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HomeMy WebLinkAboutCity Council Committees - Public Safety (Committee) - 08/09/2011 Public Safety Committee Agenda T Councilmembers: Les Thomas • Dennis Higgins • Ron Harmon, Chair KEN August 9, 2011 5:00 P.M. Item Description Action Sneaker Time Pic 1. Approval of Minutes 7/12/11 Yes 3 min 1 2. National Night Out — INFO ONLY Yes Ken Thomas 5 min 3 Sara Wood 3. Police Services Agreement — AUTHORIZE Yes Ken Thomas 5 min 5 4. Washington Traffic Safety Commission Yes Ken Thomas 5 min 11 grant - ACCEPT and AMEND Budget 5. Washington Auto Theft Prevention Yes Ken Thomas 5 min 13 Authority grant — AUTHORIZE Debra LeRoy 6. New Connections — INFO ONLY No Debra LeRoy 5 min 17 Unless otherwise noted, the Public Safety Committee meets the 2"d Tuesday of each month at 5:00 p.m. in Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. For information please contact the Police Administration at (253) 856-5890. Any person requiring a disability accommodation should contact the City Clerk's Office at(253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388. This page intentionally left blank. 1 KENT CITY OF KENT PUBLIC SAFETY COMMITTEE MEETING MINUTES July 12, 2011 COMMITTEE MEMBERS: Les Thomas, Dennis Higgins, and Ron Harmon, Chair • The meeting was called to order by Chair Harmon at 5:06 PM. 1. Approval of Minutes L. Thomas moved to approve the minutes of the June 14, 2011 meeting. The motion was seconded by D. Higgins and passed 3-0. 2. National Night Out, August 2nd — INFO ONLY Chief of Police Ken Thomas introduced Public Education Specialist Sara Wood who gave an overview of this year's event. Sara stated that 75 block watch neighborhood groups have already registered and that she is expecting that over 100 events will participate this year. Registration information is available at www.KentNNO.com or register by calling Sara at (253) 856-5851. 3. Washington Traffic Safety Commission grant — ACCEPT and Establish budget Chief Thomas introduced Research and Development Analyst Debra LeRoy who explained grant funds from three $7,500 grants will be used to purchase three flashing beacon assemblies for elementary school zones in the Kent School District. D. Higgins moved to recommend that City Council accept the Washington Traffic Safety Commission grants in the amount of $22,500 and establish the budget. The motion was seconded by L. Thomas and passed 3-0. 4. Washington Traffic Safety Commission grant — ACCEPT and Establish budget Chief Thomas explained the grant in the amount of $93,840 will help fund salary and benefits of one public education specialist during the two year grant period. L. Thomas moved to recommend Council authorize the Kent Police Department to accept the Washington Traffic Safety Commission grant in an amount not to exceed $93,840, and establish the budget. The motion was seconded by D. Higgins and passed 3-0. S. King County Sheriff's Office Cost Reimbursement Agreement — AUTHORIZE and establish budget Chief Thomas explained the agreement from the King County Sheriff's Office will provide reimbursement for officer overtime to make personal contact with registered' sex offenders living in Kent. The grant funds are provided by the Washington Association of Sheriffs and Police Chiefs. The agreement period begins on July 1, 2011 and ends on June 30, 2012. D. Higgins moved to recommend that Council authorize the Kent Police Department to accept the King County Sheriff's Office grant in an amount not to exceed $49,667.90, authorize the mayor to sign the agreement and establish the budget. 6. Fourth of July Fireworks After-action Report — INFO ONLY Jon Napier, Kent RFA Chief Fire Marshal, stated the number of fireworks calls for the Kent Fire Department between June 28th and July 5th was 39, compared to 10 in 2010 and 43 in 2009. He noted the amount of confiscated fireworks was lower this year. There were two house fires with a total loss of $253,000 during this time that were likely related to fireworks due to the amount and type of fireworks litter found around the 2 outside of the houses. Kent Fire placed a full page color ad in the July 1st Kent Reporter that displayed pictures of legal and illegal fireworks. Chief Thomas stated the number of fireworks calls for the Kent Police Department between June 28th and July 5th was 371. Two arrests were made, one for reckless burning when a tree was set on fire, and a second involved sparklers tied together to make an improvised explosive device. The police officers emphasized customer service by responding to as many calls as possible and asking for voluntary compliance. Chief Thomas was asked about the number of police calls in 2010 and he stated he will bring that information to next month's meeting. 