The URL can be used to link to this page

Home My WebLink AboutCity Council Committees - Public Works/Planning - 08/08/2011 1 Public Works Committee Agenda Councilmembers: Ron Harmon • Dennis Higgins • Debbie Raplee,Chair • KENT August 8, 2011 WAs Ill I4�roN 4:00 p.m. SPECIAL — PUBLIC WORKS COMMITTEE MEETING Item Description Action Speaker Time Pace 1. Approval of Minutes Dated July 18, 2011 YES None 03 03 2. Geo Engineers/Geotechnical Engineering YES Mark Madfai 05 05 Services - Horseshoe Bend Secondary Levee 3. Information Only/Sky Corp Change Order - NO Mark Madfai 05 07 Horseshoe Bend 4. 640 Zone Reservoir - Mural YES Ken Langholz 05 09 5. Puget Sound Energy (PSE) - Easements YES Chad Bieren 05 13 6. Information Only/Wayside Horn Demo - NO Steve Mullen 05 17 August 18, 2011 at 4:00 p.m. 7. Information Only/Water System - Update NO Brad Lake 20 19 Unless otherwise noted, the Public Works Committee meets at 4:00 p.m. on the 1st& 3rd Mondays of each month. Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. For information please contact Public Works Administration (253) 856-5500. Any person requiring a disability accommodation should contact the City Clerk's Office at (253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388. z This page intentionally left blank. 3 PUBLIC WORKS COMMITTEE Minutes of Monday, July 18, 2011 COMMITTEE MEMBERS PRESENT: Committee Chair Debbie Raplee and committee members Ron Harmon and Dennis Higgins were present. The meeting was called to order at 5:05 p.m. ITEM 1 — Approval of Minutes Dated July 11, 2011: Committee Member Higgins MOVED to approve the minutes of July 11, 2011. The motion was SECONDED by Harmon and PASSED 3-0. Item 2 — Clark Sprinas Water Supply System/Habitat Conservation Plan (HCP) Implementing Agreement: Environmental Conservation Supervisor, Kelly Peterson, noted that in January 2001, through the vote of the Council, staff was directed to negotiate a Habitat Conservation Plan (HCP) and associated National Environmental Policy Act (NEPA) documents with the United States Fish and Wildlife Service and the National Marine Fisheries Services for the Clark Springs Water Supply System. Peterson said the HCP will provide long term certainty and protection of the city's municipal water supply and continued stewardship of salmonid resources, including endangered species in the region. Peterson went on to explain that an HCP is an agreement between a landowner or utility with the federal government to allow incidental take of threatened or endangered species identified on the federal Endangered Species Act list, provided the take will be adequately minimized and mitigated to the maximum extent practicable. The HCP will provide Kent with 50-years of certainty and protection from lawsuits under the auspices of the federal Endangered Species Act. The City will be required to complete specific habitat conservation measures (projects) at a cost of approximately $2.5-million over the life of the HCP. Specific monitoring by the City will also need to be done throughout the life of the HCP. Harmon moved to authorize the Mayor to sign the Implementing Agreement for the Clark Springs Water Supply System Habitat Conservation Plan with the United States Fish and Wildlife Service and National Marine Fisheries Service subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Higgins and PASSED 3-0. Item 3 — Interlocal Agreement with Drainage District No. 1 of King County — 2011 Citywide Large Culvert & Storm Pipe Cleaning: Environmental Engineer, Toby Hallock, noted that the above referenced project includes removing sediment, invasive vegetation and refuse from culverts, channels and storm pipes at 10 sites in the Kent Valley. Drainage District No. 1 of King County agreed at their board meeting in June of 2011 to contribute $100,000 to this project since there is a mutual benefit to the Drainage District. This benefit includes better drainage and flow of stormwater through their property in the valley. Hallock further noted that the Drainage District has contributed $150,000 in the past year towards two projects; the 2010 Citywide Large Culvert Pipe Cleaning Project and the South 2281h Street Improvements. Higgins MOVED to recommend Council authorize the Mayor to sign an Interlocal Agreement between the City of Kent and Drainage District No. 1 of King county for the City to receive a $100,000 contribution from Drainage District No. 1 toward