HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 05/07/2012 I
Public Works Committee Agenda
Councilmembers:Dana Ralph-Dennis Higgins•Elizabeth Albertson, Chair
•
KENT May 7, 2012
1AII,i IGT 11
4:00 p.m.
Item Description Action Speaker Time Pace
1. Approval of Minutes Dated April 2, 2012 YES None 03 03
2. Approval of Minutes Dated April 16, 2012 YES None 03 07
3. Sales Agreement w/Smith & Loveless, Inc. - YES Dave Brock 05 13
Frager Road Pump Station Improvements
4. Consultant Agreement/Strickland Heischman YES Mark Madfai 05 17
& Hoss, Inc. - S 2281h St. Union Pacific Grade
Separation Project
5. Information Only/International Society of NO Tim LaPorte 05 21
Arboriculture (ISA) Pacific Northwest
Education Award
6. Information Only/Green River Natural NO Matt Knox 10 23
Resource Area - Update
7. Information Only/Freight Mobility - Update NO Chad Bieren 05 25
Unless otherwise noted, the Public Works Committee meets at 4:00 p.m. on the 1"& 3rd Mondays of each
month. Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895.
For information please contact Public Works Administration (253) 856-5500.
Any person requiring a disability accommodation should contact the City Clerk's Office at
(253) 856-5725 in advance.
For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388.
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PUBLIC WORKS COMMITTEE
Minutes of Monday, April 2, 2012
COMMITTEE MEMBERS PRESENT:
Committee Chair Elizabeth Albertson and Committee member Dana Ralph were
present. Dennis Higgins was absent. The meeting was called to order at
4:05 p.m.
Chair Albertson noted she had Councilmember Higgins' concurrence on all action
items.
Item 1- Approval of Meetina Minutes Dated March 19, 2012:
Ralph MOVED to approve the minutes of March 19, 2012. The motion was
SECONDED by Albertson and PASSED 3-0, with Higgins' concurrence.
Item 2-Information Only/Regional Water Supply System (RWSS) Tacoma
Filtration 60% Desian - Update:
Water Superintendent, Brad Lake introduced Chris McMeen, Deputy Water
Superintendent and Randy Krueger, Senior Project Manager for Tacoma Public
Utilities. An informative PowerPoint presentation was given.
The presentation touched on the following:
• Scope, Schedule, Budget
- Project background and purpose: Filtration provides substantial water
quality benefits.
- Schedule: Ground breaking, May 2012. Final completion date scheduled for
late 2014 or early 2015.
- Cost Estimate: The total project cost
• Project delivery team
• Selection process
• Project partners/Project shares
Covington Water District 11%, City of Kent 11 %, Lakehaven Utility District
11% and Tacoma Water 67%
• Treatment components/facilities
• Value Engineering reviews/one done at 30% and one at 60% design
completion. The reviews were performed by independent, senior, subject area
experts.
• Early construction work/Construction to begin in May 2012
• Project risks/Slow global economic recovery, King County permitting impacts
and the ability for Puget Sound Energy to meet power supply needs.
• Project status
Kent's share of the filtration plant is currently estimated at 23.7 to 25 million
dollars.
Information Only/No Motion Required
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PUBLIC WORKS COMMITTEE
Minutes of Monday, April 2, 2012
Item 3 — Stormwater Utility Property/Terreno Valley Corporate, LLC
formerly Alecta Real Estate - Lease:
City Engineer, Chad Bieren explained that this is a housekeeping item. This lease
was previously approved by the Public Works Committee on January 23, 2012.
The property changed hands after the lease was approved. Bieren stated that the
only change to the lease was the name of the new owner.
Ralph MOVED to recommend Council authorize the Mayor to sign an
agreement with Terreno Valley Corporate, LLC, being successor in interest
to Alecta Real Estate Kent Valley to lease stormwater utility property for a
period of five years, subject to final terms and conditions acceptable to
the City Attorney and the Public Works Director. The motion was
SECONDED by Albertson and PASSED 3-0, with Higgins' Concurrence.
