HomeMy WebLinkAboutCity Council Committees - Parks and Human Services - 04/19/2012 (3) KENT
Parks and Human Services Committee Agenda
Councilmembers: Deborah Ranniger, Chair • Elizabeth Albertson • Dana Ralph
April 19, 2012
5:00 p.m.
Item Description Action Speaker Min. Paae
1. Meeting Minutes dated March 15, 2012 Yes Council 05 01
- Approve
2. Quota International Donation to Yes Lori Hogan 05 09
Adaptive Recreation - Accept
3. National Council on Aging Award to No Lea Bishop / 05 13
Senior Center - INFO ONLY Lori Hogan
4. First Quarter Report - INFO ONLY No Jeff Watling 05 19
5. Division Update: Riverbend Golf No Jeff Watling / 15 43
Complex - INFO ONLY Pete Petersen
6. Director's Report - INFO ONLY No Jeff Watling 05 51
Unless otherwise noted, the Parks Committee meets the 3rd Thursday of each month at
5:00 p.m. in Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-
5895.
For information, please contact the Parks, Recreation and Human Services Department at
(253) 856-5100. Any person requiring a disability accommodation should contact the City
Clerk's Office at (253) 856-5725 in advance. For TDD relay service call the Washington
Telecommunications Relay Service at 1-800-833-6388.
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Parks and Human Services Meeting Minutes
.i.__ March 15, 2012
Call to order: Debbie Ranniger called the meeting to order at: 5:02 p.m.
Council Present: Chair Debbie Ranniger and Dana Ralph. Elizabeth Albertson was
absent.
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Lori Hogan Superintendent of Recreation and Cultural Services was the official recorder,
replacing Teri Petrole for this meeting.
Debbie was pleased to announce that she and Dana are saving paper by using iPads for
viewing meeting agendas, instead of a printed agenda.
Item No. 1: Minutes of February 16, 2012
D. Ralph moved to approve the minutes of February 16, 2012 meeting. D.
Ranniger seconded. The motion passed with 2-0 with concurrence from
Elizabeth Albertson.
Item No 2• Consolidated Annual Performance Evaluation Report - Authorize
Human Services Planner Dinah Wilson reported that the 2011 Consolidated Annual
Performance and Evaluation Report (CAPER) for the City of Kent, Washington is a report
to the U.S. Department of Housing and Urban Development (HUD) on the City's
activities and accomplishments using Community Development Block Grant (CDBG) and
other funds. The report is required by HUD annually and must be submitted by March
31st of each year. The report includes information on how CDBG funds were used to
further the goals and strategies of the Consolidated Plan, as well as an evaluation of
activities executed by the City. The $709, 675.00 in 2011 and funded five public service
projects, up to the 15% regulatory amount that we had to fund and the remainder went
to two capital projects and to administrative expenses.
D. Ralph moved to recommend approved the 2011Consolidated Annual
Performance and Evaluation Report and authorizing the Mayor to submit the
report to HUD. D. Ranniger seconded. The motion passed 2-0 with concurrence
from E. Albertson.
Item No 3• Department of Natural Resources Grant Agreement for Street Tree
Inventory - Accegt
Parks Director Jeff Watling and Superintendent of Parks Operations Garin Lee shared
that staff submitted a Community Forestry Assistance Grant request to the Washington
Department of Natural Resources for $9,900 in support of a GIS-based street tree
inventory. Specifically, the funding will be used to hire consultants to gather solid
baseline data on the city's living assets in the downtown commercial area, to include
location, unique tree number, species, height, diameter, condition, specific site issues,
and pruning or other maintenance schedules. The grant contract runs through May 31,
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2013. Garin shared that there are 7,000 street trees and an inventory hasn't been done
in about eight years.
D. Ralph moved to recommend Council accept the $9,900 reimbursable grant
from the Washington Department of Natural Resources Community Forestry
Assistance Program and authorize the expenditure of funds in the Street Tree
budget. D. Ranniger seconded. The motion passed 2-0 with concurrence from
E. Albertson.
Item No 4: King County Conservation Futures Agreement Amendment for
Huse Property Acquisition - Authorize
Park Planner Brian Levenhagen announced that King County is providing for the
allocation of additional funds made available for open space acquisition, subject to the
terms of the existing Interlocal Cooperation Agreement entered into between the City of
Kent and King County on January 29, 1991. By this amendment, the county will provide
Conservation Futures Levy Funds to reimburse funds for the purchase of 33.7 acres of
open space, buffering Soos Creek Park (Huse property), and a regional trail, as outlined
in Attachment K.
On November 15, 2010, the King County Council passed Ordinance 16984, which
appropriated a total of Six Hundred and Fifty Thousand Dollars ($650,000) in
Conservation Futures Levy proceeds to the City of Kent for reimbursement of the Huse
Property acquisition project. On June 27, 2011, the King County Council passed
Ordinance 17125, authorizing the King County Executive to disburse these funds. Each
agreement is considered an amendment to the original grant.
D. Ralph moved to accept the funds from King County Conservation Futures in
the amount of $650,000.00, amend the Interlocal Cooperation Agreement,
approve expenditures in accordance with the Interlocal Agreement in the Park
Land Acquisition budget, and authorize the Mayor to sign all necessary
documents, subject to terms and conditions acceptable to the City Attorney. D.
Ranniger seconded. The motion passed 2-0 with concurrence from E.
Albertson.
Item No. 5: City Art Plan and Five Year Plan - Authorize
Visual Arts Coordinator Cheryl dos Remedios reported that the City Art Plan details
projects for 2012 and lists art expenditures planned for 2012-2016 as part of the 5 year
plan. The Visual Arts Committee worked with staff to craft the plan which was approved
by Kent Arts Commission on January 24, 2012.
One of the exciting projects is a Youth Media Art Project. A community art project,
KentArts/DIY at Panther arts program and working with an organization called Reel
Girls. Voting for the projects will be done on the city's Facebook page.
D. Ralph moved to recommend that Council approve the 2012 City Art Plan and
Five Year Plan. D. Ranniger seconded. The motion passed 2-0 with
concurrence from E. Albertson.
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Item No 6' Agreement for Artwork at Kent Municipal Court - Authorize
Cheryl shared that the artist Susan Zoccola was selected by a panel process on January
31, 2012 to create an artwork for the City of Kent Municipal Court. This artwork will act
as a separation barrier at the courthouse entrance to enhance public safety. It will also
beautify Kent, setting a tone of welcoming and decorum for this civic space. The artist's
conceptual design will be reviewed by the panel on March 9. This fast-track project is
scheduled to be installed on May 9, 2012. The material for this project includes a glass
wall to maintain visibility.
Jeff explained that an ordinance was adopted dedicating $2.00 per capita for the Kent
Arts Commission in support of cultural programs and services.
D. Ralph moved to recommend Council authorize the Mayor to sign the
agreement with Susan Zoccola for artwork at Kent Municipal Court, not to
exceed $27,500, subject to terms and conditions acceptable to the City
Attorney and Parks Director. D. Ranniger seconded. The motion passed 2-0
with concurrence from E. Albertson.
Item No. 7: Memorial Gift to the Senior Center
Superintendent of Recreation and Cultural Services Lori Hogan shared that long-time
Senior Center participant Winona Constance Grant left two thirds residue of her estate
to the Kent Senior Activity Center, amounting to $211,765.00. Ms. Grant was a
frequent participant on day trips and enjoyed the companionship of her fellow seniors,
as well as Senior Center staff. It was her wish that the funds be used at the City of
Kent's discretion for the benefit of the Kent Senior Activity Center. Staff has been
meeting to discuss how the funds will be spent, in memoriam of Ms. Grant. Jeff pointed
out what a testament this is for our incredible Senior Center staff and how they impact
people's lives. D. Ralph said it speaks volume of the positive impacts the Senior Center
and its staff have on the community.
D. Ralph moved to recommend accepting the memorial gift from the estate of
Winona Constance Grant in the amount of $211, 765 and approving
expenditures of funds in the Senior Center budget. D. Ranniger seconded. The
motion passed 2-0 with concurrence from E. Albertson.
Item No 8. Rainier Industries Ltd. Agreement for Riverbend Golf Complex -
Authorize
Superintendent of Riverbend Golf Complex Pete Petersen said that the tent at the 18-
Hole at Riverbend Golf Complex was destroyed during the snow and ice storm in
January 2012. The golf complex tent is used for various functions throughout the year
including; corporate golf tournaments, local and regional golf events, junior camps and
tournaments, and as an event banquet facility. The golf complex tent is an important
element in marketing and promoting the golf complex to local and regional tournaments
and events. The original tent was purchased and installed by Rainier Industries, Ltd.
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To purchase the replacement tent, staff received written determination from the Mayor,
waiving the bidding requirements as allowed in Section 3.70.080 of the Kent City Code
and City of Kent Administration Policy Number 1.1.10.
The replacement of the golf complex tent will cost $27,938.93 and is covered by the
claim submitted to the city's insurance company Affiliated FM for storm damage repair.
Affiliated FM approved the bid from Rainier Industries, Ltd. for the purchase and
installation of a new tent at the golf complex on a "like for like" basis.