7. Police Department Updates — INFO ONLY Chief Thomas stated there were no significant issues at this year's Cornucopia Days other than one arrest. The arrest was made on a Metro bus by a Metro officer after the report of a suspect with a gun leaving the event by bus. King County Metro provided 22 officers for the event; some riding buses, some plain clothes officers at the event and others on bicycles. There were gang unit officers from several agencies at the event to ensure public safety. A strong police presence and enforcement helped to provide a successful, fun event for families with kids. Chief Thomas introduced Captain Bourne who talked about four search warrants which were served simultaneously on July 6th for illegal activity at medical marijuana dispensaries. The warrants were served without problems, evidence was secured, people were identified, but no arrests were made. Chief Thomas introduced Captain Straus and Lieutenant Lutz and they talked about the City of Kent's Corrections Facility. An emphasis on programs such as work release helps manage the population and ensure the safety of the staff and inmates. There is an average of 35 inmates per day on work release, compared to 23 per day last year. Captain Straus stated that staff should be proud of cost containment of food and medical expenses. Lt. Lutz stated the contract with Chelan County Jail for overflow has only been used one time and it was for a test basis. Chair Harmon asked Chief Thomas about the relationship between police, jail and judges for sentencing. Chief Thomas indicated they have frequent meetings which include Pat Fitzpatrick from the City Attorney's Office, John Hodgson, the judges, Court and Probation staff, Captain Straus and Lt. Lutz. Chief noted that the systems-wide approach has provided positive benefits. The meeting adjourned at 5:53 PM. Jo Thompson, Public Safety Committee Secretary Public Safety Committee Minutes 2 July 12, 2011 3 POLICE DEPARTMENT Ken Thomas, Chief of Police �� Phone: 253-856-5888 KEN T Fax: 253-856-6802 WASHING'rGN Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: August 9, 2011 TO: Public Safety Committee SUBJECT: National Night Out After-action Report INFO ONLY: SUMMARY: Chief Ken Thomas and Sara Wood, Public Education Specialist, will provide information on this year's event. EXHIBITS: None BUDGET IMPACT: None City of Kent Public Safety Committee NNO August 9, 2011 4 This page intentionally left blank. 5 POLICE DEPARTMENT � /'► Ken Thomas, Chief of Police Phone: 253-856-5888 Fax: 253-856-6802 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: August 9, 2010 TO: Public Safety Committee SUBJECT: Police Services Agreement — AUTHORIZE and Establish the budget MOTION: I move to recommend that Council authorize the Mayor to sign the Police Services Agreement and establish the budget. SUMMARY: The Police Services Agreement Between the Kent Police Department and the Kent School District for 2011-2012 will provide a Kent Police Lieutenant or higher (Director), to the District for the purpose of assisting with communication and logistics between the two organization that relates to school safety. The District agrees to reimburse the Department $20,000 per agreement, spread across twelve (12) monthly payments of $1,666.00 each, applicable toward the Director's salary and benefits, which at all times shall be paid by the Department. The District shall reimburse the Department upon submission of a monthly invoice to the District's Business Officer. The Agreement shall be effective on September 1, 2011 through August 31, 2012, subject to any prior termination as provided herein and unless extended by written agreement of parties. EXHIBITS: Police Services Agreement BUDGET IMPACT: $20,000 revenue, via reimbursement basis BACKGROUND: Pending approval by LAW. Pnbl is Safety Committee Police Services Agreement-KSD August 9,2011 6 This page intentionally left blank. POLICE SERVICES AGREEMENT BETWEEN THE KENT POLICE DEPARTMENT AND THE KENT SCHOOL DISTRICT 2011- 2012 THIS AGREEMENT is made and entered into by and between the City of Kent/ Kent Police Department, hereinafter referred to collectively as the "Department",and the Kent School District, hereinafter referred to as the "District". WHEREAS,the District desires to fill the position of School Safety Services Director with a law enforcement officer who is, in fact, employed by the City of Kent Police Department and holding the rank of Lieutenant, or higher, therein and can bring invaluable experience and advice to District safety officers; and WHEREAS, the Department desires that its senior officers have the opportunity to (a) partner with a large local school district in the community; (b) gain invaluable administrative, command, and community relations experience; and (c) experience unique professional growth and development; and WHEREAS,the District and Department share a compelling common value in seeing that the community enjoys a safe,secure environment for its students and staff; NOW, THEREFORE,for and in consideration of the mutual promises set forth herein, the parties hereto mutually agree as follows: 1. TERM The Agreement shall be effective on September 1, 2011 through August 31,2012, subject to any prior termination as provided herein and unless extended by written agreement of parties hereto. 