Item 4 — Design Agreement with US Army Corps of Engineers (USACE) —
Boeina Levee Restoration Proiect:
Environmental Engineer, Toby Hallock presented an informative PowerPoint
presentation on the Boeing Levee Ecosystem Restoration project.
Hallock presented an aerial map of the area and explained to committee that in
October 2000, the US Army Corps of Engineers (Corps), in partnership with 17 local
jurisdictions, non-profit organizations and the Muckleshoot Indian Tribe, completed the
Feasibility Report for the Green/Duwamish Ecosystem Restoration Project (ERP). The
focus of the ERP was the design and construction of various habitat restoration
projects throughout the Green/Duwamish watershed. The Boeing Levee Restoration
Project was one of the identified proposed projects.
The City of Kent will apply for various grants to help fund a portion of the project
costs. If grants are not available, storm drainage funds will be used to complete the
City's share of the design.
Ralph MOVED to recommend Council authorize the Mayor to sign a Design
Agreement with the US Army Corps of Engineers for the Boeing Levee
Restoration Project, subject to final terms and conditions acceptable to the
City Attorney and Public Works Director.
The motion was SECONDED by Albertson and PASSED 3-0, with Higgins'
Concurrence.
Item 5 — Consultant Services Agreement/FCS Group, Inc. — Sanitary Sewer
Rate Study:
City Engineer, Chad Bieren noted that updating the Sanitary Sewer Comprehensive
plan is a regulatory requirement. The City had been working to update the plan but
staff was pulled off of the project to work on levee issues. Staff is now ready to get
the process back on schedule to look at our sewer rates. Bieren noted that Kent's
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PUBLIC WORKS COMMITTEE
Minutes of Monday, April 2, 2012
portion of the single family residential sewer rates are currently $16.61 per month.
King County's portion of our Utility bill is $36.10 per month.
Design Engineering Supervisor, Ken Langholz explained that FCS Group, Inc. will have
the responsibility of reviewing the current utility rates, funding of capital projects, and
forecasting revenues required to operate the sanitary sewer system over the next five-
to ten-year period. Having this information will assist council and staff to know when
to raise rates.
Ralph MOVED to recommend Council authorize the Mayor to sign a Consultant
Services Contract with FCS Group, Inc. to perform a sanitary sewer utility rate
study, for an amount not to exceed $45,085 subject to final terms and
conditions acceptable to the City Attorney and Public Works Director. The
motion was SECONDED by Albertson and PASSED
3-0, with Higgins' Concurrence.
Item 6 — Info Only/Volunteer — Adopt-A-Street and Adopt-A-Catch Basin
Programs:
Public Works Director, Tim LaPorte noted that the goal of both the Adopt-a-Street and
Adopt-A-Catch Basin Programs is to utilize volunteers, citizen groups and business to
help care for the City.
Gina Hungerford, Conservation Specialist explained that this program has been
implemented by a number of other cities. Hungerford stated that the Adopt-a-Street
Program is being implemented in response to a local group's request to adopt a street
and to provide an opportunity for other Kent residents, businesses and organizations to
make a difference by contributing their time and energy to keep the City beautiful and
protect the environment by helping to remove litter in the community. To get started
go to http://www.kentwa.gov/Adopt-a-Street-Program/ .
Todd Hunsdorfer, Environmental Conservation Tech explained that the design of the
Adopt-A-Catch Basin Program is very similar to the Adopt-a-Street program.
Concerned residents would volunteer their time to monitor neighborhood catch basins;
keep drains free from leaves and debris, report pollution and educate neighbors. This
program would help the City meet its National Pollutant Discharge Elimination System
(NPDES) permit requirements encourage residents to make a difference in their
neighborhood, and help reduce the chances of localized flooding by keeping catch
basins clear of debris. Staff will work with neighborhood councils to implement the
program.
A Stormwater web page will soon be available at www.kentwa.gov/stormwater;
volunteers would get a map of their area and where all the drains are located.
Volunteers will track their time which will help the city meet NPDES requirements.