the Page 1 of 2 4 PUBLIC WORKS COMMITTEE Minutes of Monday, July 18, 2011 cost of the 2011 Citywide Large Culvert and Storm Pipe Cleaning Project subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Harmon and PASSED 3-0. Item 4 — Consultant Services Agreement/Rittenhouse Consulting Green River Levees Certification — State Route 516 to S. 231s` Way Levee Proiect: Environmental Engineer, Beth Tan noted that as part of the levee certification process, the engineering consultant has identified areas that need improvements in order to meet certification standards. Some of the proposed levee improvements are outside of City-owned property and will require additional property to complete. The Rittenhouse Contract will provide the City a real estate specialist and negotiator to work with the public in areas where private property must be obtained by the City to complete the levee improvements. The consultant has expertise in both state and federal property acquisition processes. Harmon moved to recommend Council authorize the Mayor to sign a Consultant Services Agreement with Rittenhouse Consulting for the Green River Levee Certification of State Route 516 to S. 231s` Way Levee Project in an amount not to exceed $20,000, subject to final terms and conditions acceptable to the City Attorney and the Public Works Director. The motion was SECONDED by Higgins and PASSED 3-0. Item 5 — Information Only/Business Recycling Event — August 11, 2011: Conservation Coordinator, Gina Hungerford, informed the Committee that there will be a Business Recycling Event on August 11, 2011. She informed the committee of the types of items that will be recycled and stated that a small fee is charged for some of the items. A flyer with a complete list of items accepted at the event will be mailed out in late July, for more information go to http://www.ci.kent.wa.us/recycling/. Continuing on the recycling topic, Hungerford reported that, thanks to the efforts of dedicated employees, City facilities have been designated as a King County "Best Workplace for Recycling and Waste Reduction" for the third consecutive year. While on the subject of awards, she invited local businesses to participate in the "Kent Green Business of the Year" competition. Applications can be found at www.KentRecycles.com. The deadline to apply is September 15, 2011. Information Only/No Motion Required Item 6 — Information Only/2011 Public Works Work Plan — Update: Public Works Director, Tim LaPorte gave an informative PowerPoint Presentation updating the Committee on the 2011 Public Works Work Plan Information Only/No Motion Required The meeting was adjourned at 5:28 p.m. Cheryl Viseth, Public Works Secretary Page 2 of 2 5 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte P.E., Public Works Director Phone: 253-856-5500 KEN T Fax: 253-856-6500 WASH IN GTO N Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: July 27, 2011 To: Chair Debbie Raplee and Public Works Committee Members PW Committee Meeting Date: August 8, 2011 From: Mark Madfai, P.E., Design Engineering Supervisor Through: Timothy J. LaPorte, P.E., Public Works Director Subject: Contract with Geo Engineers for Construction Engineering for the Horseshoe Bend Secondary Levee Item - 2 Motion: Move to recommend Council authorize the Mayor to sign a Consultant Services Agreement with GeoEngineers, Inc. in an amount not to exceed $28,570 for geotechnical engineering services on the Horseshoe Bend Secondary Levee Project, upon concurrence of the language therein by the City Attorney and the Public Works Director. Summary: The City is pursuing accreditation of the Horseshoe Bend Levee from the Federal Emergency Management Agency (FEMA). As part of this accreditation effort, the City will be constructing secondary levees along the east and west ends of the Horseshoe Bend Levee. Construction is anticipated to begin in late August 2011. GeoEngineers is currently under contract to prepare the Conditional Letter of Map Revision (CLOMR) for the Horseshoe Bend Levee. As part of the certification effort, GeoEngineers is required to verify that the new secondary levees are constructed in accordance with FEMA standards. This work was not included in an earlier contract because it was not known to what extent, if any, levee reconstruction would be required. This construction project is based on GeoEngineers analysis of the levee and a review of their work by the City and King County. GeoEngineers will observe and inspect construction of the setback levee and verify that it is done properly. Budget Impact: This contract will be paid through the $10,000,000 Horseshoe Bend Grant from the Department of Ecology. 