any clause or condition of this contract. The Agent may delegate this authority,but such delegation is
effective only if in writing. See General Terms and Conditions for Contract Amendment or Modification
procedures.
G. RIGHTS AND OBLIGATIONS
All rights and obligations of the parties to this Contract shall be subject to this Contract and its attachments including the
following,which by this reference,are made a part of this Contract:
Attachment A: Scope of Work
AttachmentB: Payment Schedule
Attachment C: General Terms and Conditions
AttachmentD: Voucher
Attachment E: Final Report Requirements(final report materials availa11 of www arts wa.gov)
Attachment F:National Endowment for the Arts General Terms and Conditions
(deleted if Contract does not include federal funds)
H. INSURANCE
Automobile Liability:Iti the event that services delivered pursuant to this contract involve the use of vehicles,
either owned or unowned by the CONTRACTOR,the CONTRACTOR shall require the owner or driver of the
automobile to provide automobile liability insurance. The minimum limit for automobile liability is:
$100,000/$300,000 bodily injury and$100,000 property damage.
I. ENTIRE CONTRACT
This Contract including all attachments contains all the terms and conditions agreed upon by the parties. No
other understandings,oral or otherwise,regarding the subject matter of this contract and attachments shall be
deemed to exist or to bind any of the parties. 1
Grant contract ATo. 2012013 3of3
Page 29
J. FINAL REPORT
The CONTRACTOR shall provide a final report to the COMMISSION within 30 days following the
Contract Period ending date,submitted according to the forms and format identified in ATTACHMENT E.
K. MODIFICATIONS TO GENERAL TERMS AND CONDITIONS
NA
THIS CONTRACT is executed by the persons signing below who warrant that they have authority to execute this
contract.
*Artsmissio�r �- WASHIJVCyTfON STATE ARTS COMMISSION
"rty authorized to sign for ONTRACTOR) Kris er,Elecutive Director '
tk- Date:
(printed name of�signatory)
(printed title bfsignatovy)
Date:
r
APPROVED AS TO FORM:
(Signature of Susan Thomsen,Assistant Attorney General, State of Washington,March,2003 on file in fiscal office)
Grant Contract No. 2012013 4 of 3
Page 30
GRANT CONTRACT-ATTACHMENT"A"
Scope of Work
Program: Project Support -Level B-Midsized Arts Organization Contract No.2012013
CONTRACTOR: Kent Arts Commission
1. The CONTRACTOR agrees that fiords shall be received solely for the services and/or reimbursements
described here below:
Project Support assistance with:
Presenting performers for the Spotlight Series'
Event Announcement and Documentation:
The CONTRACTOR must provide to Grants to Organizations of the COMMISSION,any public
announcement,press release, or other direct mail announcement of the event(s)funded under this contract.
The CONTRACTOR will mail such public announcements to:
Grants to Organizations
Washington State Arts Commission
PO Bog 42675
Olympia,WA 98504-2675.
Final Reports are due:
Every grant recipient must submit a Final Report to the Washington State Arts Commission's Grants to
Organizations, 30 days following the contract ending date;this is a contractual obligation for the grant.
The completed form must be received by the Washington State Arts Commission(WSAC), Grants to
Organizations, by 5:00 P. M.,August 1.,2012. The Final Report Form should be downloaded from
the COMMISSION website at wrvw.arts.wa.gov,under Grants to Organizations.
Final Report Penalty:
Grant recipients that do not submit Final Reports by the August 1,2012 deadline will have a 10% penalty
deducted from any future grant from Grants to Organizations.
Logo Credit:
WASHING T ON STATE I Recipients of grants and programs are asked to credit
ARTS COMMISSION p grant.WSAC in promotional communications about the ant.
The WSAC logo may be downloaded from the
website: www.arts.wa.gov. If your grant includes federal funding(which would be stated NATIONAL
on page I of your contract),you are also obligated to credit the National Endowment for the ENDOWMENT
'
Arts(NF_A)in the same manner as WSAC. NEA logos are downloadable at www.ai-ts.gov. FOR THE ARTS
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GRANT CONTRACT-ATTACHMENT`B"
Payment Schedule
Program: Project Support -Level B-Midsized Arts Organization Contract No.2012013
CONTRACTOR: Kent Arts Commission
The CONTRACTOR agrees that funds as awarded in section(1)of the CONTRACT and in consideration of section
(2)of the CONTRACT,will be paid to the CONTRACTOR by the COMMISSION in consideration of the following
terms and conditions:
1. No frmds will be paid to the CONTRACTOR in advance of the contract starting date stated in section D
of the CONTRACT.
1. Payments will be made after the expenses for which COMMISSION funds were committed have been
incurred.
3. All requests for payment shall be on the form of voucher set forth in Attachment D.
4. You have the option of obtaining your grant payments via direct deposit through the Office of Financial
Management(OFM). The necessary forms are downloadable from www.arts.wa.gov under the link
Grant Payments.
5. The COMMISSION will make payment to the CONTRACTOR within 20 business days of receipt of a
properly completed invoice,which shall include documentation of authorized expenses.