Information Only/No Motion Required
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PUBLIC WORKS COMMITTEE
Minutes of Monday, April 2, 2012
Item 7 — Information Only/Water Festival:
Gina Hungerford, Conservation Specialist stated that the City welcomed nearly 1,400
4th and 5th grade students, their teachers and parent chaperones at the 13th Annual
Water Festival on March 27 & 28, 2012 at Green River Community College. A schedule
for the two days was handed out to committee members. Students rotated through 30
classes (259 presentations total), topics ranged from water sources, conservation, and
water quality protection, to wastewater, the watershed, salmon habitat, and recycling.
Teachers and students were very appreciative.
Hungerford noted that the 13 year mission is to two fold, 1) Make students aware that
everything they do affects the water and 2) Help students become better stewards of
the water system. Since its inception in 2000, the Water Festival has benefitted
approximately 15,000 students in our area.
No Motion Required/Information Only
Item 8 — Information Only/Transportation Committee - Update:
Public Works Director, Tim LaPorte stated that two meetings have been held to date,
the next meeting will be held on Tuesday, April 3, LaPorte handed out an agenda to
the committee. He will be inviting Suzanne Smith, Transportation Advisory Committee
Chair to attend the Operations Committee to give a very brief update on what the
committee is doing.
No Motion Required/Information Only
Added Item:
Tim Clark, Member of the Kent School Board asked about the stormwater fee schedule.
He stated that the School District clearly wants to be good stewards building efficient
schools, but that is also wants to minimize expenses.
The meeting was adjourned at 5:22 p.m.
Cheryl Viseth
Council Committee Recorder
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PUBLIC WORKS COMMITTEE 7
Minutes of Monday, April 16, 2012
COMMITTEE MEMBERS PRESENT:
Committee Chair Elizabeth Albertson and Committee members Dennis Higgins and
Dana Ralph were present. The meeting was called to order at 4:01 p.m.
Councilmember Higgins noted that minutes from the April 2 n d Public Works
Committee meeting would be included in the next packet.
Item 1—Amendment to Interlocal Agreement with King County —
Stormwater Pond Maintenance:
Environmental Engineering Supervisor, Alex Murillo gave an informative PowerPoint
presentation with many photographs of storm ponds that are in need of cleaning.
He explained that in order to keep the City in Compliance with our NPDES Permit
and to reduce our overall costs, the City is proposing to partner with King County to
complete the maintenance of 41 stormwater ponds citywide. Murillo stated that
King County crews would begin cleaning the stormwater ponds in May, with a
September 2012 end date.
The City has an existing interlocal agreement with King County that allows the
County to perform work at the City's request, based on the County's availability.
The cost to use King County crews for this work is not to exceed $620,000.
Similar work was done in 2011.
Higgins asked how many ponds King County cleaned last year. Murillo stated that
47 ponds were cleaned last year on time and under budget; King County quoted
$760,000 to complete the work and came in near or just under $400,000.
Ralph MOVED to recommend Council authorize the Mayor to sign an
Amendment to the City's Interlocal Agreement with King County to
perform maintenance on the City's Stormwater Ponds, subject to
final terms and conditions acceptable to the City Attorney and Public
Works Director. The motion was SECONDED by Higgins and PASSED 3-0.
Item 2 — Contract/Washington Patrol Division — After Hours Remote
Watershed Security:
Water Field Supervisor, Kevin Swinford gave an informative PowerPoint
presentation that explained the need for remote sight security at two
watersheds located in the Black Diamond/Maple Valley area; Kent and Clark
Springs. These two sites provide a significant portion of Kent's daily water
supply.
Security is a very important matter at all water facilities and, due to the remote
nature of these two primary water sources, the City has contracted with local
security firms in the past to provide after hour and weekend security patrols.
Washington Patrol Division provided security services in 2011 and has provided
a high level of service.
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PUBLIC WORKS COMMITTEE $
Minutes of Monday, April 16, 2012
Higgins asked how many years we have hired security. Brad Lake, Water
Superintendent stated we have been providing after hour security for
approximately 10 years.
