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HomeMy WebLinkAboutCity Council Committees - Operations - 04/03/2012 OPERATIONS COMMITTEE MINUTES April 3, 2012 Committee Members Present: Dennis Higgins (acting chair), Jamie Perry, Dana Ralph (for Les Thomas) The meeting was called to order by D Higgins at 4:03 p.m. 1. APPROVAL OF MINUTES DATED MARCH 20, 2012. J. Perry moved to approve the Operations Committee minutes dated March 20, 2012. D. Ralph seconded the motion, which passed 3-0. 2. APPROVAL OF CHECK SUMMARY REPORTS DATED MARCH 1 THROUGH MARCH 15, 2012 D. Ralph moved to recommend Council approve the Check Summary Reports dated March 1- 15, 2012. J. Perry seconded the motion, which passed 3-0. 3. MOVE TO RECOMMEND APPROVAL OF THE 2012 CONSULTANT SERVICES AGREEMENT WITH GREEN RIVER COMMUNITY COLLEGE’S SMALL BUSINESS ASSISTANCE CENTER, NOT TO EXCEED $21,102. A brief description of the program was provided by J. Hall, Economic Development Specialist. Green River Community College’s Small Business Assistance Center shall offer to Kent residents and to individuals seeking to open a business in Kent one-on-one counseling, classes and workshops at no or low cost to the client. Changes were made to the reporting requirements to get a better idea of what businesses are being assisted and the scope of service was expanded to include the West Hill. The contract amount is the same as last year. Council requested Josh email the most recent report that Kirk provides and liked the suggestion of sharing quarterly success at a council meeting. J. Perry moved to recommend approval of the 2012 Consultant Services Agreement with Green River Community College’s Small Business Assistance Center, not to exceed $21,102. D. Ralph seconded the motion, which passed 3-0. 4. MOVE TO RECOMMEND APPROVAL OF THE CONSULTANT SERVICES AGREEMENT WITH COMMUNITY ATTRIBUTES INTERNATIONAL TO PROVIDE THE SHOWARE CENTER’S ECONOMIC IMPACT ANALYSIS, NOT TO EXCEED $36,400. B. Wolters, Economic and Community Development Director, presented information regarding the impact analysis at the March 20, 2012 Operations Committee Meeting. He is bringing it back to the Committee for approval to move to City Council. D. Higgins would like Council to have input regarding the questions that will be asked as part of the analysis. D. Ralph has concerns that the results will be pre-determined/controlled response in favor of the Center and wants to have both negative and positive feedback. There was discussion about an additional future analysis that would be directed at marketing. Funding for the analysis will be provided from various departments. The Agreement will move to April 17 Council Meeting under Other Business. J. Perry moved to recommend approval of the Consultant Services Agreement with Community Attributes International to provide the ShoWare Center’s Economic Impact Analysis, not to exceed $36,400. D. Higgins seconded the motion and D. Ralph was a nay. The motion passed 2-1. Operations Committee Minutes April 3, 2012 Page: 2 5. MOVE TO RECOMMEND CITY COUNCIL AUTHORIZE THE MAYOR TO EXECUTE THE INFORMATION TECHNOLOGY DEPARTMENT PURCHASE ORDERS AND ASSOCIATED CONTRACTS FOR SYSTEMS WITH ANNUAL MAINTENANCE COSTS OVER $25,000 PER YEAR The annual contracts include 10-12 systems that require annual maintenance, which are described in an attached document. The dollar amounts have not changed since the last review. J. Perry asked why the City does not use Open Source Solutions. M. Carrington responded that they have been used in the past for small to medium systems; however, the service is not reliable for our larger systems, which is critical for staff. D. Ralph moved to recommend City Council authorize the Mayor to execute the Information Technology Department purchase orders and associated contracts for systems with annual maintenance costs over $25,000 per year. J. Perry seconded the motion, which passed 3-0. 6. Streets and Parks Infrastructure Project Update (INFORMATION ONLY) J. Hodgson explained that our Parks and Public Works Departments maintain a great deal of infrastructure. As requested by City Council from their retreat, both departments have compiled projects and possible funding sources to repair our infrastructure. The citizen committees for both Parks and Public Works were given goals and have been reviewing information for the past few weeks. They are here to present a mid-term status report on what they’ve done to date. J. Watling presented on behalf of Parks and T. LaPorte and S. Smith presented on behalf of Public Works. The Parks and Public Works Citizen Committees will report their final assessment at a council workshop on May 1. J. Hodgson distributed a tentative timeline to the Operations Committee that works from now to December, with a possible vote on funding options going to the public in November. He briefly provided examples of possible funding options that the citizen committees are discussing. J. Perry recommended both citizen committees have a notebook with all the projects and revenue sources listed. The meeting was adjourned at 4:50 p.m. by D. Higgins. ___________________ Pamela Clark Operations Committee Secretary