6. The invoice voucher must be signed in blue ink. The schedule for payment is as follows:
Month/Year Amount
May 2012 $3,500.00
TOTAL AWARD 53,500.00
Page 32
Page 33I'
PARKS, RECREATION AND COMMUN
ITY SERVICES
Jeff Watling, Director
® Phone: 253-856-5100
KEN
T Fax: 253-856-6050
WASHINOTON
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
July 19, 2012
TO: Kent City Council Parks and Human Services Committee
FROM: Brian Levenhagen, Park Planner
THROUGH: Jeff Watling, Director
SUBJECT: Recreation and Conservation Office Grant Application
Resolution - Adopt
MOTION: Move to recommend Council adopt the resolution authorizing a
grant application to the Recreation and Conservation Office to fund
property acquisition at Clark Lake.
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SUMMARY: Each year staff pursues funding for park development and/or acquisition
of property through the Recreation and Conservation Office (RCO). Two years ago an
application was submitted to acquire the Lannoye Property at Clark Lake Park. That
application was an alternate for funding and the city purchased the Lannoye Property
with other funds. Recently RCO funds became available to fund the project and the
RCO approved shifting the funds to the Rockwell Property. Staff is requesting
authorization to revise the grant application to the RCO Washington Wildlife and
Recreation Program to fund the acquisition of property to add to the Clark Lake Park
assemblage.
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EXHIBITS: Draft Resolution
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BUDGET IMPACTS: None
Page 34
Page 35
RESOLUTION NO.
A RESOLUTION of the City CoUncil of the
City of Kent, Washington, authorizing applications
to the Recreation and Conservation Office (RCO)
for state funding assistance for a Washington
Wildlife and Recreatioh:: Program ("WWRP") ;as
provided in Chapter 79A.15 R. Acquisition 'bf
Habitat Conservation and Outdoor Recreation I'0
Lands.
RECITALS
A. Th'e City of Kent has approved a comprehensive parks and
recreation paan that includes the properties within Clark Lake Park.
B. Under the provisions of the WWRP, state funding assistance
has been„requested 'to';aid in financing the acquisition of property in the
Clark Lake area.
C. The City, of Kent considers it in the best public interest to
complete the acquisitions of properties within the Clark Lake Park area.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
1 Recreation and Conservation
Office Grant Application
Page 36 �!
RESOLUTION
SECTION 1. - Application. The city's Parks, Recreation, and
Community Services director is authorized to make formal application to
RCO for funding assistance.
SECTION 2. - Use of Funds. Any funding;assistance received will be
used for the implementation of the project;referenced above, which is the
acquisition of properties within the Clark La Re area.
SECTION 3. - Non-Cash Commitments. The ;City of Kent
acknowledges that it is _ responsible for supporting ail ,.non-cash
commitments to the sponsor'-,,, -are should they not materialize.
-
SECTION 4. Use Retained in Perpetuityd The City of Kent
acknowledges that `eny, property acquired`` or facility developed with
Recreation and Conservation Funding Board (RCFB) financial aid must be
placed in use for the;funded purpose''`as an outdoor recreation facility and
be retained iri such use in perpetuity„unless otherwise provided and agreed
to by,the City of Kent and RCFB
SECTION 5. -Resolution - Part of Application. This resolution may
become part of a formal 'pplication to RCO.
SECTION 6 Public Comment. The City of Kent provided
appropriate opportunity for public comment heard on 3uly 19, 2012.
SECTION 7. - Severabilitv. If any section, subsection, paragraph,
sentence, clause or phrase of this resolution is declared unconstitutional or
2 Recreation and Conservation
Office Grant Application
Page 37 �
invalid for any reason, such decision shall not affect the validity of the
remaining portions of this resolution.
SECTIONS. - Ratification. Any act consistent with the authority
and prior to the effective date of this resolution is hereby ratified and
affirmed.
SECTION 9, - Corrections by Citv &l k.or Code Reviser. Upon
approval of the City Attorney, the City„ Cldrk and. the code reviser are
authorized to make necessary correction'A to this resolution, including the
correction of clerical errors; references to other local, statelor federal laws,
codes, rules, or regulations; or resolution numbering and
section/subsection numbering.
SECTION 10, - Effective Date This, resolutiop shall take effect and
be in force immediately,upon its passage.,
i
PASSED .at a regular o'pen':public meeting by the City Council of the
City of Kent, Washington,Pis day of 2012.
CONCURRED in by;'the Mayor of the City of Kent this day of
2012.
SUZETTE COOKE, MAYOR
3 Recreation and Conservation
Office Grant Application
Page 38
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I
ATTEST:
BRENDA JACOBER, CITY CLERK
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
I hereby certify that this is a true<and correct copy of Resolution No.
passed by the City Council of the pity of Kent, Washington, the
day of 2012
BRENDA JACOBER, CITY CLERK
I
I
P:\Civll\Resolutlon\ResolutlonGrantApplicatlon Rockwe112012.docx
4 Recreation and Conservation
Office Grant Application
Page 39
PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
® Fax: 253-856-6050
KEN
WASH I HGTO Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
July 19, 2012
TO: Kent City Council Parks and Human Services Committee
FROM: Jeff Watling, Director Parks, Recreation and Community Services
SUBJECT: Storm Damage Budget Adjustment - Authorize
MOTION: Move to recommend amending the Park Operations, Facilities and
Riverbend budgets to account for the related expenses and
reimbursements stemming from the winter ice storm damage.
SUMMARY: In late January 2012, the south Puget Sound area was hit with a
severe ice storm. Damage was significant throughout the city. In particular,
netting at our Athletic Complexes and Riverbend Driving Range were badly torn.
