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HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 07/16/2012 I Public Works Committee Agenda Councilmembers:Dana Ralph-Dennis Higgins.Elizabeth Albertson, Chair KENT July 16, 2012 1A III i IGT 11 4:00 p.m. Item Description Action Speaker Time Pace 1. Approval of Minutes Dated June 18, 2012 YES None 03 03 2. 2011 Water System Plan YES Brad Lake 05 07 3. Acceptance of Highway Safety Improvement YES Steve Mullen 05 09 Program Grant - Traffic Signal Control System 4. Acceptance of Highway Safety Improvement YES Steve Mullen 05 11 Program Grant - SR 515 (1081h Avenue Southeast) &Southeast 2081h St. Intersection Improvements 5. Contract Amendment/GEI Consultants, Inc. for YES Ken Langholz 15 13 Analysis & Certification of the Desimone and Briscoe Levees 6. Information Only/Survey NO Steve Merryman 20 19 Unless otherwise noted, the Public Works Committee meets at 4:00 p.m. on the 1"& 3rd Mondays of each month. Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. For information please contact Public Works Administration (253) 856-5500. Any person requiring a disability accommodation should contact the City Clerk's Office at (253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388. z This page intentionally left blank. 3 PUBLIC WORKS COMMITTEE Minutes of Monday, June 18, 2012 COMMITTEE MEMBERS PRESENT: Committee Chair, Elizabeth Albertson, and Committee members, Dana Ralph and Dennis Higgins, were present. The meeting was called to order at 4:05 p.m. Item 1 — Approval of Meeting Minutes Dated June 4, 2012: Higgins MOVED to approve the minutes of June 4, 2012. The motion was SECONDED by Ralph and PASSED 3-0. Item 2 — Information Only/Port of Seattle Regional Freight Issues: Seattle Port Commissioner, John Creighton presented an informative PowerPoint presentation and a brief video about the Port of Seattle and where they are headed. Information Only/No Motion Required Item 3 —King County Flood Control District Subregional Opportunity Fund Environmental Engineering Manager, Mike Mactutis stated that the King County Flood Control District (District) collects an annual levy from properties within King County. Through the District's Subregional Opportunity Fund, ten percent of the levy collected within each jurisdiction is granted back to the jurisdiction to be used for stormwater or habitat projects. In 2009 and 2010, the City requested its portion of the Opportunity Fund to be directed to the Horseshoe Bend Levee Project. This amounted is $329,417 over the two years. In 2011 and 2012, requests were made for the Opportunity Fund to be directed to the State Route 516 to S. 231s' Way Levee Project. The amount over those two years is $253,121. Higgins asked that a list of levee projects be put together and shared periodically with the committee on each reach of the levee and how much has been spent to date; what the funding source is and what is remaining. LaPorte briefly went over the information and stated a list would be presented at a later date. Ralph MOVED to recommend Council authorize the Mayor to accept $329,417 for the Horseshoe Bend Levee Project and in $253,121 for the State Route 516 to S. 231S` Way Levee Project from the King County Flood Control District Subregional Opportunity Fund. The motion was SECONDED by Higgins and passed 3-0. Item 4 — Bridge Inspection Agreement/Washington State Department of Transportation: Street Superintendent, Bill Thomas gave a brief PowerPoint presentation outlining the City's bridge inspection program, showing each of the City bridges. He noted that inspections are mandated by Washington State Department of Transportation (WSDOT) and Federal Highway Administration (FHWA) to assure the safety of our bridges. Washington State has funded portions of the bridge inspection programs for local jurisdictions in the past, but due to budget limitations, funds have been eliminated. This agreement is to have WSDOT Bridge Inspectors perform underwater bridge inspections and prepare reports for the two bridges the City owns over the Soos Creek that require underwater inspection. These reports would be completed every three years starting this year and submitted with our bridge files to WSDOT and FHWA. 4 PUBLIC WORKS COMMITTEE Minutes of Monday, June 18, 2012 Higgins MOVED to recommend Council authorize the Mayor to sign a 10 Year Bridge Inspection Agreement between the City of Kent and the Washington State Department of Transportation for $22,277, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Ralph and passed 3- 0. Item 5 —Goods and Services Agreement/Cummins Northwest LLC — Two Generators: Interim Water Superintendent Kevin Swinford presented an informative PowerPoint presentation. He explained the need for two generators to replace existing generators that supply emergency power for Supervisory Control and Data Acquisition (SCADA) radio repeater sites. The existing