2. DUTIES OF THE DEPARTMENT The Department, with the District's approval, shall provide an officer the rank of Lieutenant or higher, hereafter referred to as "Director," to the District for the purpose of assisting with communication and logistics between the two organizations that relates to school safety. Such assistance shall include, but not be limited to: a. Provide advice and direction to personnel regarding best practices for ensuring a safe and secure learning environment. b. Respond to school incidents as necessary. c. Periodically review and recommend revisions to the procedures and protocols for school safety. d. Support administrators & staff with school safety inquiries and/or needs for assistance. e. Assist in the development of Kent School District staff in emergency management practices and procedures. f. Assist in the establishment and implementation of emergency operation procedures and threat assessment proceduresfor buildings. g. Help establish and maintain security procedures focused on prevention of problems in schools and the community. h. Help foster an attitude promoting a safe school environment. The Department shall provide the Director a vehicle, radio communication, cellular phone, uniform, and other necessary equipment provided to the Department's on-duty uniformed commanders to enable the Director to perform his duties with the District. The District shall provide the use of office space and a district email account to the Director. 4 8 3. CONSIDERATION In consideration of those services provided under this Agreement,the District shall provide the Director the unique opportunity to obtain administration and community relations experience. The Director will be considered a part of the Superintendent's Cabinet and the District's Leadership Team. The District agrees to reimburse the Department $20,000,per agreement, spread across twelve (12) monthly payments of $1,666.00 each, applicable toward the Director's salary and benefits, which at all times shall be paid by the Department. The District shall pay said reimbursement upon submission by the Department of a monthly invoice to the District's Chief Business Officer. 4. WORK SCHEDULE The Director shall be on duty with the District approximately 10 hours per week based on the District's regular school year calendar and during the term of this Agreement. By mutual agreement between the Department and District, the Director may accumulate the un-worked 10 hours per week and work these hours during the times that the District's schools are not in session. 5. MODIFICATION No waiver or modification of this Agreement or any covenants,conditions, or limitations herein contained shall be valid unless in writing and duly executed by the parties to be charged therewith; and no evidence of any waiver of modification shall be offered or received in evidence of any proceeding or litigation between the parties hereto arising out of or affecting this Agreement, or the rights or obligations of the parties hereunder, unless such waiver or modification is in writing duly executed as aforesaid;and the parties further agree that the provisions of this section may not be waived except as herein set forth. 6. TERMINATION OF AGREEMENT This Agreement may be terminated without cause at anytime by mutual agreement of the parties hereto, or by either parry after sixty(60) days following the other party's receipt of a written intent to terminate. Each party shall have the right to cancel and immediately terminate this agreement without prior notice upon breach of the Agreement by the other party. In the event of termination under this section, the Department will be entitled to receive, to the date of such termination on a pro rate basis,the compensation as setforth in section 3,above. 7. INDEMNIFICATION The parties agree that the District shall bear all responsibility and cost of defending any and all claims, actions, suits, liabilities, losses, costs,expenses and damages that relate in any way whatsoever to School Safety Services, the security and safety of the District and its students, employees, and visitors, and/or the provision of any services set forth in Section 2 of this agreement, and for this purpose, and notwithstanding Section 9 of this agreement, the Director shall be considered an agent of the District. Further, to this end, the District shall defend, indemnify and hold harmless the Director and the Department and its officers, agents and employees, from any and all claims, actions, suits, liability, loss,costs,expenses and damages of any nature whatsoever relating to or arising out of the performance of the Agreement. The District shall hot defend, indemnify or hold the Department harmless from any claims, actions or suits for injury, damage or loss of any kind caused by the intentional act(s) of the Director which are beyond the scope of this agreement. In executing this Agreement, the _Department does not assume liability or responsibility for, or in any way release the District from any liability or responsibility which arises in whole or in part from the existence or effect of District policies, rules or regulations. If any cause, claim, suit, action, or administrative proceedings is commenced in which