Falling ice from the roof also broke some skylights at City Hall. As insurance claim
was filed and awarded. This requested Budget Adjustment accounts for the
expenses and revenues encumbered in completing the repairs to these city
facilities.
EXHIBITS: General Ledger Summary - Parks Strom Damage
BUDGET IMPACTS: Revenue and expenses will affect the following budgets:
Facilities - $6,383.85, Park Operations - $17,766.38 and Riverbend - $115,860.68
Page 40
Page 41
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Page 42
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PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
• Fax: 253-856-6050
KENT
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
July 21, 2012
TO: Kent City Council Parks and Human Services Committee
FROM: Jeff Watling, Director of Parks, Recreation & Community Services
SUBJECT: 2012 Second Quarter Department Report - INFO ONLY
MOTION: None. Informational.
SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services,
will highlight division programs and services, as well as in-kind, and/or cash
contributions received during the second quarter of 2012.
EXHIBITS: None
BUDGET IMPACT: None
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Kent Parks, Recreation And Community Services
2012 Second Quarter Report
i
Riverbend Golf Complex
Program/Service Highlights
The second quarter started out strong with great weather in April and May,
follow by a wet June. The month of June had 14 with rain, which resulted in
nearly twice the average rainfall for the month. Despite the wet June the golf
complex posted an 8.2% increase in overall revenue for the quarter compared
to 2011.
Rounds of golf at both golf courses were up for the second quarter in a row.
Rounds of golf at the 18 hole golf course were up 878 rounds (+5.0%)
compared to 2011. Rounds of golf at the Par 3 golf course were up 293
rounds (+3.1%) compared to 2011.
Driving range sales for the quarter were up 6.7% for the quarter compared to
2011. Merchandise sales were also up for the quarter, posting an 8.2%
increase in retail sales compared to 2011.
Performance Outcomes
1. How much did we do?
Rounds of Golf at the 18 hole golf course 18,525
Rounds of Golf at the Par 3 golf course 9,798
Driving Range sales $159,876
Merchandise Center retail sales $178,609
2. How well did we do it? Compared to 2011
Rounds of golf at the 18 hole golf course +5.0%
Rounds of golf at the Par 3 golf course +3.1%
Driving Range sales +6.7%
Merchandise Center retail sales +11.9%
3. Is anyone better off? Yes
Golf is a weather dependent recreational activity, with the
improved weather in the first two months of the quarter the
golfers were back and eager to play as the number show.
Senior Center
Program/Service Highlights
Spring Luncheon — This musical extravaganza featured the highly talented
singers Hannah and Suzanna Fiskum, daughters of Senior Activity Center
Programmer John Fiskum. Both girls have extensive music and drama
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experience. 160 seniors enjoyed hand breaded herb grilled chicken and
dessert compliments of Canterbury House and Bonney Watson Funeral Home.
Social Security Luncheon and Q & A - This informative luncheon featured Kirk
Larson, public affairs representative of the U.S. Social Security Administration
discussing the upcoming changes in Social Security. This luncheon attracted
not only those on Social Security but those retiring soon who will be collecting
Social Security. 160 attended.
Kent Firefighters Foundation Luncheon - Special thanks to the Kent
Firefighters Foundation for providing complimentary lunch tickets to all
Veterans and their spouses. Firefighters also helped serve and clean up. 180
attended.
5`h Annual Jazz & Art Showcase - This event was chosen as one of the top
special events in the nation by the National Council on Aging. This year 3
talented local musicians opened for renowned saxophonist Darren Motamed.
With the highest attendance ever, an estimated 500 people enjoyed the
performances under cloudy skies with only a few moments of rain. The 300
complimentary dinners supplied by Stafford Suites were gone in the first 20
minutes.
Performance Outcomes
1. How much did we do?
Number of duplicated visits to the facility 26,306
Number of classes workshops, trips 101
Number of registered participants 15,802
2. How well did we do it?
Percent of classes workshops at or above enrollment target 94%
Percent of trips at or above enrollment target 98%
Percent of classes/trips completed 86%
3. Is anyone better off?
Percent of participants reported a quality of life benefit 90%
Comments from participants
® Our hiking trips are always enjoyable despite some weather surprises.
® I am so grateful for this facility and I pray you will always be here for so
many people that need you and rely on your special attention to all of
us.
® We go to fun new places and meet new folks. Better than when I drive
myself.
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Adaptive Recreation
Program/Service Highlights
I
Studio 315 continues to be in high demand and by far our most popular
program. Participants enjoyed a Cinco de Mayo' party, performance from
Neely O'Brien's D.R.U.M. Band and as a new theme night "Fantastical Friday".
With 10 service days and 118 participants registered, we served 1,800
duplicated participants this quarter.
9 community outings this spring, included a visit to the Chimposium in
Ellensburg, Pedal Boating on Greenlake, and our annual Skagit Valley Tulip
Festival. 5 trips offered and with 108 participants.
Creative ArtSpace:
Tuesday am - 10 service days, 15 registered, 150 duplicated.participants.
Thursday am - 10 service days, 13 registered, 130 duplicated participants.
I've Got Rhythm, music and movement class had 11 participants registered,
with 9 sessions, for a total of 99 duplicate participants served.
Adult cooking class continues to fill up fast each quarter and has waitlists. 12
registered participants, with 8 sessions, for a total of 96 duplicated
participants served.