generators are old and have become unreliable. The radio repeaters pick up radio signals from remote equipment and send the information back to the main Control Center. Repeater sites are located on water tanks, pump stations and treatment equipment on the East and West hills and are needed to transmit and receive critical operational information for 45 remote water, sewer and storm stations. Swinford noted that the installation of the generators would be done in-house. The generators are critical during power outages, as information still needs to be transmitted to the Control Center in order to ensure water delivery. These generators will enable the SCADA equipment to work reliably. Replacement life is expected to be 20-25 years. The old generators will be surplused. Ralph MOVED to recommend Council authorize the Mayor to sign a Goods and Services Agreement with Cummins Northwest, LLC to purchase two (2) diesel standby generators in an amount not to exceed $37,757.79 subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Higgins and passed 3-0. Item 6 — Consultant Contract/Jason Engineering &Consulting Business, Inc. — Materials Testing & Inspection Boeing Levee: Construction Manager Paul Kuehne stated that there is a need for professional Engineering services for materials analysis which require a laboratory with certified testing equipment, which the City does not own. Public Works Engineering is contracting to construct a new levee along the Green River near the "Three Friends Fishing Hole Park." The work involves the installation of steel sheet piles beneath a concrete flood wall. Additional work involves levee backfill material, new asphalt and concrete paving, pedestrian walkways, hand-railings, irrigation, electrical systems and new plantings. This work requires material testing. There is not a more cost-effective option than to have an outside laboratory perform these duties. City staff will perform all other inspection services that do not require specialized laboratory equipment or expertise. Higgins MOVED to recommend Council authorize the Mayor to sign a Consultant Services Agreement with Jason Engineering and Consulting Business, Inc., in an amount not to exceed $17,945 for materials testing and inspection services related to the Boeing Levee, subject to final terms and conditions acceptable to the City Attorney and the Public Works Director. The motion was SECONDED by Ralph and passed 3-0. Item 7 - Cooperative Agreement with the King County Flood Control District for Completion of Emergency Flood Protection Measures: 5 PUBLIC WORKS COMMITTEE Minutes of Monday, June 18, 2012 Environmental Conservation Supervisor, Kelly Peterson, noted that item 7, the Cooperative Agreement with King County Flood Control District and item 8, Green River Levee Flood Protection Giant Sandbag Removal Contract Pre-Approval will be heard together with separate motions being read. Peterson noted that in 2009, the United States Army Corps of Engineers (Corps) announced that the Howard Hanson Dam had diminished capacity due to sidewall seepage. As a result, the Corps may have released excess water into the Green River that would have caused flooding within the City. The City of Kent, along with other Green River Valley cities, installed flood control devices (giant sandbags) on top of levees adjacent to the Green River to protect the City against potential flooding. In September 2011, the Corps announced that Howard Hanson Dam repairs had been completed and the capacity of the Dam had been restored to its pre-damaged state. This allows for the removal of the giant sandbags from levees and recreational trails in Kent. Peterson further noted that they hope to have an agreement with the Flood Control District completed by June 29. The King Flood Control District has approved paying for 75% of the estimated $1,600,986 to remove the bags, subject to an approved agreement between the City and the King County Flood Control District. The remaining 25%, $400,246, would be funded by the stormwater utility, or through the District's "Opportunity Fund" in the form of a loan. The loan would be repaid by foregoing Kent's annual share of the District's Opportunity Fund, which is typically used for drainage projects. If the "Opportunity Fund" is used a 1% charge for interest would be levied against any outstanding balance. Ralph MOVED to recommend Council authorize the Mayor to sign the Cooperative Agreement for Completion of Emergency Flood Protection Measures, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Higgins and passed 3-0. Item 8 — Green River Levee Flood Protection Giant Sandbag Removal Contract Pre- Approval: See item 7 for explanation. Higgins MOVED to recommend Council authorize the Mayor to execute a contract up to a maximum of $1,600,986 to remove flood protection measures related to the Howard Hanson Dam repairs, subject to final terms and conditions acceptable