Higgins MOVED to recommend Council authorize the Mayor to approve a
Goods and Services Agreement between the City of Kent and
Washington Patrol Division to provide after hour security patrols for
Kent and Clark Springs watersheds in an amount not to exceed $2,550
per month, subject to final terms and conditions acceptable to the City
Attorney and Public Works Director. The motion was SECONDED by
Ralph and PASSED 3-0.
Item 3 - Soil Screener Eauioment Purchase:
Environmental Conservation Supervisor, Kelly Peterson and Utilities
Superintendent, Greg Reed provided an informative PowerPoint presentation
giving an overview of the soil screener they are requesting and why it is needed.
Peterson noted that the screener would be purchased through a grant from the
Washington State Department of Ecology, Stormwater Capacity Grant and that
the grant is to be used exclusively for the purpose of addressing stormwater
needs that protect water quality, and are relevant to the City's Phase II
Municipal Stormwater National Pollutant Discharge Elimination System (NPDES)
permit. Under the guidelines of the grant, a soil screener is an approved
purchase.
Utility Superintendent, Greg Reed showed several photographs depicting various
uses for the screener and what it would allow Public Works Operations crews to
do:
1. Filter out trash and debris from catch basin solids collected during
cleaning and maintenance.
2. Aerate the solids to speed the composting process
3. Eliminate the cost of renting a screener
4. Provide low-cost compost for roadside plantings
These elements will increase efficiency and allow staff to maintain their rigorous
schedule of catch basin maintenance and repairs while simultaneously saving
money on rental costs and staff time.
To rent a screener last year for a 3 - 4 week period cost approximately $5,000
to $6,000 per week. Reed believes that the life expectancy of this screener
would be 20 years.
Ralph MOVED to recommend Council authorize the Mayor to sign a
purchase order for the purchase of a soil screener subject to final terms
and conditions acceptable to the City Attorney and Public Works
Director. The motion was SECONDED by Higgins and PASSED 3-0.
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PUBLIC WORKS COMMITTEE 9
Minutes of Monday, April 16, 2012
Item 4 — Lease Agreement/Plemmons Industries — Traffic Signal/Street
lighting Maintenance Facility:
City Engineer, Chad Bieren explained that this lease would provide an offsite
traffic operations shop for traffic signal equipment and material; there is no
space in existing city-owned facilities for these employees and their equipment.
Bieren noted we have been renting offsite for the past five years and that this
lease agreement would extend the lease three additional years, giving staff an
interim facility to house Traffic Signal and Streetlight Maintenance activities of
the Public Works Department. The cost of the rental agreement increased 5
percent over last year's cost.
Higgins MOVED to recommend Council authorize the Mayor to sign a
Lease Agreement with Plemmons Industries for a period of 3 years to
lease warehouse space to be used as the Traffic Signal and Streetlight
Maintenance Facility per attached lease agreement, subject to final
terms and conditions acceptable to the City Attorney and Public Works
Director. The motion was SECONDED by Ralph and PASSED 3-0.
Item 5 — Information Only/Railroad Quiet Zone - Update:
City Engineer, Chad Bieren noted that it has been almost a year since we had
the wayside horn demonstration at the corner of Titus and 1't Avenue. The
wayside horns allow the trains not to blast the full horn at the locomotive, but to
use horns on each side of the crossing to reduce the noise of each individual
crossing in town. The City does not have money budgeted for the entire project,
but as the economy recovers we may be able to assemble an adequate funding
package to complete the entire quiet zone. The following crossings; 259th
Street, Willis, Gowe, Meeker, Smith and James Streets are in the current plan to
either place wayside horns or install treatments in the medians at the crossings
thus further reducing wayside noise.
Bieren addressed questions regarding the cost for each crossing, stating a cost
of approximately $120,000 for installation only. Maintenance would be an
additional, ongoing cost. Bieren stated we are looking at a total cost of
hundreds of thousands for Burlington Northern and around $1.5 to $2 million for
the Union Pacific. We are working out agreements with the railroads.
Higgins asked about money previously budgeted for the project. The exact
amount was not known. This information will be provided at a later date.