D. Ralph moved to recommend authorizing the Mayor to sign the agreement
with Rainier Industries, Ltd. To purchase and install a tent at Riverbend Golf
Complex in the amount of $27,938.93, subject to final terms and conditions
acceptable to the City Attorney and Parks Director. D. Ranniger seconded. The
motion passed 2-0 with concurrence from E. Albertson.
Item No. 9: Engineered Control Systems Agreement for Corrections
Facility - Authorize
Police Lieutenant Curt Lutz and Deborah LeRoy of the Kent Police Department attended
the meeting to report that Engineered Control Services (ECS) is a single source of
supply involving electronic control of doors, intercoms and cameras through their
specific equipment within the City of Kent Corrections Facility. The agreement provides
replacement of some of the existing cameras, as well as installation of cameras in new
areas.
D. Ralph moved to recommend that City Council authorize the Mayor to sign
the Goods and Services Agreement with Engineered Control Systems in an
amount not to exceed $25,424.27, and authorize expenditures from Justice
Assistance grant budget. D. Ranniger seconded. The motion passed 2-0 with
concurrence from E. Albertson.
Item No. 10: Cascade Door & Hardware Agreement for Municipal Court
Remodel - Authorize
The City of Kent purchased the Aukeen District Court in December of 2011. Parks
Facilities is renovating the building to accommodate housing the Kent Municipal Court
clerical staff and Probation staff. This required the purchase of locks and door hardware
to be consistent with the city of Kent locking system.
This agreement is for Door hardware and locks at Kent Municipal Court. Cascade Door
and Hardware was selected from three written quotes.
D. Ralph moved to recommend authorizing the Mayor to sign the agreement
with Cascade Door & Hardware in an amount not to exceed $25,998.59 to
furnish door hardware for the Municipal Court Renovation Project, subject to
final terms and conditions acceptable to the City Attorney and the Parks
Director. D. Ranniger seconded. The motion passed 2-0 with concurrence from
E. Albertson.
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Item No 11: Rushton Brothers Agreement for Municipal Court Renovation
Project - Authorize
The city of Kent purchased the Aukeen District Court in December of 2011. Parks
Facilities is renovating the building to accommodate housing the Kent Probation
Department staff and Kent Municipal Court staff in one location to fully utilize the space.
This agreement is for cabinets that are needed for storage in the clerical areas of
Probation and Court. Rushton Brothers was selected through the written quote process.
D. Ralph moved to recommend authorizing the Mayor to sign the agreement
with Rushton Brothers in the amount not to exceed $28,508.33 to furnish
casework at Kent Municipal Court, subject to final terms and conditions
acceptable to the City Attorney and Parks Director. D. Ranniger seconded. The
motion passed 2-0 with concurrence from E. Albertson.
Item No 12• Creative Office Furniture Agreement for Municipal Court
Renovation Proiect - Authorize
The City of Kent purchased the Aukeen District Court in December of 2011. Parks
Facilities is renovating the building to accommodate housing the Kent Municipal Court
clerical staff to fully utilize the added space. This required the purchase of furniture for
the added space. This agreement is for furniture for added space at Kent Municipal
Court. Creative Office was selected though written quote process.
D. Ralph moved to recommend authorizing the Mayor to sign the Creative
Office Furniture Agreement in the amount not to exceed $32,622.78 to provide
Maxon furniture for the Municipal Court Renovation Project, subject to final
terms and conditions acceptable to the City Attorney and Parks Director. D.
Ranniger seconded. The motion passed 2-0 with concurrence from E.
Albertson.
Item No 13: ProtectionTech Agreement for Municipal Court Renovation
Proiect - Authorize
The city of Kent purchased the Aukeen District Court in December of 2011. Parks
Facilities is renovating the building to accommodate housing the Kent Municipal Court
clerical staff and Probation staff. This agreement is for the electronic access control
system. Which is the system being used in city buildings now.
This agreement is for the electronic access control system at Kent Municipal Court.
ProtectionTech was the successful bidder through the competitive negotiation RFP
process.
D. Ralph moved to recommend authorizing the Mayor to sign the
ProtectionTech Agreement in the amount not to exceed $34,908.60 to furnish
and install an access control system for the Municipal Court Renovation
Project, subject to final terms and conditions acceptable to the City Attorney
and the Parks Director. D. Ranniger seconded. The motion passed 2-0 with
concurrence from E. Albertson.
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Item No. 14: Evergreen Technologies Agreement Municipal Court
Renovation - Authorize
The City of Kent purchased the Aukeen District Court in December of 2011. Parks
Facilities is renovating the building to accommodate housing the Kent Municipal Court
Clerical Staff and Probation Staff. This agreement is for the Low Voltage/Data/CCTV to
make building compatible with city of Kent voltage/data/cctv. The agreement is for Low
Voltage/Data/CCTV at Kent Municipal Court. Evergreen was the successful bidder in
Competitive Negotiation RFP process.
D. Ralph moved to recommend authorizing the Mayor to sign the agreement
with Evergreen Technologies in the amount not to exceed $37,192.21 to
furnish and install low voltage/data/CCTV for the Municipal Court Renovation
Project, subject to final terms and conditions acceptable to the City Attorney
and the Parks Director. D. Ranniger seconded. The motion passed 2-0 with
concurrence from E. Albertson.
Item No IS: Resource Center Process Update - INFO ONLY
Jeff Watling referenced the process indentified at the last Parks meeting to initiate the
request to get some feedback on the use of the Resource center by UGM and Kent
Hope, as well as homeless issues in the community. Focus groups were initiated with
the task of discussing two topics; 1.) Homelessness and 2.) What is the best use for the
vacant, city-owned building located on Meeker Street (Resource Center). The focus
groups consisted of Kent residents, representation from human services agencies, faith
groups, the business community, and neighborhoods in the Mill Creek, North Park, and
South Kent areas. Through that process, the city has been getting feedback from a
variety of residents in Kent.
Jeff wanted to provide some clarification to inaccurate information that the community
has been receiving.
1. There is a fact sheet saying that since the city retains the capital asset, the city
would make critical repairs to the building. Fact: No commitment has been
made. There is no budget for that building.
2. Kent Hope stated that they were selected and won the original RFP in 2011.
Fact: None of the four finalists met the financial requirements and no one was
selected - no one won.
3. The City of Kent asked Union Gospel Mission and Kent Hope to engage in a public
process to get feedback on their request to use the Resource Center building.
Fact: The city has not asked that group to initiate a public process.
4. King Five News published a statement saying Union Gospel Mission said this
would be the first shelter in Kent. Fact: The city has a men's shelter, a shelter
for women of domestic violence, a family shelter, and a severe weather shelter.
The first three shelters have been in operation for the past 20+ years. Jeff feels
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that out of respect for many human services agencies and volunteers, it is
important to clarify this information.
Jeff confirmed with D. Ralph that 40% of the current Human Services budget is spent
on a variety of homeless services.
Debbie and Dana reaffirmed that City Council has not made a decision on the building,
and they are still gathering facts and determining what is best for the city, working with
all the stakeholders. Jeff added that staff is committed to being transparent and getting
the Council any information needed to make their decision. Jeff acknowledged the great
dialogue that this has created on homelessness issues.
Debbie complimented the Chamber and the Kent Downtown Partnership for sponsoring
a dignified and professional public forum on March 14. Debbie commented on the
growing community acknowledgement that we are a big city now and we have big city
challenges. She heard from many of the passion for human services in our city and she
sees how necessary it to address the homeless issue. She also noted business owner's
concern for having a men's shelter in the downtown area. She would like to see the
interested residents that attended the forums participate in future collaborations on this
homelessness.
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Recent Events
You Me We
The second annual You Me We event was held last month. Kudos to Julie Stangle and
the Recreation staff who put on a terrific show. Another 4,000 residents attended the
event again this year and over 40 vendors. It was great to see the partnering and
integration that has created a very important network and web in the community. D.
Ralph thought the event was fantastic with many things for families and kids to do. She
was very impressed by the public response to this event.
Kent Kids Arts Dav
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Another successful event was the Kent Kids Arts Day last weekend at Kent Commons.
The meeting adjourned at 6:30 p.m.
Recorded by Lori Hogan / transcribed by:
reYv Petrdz
Teri Petrole
Council Committee Secretary
Parks and Human Services Committee
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PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
® Fax: 253-856-6050
WASHiNGT 0 Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
April 19, 2012
TO: Kent City Council Parks and Human Services Committee
PROM: Lori Hogan, Superintendent, Recreation and Cultural Services
THROUGH: Jeff Watling, Director Parks, Recreation and Community Services
SUBJECT: Quota International Donation to Adaptive Recreation - Accept
MOTION: Move to recommend Council accept a donation from Quota
International of Kent Valley in the amount of $1,000.00 and to approve
expenditures of funds in the Adaptive Recreation budget.
SUMMARY: Staff within the Adaptive Recreation Division created a cheerleading
program for participants to showcase their athleticism, and creativity and to
support of our Special Olympics sports teams during competitions.
The Quota Club's $1,000 donation will enable to group to purchase uniforms, pom-
poms, and related supplies.