6 This page intentionally left blank. 7 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte P.E., Public Works Director Phone: 253-856-5500 KEN T Fax: 253-856-6500 WASH IN GTO N Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: August 1, 2011 To: Chair Debbie Raplee and Public Works Committee Members PW Committee Meeting Date: August 8, 2011 From: Mark Madfai P.E., Design Engineering Supervisor Through: Chad Bieren, P.E., City Engineer Subject: Informational Only/ Sky Corp Change Order/Building Demolition - Hazardous Material Removal and Disposal Item — 3 Information Only/No Motion Required Summary: In order to construct secondary levees at Horseshoe Bend Levee, several houses and out buildings needed to be demolished. A firm was hired to identify and test for hazardous materials that might need to be removed prior to demolition. Preliminary results showed that some minor items containing lead or asbestos would need to be removed. A demolition Contract was awarded based on this information. Once final test results were received from an offsite lab, it was determined that significantly more hazardous material needed to be removed than originally estimated by the consultant. Budget Impact: This contract will be paid through the $10,000,000 Horseshoe Bend grant from the Department of Ecology. 8 This page intentionally left blank. 9 PUBLIC WORKS DEPARTMENT Timothy J LaPorte P.E., Public Works Director Phone: 253-856-5500 KEN T Fax: 253-856-6500 WASH IN GTO N Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: July 21, 2011 To: Chair Debbie Raplee and Public Works Committee Members PW Committee Meeting Date: August 8, 2011 From: Ken Langholz, Design Engineering Supervisor Through: Timothy J. LaPorte, P.E., Public Works Director Subject: 640 Zone Water Reservoir - Mural Item - 4 Motion: Move to recommend Council approve the mural rendering and authorize Public Works to proceed the work on the 640 Zone Water Reservoir subject to terms and conditions acceptable to the City Attorney and Public Works Director. Summary: The 640 Zone Water Reservoir is nearing completion, and the painting of the reservoir will include a mural. The Conditional Use Permit for the project requires a mural with trees, shrubs and sky to blend into the surrounding landscape for a natural look. Council authorized a mural contract with Hennig Mural Design, Inc. in June 2011. A rendering submitted by Hennig was superimposed onto a photo of the reservoir (photo attached) and submitted to various individuals, including those involved in the Conditional Use Permit process, for their review and comments. All comments received were positive with a few minor recommendations that can be incorporated into the final product. Based on written and verbal comments, Public Works recommends approval of the mural rendering. Budget Impact: Funds for the mural have been budgeted in the 640 Zone Reservoir project. 10 This page intentionally left blank. ��y� J ;; '�` i i�� /�, j� v . Jr r �/�9/ � f. ��i � � ,� I ( �- f� � l G � � ��r �r, % ��'��l �,�, ,, , �� , �'� f�%Jr�� rl�Y �, �� iirih��%�A / 1 � �� / „�> >I t. �, ��; ��, r� ,�y� � �, � , r I iv�1 i yf �J � f�,,, f�l i�r f�� 1� i ,�, 1� ,,, , tf I J"l 1 �/ 1��j1 f W J 1 .l.J� � �/ �� y,,, �! J z a� / I �� UJ ` � � �� i� � .- //��'' % f�9 ` l �" o//iD//� ////%��i�i/��/ �j �i �/ � fj/ � � + ��%�� a�� l � /�! i �� ,a�,✓ ' lj�%G ��✓ i �'�/�l� I � �yi % �' r i� ' f%�� t i��,� N rf��t�/ J %�1,1% J a %i`j l�yi ��1�,�� t !� ��%il//iJ ��/,� a ,ti„r!/G`�, ,� t ', C,,,�ll�c� 12 This page intentionally left blank. 