Information Only/No Motion Required
Item 6 — Information Only/Riverview Park Side-Channel Restoration
and Ground Breaking Ceremony:
Environmental Engineer, Beth Tan noted the project has been ten years in the
works trying to secure grant funding for the City's share of the project. The
project is located on City parks property known as Riverview Park which is
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PUBLIC WORKS COMMITTEE 10
Minutes of Monday, April 16, 2012
located along the Green River, south of Willis Street by LA Fitness. The project
is under construction in partnership with US Army Corps of Engineers (USACE)
through the USACE Green/Duwamish Ecosystem Restoration Program. The
Corps will pay for 65% of construction and the City will be responsible for the
remaining 35%. Tan noted that the City has secured a couple of grants to cover
our costs.
Tan showed an artist's rendition of the area depicting what it will look like once
the project is completed, with the creation of a new, side-river channel with
woody debris and habitat plantings. The project will provide summer rearing
habitat and high flow winter refuge for juvenile salmon along the Green River. A
pedestrian bridge will also be added to aid in maintenance and watering the
plants at the site. The site is primarily used as a passive park. Once
construction is complete there will be an interpretive sign, a walking trail and
continued fishing along the bank. Construction has started and will continue
into the fall.
A Ground Breaking Ceremony is tentatively scheduled for June 6, more
information to follow.
No Motion Required/Information Only
Item 7 — Information Only/2012 Street Update:
Public Works Director, Tim LaPorte stated that because of the overall budget
situation we are endeavoring to keep the Committee updated regarding street
funds. Street Superintendent, Bill Thomas provided an update on the 2012
street work plan, numerous photographs and maps depicting work completed
to-date and work that is planned for the next three months.
He touched on the following:
• Sidewalk Repairs
• Hazardous Tree Removal
• Vegetation Maintenance in Planted Traffic Islands
• Sidearm Shoulder Mowing
• Litter Removal
• Type III Barricade Installation
• School Zone Crosswalk Sign Upgrades
- The goal is to upgrade 70 of the 200 City wide signs. This will take
approximately six months spread out from January- June and September-
December, with a crew of two.
• Sign Maintenance
In the next three months crews will be working on:
• Thermo Plastic — Goal is to replace 20,500 feet of the 60,000 feet that are
worn out. Work is anticipated to take six weeks between April and
September, with a crew of three.
• Hazardous Tree Removal — Scheduled 56 hazardous tree removals
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PUBLIC WORKS COMMITTEE 11
Minutes of Monday, April 16, 2012
Traffic Islands and Gateways
To report potholes you can call (253)856-5600 or go online to
http://myciovhelp.com/KENTWA/ cs/RequestSelect.aspxx , then select
"Potholes".
Information Only/No Motion Required
Item 8 — Information Only/Transportation Advisory Committee -
Update:
Public Works Director Tim LaPorte stated that the Transportation Advisory
Committee met for the third time last Tuesday, April loth and are scheduled to
meet this Tuesday, April 17th. At the April loth meeting, Finance Director, Bob
Nachlinger defined for the Committee where the money comes from for streets
and how it's spent. The committee is focusing on finalizing recommendations
and compiling information for a draft report that will be presented at the Council
Workshop on May 1.
At the last meeting the committee discussed the potential for additional sales
tax funds to be used for roadway maintenance. They will be talking about
Capital improvements next.
No Motion Required/Information Only
The meeting was adjourned at 5:23 p.m.
Nancy Yoshitake
Council Committee Recorder
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: April 5, 2012
To: Chair Elizabeth Albertson and Public Works Committee Members
PW Committee Meeting Date: May 7, 2012
From: Dave Brock, P.E., Utilities Engineer
Through: Tim LaPorte, P.E., Public Works Director
Subject: Sales Agreement with Smith & Loveless, Inc. — Frager Road
Pump Station Improvements
Item - 3
Motion:
Move to recommend Council authorize the Mayor to sign a Sales
Agreement with Smith & Loveless, Inc. to purchase new pumps and
motors for the Frager Road sanitary sewer pump station in an amount not
to exceed $26,488.00 plus applicable taxes, subject to final terms and
conditions acceptable to the City Attorney and Public Works Director.