EXHIBITS: Quota International of Kent Valley letter
BUDGET IMPACTS: Adaptive Recreation budget
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s
Quota International of Dent Valley
12521 S.E. 2101h Court, Kent, Washington 98031 Tel: 253:630-6803
March 21, 2012
Lara Hosford
Kent Parks Adaptive Recreation
222
Kent, WA 98032
Dear Lara,
Quota International of Kent Valley is pleased to present to the Kent Parks Adaptive
Recreation Cheerleaders a $1,000 check to pay for uniforms and additional travel
expenses.
As a donor recipient, we would enjoy having someone from your organization attend
our Installation and Donor's Award Banquet. The Banquet is Wednesday, April 25,
2012 at 5:30 p.m, at the Days Inn located at 22420 84th Avenue South, Kent.
Quota International of Kent Valley is a local club of hard working, women volunteers.
The club hosts an annual dinner auction to raise money to give back to the many
deserving organizations and individuals in our community, such as yours. Some of our
other donation recipients include:
• Children's Therapy Center/Dynamic Partners for the new Highline Facility.
• Washington Women's Education Employment (WWEE) toward a scholarship that
provides training for women to re-enter the job market.
• Highline School District Deaf Program to provide School Supplies.
• World Service Projects for Quota Projects in the Philippines and India.
• Quota Cares Month/Western Day at Reber Ranch where children and families with
special needs enjoy a free afternoon of food, games, crafts, pony rides and a
souvenir photo.
As you can see, Quota International of Kent Valley members believe in Fun,
Friendship, Fund Raising, and helping our community. On behalf of Quota
International of Kent Valley, thank you for all you do.
Sincerely,
/ ( 5A11� '
Pam Clark, President
Quota International is a worldwide non-profit organization founded in 1919 as the first international women's service
organization. We support disadvantaged women and children and the deaf and hard of hearing.
Ourtax ID is#94-3260967. www.kentvalleyquota.web.officelive.com/default.aspx.
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PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
\Z�K ® Fax: 253-856-6050
r 3
KENT
WASHINGIONAddress: 220 Fourth Avenue S.
Kent, WA. 98032-5895
April 19, 2012
TO: Kent City Council Parks and Human Services Committee
FROM: Lea Bishop, Manager Senior Center
Lori Hogan, Superintendent, Recreation and Cultural Services
THROUGH: Jeff Watling, Director Parks, Recreation and Community Services
SUBJECT: National Council on Aging Award to Senior Center - INFO
ONLY
MOTION: None. Informational only.
SUMMARY: The Kent Senior Activity Center was awarded honorable mention from
the National Council on Aging (NCOA) for its "Evening of Jazz and Art in Kent"
program. This award was presented March 28, 2012 as part of NCOA's National
Institute of Senior Centers' 2011 Programs of Excellence at the annual NCOA Aging
in America Conference in Washington D.C.
i
The annual Kent Jazz and Art Showcase blends the talents of renowned jazz
musicians performing on an outdoor stage with an art show by Kent Valley Artists
on display inside the senior center. The free event, co-sponsored by the Kent Art's
Commission, attracted over 400 multi-generational participants. The first three
hundred guests were treated to a free box dinner and dessert provided by a co-
sponsoring local retirement facility. This fun and highly entertaining event is an
excellent way to introduce the Kent community to their senior center and the
myriad of programs and services available.
EXHIBITS: NCOA press release and program description
BUDGET IMPACTS: None
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53.
iY
National Council on Aging
NCOA Media Contact:
Ken Schwartz
Director,Marketing& Communications
202-600-3131
FOR IMMEDIATE RELEASE ken schwartza ncoa.org
Dent Senior Activity Center Receives a Programs of Excellence
Award from the National Council on Aging
NationalAavarcl Highlights Commranity Success Stogie for OlderAdirlts
Washington, D.C. (February 1,2012)—The Kent Senior Activity-Center has received an
honorable mention from The National Council on Aging (NCOA) for its "Evening of Jazz and Art
in Kent" program. The award was presented as part of NCOA's National Institute of Senior
Centers' 2011 Programs of Excellence.
This free event outdoors in June brings together multiple generations to enjoy music and art. The
2011 event featured jazz artist Michael Powers and the blues band Lil'Bill and the Blue Notes. The
event also featured an art show by the Kent Valley Artists as well a free boxed dinner supplied by
Stafford Suites Assisted Living. Co-sponsors included the Kent Arts Commission and various
retirement facilities in the community.
The Kent Senior Activity Center is a member of the National Institute of Senior Centers (NISC),a
program committed to supporting and strengthening the nation's 11,000 senior centers. NISC offers
best practices,professional development, advocacy,research, and national standards and
accreditation.
"Senior centers play a vital role in helping older adults to stay healthy and connected to their
community," said Jim Firman,president and CEO of NCOA. "We congratulate the Kent Senior
Activity Center on its innovative programs for older adults which can serve as a nationwide model
to assist seniors across the country."
For more information about the Kent Senior Activity Center, please visit Kent50Plus.com. And for
more information on the National Institute of Senior Centers or visit tivww ncoa.or NiSC.
###
About NCOA
1 ho National Council on Aging is a nonprofit service and advocacy organisation headgauantervd in Washington, DC
NCOA is a national voice for millions of older aduhs—especially those avho are vulnerable and di advantaged—and the
community organisations that serve them.It brings together nonprofit organi�gtions, hu.dnesser, and governwnt to develop
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clzative solutions that improve the lives of all older adults.NCOA workr with thousands of aAani.Zationr acror.r the countn to
help seniors find jobs and bents, improve their health, live independently, and remain active in their communities. For more
informalion,please vijiP Li w. oa.o vvww facebook com/NCOA Ing I ww v twittcr corn NCOA in
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.�a, 00- ka+x a'{b htY°t s ,
as xs z e dx
� y
Honorable Mention
Special Events
Kent Senior Activity Center, Washington z
Evening of Jazz and Art In Kent
I
Description of Program:This free event outdoors in June at the Kent Senior Activity Center brought together �2
multiple generations to enjoy music and art.This year's event featured renowned jazz artist Michael Powers
and the blues band Lil' Bill and the Blue Notes.An art show by Kent Valley Artists was on display in the facility
while music played outdoors on the portable stage. The entire event was free, including boxed dinners and
dessert to the first 300 attendees supplied by a local assisted living facility.Also a 25th anniversary DVD was
shown of the history of the senior center in its current facility. This was an opportunity for seniors to bring
their family to the senior center to enjoy entertainment that appeals to all ages. It was also an opportunity for
those older adults who don't consider themselves ready for a senior center to experience what goes on is not
so "old." The event was co-sponsored by the Kent Arts Commission, as well as other retirement facilities in
the community. Those sponsors had booths on site to advertise their products and facilities. Seating was
available both inside and out, but the weather was perfect for an evening of jazz under the blue skies. Over
400 attended the event.
Why is Your Program Worthy of an Award?This is one of the only events of its kind in Western Washington
that is organized by a senior center and focuses on seniors. It is a source of great pride to those seniors in the
community who can bring their friends and family to this event and "show off" what their senior center is like. )
It is a superb opportunity to diminish stereotypes about seniors and senior centers.And it is a lot of fun.
Including this year's mocktail garden featuring virgin margaritas, bloody marys, and mai tais.
Number of Staff/Volunteers Required to Run Program: 5 staff; 15 volunteers
Revenue: $3,350 (includes in-kind)
Expense: $2,230
Net: $1,120 3
i
For More Information:
Lea Bishop
Kent Senior Activity Center "` r
600 E. Smith St.
Kent, WA 98030
Ibishoo@ci.kent.wa.us
253-856-5161
i
..._.:,s..70' ��
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PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
40 Phone: 253-856-5100
e Fax: 253-856-6050
T
WASHINGTON Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
April 19, 2012
TO: Kent City Council Parks and Human Services Committee
FROM: Jeff Watling, Director of Parks, Recreation & Community Services
SUBJECT: 2012 First Quarter Report - INFO ONLY
MOTION: None. Informational.
SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services,
will highlight division programs and services, as well as in-kind, and/or cash
contributions received during the first quarter of 2012.
EXHIBITS: None
BUDGET IMPACT: None
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Kent Parks, Recreation and Community Services
2012 First Quarter Report
Recreation Division
Kent Commons - Programs / Services Highlights
Aerobic drop-in participation was very popular with customers this quarter. The
drop-in programs allow the added flexibility in class selection which increases class
participation. This quarter there were 1,998 people that participated. New starting
Fall Quarter the participants in this program will use the Kent Commons
Membership Pass which will streamline the check in procedure!
Popular this quarter was the Indoor Park Program which provides many children
their first experience with Kent Parks, Recreation & Community Services
Department. It provides a healthy outlet for children (ages 6 months to 5 years) in
an "indoor playground" at the Kent Commons. The program is an "open play" drop-
in program that meets 3 days a week which averaged 35 kids per session plus
their parent/guardian.
Volunteers provide an important role in Youth Sports Programs. There were over
144 volunteers that were involved this quarter that logged in over 4,665 total
hours. Many programs could not happen without the help, commitment, and
involvement of the community. With the support of volunteers we are able to
provide community based programs for kids in their neighborhood.
The Kent Commons had 5 (five) Trade Show private rentals with the attendance of
1000 people or more at each event. The events included the Boeing Employee Coin
Show, Greater Seattle Post Card Collectible Show, Depression Era Glass Show,
Greater King County Antique Toy Show, and the Emerald Spiral Parapsychology
Expo. In addition, Kent Parks had 8 (eight) programs that had 700 people or more
in attendance for each program.