Spring serves as our largest sports season for Adaptive Recreation. 3 team
sports (swimming, track, and cycling) that compete at the various Special
Olympics tournaments throughout the season. At the State Special Olympics
Tournament in May, the Cycling Team brought home 22 gold, 26 silver, 10
bronze medals along with 3 participation ribbons. Track received 2 bronze
medals and several participation ribbons. Swimming finished the season with
4 gold, 11 silver, 5 bronze, and 2 participation ribbons.
Track and Field -12 service days, 12 participants registered 144 duplicated
participants.
Swimming - 11 Service days, 16 registered, 176 duplicated participants.
Cycling - 12 service days, 18 registered, 216 duplicated participants.
Access the Future Computer Classes held a full roster of 7 registered, 9
services days, 126 duplicated participants.
Individual sports, which are tennis and karate each class is taught by a
professional in that area.
• Tennis - 7 services days, 8 registered, 42 duplicated participants.
• Karate - 6 service days, 4 registered, 24 duplicated participants.
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Kent Cheer has grown by a few participants since the start of the program in
the fall. We received $1000 donation for new uniforms from
Quota International Service Club of Kent Valley. With 12 service days, 9
participants, we served 108 duplicate participants.
Our newest program, Zumba Gold and Zumba Toning. These classes were
very popular and got off to a great start.
• Zumba Gold had 8 sessions, with 12 registered, 96 duplicated
participants
• Zumba Toning had 8 sessions, with 8 registered, 64 duplicated
participants.
Flexi Fit and Fun had a stellar quarter with 2 full classes.
2:30-3:30 pm class - 9 sessions, 12 registered, 108 duplicated participants.
3:45-4:45 pm class - 9 sessions, 10 registered, 90 duplicated participants.
Performance Outcomes
Adaptive Recreation (all programs)
1. How much did we do?
Number of duplicated visits to the facility 3,685
Number of classes, workshops, trips 168
Number of registered participants 397
2.How well did we do it?
Percent of classes, workshops, trips at or above enrollment 100%
target
Percent of classes completed 100%
3.Is anyone better off?
Percent of parti -eported a quality of life benefit 95%
Comments from surveys:
• Flexi Fit is fun and I meet friends.
• Dancing and eating snacks at studio is my favorite.
• It makes my son Craig feel more independent of us.
• Coach Rebecca is the best.
• I participate so I can win medals.
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Youth and Teen
Program/Service Highlights
After School Energy and C-21 Partnership
Had a very successful year and grateful parents sorry to see the program end
for the school year. Many of the students expressed an interest in attending
Camp WALKAPALA so hopefully we will see a crossover of participants this
summer. All the principals are excited to see the program return next school
year.
Performance Outcomes
Afterschool Energy (11 sites)
1. How much did we do?
Number of duplicated visits to the program 1,894
Number of classes 69
Number of registered participants 521
2.How well did we do it?
Percent of classes at or above enrollment target 88%
3. Is anyone better off?
Percent of participants reported a quality of life benefit 95%
answered Most of the Time/Sometimes
Comments from surveys:
® Kids leave happy and worn out from all the fun.
• I enjoyed most of the games and how the staff are nice to me, and
always help people with their problems.
• Making new friends and makes me feel good.
• I have made more friends.
• Before I didn't have anything to do on Wednesdays.
After-School All-Stars (Mill Creek/Meridian)
Cooking is still the most requested activity. The teens learned how to make a
variety of different meals. Crepes, stir fry, brownies and egg rolls are just a
few of the many dishes prepared.
Art involved making dream catchers, collages, masks and clay sculpting.
Leadership program celebrated with an end of the year party with parents and
teachers to watch the teens present a project they had been working on all
quarter. Two groups came up with their own unique design for a mall and did
a PowerPoint presentation with a business plan. The boys went above and
beyond and created a 3D model with some very interesting stores.
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Performance Outcomes
Middle School All Stars (4 sites)
1. How much did we do?
Number of duplicated visits to the facility 553
Number of Days open 33
Average Participation per day 17
2.How well did we do it?
Percent of classes at or above enrollment 88%
3.Is anyone better off?
Percent of participants reported a quality of life benefit 100%
(answered Most of the Time/Sometimes)
After-School All-Stars (Totem/Meeker )
The first year of running programs at both Totem Middle School on the West
Hill and Meeker Middle School in the newly annexed area came to a close.
End of the school year meetings were held with each principal reviewing
pro's/con's and improvements for next year. Totem is looking to apply for a
C-21 grant next year, which may change what types of program we offer
there next year. Totem would like us to change days from
Monday/Wednesday to Wednesday/Friday.
Meeker will also have some changes next year. They will not be continuing
funding thru C-21. Future plans for Meeker next year include teaching fine
dining, partnering with the drama instructor and preparing a dinner theater
presentation for school staff and/or community members. Some of the dishes
included in our cooking club at Meeker were: "cooking from scratch" Pho',
pizza and Caesar salads.
Art participants enjoyed costume design, working with clay, needlepoint and
anime character drawing.
Comments from middle school surveys:
• It has improved how I eat and how I interact with other people.
• It gave me more experience in cooking.
• I learned how to make food I never heard of or have ate before.
• Kent Parks improved my life because I just love to cook and play
basketball.
Kent Parks Community Center/Meridian Late Night
Meridian Latenight had an average of 30 participants every Tuesday night.
Open gym basketball and monthly band jam session nights were rockin'.