Summary:
The City of Kent Sanitary Sewer Utility standardized on Smith & Loveless pumps and
motors within its pump stations in 1957. Smith & Loveless pumps and motors have
proven to be long lasting and reliable.
The size of the pumps and motors within the Frager Road pump station need to be
increased to accommodate additional sewer flows as a result of eliminating the
Kentview pump station in the coming months.
Budget Impact:
There will be no unbudgeted fiscal impacts. The contract will be paid through the
Sewer Utility.
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e
SALES AGREEMENT
Smith&Loveless, Inc.
14040 Santa Fe Trail Drive
Lenexa, Kansas 66215-1284,USA
Phone:(913)888-5201
Fax: (913)748-0106
DATE: 3/20/12
PROJECT: Kent,WA
INO#: WE-18443
EXISTING S&L SN: 11-7205
YOUR LOCAL SMITH&LOVELESS REPRESENTATIVE CONTACT INFORMATION:
SALES PERSON&CONTACT PH: Steve Azose-206-763-3600-o
REPRESENTATIVE COMPANY: ADS Equipment Co.
REPRESENTATIVE FAX: 206-763-3012
SCOPE OF EQUIPMENT: Two(2)rotating assemblies 6C3,30hp, 1800rpm,3/60/460 volt
ODP motors with 9-3/4" impeller trim for 1200 gpm @ 67'tdh.
Includes(2)breakers for 30hp motors.
PRICE(includes freight): $ 26,488.00
SHIPMENT: Estimated at 8.10 weeks from approved submittals,if submittals are required.
FUEL SURCHARGE: Any fuel surcharge assessed to Smith&Loveless,Inc.shall be passed on at cost to customer.This fuel
surcharge was not Included in our quote and will be in addition to the contract amount.
INSTALLATION: Smith&Loveless is supplying the aforementioned Items.Owner is responsible for installation,including all
inspections and/or code compliance of the Installation.
DELIVERY: Shipment Upon Receipt of an approved PO,sales agreement.
FREIGHT: F.O.B.Origin.
PAYMENT: All purchase orders must be made out to Smith&Loveless,Inc.
REPRESENTATIVES:Any retrofit buy/resale orders must be pre-authorized by Smith&Loveless'After Market Div.
Payment is too-/ prior to shipment via check/credtt card,OR,with continuing credit approval, 100%the earlier of net
30 days from date of shipment or at time of start up(if S&L start up is included in our quote).
TERMS: Smith&Loveless'quotation and standard terms and conditions applies to this order and no terms set forth In buyers
purchase order,acknowledgment letter or verbal communication shall control unless approved in writing by the S&L
Contract Department. In the event'of any inconsistency between S&L's terms and conditions and buyers purchase
order,S&L's terms and conditions shall govern. I
TIME FRAME: Quote is good for 90 days.
EQUIPMENT; If the equipment Smith&Loveless is providing is associated with the retrofit or modification of existing equipment,
field adjustments to the existing and/or new equipment may be required for correct Installation.Such adjustments
may include,but are not limited to,piping modllicalions,grouting,shimming,control panel or electrical changes,etc.
Smith&Loveless is relying on information provided by the customer,the Installing contractor,or others with regard to
the measurement,model or part numbers,drawings,and descriptions of existing equipment In the design and
manufacturing of the new equipment for this project.As a result,Smith&Loveless shall not be responsible for any
problems or difficulties encountered when fitting up new equipment with existing equipment.
Agreed to this_day of .2012.Lenexa,KS. Agreed to this_day of ,2012 at
BUYER SMITH&LOVELESS,INC.
By: By:
MW NAME
PURpe¢FD SIGNANSE
AVI'HOaIZED SIaNANRE
ADDIREae
PHONE
Is this purchase tax exempt? Yes —No
If YES,attach Bales Tax Exempacn Cedificzte.Failure to provide tax exempt cannicate prior to shipment will result In Buyer being respomlbie for all applicable lazes.