Recreation staff held 4 Coaches Meetings for T/Toss-Ball, Girls Volleyball, Youth
Track, and Adult Softball. There were a combined 253 coaches in attendance. It is a
great opportunity for Parks Staff to talk concerning programs and to receive
feedback & evaluations on a variety of issues important to coaches.
Youth basketball for boys and girls (grades 3, 4, 5, 6, 7, 8) had 121 teams and
1,126 participants. League games and practices involved play at 23 Kent
Elementary Schools, 4 Junior High Schools, 3 High Schools and the Kent Commons.
Adult Volleyball and Winter Softball Leagues involved 38 teams and 456
participants for this quarter. Games for volleyball are scheduled at the Kent
Commons and softball at Wilson Playfields.
High School and Junior High School students are employed in the Recreation
Division as Sports Officials and Youth Track Field Supervisors. This quarter there
were over 50 students working.
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Youth Track Program (grades 4, 5, 6) is a popular program that marks the start of
spring in the Recreation Division. There are 26 Kent School District Elementary
Schools are involved. There are 826 participants involved in meets and practices
on a weekly schedule. Weekly meets are held at the Wilson Playfield with the final
meet held at French Field on May 12.
Youth beginning level baseball programs (T-Ball and Toss Ball) has 38 teams and
570 participants involved this quarter. Over 26 Kent School sites and many City
fields will be used for games and practices during the season (March-June).
There were over 549 program sections in Community Education offered with many
classes filled to capacity. Popular classes for the quarter were Drop-in Aerobics,
Youth Music, fitness, Kendo Martial Arts, and Dog Obedience.
Performance Outcomes - Kent Commons
1. How much did we do?
Number of Recreational/Cultural Educational Programs 266
Hours worked by Recreation Volunteers 4,665
Youth Sport Sponsorship $3,125
2. How well did we do it?
Percent of classes programs at or above enrollment target 95%
Percent of participants that reported the content and quality of the 81%
program was excellent, very good, or good
Percent of participants that reported the staff and instructors were 80%
excellent, very good, or good
3. Is anyone better off?
Percent of participants that rated their expectations for this 82%
program were fulfilled
Quotes from participants:
"My child is diabetic and the physical activity is good for her. I love the support of
the instructor."
"My daughter has transformed from shy to social and outgoing and enjoying class
each week plus meeting new friends."
"My child's listening skills improved and the effects extend to our everyday
living."
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"I am grateful for helping my child improve her self esteem and she is actually
trying other things."
"This program has provided an excellent opportunity for us to meet our neighbors
and become community connected."
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Cultural Programs - Programs / services Highlights
Spotlight Series
The New Shanghai Circus performed to an enthusiastic crowd of 244 people at
Kentwood Performing Arts Center on February 15.
A crowd of 290 people attended the Bettye Layette concert at Kentwood Performing
Arts Center on March 10. The concert was sponsored by a group of people as a
tribute to Pat Curran, a long-time community volunteer and champion of the arts
who passed away about a year ago. The sponsorship raised nearly $9,000.
The Jeffery Broussard and the Creole Cowboys concert originally scheduled for
January 20 (cancelled due to snow/ice) was rescheduled for Wednesday, March 21.
The show was well-received by an audience of 147. The band also conducted an
educational assembly at East Hill Elementary for 500 students.
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Sister's Easter Catechism drew an audience of 394 to Kentwood Performing Arts
Center on Friday, March 30.
Earthworks Bicycle Tour
The Earthworks Bicycle Tour final design review took place on January 6. HLM
Design received unanimous support from the Design Review Panel, which noted
that the design package is cohesive (art poles, brochure, Bayer interpretive
signage, DVD).
An open house took place on Friday, January 27 and included a presentation by the
artists HLM Design. More than 30 people attended, including local businesses and
bicycle enthusiasts.
The Earthworks Tour booth at the Seattle Bicycle Expo on March 10-11 was well-
attended. Over 8,100 people attended the Expo, and around 1,000 individuals
learned about the Earthworks Tour.
Youth Food Security Art Project
"Reel Grrls" was selected as the professional artist organization for a Youth Food
Security Art Project, which provided Kent youth with the opportunity to produce an
artful, meaningful, professional quality video about hunger and food security issues.
Student interest sessions for the project were conducted by "Reel Grrls" and staff at
Kent Phoenix Academy and Kent-Meridian High School on February 3 and 8
respectively. Eight students were invited to participate and all 8 accepted. The 3-
day workshop took place on February 18, 20, and 21on the Kent City Hall campus.
"Reel Grrls" ability to facilitate the film-making process resulted in enthusiastic and
artistic engagement by all of the youth.
The selection panel unanimously accepted the rough-cut Reel "Grrls" presented on
March 7. There are 2 short films, each about 1 minute long. The youth worked with
a musician on March 20 to add a score. A screening date is to be announced.
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Gallery
Kent artist Robert Xavier Lober exhibited Ariadne's Thread: works in oil in the
Centennial Center Gallery, January 6 - February 29. An Artists' Reception was
held on Thursday, February 2.
Kent Kids' Arts Day
The 25`h annual Kent Kids' Arts Day was held at the Kent Commons on Saturday
March 3. Attendance was up this year with approximately 2,000 people attending
the event. Hand-on art projects and performances by community and school groups
kept kids and families busy throughout the day. Lions Club-sponsored vouchers for
free admission were distributed through the Kent School district, daycares and
social service agencies. Of the 970 vouchers issued, 106 (11%) were redeemed.
Kent Student Art Walk
Twenty schools participated in this year's Student Art Walk March 12-23. The dates
were adjusted a week later so that the reception would take place after Day Light
Savings Time `spring forward." While art walk attendance is difficult to measure,
the reception at the Centennial Center was markedly busier this year.
Summer Art Exhibit Panel
Artists Minh Carrico and Molly Magai reviewed artwork submissions on March 19
along with Arts Commission Chair Chandra. This year we had 42 applicants and the
artists selected 56 artworks from 22 artists for exhibition. The awards panel will
meet on July 11 prior to the gala.
Municipal Courthouse Artwork
Interviews for the Municipal Courthouse Artwork took place on January 31. The
panel unanimously selected artist Susan Zoccola, noting that her past projects
included examples of calm, soothing spaces that were also very functional. Final
design review took place March 29. The installation date has been shifted from May
9 to June 13.
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2012 City Art Plan and 5 Year Plan
Parks Committee moved to recommend Council approve the 2012 City Art Plan and
Five Year Plan on March 15.
Performance Outcomes - Cultural
1. How much did we do?
Number of events 6
Combined attendance at events 4,575
Number of educational outreach activities 1
Attendance at educational outreach activities 500
2. How well did we do it?
Percent of people attending performances that agreed or strongly 910/0
agreed that the cost/value of the performance was ood.
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Percent of people attending performances that agreed or 96%
strongly agreed that the quality/content of the performance
was good.
Percent of people attending performances that reported they 100%
would recommend Spotlight Series to others.
Percent of people attending performances that gave an overall
evaluation of good or excellent. 91%
Percent of Kent Kids' Arts Day participants that said they would 98%
recommend the event to others.
3. Is anyone better off?
Percent of Spotlight Series audience members that agreed or 88%
strongly agreed the performance they had just attended
broadened their cultural horizons.
Percent of Kent Kids' Arts Day participants that agreed or 94%
strongly agreed that their family enjoyed the event.
Percent of Kent Kids' Arts Day participants that agreed or 95%
strongly agreed that the event was educational for their
children.
Percent of Kent Kids' Arts Day participants that agreed or 100%
strongly agreed that the event broadened their cultural
horizons.
Percent of Kent Kids' Arts Day participants that agreed or 93%
strongly agreed that their children gained new knowledge or
skills.
Youth and Teen Division
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YOU ME WE Event
The 2°d Annual YOU ME WE Festival held on February 24th 2012, was a huge
success with close to 4,000 participants and 44 Kent community vendor groups. At
the community follow-up meeting, it was unanimous that everyone would like to
see the event offered again in 2013.
Elementary School Programs / Services Highlights
After School Energy
We have had between 9-11 service days at each of the 8 After School Energy sites
this quarter. Conference week, snow days and school breaks affected amount of
program days. We have continued to grow our registration at the sites getting new
participants to join in on the fun and were also able to add all of the children that
had been waitlisted to our rosters.
Some of the games the participants enjoyed were Link Tag, Hamburger, Beat the
Feet, No-Flinch, 45 seconds, Log Tag, Rock, Paper, Scissors Tag, Ice Man, Line Tag,
Bench Ball and Capture the Flag.
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C-21 Partnership (with Kent School District)
The partnership at the elementary sites has been working well. Martin Sortun was
so appreciative of Kent Parks coming to their site that they baked the staff
chocolate cupcakes and served them with Capri Suns. Each of the participants and
the C-21staff took time to sign their name and left a little thank you note on a
HUGE pink poster for all of us.
Martin Sortun had 10 service days during this quarter, with 45 participants.
® Millennium had 8 service days during this quarter, with 45 participants.