the enforceability and/or validity of any such District policy, rule or regulation is at issue,the District shall defend the same at its sole expense and if judgment is entered or damages are awarded against the District, the 4 9 City or both, the District shall satisfy the same, including all chargeable costs and attorney's fees. 8. MEDICAL/HEALTH AND WORKER'S COMPENSATION BENEFITS In the event of any injury to, or the illness or death of, the Director shall be considered an employee of the Department while acting in performance of this Agreement, and the Department agrees to extend to the Director the medical/health and workers' compensation benefits and other compensation, to the same extent and in the same manner as in such injury, illness, or death had occurred during regular work assignment in and for the Department. 9. DIRECTOR OF SCHOOL SAFETY IS EMPLOYEE OF DEPARTMENT The Director shall, at all times, be considered an employee of the Department, and shall, for no purpose, be considered an employee of the District. The District shall have no obligation to provide the Director with any workers compensation or other benefits, and the salary of the Director shall be paid in full by the Department. 10. VENUE STIPULATION This Agreement shall be construed as having been made and delivered within the State of Washington, and the laws of the State of Washington shall be applicable to its construction and enforcement. Any action at law, suit in equity, or judicial proceeding for the enforcement of this Agreement or any provision hereto shall be instituted in King County, Washington. 11. COMPLIANCE WITH LAWS The parties hereto agree to, in carrying out the terms of this Agreement, comply with all applicable federal, state, and local laws, ordinances, and regulations, including but not necessarily limited to, the laws pertaining to civil rights and laws pertaining to the District and the Department. The Department and its officers, agents and employees in carrying out this agreement agree that they will not in any way discriminate against others on the basis of race, color, national origin, sex,age,creed, sexual orientation, marital or veteran status, or disability. 12. NOTICES All notices given herein shall be in writing and shall be sent by registered mail to the parties at their recognized business addresses. 13. HEADINGS The article headings contained in this Agreement are inserted solely as a matter of convenience and for reference and in no way do they define, limit, or describe the scope or intent of the provisions of this agreement. 14. AGREEMENTS OUTSIDE OF THIS AGREEMENT This Agreement contains the complete agreement between the parties and shall, as of the effective date hereof, supersede all agreements, either written or oral, between the parties. The parties agree that neither of them has made any representation with respect to the subject matter of this Agreement or any representations, including the executing and delivery hereof, except such representations as are specifically set forth herein, and each of the parties hereto acknowledge that it has relied on its own judgment in entering into this Agreement. 4 10 IN WITNESS WHEREOF,the parties have affixed their signature on the dates below. KENT SCHOOL DISTRICT CITY OF KENT/KENT POLICE DEPARTMENT Dr. Edward Lee Vargas (Superintendent) Suzette Cooke (Mayor) Date Date 4 11 POLICE DEPARTMENT Ken Thomas, Chief of Police �� Phone: 253-856-5888 KEN T Fax: 253-856-6802 WASHING'rGN Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: August 9, 2011 TO: Public Safety Committee SUBJECT: Washington Traffic Safety Commission additional funds - ACCEPT and adjust the budget MOTION: I move to recommend the Kent Police Department accept the additional funds in the amount of $1,500 from the Washington Traffic Safety Commission and adjust the budget. SUMMARY: The additional funds will provide officer overtime funding to conduct speed mobilization patrols, in support of Target Zero priorities. EXHIBITS: BUDGET IMPACT: No city matching funds required. Funding on a reimbursement basis. BACKGROUND: City of Kent Public Safety Committee WTSC Target Zero addl 1,500 August 9, 2011 12 This page intentionally left blank. 13 POLICE DEPARTMENT Ken Thomas, Chief of Police Phone: 253-856-5888 KEN T Fax: 253-856-6802 w"s"'"G '°" Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: August 9, 2011 TO: Public Safety Committee SUBJECT: Washington Auto Theft Prevention Authority grant award MOTION: I move to recommend that Council authorize the Kent Police Department to accept the Washington Auto Theft Prevention Authority grant award in the amount of $1,600,000 and authorize expenditure of the funds in accordance with the grant terms. SUMMARY: The biennium WATPA grant was awarded to the Preventing Auto Theft through Regional Operational Links (PATROL) Task Force. The grant was submitted by the Federal Way Police Department and the Kent Police Department will be the fiscal manager for the funds. The PATROL Task Force is comprised of South King County law enforcement agencies, King County Prosecutor's Office and two