Solutions for a World of Water Problems
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: April 24, 2012
To: Chair Elizabeth Albertson and Public Works Committee Members
PW Committee Meeting Date: May 7, 2012
From: Mark Madfai, P.E., Design Engineering Supervisor
Through: Tim LaPorte, P.E., Public Works Director
Subject: Consultant Services Agreement/Strickland Heischman & Hoss,
Inc. - S. 228th St. Union Pacific Grade Separation Project
Item - 4
Motion:
Move to recommend Council authorize the Mayor to sign the Consultant
Services Agreement with Strickland Heischman & Hoss, Inc. to
complete appraisals at Cobble Hill LLC and Denver Wholesale Florists
in an amount not to exceed $30,000, subject to final terms and
conditions acceptable to the City Attorney and Public Works Director.
Summary:
In order to construct the overpass at the S. 228th Street/Union Pacific Railroad
Crossing the City must mitigate for the loss of driveways associated with raising
the roadway. This appraisal is being performed in order to purchase property that
will be used to mitigate for impacts at Denver Wholesale Florists and Cobble Hill
LLC. Completing this appraisal and the subsequent acquisition will put us in a
good position to complete the project when remaining funding becomes available.
Budget Impact:
Funding for this contract is included in the existing project budget
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19
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doi � ca
REAL Effr=APPRAISERS&CONSUITANrS
May 3, 2012
Mark Madfai
Engineering Supervisor
Design Engineering—Public Works Department
City of Kent
220 Fourth Avenue South
Kent, WA 98032
Re: Appraisal Scope and Bid Summary
South 228th Street Properties
Kent, WA
Dear Mr.Madfai:
Pursuant to your request, I am providing you with this scope and bid summary relevant to
appraisals of the WT Cobble Hill (Qwest) and DWF (Denver Wholesale Floral)
properties along South 228`h Street in Kent, Washington. As proposed, these properties
will be impacted by the installation of an elevated roadway by the City of Kent, resulting
in changes to access, along with the construction of the elevated roadway structure itself
adjacent to the DWF property.
One appraisal report, prepared in a"Before and After" format, is required for each of the
subject properties. In a "Before and After" appraisal assignment, the value of the
property being appraised is estimated based on its current condition (prior to the
acquisition), followed by the formulation of an estimate of value subsequent to the
proposed acquisition. The difference between these two value estimates (if any) is then
utilized to determine the diminution in value relevant to the proposed acquisitions.
6419 Lakewood Drive west Tbeom ,Washington 98467
12coma(253)564-39M Fax(253)564-3143
20
The fee for the appraisal assignment is based on an hourly rate for me and for any
associate appraisers who may assist on.the appraisals. The hourly fee rate schedule is as
follows:
Appraiser Hourly Fee
Fred Strickland,MAI,SRA $250 per hour
Associate Appraiser $125 per hour
Considering the scope of work required for this assignment, and the individual hourly
fees for me and my associate, the total fee for the appraisals is not to exceed $30,000.
The completed appraisal reports will be provided to you no later than six weeks from
your notice to proceed, assuming that all required information is provided in a timely
manner.
I trust that this scope summary meets your requirements.
inter ,
4
Fred C. Strickland, MAI, S12A
21
ITEM # 5
INFORMATION ONLY
International Society of Arboriculture (ISA)
Pacific Northwest Education Award
Tim LaPorte
Public Works Director
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PUBLIC WORKS DEPARTMENT
Timothy J LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: April 20, 2012
To: Chair Elizabeth Albertson and Public Works Committee Members
PW Committee Meeting Date: May 7, 2012
From: Matt Knox, Environmental Ecologist, PW Engineering
Through: Tim LaPorte, P.E., Public Works Director
Subject: Information Only/Green River Natural Resources Area -
U pdate
Item - 6
Motion:
Information Only/No Motion Required
Summary:
Ecologist Matt Knox will provide an update on progress to date on meeting
requirements and goals for the Green River Natural Resources Area (GRNRA), a
304-acre facility providing flood control/stormwater treatment /passive recreation
and wildlife habitat near the Green River.