East Hill had 1 service day during this quarter, with 43 participants.
Performance Outcomes - After School All Stars &After School Energy
1. How much did we do?
Number of duplicated visits to the program 4,181
Number of classes 143
Number of registered participants 432
2. How well did we do it?
Percent of classes at or above enrollment target 88-100%
Percent of classes completed - After School Energy N/A
Percent of classes completed - After School All Stars 100%
3. Is anyone better off?
Percent of participants that answered Most of the Time/ 87%
Sometimes on the statement After School Energy has had a
positive effect on my life.
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Percent of participants that answered Most of the Time/ 100%
Sometimes on the statement After School All Stars has had a
positive effect on my life.
Five answers from the question "Please tell us how participating in
After School Energy has improved your life."
"Makes me laugh and play more."
"It has by helping me make more friends."
"It improved my life because I made new friends from almost every grade in
Panther Lake, it also made me more happier. It also help me exercise."
"It has made me rethink about people and how they think and act. It gets
my mind off of what happened in school."
"I have been playing less video games and more exercise. Also, I see my
friends more often."
Please tell us how attending the City of Kent After School All-Stars
program has improved your life:
"I am better at cooking and I love to cook."
"Because I get out more than usual."
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Middle School Programs / Services Highlights
After-School All-Stars (Mill creek/Meridian)
Sports club has continued to keep the teens interest with a variety of different
sports including soccer, basketball, kickball & volleyball.
Hip hop dance club is practicing for a performance that they will be doing in front of
the whole school.
Art club is challenging the participants to be creative. Recent projects include clay
art, binding their own scrapbooks, beading & carving sculptures out of foam.
Cooking club is still the most popular program. Participants have learned how to
make pizza, rice dishes & desserts.
Leadership Club is going strong and getting the teens to think critically about the
world around them and what it means to be a responsible leader in the community.
Totem/Meeker All-Stars
Both Totem and Meeker Middle School All-Stars programs have had successful
quarters. Our programs thrive with energetic students eager to participate with our
staff led activities. We have a great group of workers who interact with the students
very well.
While basketball is the number one sport on the East hill, participants on the West
Hill enjoy soccer. Both schools appreciate Kent Parks partnerships and the
administration raves about our programs. Like all, our numbers of days was
affected by snow days and a variety of school events.
Performance Outcomes - Middle Schools
1. How much did we do?
Number of duplicated visits to the facility 1,141
Number of classes 42
Number of re istered artici pants 27
2. How well did we do it?
Percent of classes at or above enrollment 100%
Percent of classes completed 1000/0
3. Is anyone better off?
Percent of participants reported a quality of life benefit 100%
answered Most of the Time/Sometimes
Quotes from participants:
"I finally found something that's free and I can enjoy after school."Girl All-
Stars.
"I didn't know how to cook before this program." Girl-All Stars.
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"I have been able to make some friends which is hard for me." Boy All-
Stars.
"I learned how to control my anger." Boy All-Stars.
Totem Late Night - Middle School (Federal Way School District)
We enjoyed a successful quarter @ Totem Late Night. Our numbers have steadily
increased each week as more kids are finding out about it. By us only letting in 61h
through - gth graders the kids on the West Hill and their parents are more
comfortable with their kids attending.
The cooking class portion of the program is very popular. It gives the kids a chance
to help, from start to finish, culinary styles, techniques and manners.
With the good weather coming into season we are going to be moving some of the
programming outside.
Performance Outcomes - Totem Late Night
1. How much did we do?
Number of duplicated visits to the facility 400
Number of classes 8 j
Number of registered participants n/a
2. How well did we do it?
Percent of classes at or above enrollment 100%
Percent of classes completed 100%
3. Is anyone better off?
Percent of participants reported a quality of life benefit 100%
(answered Most of the Time/Sometimes)
Percentage of participants who strongly agree/agree the 100%
program has activities they enjoy
Percentage of participants who feel most of the time/sometimes 100%
they see friends more often/make new ones
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Please tell us how attending the City of Kent After School All-Stars
program has improved your life:
"I keeps me from going out Friday nights and getting into trouble"
"Keeps me out of trouble"
"I stay out of trouble and I'm not running the streets"
"Making friends and has taught me new things about cooking"
Is there anything you would change about the program to make it
better? If so, please tell us what:
"We can have some other sports there like baseball"
"Volleyball in the back gym"
"I don't think we should change anything"
"A bit more organized with basketball"
Kent Parks Community Center and Meridian Middle School Late Night
Partnering with NW Rockstar League, a music program, to bring more than just
basketball to Meridian Late Nite. Participants will have the opportunity to learn how
to play an instrument or bring their own and jam with other teens in the area.
Open Gym basketball and soccer remain the two most popular programs with more
teens getting involved every day.
Because of the huge demand from the participants to use the music studio we now
have to book out individual sessions for artist to record their own music.
Girls Group has had a huge impact on the teens at KPCC. The girls took a trip to
the Kent Library to learn how to check out books and get library cards. They have
also found creative ways to stay in shape using a variety of activities including
basketball, running the track and the Xbox Kinnect.
Game room has become extremely popular thanks to our dedicated volunteers
Termaine McPherson and the Lighthouse Church group. Teens now have access to
a big screen TV, Playstation 3, pool, ping pong, foosball, air hockey and remote
control cars.
Teen volunteers are learning new skills and gaining experience learning how to
supervise and run programs at KPCC. This will help them build their resumes which
will in turn help them acquire jobs in the future.
Breakdancing is still as popular as ever, but the teens just couldn't get enough so
we've added more dancing! Every Saturday, Soul'd Out Christian is teaching
Polynesian dance to anyone who wants to learn from 5:30-7pm.
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Thanks to all the contributions from the staff and volunteers, we've been able to
provided dinner for all the participants at least once a month. In March we had a
corndog dinner... they ate it up!
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The Boxing club remains to be a popular choice for teens looking for a serious
workout. Participation is growing along with the amount of equipment.
Performance Outcomes - Kent Community Center
1. How much did we do?
Number of duplicated visits to the program 8,117
Number of classes number of days) 66
Average participation per day 122
2. How well did we do it?
Percent of classes at or above enrollment target N/A
Percent of classes completed 100%
3. Is anyone better off?
Percent of participants that answered Most of the Time/ 100%
Sometimes on the statement Kent Parks Community Center has
had a positive effect on my life:
Quotes from participants:
"It has changed my life so much. I can do what I thought I
could not do in a million years."
"Keeps me out of trouble."
"It's a place where kids can go that can't afford to go to gyms."
"It helps me make good choices in life, and the staff make us
try to do better in school."
Big Blue Bus
Number have been increasing and we have added a new apartment complex to the
schedule, the Village at Lake Meridian.
We continue to distribute books to the participants so they can begin their own
libraries at home. The Wii continues to be a big draw while at the same time we are
receiving quite a few requests to help with homework. We also have had quite a
few teens utilizing the Internet to seek out summer employment jobs.
Performance Outcomes - Big Blue Bus
1. How much did we do?
Number of duplicated visits to the program 1,288
Number of classes, workshops, trips 60
Number of registered participants n/a
2. How well did we do it?
Percent of classes at or approve enrollment n/a
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Percent of classes completed 1 00%
3. Is anyone better off?
Percent of participants who strongly agree/agree the Big Blue Bus 94%
has activities they enjoy
Percentage of participants who strongly agree/agree the staff is 97%
helpful, easy to talk to, welcoming and fun
Percentage of participants who feel most of the time/sometimes 96%
that the Big Blue Computer Bus has had a positive effect on their
lives
Percentage of participants who feel most of the time/sometimes 100%
they have something to look forward to everyday/Bus visits
Five answers from the question, "Please tell us how the Big Blue
Computer Bus has improved your life."
"I have more fun on Fridays."
"Staff is helpful letting me go on the computers, I feel more accomplished"
"A lot!."
"It keeps me out of trouble."
"I got to come here and play games that teach me things instead of going home
and watching TV."
Five answers from the question, "Is there anything you would change
about the program to make it better? If so, please tell us what."
"I really want a Xbox 360 here and more Wii Games."
"No, there is nothing I would change about this program"
"No, it's already good."
"A bigger bus."
"More games for computers and Bus."
Adaptive Recreation Programs / Services Highlights
Social
Studio 315 started the year out with the sweet sounds of the Harmony Kings of
Federal Way and the annual black and white Snowflake Ball. Ended the quarter
with the luck of the Irish, a St. Patrick's Day Dance. With 10 service days and 120
participants registered we served 1,200 duplicated participants this winter. Studio
315 continues to be the most popular program in Adaptive Recreation.
Community Outings
Adaptive Recreation offered several Wednesday and Saturday trips. Kicked off with
tasting and learning how chocolate is made at Theo Chocolates, did our first every
Build-A-Bear trip, made fantastic art at the Museum of Glass, and even hiked the
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tower at Volunteer Park. These are just some of the trips that participants sign up
for and continue to have waitlist to attend. The trip numbers are as follows:
1 trip - 10 participants, 1 trip - 11 participants, 2 trips - 12 participants, and 4
trips - 13 participants for a total of 97 participants served.
Health & Fitness
The new Zumba class was well received by participants and parents/care providers.
