HomeMy WebLinkAboutCity Council Committees - Operations - 05/01/2012
OPERATIONS COMMITTEE MINUTES
May 1, 2012
Committee Members Present: Dennis Higgins, Jamie Perry, Les Thomas, Chair
The meeting was called to order by L. Thomas at 4:05 p.m.
1. APPROVAL OF MINUTES DATED APRIL 17, 2012.
J. Perry moved to approve the Operations Committee minutes dated April 17, 2012.
D. Higgins seconded the motion, which passed 3-0.
2. APPROVAL OF CHECK SUMMARY REPORT DATED APRIL 1 THROUGH APRIL 15,
2012
D. Higgins moved to recommend Council approve the Check Summary Reports dated April 1
through April 15, 2012. J. Perry seconded the motion, which passed 3-0.
3. 2013-14 BIENNIAL BUDGET KICKOFF PREPARATION. (INFORMATION ONLY)
Staff is beginning to outline the process for the development of the 2013 -14 Biennial Budget. As
part of the process, the City Council will hold a Biennial Budget Kickoff Workshop on May 15th.
J Hodgson, Chief Administrative Officer, distributed a list of issues for discussion for the
Committee’s review and priority, including revenue resources and how they are used to forecast.
This is the first time a budget kickoff workshop with City Council has been conducted.
4. BUDGET POLICIES UPDATE (INFORMATION ONLY)
Council member Jamie Perry has been working with Administration and Finance to review and
update the City’s budget policies. A draft with proposed changes was distributed to the Committee
for review and discussion. A key item as explained by B. Nachlinger is to create two separate
reserves in addition to the cash flow reserve of 10%. This will cover any natural disaster, such as a
levee breach or extreme snow storm.
5. SUMMARY FINANCIAL REPORT AS OF MARCH 31, 2012 (INFORMATION ONLY)
Based on information available through March, the ending fund balance is projected to be $1,555,286 or
2.7% of the expenditure budget.
Many revenue sources, including utility tax, building permits and plan check fees are showing an
improvement over past years. Overall revenues are estimated to end the year very near budget. Highlights
include:
Tax revenues, including Sales Tax and Utility Tax, are expected to come in very near budget.
The Washington State budget cut Liquor Excise Tax distributions to local governments for their
fiscal year July 2012 thru June 2013. As a result, these revenues are expected to come in about
$284,800 under budget; $221,000 reflected in the General Fund and $63,800 in Annexation. Staff
is currently evaluating options to compensate for the lost revenues.
Building Permits and Plan Check Fees combined thru March are up 42.4% from the same time last
year, which continues to be a positive sign.
Operations Committee Minutes
May 1, 2012
Page: 2
Current projections end the year at about $451,374 or 0.7% below the budget. A continued lag in hiring is
expected to contribute towards expenditures coming in below budget.
The meeting was adjourned at 4:37 p.m. by L. Thomas.
___________________
Pamela Clark
Operations Committee Secretary