to the City Attorney and the Public Works Director. The motion was SECONDED by Ralph and passed 3-0. Added Item - South Central Avenue Forcemain Change Order: Public Works Director, Tim LaPorte gave a brief PowerPoint presentation noting that the purpose of the South Central Avenue Forcemain project is to alleviate flooding along James Street at Mill Creek and that Phase 1 is currently under construction. Phase 2 will connect Phase 1 to the upgraded James Street Storm water pump station, which is Phase 3, of this multi-phase project. LaPorte further stated that the alignment of Phase 2 traverses the Kent School District's Mill Creek Middle School and that construction during the dry summer months while children are not in school would minimize impacts to the school, the creek and the environment. Therefore, we are proposing a change order to Phase 1 of this project to install the forcemain near the school this summer. The work is included in the overall project budget and will be paid through the stormwater utility. Ralph MOVED to recommend Council authorize the Mayor to sign a Change Order in an 6 PUBLIC WORKS COMMITTEE Minutes of Monday, June 18, 2012 amount not to exceed $337,000.00 for the Central Avenue South Storm Water Forcemain Phase 1 Project, subject to legal review and approval of final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Higgins and passed 3-0. Added Item - Local Improvement District (LID) 363: Public Works Director, Tim LaPorte noted that this is a housekeeping item. This LID was formed to help pay for the S. 2241h Street Extension project, linking East Valley Highway with 1081h Ave SE (Benson Road). He stated that the hearing for LID 363 was originally set for May 14, 2012. Due to the need for more information the hearing was cancelled and moved to an undetermined, future date. LaPorte proposed to move forward with the Final Assessment Roll Hearing and noted that City Council Chambers has been reserved for July 25, 2012 and that Chambers was also reserved for July 26 in the even the hearing is continued. Higgins MOVED to confirm the cancellation of the LID 363 Final Assessment Roll Hearing and to set the hearing for July 25, 2012, at 1:30 p.m. in the Kent City Council Chambers. The motion was SECONDED by Ralph and passed 3-0. Item 9 - Grant Status: Public Works Director, Tim LaPorte, Senior Transportation Planner Cathy Mooney and Design Engineering Manager, Mark Howlett gave a brief overview of a number of grants that the City was awarded: 1. Kent Regional Trails Connector - The city was awarded $1,125,368 for this project. These funds will be used to connect the Green River Trail with the Interurban Trail at 2181h Street. The project includes a 12 foot wide multi use trail with lighting. The hope is that it will encourage more commuters and recreational users to utilize the trail. This item was one of the highest priority projects on the 6 year TIP. 2. SE 2281h Street Union Pacific Grade Separation - $3 million was recently awarded from the federal government. This money will be added to $3.25 million from the Freight Mobility Strategic Improvement Board and $2.1 million from the Port and Railroad. This item was kept on the 6 year TIP at Council's request. 3. Central Avenue - Federal Preservation $300,000 to help with the overall cost. This money will help us get our design phase done. Howlett noted that the original request was for $1.5 million. 4. Citywide Traffic Control System - $400,000 from the State of Washington (no match required) to update our traffic control system. The update will enable us to use flashing yellow arrows on 14 left turn intersections. 5. SE 2081h Street/1081h Avenue SE Intersection - $700,000 (no match required to add a second southbound left hand turn lane. No Motion Required/Information Only The meeting was adjourned at 5:30 p.m. 4k7I vl d Council Committee Recorder 7 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte P.E., Public Works Director Phone: 253-856-5500 KEN T Fax: 253-856-6500 WASH IN GTO N Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: June 12, 2012 To: Chair Elizabeth Albertson and Public Works Committee Members PW Committee Meeting Date: July 16, 2012 From: Brad Lake, Operations Manager Through: Timothy J. LaPorte P.E., Public Works Director Subject: 2011 Water System Plan Approval Item - 2 Motion: Move to recommend Council approve the 2011 Water System Plan. Summary: The draft 2008 Comprehensive Water System Plan was adopted by the City Council via Ordinance No. 3891 and incorporated into the Kent Comprehensive Plan via Ordinance No. 3892 on September 2, 2008. The Public Works Director was authorized to proceed with final approval of the Plan through the Washington State Department of Health- Office of Drinking Water (DOH). Due to the number of comments from King County on the draft 2008 Comprehensive Water System Plan and related follow-up the final plan was not approved by DOH until July 2011. DOH allowed the City to prepare the final as the 2011 Water System Plan, which means the next Water System Plan Update is not required until 2017. The final approved plan will be incorporated into the Kent Comprehensive Plan during review of the 2012 updates. Budget Impact: None 8 This page intentionally left blank. 