The music studio at KPCC continues to grow in participation and songs. We
just finished our 41h song and are working towards putting together a
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compilation. The Mayor Cooke even stopped by for a visit! She was impressed
with all the songs the teens created and even asked one of the artists to
perform at a benefit she was having... Pretty cool!
Soccer and basketball are still to be the most popular programs at the
Community Center.
Breakdancing has been getting quite a bit of attention. Dancers are coming
up to the Community Center from all over to work on their skills and listen to
some good music.
The game room is growing in participation. Our volunteer Tremain McPherson
has stepped up to not only provide daily snacks for participants, but has also
made the game room about more than just fun and games. The teens are
starting to take more responsibility and are learning how to supervise, run
activities and collect participant data. These are just a few of the many skills
they are learning that will help them gain job experience that they can list on
their resumes when looking for work.
About 30 participants came out for an awareness seminar we set up with the
Kent police department. The officers covered topics including safety, police
procedures and laws. The teens were extremely engaged and had a ton of
questions that started up some very informative conversations.
Performance Outcomes
KPCC
1. How much did we do?
Number of duplicated visits to the facility 6,412
Number of Days open 56
Average Participation per day 115
2. How well did we do it?
Percent of classes at or above enrollment 100%
3. Is anyone better off?
Percent of participants reported a quality of life benefit 100%
answered Most of the Time/Sometimes
Comments from KPCC surveys:
• It's just basically fun. I didn't do anything bad before.
• It helps me be a more creative, energetic person.
• It makes me exercise more.
• Let's me dance!
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Big Blue Bus
Carriage Crest Elementary collected toiletries and new clothing for their
annual school project and donated these items to Big Blue to hand out to Big
Blue participants.
Big Blue was chosen as a recipient to receive funds from the Kent Parks
Foundation, Dancing with the Stars fundraiser to be held in October. These
funds will be used to replace exisiting out of date computers on the bus.
i
Performance Outcomes
i
Big Blue
1. How much did we do?
Number of duplicated visits to the program 1,088
Number of site visits 50
2. How well did we do it?
Percent of classes completed 90
3. Is anyone better off?
Percent of participants reported a quality of life benefit 100%
answered Most of the Time/Sometimes
Comments from Big Blue surveys:
It has improved my life by letting me play games and because of that I
did not have to play games at home and finished my homework fast.
Totem Latenight
Teens enjoyed a variety of activities from basketball, wall climbing, indoor
soccer, board games and cooking.
Performance Outcomes
Totem Latenight
1. How much did we do?
Number of duplicated visits to the facility 491
Number of classes 9
Average participation per day 54
2. How well did we do it?
Percent of classes completed 100%
3. Is anyone better off? Percent of participants reported a 100%
quality of life benefit (answered Most of the Time/Sometimes
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Comments from Totem Latenight surveys:
• I enjoy how we have a place to hang out.
• I wish you could do this Monday - Friday.
• It has made me make better choices in life.
Fishing Experience
Once again Kent Parks partnered with the Rotary Club of Kent for the annual
Fishing Experience. Some new items were added this year due to our
partnership the TakeMeFishing.Org grant we received in 2011. Through newly
established partnerships with the United States Coast Guard and Go Outside
and Play Washington (GoPAW), each participant received a free fishing pole
and fun activities on Boating Safety and Environmental Stewardship to help
keep our waterways, lakes and streams safe and clean.
There were 28 volunteers from Rotary, United States Coast Guard and Kiwanis
Club of Kent. Through our partnership with Rotary we stocked the pond with
1,100 trout and 101 fish were caught. This was the 20th anniversary of the
Old Fishing Hole and it was celebrated in a spectacular way with the addition
of our new partners. A video was also created by our multimedia department
to celebrate the anniversary but used to emphasis the life lessons that come
along with fishing.
Performance Outcomes
Fishing Experience
1. How much did we do?
Number of classes 8
Average registered participants 149
2. How well did we do it?
Percent of classes completed 100%
3. Is anyone better off? 100%
Comments from fishing surveys:
• I always recommend to friends, this was out 4th year.
• Great event, we all had fun.
• Fishing guides were knowledgeable and kind.
• Kids had a lot of fun.
Recreation Division - Kent Commons
Program/Service Highlights
There were 4 Sport Jamborees scheduled this quarter. Sport Jamborees
provide an chance for parents to meet other parents involved on their child's
team prior to the start of the season. It brings together many neighborhoods
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within the City and provides an opportunity for everyone to be involved in a
great family setting. Parents appreciate the support of the Parks Department
in providing community based activities for kids in their neighborhood and
school. Many parents have told us that they met their neighbor for the very
first time through the Sport Jamboree.
Youth Sport Volunteers provide an important role for youth in the community.
There were over 136 volunteers that were involved this quarter in the
Recreation Division. Kent Parks volunteers logged in over 7,000 total hours.
Many programs could not happen without the help, commitment, and
involvement from local community members. With the support of volunteers
we were able to provide community based programs for kids in their
neighborhood.
Lake Meridian swim season officially began on Saturday, June 16. City of Kent
Lifeguards are scheduled everyday from 11:00am-7:00pm through September
3rd. There are 16 lifeguards employed.
Hershey's Track Meet was held at Kentlake High School on May 9tn' . This is a
free event for school aged youth in the community. In provides youth with the
opportunity to compete on a regional and national level. There was a record
number of participants this year.