North Pierce County police agencies. The grant will fund personnel and equipment for the PATROL Task Force. The award will be divided evenly for each of the two grant year, at $800,000 each year. The award is for a two year period and is funded by $10 of every traffic citation across the state which has been directed to WATPA. The award period is 7/01/11 through 6/30/13. The funds are awarded on a reimbursement basis. EXHIBITS: WATPA award letter to Federal Way dated 6/15/11 City of Kent Public Safety Committee WATPA award August 9, 2010 14 This page intentionally left blank. WASHINGTON AUTO THEFT PREVENTION AUTHORITY 15 WASHINGTON ASSOCIATION OF SHERIFFS AND POLICE CHIEFS 3060 Willamette Drive NE.Snite 101 --Lacey,WA 98516--Phone:(360)292-7900--Fax:(360)292-7269--Website:http://watpa.waspc.org `preventing and reducing motor vehicle theft and other associated Crime in the State of Washington" M lv�r p wmoni,u..hsnu,ar A+nw,ew+mnp June 15,2011 Chief Brian Wilson Federal Way Police Department PO Box 9718 Federal Way,WA 98063-9718 Dear Chief Wilson: I am pleased to inform you that WATPA has approved the PATROL Task Force grant application for continuation of funding. In an effort to facilitate the work of the task force the WATPA board made the decision to approve your funding for the 11-13 biennium,July 1,2011 —June 30,2013. The award is in the amount of$800,000.00 per year, or $1,600,00.00 for the biennium. We regret at this time the board was not in a position to consider increased funding levels, however, your agency is invited to apply for additional funding when the general call for grant applications is announced. The grant award is effective July 1, 2011 and expires on June 30, 2013. Enclosed is an award agreement. This agreement is to be signed and returned to WATPA. No funds will be reimbursed until the signed agreement is received. Expenditures prior to the award effective date or after the grant expiration date are not authorized and will not be reimbursed. In addition,the grant award is subject to all Grant Policies and Procedures of the Washington Auto Theft Prevention Authority. Costs will be paid on a reimbursement basis. Your agency will be reimbursed for actual expenses only up to the limit of the award. Quarterly reporting and fmancial related forms are attached. If you have any questions, please contact me at 360-486-2380 or via e-mail at dpierce(d),waspe.org. Sincerely, ,Rare, A �-- Don Pierce, Executive Director Washington Auto Theft Prevention Authority Cc: Andy Hwang, Deputy Chief of Police Paul Cline, Investigations Division Commander Debra LeRoy, Research and Development Analyst Wa0inglon Arlo 11r J)Yeeremian .4rd/raNly A)HN RA I'IS I EMILDAMMEL HARVEY GIESDAL KEN HOHENRERG JOHN LOVICK Chief W.ISmlePaa-"1 I.,urur¢c/ndusa,o Sh i11 Douglas("".4 Chief Sh 71 ) "Foolish Cl"[m!o MERLE FFIEFER DON PIERCE DAN SAFI'ERRERG CLIFFORD COOK MICHAEL NOES Glnlalh,blic @ [ Diec1 3- fSPC Pro f�.laorneo Kin,Cmmh Chief-narmoui 1, .id bil,lvdus"L DUN FIERCE L,,,di,,Di,,( -U.NPA WASHINGTON AUTO THEIT PRE'EVENTION AUTHORITY 16 WASHINGTON ASSOCIATION OF SHERIFFS AND POLICE CHIEFS 3060 Willamette Drive NE,Lacey,WA 98516-Phone:(360)292-7900-Fax:(360)292-7269-Website:http://Nvatpa.waspc.org Tom Corzine,WATPA Executive Director "Preventing and reducing motor vehicle theft and associated crhne in the State of Washington" Supplement/Continuation of original grant Brant Agency: Name of Agency: Federal Way Police Department '.., Mailing Address: 33325 8th Ave South Federal Way,WA 98063-9718 For the Fiscal Year Beginning July 1, 2011--Ending June 30, 2013 Grant program. ® Motor Vehicle Theft Reduction Project Title: PATROL Task Force Multiple Agency Request ® Single Agency Request ❑ WATPA FUNDS BUDGET: A. Personnel 1110836.00 B. Employee Benefits 394864.00 C.Consultants/Contracts 4000.00 D.TravellTraining 18040.00 E. Other Expenses 72260.00 F. Equipment/Tech ology G. Prosecution H. Confinement Total: 1,600,000.00 To the best of my knowledge and belief, all data in this application is true and correct. The document has been duly authorized by the chief executive of the applicant and the applicant will comply with the attached assurances and the terms of the qrant contract. Name of Authorized Official: B.Wilson Date:07/1412011 Signature of Authorized Official: Title:: Chief Phone:253-835-6701 For WATPA Use Only: WATPA Authorized Signature Date - - Washington Auto Theft Prevention Authority Page 1 17 POLICE DEPARTMENT Ken Thomas, Chief of Police �� Phone: 253-856-5888 KEN T Fax: 253-856-6802 wASHING'rGN Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: August 9, 2011 TO: Public Safety Committee SUBJECT: New Connections — INFO ONLY INFO ONLY: SUMMARY: Tasha White from New Connections will present an overview of their services provided at the City of Kent Corrections Facility that began in March 2011. These services are funded through the FY 2010 Edward Byrne Memorial Justice Assistance Grant through the Department of Justice. EXHIBITS: None BUDGET IMPACT: None Public Safety Committee New Connections INFO August 9, 2011 18 This page intentionally left blank.