9 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte P.E., Public Works Director Phone: 253-856-5500 KEN T Fax: 253-856-6500 WASH IN GTO N Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: June 26, 2012 To: Chair Elizabeth Albertson and Public Works Committee Members PW Committee Meeting Date: July 16, 2012 From: Steve Mullen, P.E., Transportation Engineering Manager Through: Chad Bieren, P.E., City Engineer Subject: Acceptance of Highway Safety Improvement Program Grant for Traffic Signal Control System Item - 3 Motion: Move to recommend Council authorize the Mayor to execute an agreement with the Washington State Department of Transportation to accept a grant in the amount of $400,000 for the Citywide Traffic Control Signal System Upgrade. Summary: This project will replace the Master Traffic Signal Control system and replace approximately 29 traffic signal controllers at individual intersections. The City's current central traffic signal control unit, a Multisonics VMS 330, purchased in 1993, is out of date. Several features that allow greater efficiency (e.g., flashing yellow arrows for permissive left turn movements) are not accommodated by the existing system. This project is the first step in the phased replacement of the traffic signal control system and intersection controllers. Budget Impact: This grant does not require local funding match. 10 This page intentionally left blank. 11 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte P.E., Public Works Director Phone: 253-856-5500 KEN T Fax: 253-856-6500 WASH IN GTO N Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: June 26, 2012 To: Chair Elizabeth Albertson and Public Works Committee Members PW Committee Meeting Date: July 16, 2012 From: Steve Mullen, P.E., Transportation Engineering Manager Through: Chad Bieren, P.E., City Engineer Subject: Acceptance of Highway Safety Improvement Program Grant for SR 515 (108th Avenue Southeast) and Southeast 208th Street intersection improvements Item - 4 Motion: Move to recommend Council authorize the Mayor to execute an agreement with the Washington State Department of Transportation to accept a grant in the amount of $700,000 for Intersection Improvements at SR 515 (108th Avenue SE ) and SE 208th Street. Summary: This project will add a second left turn lane for southbound to eastbound traffic at the intersection of 108th Avenue SE and SE 208th Street. The project is expected to improve safety at this congested intersection by reducing overall vehicle delay, reducing vehicle queues, and improving accessibility from driveways near the intersection. The project involves right-of-way acquisition, environmental review, engineering design and construction. Budget Impact: This grant does not require local funding match. 12 This page intentionally left blank. 13 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte P.E., Public Works Director Phone: 253-856-5500 KEN T Fax: 253-856-6500 WASH IN GTO N Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: June 27, 2012 To: Chair Elizabeth Albertson and Public Works Committee Members PW Committee Meeting Date: July 16, 2012 From: Ken Langholz, Design Engineering Supervisor Through: Timothy J. LaPorte, P.E., Public Works Director Subject: Contract Amendment with GEI Consultants, Inc/Desimone and Briscoe Levees Item - 5 Motion: Recommend authorizing the Mayor to sign a Consultant Services Contract Amendment with GEI Consultants, Inc. to perform additional analysis and consultation for the Desimone and Briscoe Levees in an amount not to exceed $59,628 subject to final terms and conditions acceptable to the City Attorney and Public Works Director. Summary: On February 21, 2012, Council authorized GEI's contract for $284,883 to complete a Federal Emergency Management Agency (FEMA) Conditional Letter of Map Revision (CLOMR) for the levee section on the right bank (easterly side) of the Green River between S. 200th St. and S. 180th St. This section is known as the Desimone and Briscoe levees. The Public Works Department has requested GEI to perform additional services in support of the City's ongoing coordination efforts with King County. The additional costs are $59,628 for a total amended contract amount of $344,511. Budget Impact: This contract amendment will be funded out of the storm drainage account. 14 This page intentionally left blank. 