Indoor Park (motor movement drop in program for youth ages 11 months to 5
years) concluded this quarter on May 12th. There were 1,818 participants plus
their parents involved in the program. For many parents and children this is
their first introduction to Kent Parks, Recreation & Community Services. The
program is an "open play" drop- in program that meets 3 days a week at the
Kent Commons Community Center.
Kent Commons provided therapy space for several clients of Children's
Therapy which is a local business in Kent. Space was provide for therapy
walking and other related activities.
For the second quarter the Kent Commons had 7 private rentals with 1,000
people in attendance for each event and 10 private rentals with 125 people in
attendance for each event. Large events booked this quarter were
Washington Antique Bottle & Collectors Expo, Greater Seattle Toy Show,
Emerald Spiral Parapsychology Expo, Rainier Schools Auction, Puget Sound
Photographic Collectors Society Show & Sale, Boeing Employee's Stamp Show,
Tacoma/Seattle Coin Show, Creme Brulee Kids Sale, Greater Seattle Paper &
Post Card Show, and Evergreen Piecemakers Quilt Show.
The T-Ball/Toss Ball program for youth boys and girls grades K-2nd had 38
teams and 570 participants. Teams practice on Kent Schools District fields and
the games are played Saturdays on City of Kent Parks Department fields.
�I
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Adult Softball program has 107 and over 2,000 participants involved in league
play. League play is on a weekly schedule April-September at City of Kent
Parks Department fields.
The Recreation Division over 65 Junior & Senior High school students
employed as Sports officials. Prior to employment there are compulsory
training clinics and classes to help them prepare for the season.
Elementary Youth Track program (grade 4-6) had a record 26 teams and 827
kids involved. The teams practice at their respective schools and participate in
weekly meets held at the City of Kent Wilson Playfields. The final meets were
held at French Field on May 12th and had approximately 2,500 spectators in
attendance.
Kent Parks Youth Dance Spring Recital was held in June at Kentlake High
School Performing Arts Center. Youth enrolled in Kent Parks, Recreation &
Community Services dance classes practice for months in preparation for the
event. There were 2 shows with 1,000 total spectators and 298 performers.
Youth baseball/softball (grades 3-12) has 57 teams and 692 participants
involved. The program guarantees that all boys and girls who register will
participate no matter their skill level.
Triathlon Training and Swim Races are programmed at Lake Meridian. Lake
Meridian is a popular location for fitness enthusiasts.
Adult Volleyball is scheduled at the Kent Commons. Play involved 28 teams
and 336 participants this quarter.
Performance Outcomes
1. How much did we do?
Number of Recreational/Cultural Educational Programs 467
Hours worked by Recreation Volunteers 7,297
Youth Sport Sponsorship
1. How well did we do it?
Percent of classes programs at or above enrollment target 90%
Percent of participants that reported the content and quality of 100%
the program was excellent, very good, or good
Percent of participants that reported the staff and instructors 98.28%
were excellent, very good, or good
2. Is anyone better off?
Percent of participants that rated their expectations for this 98.28%
program were fulfilled
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Comments from participants
® The program provided positive impacts for my child by helping with self ,
esteem and confidence.
® Nice chance for parents to meet other parents in the community
through this program.
6 My child's instructor is a great mentor for her.
• I come to the Kent Commons because it is safe and clean.
® My daughter's friendship skills have improved.
• Dance class has been a helping tool for my shy daughter and having the
same instructor as she advances is nice.
My child loves to show me what he has learned.
Cultural Programs Division
Program/Service Highlights
Spotlight Series
The Brubeck Brothers Quartet wrapped up the 2011-2012 season on April 6
with a public performance at Kentwood PAC, attended by 106, and a workshop
with 25 Kentwood jazz band and choir students on the same afternoon. The
2011-2012 season featured 10 performances - 3 more than the 2010-2011
season. Total attendance increased 28% from 1,781 to 2,282. Revenues
covered nearly 62% of expenses.
National Endowment for the Arts - Arts Education in American Communities
(AEAC) Grant
The Kent Arts Commission has been awarded an AEAC grant from the National
Endowment for the Arts. The invitation only program provides matching
grants of $10,000 to support arts education activities in American
communities. Funds will be directed to the "Spotlight on Arts" program -
educational activities in conjunction with the 2012-2013 Spotlight Series
season.
Give Me Culture Grant Program
A new small, flexible grant program was launched in June. Give Me Culture
grants offer funding up to $1,000 to individuals, organizations, and
community groups for arts and culture projects and events that serve the
general public in Kent. Awards are intended to broaden participation in, and
showcasing of, arts and culture activities, especially by ethnically diverse or
underserved communities. Cultural staff presented the new program at Kent's
International Festival on June 16.
Earthworks Bicycle Tour
Over 200 bicyclists participated in the Earthworks Tour Inaugural Ride on June
2. Kent Arts Commission, Renton Arts Commission, Kent Bicycle Advisory
Club, and the Kent Downtown Partnership provided volunteer support. Mayor
Cooke and Police Chief Thomas participated in the ride, and Councilmember
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Ralph emceed. We received especially good feedback about the Theater
Simple performance "Flora and Fauna" at the Green River Natural Resources
Area; the Pony Boy All-Star Big Band (along the route and on the stage at the
Herbert Bayer Earthwork); and interactive rides provided by Johnnie Olivan
and Peter Reiquam on their artist-made vehicles. An editorial on the event
appeared in the Kent Reporter. The Inkwell Collective is finalizing the
"Filaments" installation and the interpretive signage.