Participants loved the music and learned the exercise routines without fail. Our
energetic instructor, Suzzette McClean will be offering a new Zumba Toning class
next quarter along with the regular Zumba class. This first time class held a roster .
of 12 participants for an 8 week session serving a total of 96 duplicated
participants.
Flexi-Fit and Fun continues to be a popular fitness class, with a mixture of Yoga,
dance, stretching and a little weights for toning. Two classes back to back and
some participants stay for both. With 9 sessions each and 11 on the first roster
and 8 on the second we served at total of 171 duplicated participants.
Another new class this quarter was Karate for All Abilities. This class is offered
through American College of Mixed Martial Arts located at 704 W Meeker St. in
Kent. Instructor Jennifer Dye teaches our participants balance, several Martial Arts
Movements, self- defense and safety. This class had 4 participants signed up for a
six week class serving a total of 24 duplicated participants.
Adult Basic Cooking and the Teen Lunch Bunch both had full rosters with
waitlists. Instructors focused on teaching participants how to create healthy,
balanced and affordable meals and independence in the kitchen. Adult Basic
Cooking Class had 12 participants and Teen Lunch Bunch had 12 participants. Both
classes were 9 week sessions for a total of 216 duplicated participants served.
Technology
Access the Future offers two classes of individualized instructions. Due to limited
space in the computer lab at the Sr. Center our max for the class roaster is 7
participants per class. With both rosters full with 7 participants registered and 9
sessions we served a126 duplicated participants this quarter. We hope to move
this class back to the Centennial Computer Training Room in the fall so we can
serve a larger number of participants.
Creative Arts
Participants in Creative ArtSpace started the quarter in Outer Space. Each
participant made their own interpretation of spaceships and/or anything you would
find in outer space. The quarter ended with some abstract mobiles made from glow
in the dark paint and materials. The art created this quarter was literally out of this
world!
• Tuesday - 10 service days, 16 participants registered, 160 duplicated
participants served
• Thursday - 10 service days, 15 participants registered, 160 duplicated
participants served
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I've Got Rhythm, music and movement class learned new songs and music from
around the world. This class will be moving to a new day with a new lead instructor
starting spring quarter. With 9 services days and 12 registered we served 108
duplicate participants.
Sports
Three Special Olympics teams competed at the Regional Special Olympics
Tournament on February 12th in Issaquah. Our Masters 7 (Kent Parks Toughies)
took the 3rd place bronze medal, Masters 6 (Kent Parks Shooters) took 5th out of 9
teams, and with the toughest bracket our Masters 4 (Kent Parks Hoopsters) took 5`h
place as well. It was a fun and competitive day for everyone. This season we had
38 athletes registered for 10 sessions serving a total of 380 duplicated participants.
Developmental Swim and Dolphin Swim Team worked on their swimming skills
and times for the Special Olympics Spring Sports Regional meet in the spring at the
Weyerhaeuser Aquatic Center in Federal Way. Developmental Swim held 13
participants and Dolphin Swim Team has 12 participants for 9 week session serving
a total of 225 duplicated participants.
Tennis at the Boeing Employees Tennis Center and run by Allan Overland who is
one of the tennis pros at the facility. Tennis was full with 6 participants registered
for the 10 week session serving a total of 60 duplicated participants.
This was the second quarter of the Kent Parks Cheer Program. This quarter our
Cheerleaders made their cheering debut at the Special Olympics Regional
Basketball Tournament. They were fantastic and Kent Parks was the envy of other
basketball teams with their very own cheering squad! The cheerleaders also
worked with the Adaptive Recreation Coordinator to do a presentation for Quota
International Service Club, hoping to receive funding for new cheer uniforms. Kent
Parks Cheerleaders we awarded $1,000 to fund their new uniforms, which include
royal blue shirts, shorts and official pom-poms. GO TEAM!
Performance Outcomes - Adaptive Recreation
1. How much did we do?
Number of duplicated visits to the facility 3,086
Number of classes, workshops, trips 192
Number of registered participants 411
2. How well did we do it?
Percent of classes, workshops, trips at or above enrollment 100%
target
Percent of classes completed 100%
3. Is anyone better off?
Percent of participants reported a quality of life benefit 95%
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Quotes from participants:
"Making friends is fun and I love my teachers."
"Computer class has perked up my son Fernando's interest. " Especially in
editing, accessing information and making pictures."
"She is happier and has something to talk to her friends about."
"Cheer has made my daughter less shy and she is always smiling."
"Helps keep my child active and not vegetate in front of the TV all day!"
"We should make more desserts in class... um."
Senior Center - Programs / Services Highlights
Social Security 101 Luncheon - The Center hosted an informative luncheon
featuring a public affairs representative of the Social Security Administration to
discuss changes in the Social Security program and how it affects US citizens. As
the weather was not the best that day, the program is being repeated in the spring
due to an outpouring of interest on this topic. 80 people did brave the weather to
attend.
Winter Luncheon - The January Winter Luncheon featured Love Songs sung by
Andy Burnett, a multi-talented instrumentalist and vocalist. 140 people dined on a
baked ham lunch.
AARP and Comfort Keepers hosted a free workshop on how to protect yourself from
schemes and scams. 15 participants learned how to keep their finances safe. Later
in the quarter Comfort Keepers also presented a workshop on how collect and
organize emergency information in one place so that emergency contacts and
medical issues can be easily accessed.
The Be Well Workshops presented by Valley Cities Counseling featured the following
topics: Getting the New Year off to a Healthy Start, Heart Health Month, and
Managing Chronic Diseases and Conditions. These very informative workshops held
weekly average 12 seniors per session and are found to be very valuable.
Performance Outcomes - Senior Center
1. How much did we do?
Number of duplicated visits to the facility P31Number of classes, worksho s, tri s Number of re istered artici ants
2. How well did we do it?
Percent of classes, workshops at or above enrollment target 92%
Percent of trips at or above enrollment target 98%
Percent of classes/trips completed 87%
3. Is anyone better off?
Percent of participants reported a quality of life benefit 91%
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Quotes from participants:
"Thanks for putting together the ski trip. We had a wonderful time!"
"My husband and I went to Whistler with the Kent Senior group. They are a
wonderful and fun group of people. This was our 4th trip with them. John does a
great job in organizing these activities".
"The Senior Center has saved my life!" comment from a ping pong player who
anonymously donated the Center a professional ping pong table.
"I find it has broadened my social life, friendships, travel and activity levels. All in
all, I am a healthier person with a good outlook on life." Anne, an exercise class
participant.
Housing and Human Services - Proarams / Services Highlights
The snow and ice storm in January 2012 caused the Severe Weather Shelter to
open for 6 nights. Housing and Human Services staff turned their reception area
and intake room into a warming center for 3 days. A total of 36 unduplicated clients
used the warming center make hot beverages and soup, pick up dry scarves, hats
and gloves. Bus tickets, hand warmers, coats, blankets and shoes were also
available.
Home Repair has served a record number of new clients in the first quarter most of
whom live in the Panther Lake area. There is currently a waiting list of
approximately 10-12 households. The length of time on the wait list ranges from 2-
4 weeks depending on whether all of the required paperwork has been submitted.
The 2011 CDBG Consolidated Annual Performance and Evaluation Report (CAPER)
was submitted to HUD. The City met all of the required goals and objectives for
2011. Staff is working with a consultant to develop the 2013-2017 Consolidated
Plan that will be due to HUD in November.
Twenty-four agencies are being funded by the general fund and CDBG to provide
services through 34 programs in 2012. All of the programs met their performance
measures in 2011 and were eligible for the second year of funding.
The 2013/2014 Human Services Funding Request for Proposal open on March 15
and will close on April 26. The City of Kent is participating in the Human Service
Funders Collaborative, a group of 18 King County cities that are asking for RFPs
through an online process. An agency that provides the same program to multiple
cities would only have to submit one application and it would be viewed by all of the
cities. The online grant management system is also allowing the Kent Human
Services Commission to review and score applications online for the first time. This
is a more cost effective and efficient way to handle the review process.
Commissioners will still meet to discuss scores and how to fund across the
continuum of services.
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The Human Services Commission toured Dynamic Partners - Children's Therapy
Center at its March meeting. Commissioners were able to hear about the innovation
being demonstrated by the agency in developing a for profit arm to help expand
services.
Staff, at the direction of Council, completed 6 focus group meetings and 1 survey
on the topics of Homelessness in Kent and Use of the Resource Center. The results
of the focus groups were used to compile a report for Council on the community
perspective of homelessness and how they want the Resource Center building used
by the City. The report will be presented at the April 3 Council Work Session.
Additionally staff prepared two other reports: Kent's Investment in Homelessness
and Report on Homelessness 2012 for use as background information.
Kent staff are active participants on the Committee to End Homelessness Inter
Agency Council, Funder's Group and Shelter Taskforce. The Shelter Taskforce which
Jason Johnson co-chairs will release its recommendations in early April.
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Performance Outcomes - Home Repair
1. How much did we do?
Number of homes receiving Home Repair Services 36
Number of resident households receiving Housing Stability N/A*
assistance
Number of residents assisted by Safety Net Service N/A*
Number of people that obtained referrals for essential services to 395
meet survival needs.