15 G EI MY lIMnI Geotechnical June 27, 2012 Environmental Water Resources Ecological Mr. Ken Langholz City of Kent Public Works Department 220 Fourth Avenue South Kent, WA 98032 RE: Proposal for Supplemental Engineering Services Briscoe/Desimone Levee CLOMR Project City of Kent, Washington Dear Mr. Langholz: We are pleased to submit this proposal for supplemental services for the Briscoe-Desimone CLOMR project. Our proposed scope of work is based on our telephone conversation with you on June 26, 2012. Background The City of Kent has identified four reaches of the Briscoe-Desimone Levee that are in need of repair to meet the minimum requirements of 44 CFR 65.10 for the FEMA base flood(1-percent-annual- chance flood). The proposed levee improvements involve constructing a sheet pile floodwall along the landward toe of the existing levee within these reaches. King County has not supported the City of Kent's proposed repairs and instead proposes to setback the levee from its current alignrnent. The City of Kent and King County have been meeting to discuss their proposed repair alternatives in an effort to develop a final project. Scope of Work Our proposed scope of work is an addition to our previous scope contained in our Consulting Services Agreement dated February 29, 2012 and is summarized below: Task I—Attend Meetings with King County We will participate in meetings with the City and King County in support of ongoing coordination efforts. For this proposal, we have assumed we will attend 3 meetings. Our work will include: • Preparing for the meeting, wv✓w.gei con s ill tmts.com GEI Consultants,Inc. 180 Gnand Avenue,Suite 1410,Oakland,CA 94612 510.350.2900 fax:510.350.2900 16 Mr. Ken Langholz 2 June 27, 2012 • Preparing presentation materials, and • Attending meetings. Task 2—Support the City's effort in coordinating with King County We will continue to support the City's efforts in ongoing coordination with King County. For this proposal, we have assumed a required level of effort of 80 hours. Our work will include: • Preparing response letters and documents to address issues identified during coordination, • Responding to action items identified in meetings. Cost Estimate We will perform the above scope of service on a time and materials basis. Based on the assumed level of effort, we estimate that the cost of performing the services outlined above will be approximately $59,628 as detailed in the table below. Labor Budget Grade 8 Grade 6 Professional Professional Expense Task s (A.Pujol/ (J.Nickerson/ Labor Budget Total L. Wooten) K. Dirocco) Total g Rate ($234/hr) ($175/hr) 1 —Meetings 72 120 $37,848 $6,500 $44,348 2—County Coordination 20 60 $15,180 $100 $15,280 Support Total 92 180 $53,028 $6,600 $59,628 We should note that at this time it is not possible to accurately estimate the level of effort that will be needed to support the City in its efforts to obtain the needed project approvals due to uncertainties regarding the extent of coordination needs that will eventually be required. These uncertainties will be resolved as the project continues through the approvals process. Additional coordination requirements or project changes beyond our control could become apparent during this process and necessitate a further scope and budget adjustment. Terms and Conditions Our work will be performed in accordance the terms and conditions negotiated by the City of Kent and GEI Consultants, Inc. under our Consulting Services Agreement dated February 29, 2012. Invoices will be submitted monthly based on the services performed as of the end of each billing period. 17 Mr. Ken Langholz 3 June 27, 2012 We appreciate the opportunity to submit this proposal and look forward to continue working with you and your colleagues on this project. Please call meat 510-350-2908 or Jim Nickerson at 781-721- 4023 with any questions. Sincerely, GEI CONSULTANTS, INC. P&4r Alberto Pujol, P.E. Vice President, Project Manager 18 This page intentionally left blank. 19 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte P.E., Public Works Director Phone: 253-856-5500 KEN T Fax: 253-856-6500 WASH IN GTO N Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: June 25, 2012 To: Chair Elizabeth Albertson and Public Works Committee Members PW Committee Meeting Date: July 16, 2012 From: Steve Shafer, Survey Project Coordinator, LSIT Subject: Information Only/Survey Item - 6 Motion: Information Only/No Motion Required Summary: The Survey Section provides many services to internal clients within the city, and to the general public. • Provide mapping of city project sites for construction plans, locate city assets for various departments to bring our GIS layers up to survey accuracy. Assist other departments in accurate location of features for many purposes. • Provide construction staking for city projects and work with the Construction inspectors to get our projects built with minimal expense to the City. • Maintain a database of survey-grade control points that is used internally and shared externally through the city website and other online resources. • Develop maps of field data we have collected.