Matt will provide specific information about:
• The critical functions provided by the facility;
• 2012 volunteer efforts to help staff meet requirements and improve habitat;
• The Landscape and Habitat Master Plans and Resource Monitoring Plan;
• Progress to date on meeting landscaping, water quality and habitat
requirements;
• Plans for a future watershed discovery center.
Budget Impact:
None
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: April 24, 2012
To: Chair Elizabeth Albertson and Public Works Committee Members
PW Committee Meeting Date: May 7, 2012
From: Chad Bieren, P.E., City Engineer
Subject: Information Only/Freight Mobility - Update
Item - 7
Motion:
Information Only/ No Motion Required
Summary:
Public Works Engineering staff and Mayor Cooke met with Karen Schmidt, Executive
Director of the Washington State Freight Mobility Strategic Investment Board
(FMSIB) on April 17th to discuss the City's railroad grade separation projects. This
meeting was a follow-up to a February 13, 2012 letter from FMSIB asking about the
City's intention to complete these projects. The letter (see attached) also asked for
a funding plan and schedule if the City planned on moving ahead with construction.
After discussing the City's current financial position, it was determined that FMSIB
could continue to program funding for all five projects based on the following
construction schedule:
Project Construct During State Biennium
S. 228th Street/Union Pacific Construct 2013 - 2015
S. 212th Street/Burlington Northern Construct 2015 - 2017
S.212th Street/Union Pacific Construct 2017 - 2019
Willis Street/Burlington Northern Deferred List
Willis Street/Union Pacific Deferred List
This construction schedule would be dependent on the City's ability to secure grant
funding to complete the S. 228th and S. 212th Street projects. If funds cannot be
secured in time, these projects would be added to the FMSIB Deferred Projects list.
Projects can be moved back to "active" status from the deferred list if they have a
complete funding package.
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I
Q �!
s
�rNd jFso a�y� '
STATE OF WASHINGTON
FREIGHT MOBILITY STRATEGIC INVESTMENT BOARD
1063 Capitol Way, Rm. 201 + PO Rog 40965 + Olympia, WA 90.504-0.965 • (360)506.9695 ® FAX(360)506-9700
13 February 2012
Dan Grlchei, The Honorable Suzette Cooke
Chair Mayor, City of Kent
220 Fourth Avenue South a` EI f"' '•<�.
Karen schr,tid�' Kent, WA 980�•2.
Executive Director i
Dear 1V wp�pooke:
Board 114cmhert
The Board will be reviewing the Kent projects, currently on the FMSIB active list, at
the May 23, 2012 meeting.
Jim Albeit
Cliff Benson Last year the Board reviewed the three Kent projects and the lack of progress in
completing the funding package needed for the projects to advance to the construction
John creighmn phase. At that time,they granted an extension of the decision to defer the project
Dave Edier allowing the city time to develop a realistic funding plan and project construction
timeline. The Board will make their determination at our May 23, 2012 meeting.
Tcrry Finn _
Rebecca r'rancik If the project funding plan is not progressing to close the funding gap, your project or
projects will be placed on the FMSIB Deferred Project list and the funds will be
Dave Gossett distributed to other FMSIB projects that can.advance. There is no guarantee that if your
Paula Hammond project is placed on the deferred list, and later can be reactivated,that the funding will
be available. Currently FMSIB has $3.25 M for the S. 228th UP crossing, $10 M for
Steve Hoitgeetts S.212`h St BNSF/UP Grade Separations and$4 M for the Willis St BNSF/UP Grade
Larry Paulson Separations. In all, $17.25 M in funding is in question.
Brian Ziegler I would like to meet with you and the appropriate council members to discuss the plans
you are making to fund S. 228th St. Union Pacific Grade Separation, S. 2121h BNSF&
web she UP Grade Separations and Willis Street BNSF &UP Grade Separations. The Board
„-, ... b"' will need to know that a secure funding plan has been approved and the City is moving
forward to implement it. Depending upon our discussion, you may want to address the
Board directly at the March 16th Board Meeting in Tacoma. (The May meeting will be
in Yakima). Please advise when we can meet.
Cordia �>
E L � —7
Karen Schmidt
Executive Director