Youth Food Security Art Project
A community screening for the Reel Grrls' Youth Food Security Art Project was
held Thursday, June 14 at 7:00 pm in the Kent Meridian High School Library.
Four participating youth filmmakers attended, along with staff from Reel Grrls.
Approximately 20 people attended, including friends and family members of
the youth artists, representatives from the food bank, city councilors, and
members of the community. Audience response was tremendous and the
youth's work made a powerful impact: for the first time, as a result of the
video campaign, the Kent Food Bank has an online donation button.
The video was screened at the June 19 City Council Meeting, and one of the
youth filmmakers attended with her mother. It was announced that the Kent
Arts Commission has been selected for the South King County Human
Services and Equity Award for an Organization.
Gallery
The Summer Art Exhibit is on display in the Centennial Center Gallery. A
reception will be held on July 11.
Municipal Courthouse Artwork
Installation of Susan Zoccola's "Separation Barrier Artwork" has been
postponed to July due to additional engineering requirements requested by
the building architect. The engineering has been completed with no change to
the design.
Performance Outcomes
1. How much did we do?
Number of events 3
Combined attendance at events 327
Number of educational outreach activities 0
Attendance at educational outreach activities n/a
2. How well did we do it?
Percent of people attending performances that agreed or strongly 94%
agreed that the cost/value of the performance was good.
Percent of people attending performances that agreed or strongly 98%
agreed that thequality/content of the performance was good.
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Percent of people attending performances that reported they 99010
would recommend Spotlight Series to others.
3. Is anyone better off?
Percent of Spotlight Series audience members that agreed or 80%
strongly agreed the performance they had just attended
broadened their cultural horizons.
Percent of Spotlight Series audience members that agreed or 55%
strongly agreed the performance they had just attended
provided an o portunity for social connection.
Percent of Spotlight Series audience members that agreed or 800/0
strongly agreed the performance they had just attended helped
them relieve stress.
Facilities
I
Program/Service Highlights
• Working on Budget
• Hired Rosalie's replacement Nancy Clary
• Completed Probation area at Court. Moved Probation into new space at
Court.
• Did Contract for Cleaning Museum Roof and refinishing benches at Kent
Pool.
• Working on renovation for Court Building
• Move Smart Board from I.T. to Police Briefing Room
• Getting Bids for new Store Front Doors at Court
• Getting Bids for PA system at Commons
• Golf power for possible electric golf carts
• Installed cubicles for Court Staff
• Working on storage area for PW Engineering in CC garage
• Cleaned carpets in various buildings
• Refinished floors at Commons and Senior Center
• Painting in various areas in City buildings
• David changed out all t-stats at Court
• Doing Work Requests
• Interviewed for HVAC Tech on June 28
Performance Outcomes
1. How much did we do?
Number of Work Requests 471
Court Remodel 1
2. How well did we do it?
Number of Work Requests Closed 405
Percent of Work Requests Closed 85.5%
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3. Is anyone better off?
Well maintained City assets
Inviting and comfortable Buildings for Citizens and Employees
Housing and Human Services
Program/Service Highlights
Home Repair served a record number of new clients in the second quarter.
There is currently a waiting list of approximately 25 households. The length of
time on the wait list ranges from 3 to 4 months.
Twenty-nine agencies are being funded by the general fund and CDBG to
provide services through 34 programs in 2012. All programs met their
performance measures for the first quarter of 2012. Second Quarter
performance reports will not be available until mid-July.
The 2013/2014 Human Services Funding Request for Proposal opened on March
15 and closed on April 26. The City of Kent participated for the second time in
the Human Service Funders Collaborative, a group of 18 King County cities that
request RFPs through an online process. A total of $14,695,305.00 was
requested by 273 programs county-wide.
The City of Kent received $1,972,287 in requests from 91 programs. The
success of this collaborative effort was due to the leadership and staff work
provided by the cities of Kent, Bellevue and Redmond. Each city provided staff
that conducted an RFP to find a vendor capable of providing the level of
software required for an online grant process that will extend beyond the
common application to centralized reporting so that agencies can submit their
reports to all 18 cities through a single portal. Agencies will also be able to
invoice cities through the same portal. Staff from Kent, Bellevue and Redmond
led the effort by working with the vendor to develop the final product, and also
worked with the cities to develop consensus on the application, provided
support to the applicants through online technical assistance, as well as staffed
training workshops and 3 computer labs. This combined effort resulted in less
than 225 requests for assistance compared to the 1500+ requests received
during the last cycle.
Additionally this tool allowed our Commissioners to do an online review of the
applications for the first time. The Commissioners met several times in May and
June to review, rate, and make funding recommendations.
The Kent Taskforce on Homelessness held its first of four meetings Friday June
8tn This group, chaired by the City of Kent Human Services Commission and
the Kent Chamber of Commerce, is made up of concerned residents, business
owners, service providers, faith leaders, Kent Police, and service consumers.
This first meeting aimed to educate everyone about the existing services in
Kent and to discuss what gaps exist. This information will be used as our
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baseline as the group moves forward in selecting what solutions they want to
focus on. The next meeting will be held Thursday July 121h at noon.