Number of people that received bus tickets. 170
Number of cases handled by Indigent Counsel Services 492***
2. How well did we do it?
Percentage of people that obtained referrals for essential services to 98%
meet survival needs.
Percentage of people that received bus tickets. 100%
Percentage of residents accessing Indigent Counsel Services 100%
FN//A****
3. Is an one better off?
Percenta e of Home Re air clients ratin ro ram ood or betterPercentage of resident households receiving Housing Stabilityassistance still housed after six months
Percentage of residents using Safety Net Services that increase
family self reliance
Percentage of people indicating their resource and referral needs 92%
were met
Percentage of people indicating their emergency transportation 980/b
needs were met
Percentage of residents satisfied with Indigent Counsel Services N/A**
*Data available 2°d Qtr. **Data available end of 2012.***Jan, Feb only.
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In 2011 staff worked with a homeless individual who had been on the streets for
several years dealing with multiple issues that included mental health, housing and
lack of financial resources. His mental health issues kept him from being
successfully employed. Staff researched all of the options they could find based on
information provided by the client during an interview. The client was connected
with a caseworker at the VA Center in Renton. He spent numerous hours in the
Human Services intake room doing research on the internet and making phone calls
to a long list of service providers. After months of work the client disappeared and
staff didn't know the outcome of the work they had started. Last month the client
showed up in our office but this time he didn't need any assistance or referrals - he
just wanted to say thanks. The VA Center was able to help him get into housing. He
started seeing a mental health provider and was able to buy need medication
through his veteran's benefits. And he was volunteering his time at community
suppers to help others. This client was assisted by many of the partners working
together in the Kent community to find solutions for individuals one at time.
Performance Outcomes - Human Services
1. How much did we do?
Number of human service providers/program that received 24/29
funding.
Number of human service providers that received training and/or 21
technical assistance.
Number of funded agencies meeting performance targets N/A*
2. How well did we do it?
Percentage of human service providers/program that received 100%
funding.
Percentage of human service providers that received training 1000/0
and/or technical assistance.
Percentage of funded agencies meeting performance targets N/A*
3. Is anyone better off?
Percentage of funded human service providers/program that were N/A**
satisfied with contractual relationship with the city.
*Data available 2nd Qtr. **Data available end of 2012. ***Jan, Feb only.
Parks Planning and Development - Programs / Services Highlights
Volunteer projects have kicked into high gear, with seven Green Kent work parties,
a Green Kent steward training, several miscellaneous park clean-up projects, three
Eagle Scout projects, and a Plant the Planet effort that involved 17 Kent schools.
We updated the Council on the "Let's Go Kent" walking/biking planning effort. Final
edits to the report are underway and should be completed by June.
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We've received almost $22,000 in grants, with several other grant applications
pending.
We began working with a citizen's advisory group to explore solutions to the capital
improvement needs in our parks. The group has reviewed staffs work regarding the
condition of our parks' assets, and has made site visits to several Kent parks. They
are currently in the process of determining alternatives to address those needs.
We have been collaborating with Public Works on several levee projects that are in
or have impacts to parks. Our combined efforts have resulted in several creative
solutions for avoiding or mitigating impacts to parks and park users while achieving
the goals of the levee project.
Performance Outcomes - Volunteer Program
1. How much did we do?
Number of volunteer hours 1,112
Number of plants distributed through Plant the Planet 1,940
2. How well did we do it?
Number of square feet of invasive plants cleared 5,350
Number of trees planted 2,306
Number of shrubs planted 55
New Green Kent stewards 6
Amount of grant money received $21,830
3. Is anyone better off?
We received several thank-you notes from teachers and students who participated
in Plant the Planet. One sample: From East Hill Elementary - "Wow! What a
wonderful program. Thank you so much for coming to our school today to help our
students plant trees. After school, both the students and teachers were raving
about the activity. The teachers said the "workers" who helped the children plant
the trees were great with our students, explained everything they needed to do to
plant the baby tree and emphasized how important it was for the children to care
for their baby trees. Thank you for letting our school participate in this program.
The classes who missed out this year are already talking about wanting to know if
the program will continue again next year. (Also, thank you for all the pictures.)"
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Riverbend Golf Complex - Programs /Services Highlights
The weather proved to be the biggest challenge of the first quarter with the snow
and ice storm in January to twice the normal amount of precipitation in March. As a
result of the ice storm, the driving range netting suffered severe damage with two-
thirds of the netting having to be replaced.
Rounds of golf at both golf courses were impacted by the weather; both golf
courses were closed for 11 days due to the snow. For the quarter, rounds of golf at
the 18 were up 615 rounds (9.1%) compared to 2010. Rounds of golf at the Par 3
golf courses were up 302 rounds (12.9%) compared to 2010.
Driving range sales for the quarter were down significantly (32.2%) due to the
damaged range netting and the closure of the range during replacement of the
netting. The driving range operated with restricted hitting "Irons Only" for 53 days
and was closed completely for an additional 6 days which equals 65% of the first
quarter. As a result of the ice storm, the driving range has new cable and netting
on two of the three sides. The new cable and netting was installed using a different
technique which is designed to provide better protection against wind and ice
damage in the future.
Merchandise sales were also affected by the damage to the range netting and the
closure of the driving range. For the quarter retail sales were down 15.3%
compared to 2010.
As part of the City's insurance claim, the Golf Complex is seeking $39,851.44 as a
business interruption to the driving range and merchandise center for loss sales as
a result of the damage to the range netting and the impact it had on the business.
Performance Outcomes - Riverbend Golf Complex
1. How much did we do?
Rounds of Golf at the 18 hole golf course 7,338
Rounds of Golf at the Par 3 golf course 6,635
Driving Range sales $77,053
Merchandise Center retail sales $69 281
2. How well did we do it? Compared to 2010
Rounds of golf at the 18 hole golf course +9.1%
Rounds of golf at the Par 3 golf course +12.9%
Driving Range sales -32.8%
Merchandise Center retail sales -15.3%
3. Is anyone better off?
Survey to be completed in 2012 n/a
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Facilities - Programs / Services Highlights
• Hired New Facilities Superintendent.
• Completed reroofing project at Kent Municipal Court.
• Replaced boiler at Kent Corrections Facility.
• Working on renovation for Court Building.
• Creating contracts for cabinets, furniture, door hardware, security cameras and
access entry system at Kent Court.
• Painting at Fire Station 74.
• Working on getting a schedule for testing generator at Senior Center.
• Received quotes for repairing the skylights above the South exterior door.
• City Hall and the roof City Hall due to the ice storm.
• Completed HVAC Preventative Maintenance for all buildings.
• Solicited quotation for cleaning Historical Museum Roof.
• Cleaned carpets in various buildings.
• Refinished floors at Commons and Senior Center.
• Painting in various areas in City buildings.
• Getting Bids for PA System at Kent Commons.
• Completed Work Requests.
Performance Outcomes - Facilities
1. How much did we do?
Number of Work Requests 471
Number of buildings served 34
Number of totalsquare feet of buildings 472,899
2. How well did we do it?
of completed Work Requests 85%
General building cost per square foot 4.25
Maintenance unit cost per square foot 1.95
HVAC unit cost per square foot 1.04
Custodial unit cost per square foot 1.86
3.Is an one better off?
An in-house survey to be completed in late 2012 n/a
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20
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Page 43 I!
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PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
® Fax: 253-856-6050
KENT
WA s H'� G T° N Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
April 19, 2012
TO: Kent City Council Parks and Human Services Committee
FROM: Jeff Watling, Director of Parks, Recreation & Community Services
SUBJECT: Division Update: Riverbend Golf Complex - INFO ONLY
MOTION: None. Informational only.
I
SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services,
and Pete Petersen Superintendent of the Riverbend will provide an update on the
golf complex.
The update will highlight recent challenges and successes at the complex,
operational goals for the current year, as well as introduce options for building a
sustainable future when looking at 2013 and beyond.
EXHIBITS: Staff Report
BUDGET IMPACT: None
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Riverbend Golf Complex
April 2012 Parks Committee
Prepared by: R. D. Pete Petersen Jr. - Supt. of Golf Operations
National and Regional Golf Trends
According to the National Golf Foundation from 2000 to 2010 the annual number of
rounds of golf played nationwide decreased by 9.5%, sighting the economy as the
biggest influencing factor. Additionally, rounds of golf played nationwide decreased
by 3.5% from 2010 to 2011. This downward trend in the nationwide rounds played
started in 2004 and continued to grow as the economy slowed. For the most part,
golf courses in Western Washington started to experience the downward trend in
2007.
Since 2007, Western Washington golf courses have felt the impacts of the economy
and the weather. The majority of Western Washington golf courses have seen a
significant decrease in play since 2007. On average, the typical golf course in
Western Washington has seen a 15-20% decrease in play from 2007 to 2011. In
addition to the downward trend of the economy, the weather in Western
Washington the past two years has had a significant impact on the number of
rounds played. In 2007, there were 95 out of 261 (36.3%) week days with rain
and 35 out of 104 (33.7%) weekend days with rain compared to 2011, with 141 out
of 260 (53.8%) week days with rain and 57 out of 105 (54.2%). Over the past two
years, Western Washington golf courses have been faced with a 40% increase in
number of week days with rain and more than a 50% increase in the number of
weekend days with rain, compared to 2007.
Annual rounds of golf at Riverbend's two golf courses have not been immune to the
recent impacts of the economy and affects of the weather. Since 2007, the annual
number of rounds of golf played at the 18-hole golf course have decreased by
12.7%, which is slightly better than the average course in Western Washington.
The Par 3 golf course, because of the different customer base, has seen a larger
decrease in the annual number of rounds of golf played. Since 2007. The Par 3 golf
course has experienced a decrease of 20.5% in the annual number of rounds
played, which is approximately the average decline for 9 hole and Par 3 golf
courses in Western Washington since 2007.
Riverbend and the City of Kent are not the only municipal golf course struggling
with the challenges and impacts of the economy and the recent weather. The cities
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of Auburn, Renton, Tukwila, Sumner and Maple Valley all face similar challenges
and have seen similar reductions in the number of annual rounds of golf played
since 2007.
Working Through Challenges at Riverbend
Since 2007, Riverbend has overcome several additional challenges and impacts to
play in addition to the economy and weather. In 2008, the 18-hole golf course was
impacted by the Green River Levee Improvement Project, resulting in the closure of
the front nine with several holes being remodeled. Play at the 18-hole golf course
was restricted to nine holes for the last four months of 2008 and the first three
months of 2009. The 18-hole golf course re-opened the front nine in April of 2009.
In late June 2009, the well that supplies the golf complex with irrigation water
failed. This forced the golf complex to connect to a fire hydrant and purchase water
from the Water Department for the remainder of the season at a cost of $50,000.
Riverbend faced the challenge of re-seeding the three new greens that were built
during the remodel of the front nine in 2008 because of severe freezing
temperatures and winter desiccation. The damage to the three new greens was so
severe that the course was forced to play temporary greens on those holes for the
first five months of 2010, which had an impact to both rounds of golf played and
revenue.
Due to financial hardship, the Fire Creek restaurant closed at the end of February
2010. The impact of not having a sit down restaurant and bar for golfers, plus no
food service for tournaments and events had an impact to both rounds of golf
played and revenue. Mick Kelly's began catering tournaments in early August and
re-opened the restaurant at the end of August.
In addition to the challenges of re-seeding the three new greens, closure of the Fire
Creek, the continuing situation of the failed irrigation well, the affects of the down
economy and weather are having impacts on rounds of golf. Even though the
weather was wetter and milder throughout the growing season, the golf complex
was forced to purchase $70,000 worth of water to provide irrigation to the golf
complex in 2010. As a result of the wetter than normal weather pattern throughout
most of 2010, both golf course experienced several record low monthly rounds of
golf total, as well as record low number of annual rounds of golf played at both golf
courses.
Beginning in July of 2010, a 5% admissions tax was placed on green fees at the
golf complex. Fees were raised without pricing green fees above the market, which
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would have a negative effect on rounds of golf played. In all, the complex was not
able to capture all of the new admissions tax expense with increased revenue. In
addition to the admissions tax, there was an internal service fee for Finance and
Legal support re-established as an expense within the Riverbend budget.
Positive signs
In 2011, the Riverbend 18-hole golf course was one of very few courses in Western
Washington that posted an increase in the number of annual rounds played, as well
as an increase in revenue. Driving range business continued to increase in 2011,
which resulted in a 13% increase in revenue over the previous year. Additionally,
merchandise sales increased in 2011 with a 13% increase in sales. Overall in 2011,
the golf complex posted a 5% increase in revenue compared to 2010.
2011 was also the first year that the complex did not have a debt service payment,
as the original debt for the construction of the 18-hole course and clubhouse was
paid off in 2010.
Despite the impacts of the economy, weather, and challenges faced by the golf
complex the past few years, the Riverbend Men's Club was able to increase its
membership by more than 10% in 2011. While according to the Washington State
Golf Association, most member clubs in the state saw a decrease in membership in
2011. Through a partnered effort, the Riverbend Men's Club has increased from
335 members in 2007 to 594 members in 2011, which equals a 77% increase in
membership over the past 4 years.
All things considered, the Riverbend Golf Complex is well positioned to turn the
corner as the economy improves. Options are listed below in the report that should
be considered as we seek to place Riverbend on a sustainable path forward with the
ability to withstand the ups and downs of a weather dependent service like golf.
Innovation
In an effort to continue to increase rounds of golf played and driving range business
during these challenging times in the golf industry, Riverbend utilized several
different means of multimedia to attract new customers.
Staff at Riverbend have established an email data base and utilize it through weekly
email blasts and updates. They have also developed a text messaging program
which is used to promote tee time specials during periods of slow play. In addition,
Riverbend has successfully utilized Golf Now, Groupon, Living Social and Amazon
Local to promote specials at the golf course, as well as at the driving range to
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attract new customers and increase revenue during non-peak times. All of these
new marketing approaches have resulted in new business. Riverbend is considered
by many as a leader in marketing and promoting in the local golf industry.
2012 Operations
For 2012, the golf complex has implemented several operational changes to reduce
expenses. In an effort to reduce staffing costs at the driving range and
merchandise center, shifts have been combined, resulting in a 40% reduction in
staff costs during the off season months. At the Par 3 golf course, hours of
operation have been modified to match that of the main customer base, resulting in
a 5% reduction in staffing costs. At the 18-hole golf course, the golf cart lease was
extended an additional year rather than leasing new golf carts and will result in a
savings of over $8,000 compared to 2011. Additionally, the golf complex has
worked with the Teamster Union and developed an alternative work schedule for
the maintenance staff that reduces overtime. The alternative work schedule was
implemented in April of 2011 and reduced maintenance staff overtime by over 70%
compared to 2010. With the same work schedule in place for 2012, the golf
complex projects an additional 55% reduction in overtime. With these operational
changes and additional reductions in spending, the golf complex is projecting an
8% reduction in expenses controlled by the golf complex for 2012.
In January, the golf complex implemented a plan to increase revenue by an
additional $120,000 for 2012. After conducting market research and comparing the
rates of other area golf courses and driving ranges, the golf complex raised a
portion of the rates to market level. This additional revenue assumed the same
levels of participation at the golf complex. There were some increases of both off-
season and peak season rates at both golf courses. These increases move the golf
complex closer to the top of the market, but still remain competitive with other
area golf courses. Additionally, some of the rates at the driving range and
miniature golf were increased to bring the golf complex closer to the top of the
market, while still remaining competitive with other area driving ranges.
Options for a Sustainable Future 2013 and beyond
Looking at next year and beyond, there are four broad categories of options to
address the net operating loss of the last two years and create a more stable and
sustainable future for the golf complex.
I
• Option 1 - Revise the Operational Model for Riverbend. These revisions could
range from subtle to significant. A number of subtle changes are currently
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underway including an agreement with Teamsters to adjust the work
schedule of the maintenance staff that allows the complex to drastically
reduce overtime. An example of a more significant revision to the Operating
Model would be considering the sale of or outsourcing of the Par 3 portion of
the golf complex. Significant revisions such as this would need to be further
explored to best determine if there would be a net operational benefit.
• Option Z - Recognize the public value provided by Riverbend and contribute
proportionate support via the General Fund. The golf complex provides a
number of public benefits including open space, natural storm water
retention, economic benefits for area hotels and businesses, as well as public
good via space for youth golf programs, and high school golf teams.
• Option 3 - A combination of the first two options of Operating Model revisions
and General Fund support.
• Option 4 - Outsourcing the entire operation of the Riverbend Golf Complex to
a third party via a lease or management agreement. City responsibilities for
needed capital improvements and annual operational support would need to
be negotiated into any agreement.
Any option of combination of options that we pursue must address all three of the
following aspects to achieve the sustainable future we are looking for:
1. Create a positive annual operating cash flow that can weather the ups
and downs of the golf market.
2. Create the ability to make the needed capital reinvestments. The golf
complex is entering its 23 year of operation, even though it has continued to
be among one of the most utilized public golf facilities in the state there are
capital improvements that need to be made.
Short-term capital needs include; drilling a new well to supply irrigation
water or connecting the city main line, repaving sections of the cart paths,
replacing the aging irrigation sprinkler heads and controllers, installing
additional on-course drinking fountains, improving on-course restrooms and
installing new bunker sand.
Long-term capital needs include; replacing the aging fleet of maintenance
equipment, resurfacing the driving range field, rebuilding the 11th and 14th
greens, building a permanent structure for tournaments and events, building
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a new structure to operate the Par 3 golf course, driving range and
merchandise center in one location.
3. Pay off the loan from the Fleet Services Fund.
In closing, this operational update is an opportunity to initiate further discussion
about the golf course. Staff will prepare more information on the operating
options to be part of the 2013/14 Biennial Budget. Updates will be provided to
the Parks Committee and other Council Committees throughout the budget
process.
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PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
® Fax: 253-856-6050
KENT
W" 511 IN NTQ N Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
April 19, 2012
TO: Kent City Council Parks and Human Services Committee
FROM: Jeff Watling, Director of Parks, Recreation & Community Services
SUBJECT: Director's Report - INFO ONLY
MOTION: None. Informational only.
SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services,
will inform the committee of noteworthy information and upcoming events.
EXHIBITS: None
BUDGET IMPACT: None