The 2nd annual "Count Us In" event was held on Wednesday May 16th all around
King County. The South King County site was again located in Kent, hosted by
Kent Parks at Kent Commons and staffed by Auburn Youth Resources. "Count
Us In" is a point in time count of homeless youth in King County. The Kent
event was designed as a BBQ and a time for games and socialization. 103
youth participated, 90 of whom were counted as homeless and officially
surveyed. The surveys from the events will be compiled into a report that
should be released in July 2012 by TeenFeed.
Staff worked with consultants to complete a portion of the 2013-2017 CDBG
Consolidated Plan. Staff is working on the full plan that must be submitted to
the U.S. Department of Housing and Urban Development in the fall.
Performance Outcomes
Increased knowledge of community resources
i
1. How much did we do?
Number of homes receiving Home Repair Services 37
Number of resident households receiving Housing Stability 3
assistance
Number of residents assisted by Safety Net Service 7246*
Number of people that obtained referrals for essential services to 900
meet survival needs.
Number of people that received bus tickets. 218
Number of cases handled by Indigent Counsel Services 1107
2. How well did we do it?
Percentage of people that obtained referrals for essential services 98%
to meet survival needs.
Percentage of people that received bus tickets. 100%
Percentage of residents accessing Indigent Counsel Services 100%
3. Is anyone better off?
Percentage of Home Repair clients rating program good or better N/A**
Percentage of resident households receiving Housing Stability N/A**
assistance still housed after six months
Percentage of residents using Safety Net Services that increase N/A**
family self reliance
Percentage of people indicating their resource and referral needs 92%
were met
Percentage of people indicating their emergency transportation 98%
needs were met
Percentage of residents satisfied with Indigent Counsel Services Avai 2lable
later 012
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Referrals for legal assistance during the second quarter increased dramatically
due to an issue at Benson Crest Condominiums. Benson Crest owners were
collecting payments for water and garbage; however the owner of the
property neglected to make the appropriate payments for the respective
services. Customer Service staff and Human Services staff worked together to
ensure that renters were notified well in advance about the possibility of water
shut off, and Human Services staff provided resources for the renters to call.
Our office was inundated with phone calls and staff worked with numerous
residents to walk them through the process for working with the Landlord
Tenant Union, etc. Fortunately the owners made a last minute payment, and
while it was not for the entire amount due, it was significant enough to
postpone the water shut off. Staff will continue to monitor the situation.
Performance Outcomes
Increased stability of community resources
1. How much did we do?
Number of human service providers/program that received 29/29
funding.
Number of human service providers that received training and/or 29
technical assistance.
Number of funded agencies meeting performance targets 29
2. How well did we do it?
Percentage of human service providers/program that received 100%
fundin .
Percentage of human service providers that received training 100%
and/or technical assistance.
Percentage of funded agencies meeting performance targets 100%
3. Is anyone better off?
Percentage of funded human service providers/program that Available
were satisfied with contractual relationship with the city. later in
2012
Parks Planning & Development
Program/Service Highlights
Worked with citizens group to develop options for addressing park
infrastructure needs.
Coordinated with the USACE and Public Works on the Riverview Park side
channel project.
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Began collecting qualitative and quantitative park use data to ensure efficient
and productive use of park resources.
i
Completed planting project at the entryway for Service Club Ballfields.
Received $6,650 "Wild Places in City Spaces" grant from King Co. for
restoration at Earthworks Park.
Special volunteer stewardship events included Earth Day at Park Orchard
Park, Arbor Day at West Fenwick Park and National Trails Day at Lake Fenwick
Park.
Green Kent Stewards held 19 Green Kent work parties at sites all over the
city.
o Total volunteer hours: 955
o Total volunteers: 368
o Square feet cleared: 12,575
Parks Operations
Program/Service Highlights
Downtown core - New planters were installed at 5 locations and new benches
in 2 locations in partnership with the Kent Downtown partnership.
Staff completed the in-house portion of the Phase I renovations at Earthworks
Park.
Storm damage repairs at Lake Fenwick and Kent Memorial Park are complete.
Vandalism to fencing at several of the neighborhood parks has been a
recurring issue. Repairs are complete to all sites and monitoring is underway.
Graffiti in several locations has been severe, monitoring is underway at those
locations.
The playgrounds at Lake Meridian and Service Club ballfields are at a high use
and have been requiring regular maintenance attention with miscellaneous
repairs being required.
Repairs to the swim ladders and other areas of the dock at Lake Meridian are
complete. A engineers inspection is planned for this season.
The climbing pinnacle at Arbor 360 was inspected and a list of issues will need
to be addressed by the end of the season.
Storm damage to street trees is continuing to be addressed; many trees in the
open spaces also require additional pruning and removals.
The fountain at TSP is operational. Issues to be addressed this season include
updating the control program, inspection of the surface, valve maintenance
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and replacements. Town Square Plaza is inspected daily 121 times, filter
cleaning 3 times a day and flush and cleaning of system weekly 13 times.
Regular Maintenance; Annual inspections/replacements to field lighting,
irrigation repairs, weed control.
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Page 67
PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director C
Phone: 253-856-5100
® Fax: 253-856-6050
WASHINGTONKENT
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
July 21, 2012
TO: Kent City Council Parks and Human Services Committee
FROM: Jeff Watling, Director of Parks, Recreation & Community Services
SUBJECT: Director's Report - INFO ONLY
MOTION: None, informational
SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services,
will inform the committee of noteworthy information and upcoming events.
EXHIBITS: None
BUDGET IMPACT: None
Ill
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