13 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte P.E., Public Works Director Phone: 253-856-5500 KEN T Fax: 253-856-6500 WASH IN GTO N Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: August 5, 2011 To: Chair Debbie Raplee and Public Works Committee Members PW Committee Meeting Date: August 8, 2011 From: Chad Bieren, P.E. — City Engineer Through: Timothy J. LaPorte, P.E., Public Works Director Subject: Puget Sound Energy (PSE) Easement Item - 5 Motion: Move to recommend Council authorize the Mayor to sign an easement allowing Puget Sound Energy to place overhead facilities on City property at the Pacific Gateway Stormwater Detention pond subject to final terms and conditions acceptable to the City Attorney and Public Works Director. Summary: Based on increasing demand for electricity, Puget Sound Energy (PSE) is developing a new power substation in Tukwila, on the west side of the Green River. A new, overhead power line route will be constructed this fall in order to meet this demand and provide increased reliability for its system serving Kent. The new lines will connect the new Tukwila substation with the existing Boeing substation, which is located in Kent. This easement will allow PSE to construct aerial power lines around the Pacific Gateway Stormwater Detention pond, which is owned by Kent. The new lines would be place 45-feet over the existing ground to allow for higher vegetation around the pond. PSE will need a separate easement from the City to complete this project as it crosses the Green River at the Boeing Levee. This related easement will be brought to the Committee at a later date. Budget Impact: PSE would pay the City $2,566.00 for the Pacific Gateway Detention pond easement. This money would be paid into the stormwater utility and used for pond maintenance. 14 This page intentionally left blank. is EXHIBIT "A" Legal Description [fEasement Portion Of Tax Lot No. 660071-0340 That portion OfTract "A0f the Plat nf Pacific Gateway Park, recorded iAVO|ume1A7. ofFlats, PGgey82'71. Records of King County, situate io the Northeast Quarter of the Southwest (}uaderOfSodion2. TDwn8hip22North. R@nge4E8si` VViU8medeMeridimn. th8City0fKent. King County, Washington, lying westerly of the following described line: COMMENCING at the southwest corner of said tract 'A"i Thence South 88055'88" East along the south line of said tract "A" 26.77 feet to the TRUE POINT ()F BEGINNING 0f said described line, Thence North 02°12'17" East 301 64 [e*t Thence North 08"14'O2" East 133.80 feet, more or less, tu the west line of said tract "A" and the terminus of said line. Said easement contains approximately 11.121 square feet, more urless. End ofDescription Prepa/edby Scott [dwards, PLS October 1Z, 2OlD APSSurvey & Mapping 15ZZ1SE26m Street, Suite A Bellevue, VVA9R0S Phone 4Z5746320O \/^oupm1,uz000\�oonm\�e�a��o,o/n"oo�\m`,meo�6*00210340,doo Page 1ofl 16 EXHIBIT B SEC. 2, T22N, R4E, W.M. Q�r v� 5 N 0 50 100 200 W SCALE: 1°=100' N - o co v � o z TRACT A PACIFIC GATEWAY BUSINESS PARK VOL. 197, PGS 62-71 TAX PARCEL z o 660021-0340 +I .w N N o 0 z Lu J LINE TABLE LINE BEARING DISTANCE L L1 S88"55'38"E 26.77' LC) L1 ...:.�j TAX PARCEL 022204-9072 SURVEY & MAPPING PREPARED BY: SCOTT EDWARDS, PLS iffi26THS SUITE JOB NO,: 1005,258 BELLEVUE WASHINGTON 98005 DATE: OCTOBER 12, 2010 TEL.(425)746-3200 DRAWING: 5258—ESMT-6600210340.dwg FAX(425)746v342 17 PUBLIC WORKS DEPARTMENT Timothy J LaPorte P.E., Public Works Director Phone: 253-856-5500 KEN T Fax: 253-856-6500 WASH IN GTO N Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: August 15, 2011 To: Chair Debbie Raplee and Public Works Committee Members PW Committee Meeting Date: August 8, 2011 From: Steve Mullen, Transportation Engineering Manager Through: Timothy J. LaPorte, P.E., Public Works Director Subject: Information Only/Wayside Horn Demonstration Item - 6 No Motion Required/Information Only Summary: The City is proposing to establish railroad quiet zones on the BNSF and UP railroad tracks through Kent. Federal regulations provide a process by which communities can reduce train noise by establishing new "quiet zones", where the routine sounding of the locomotive horn is eliminated. In order to determine what improvements would be necessary for a quite zone, the City conducted a Railroad Diagnostic Study. Results of the Study indicated that one of the methods used to reduce the impacts of train horns would be the installation of wayside horns. A wayside horn is installed at the railroad crossing and is focused directly at the roadway approaching the tracks. With wayside horns in place, trains are not required to use their horns. Train horns broadcast sound much further than wayside horns. To allow a real world comparison of the two horns, the City has arranged for a demonstration of a wayside horn at the Titus Street/BNSF tracks grade crossing. The demonstration will take place on Thursday, August 18, 2011, starting at 4:00 PM, at the Titus Street grade crossing of the BNSF Railroad tracks. Attendees will gather at the Titus Railroad Park, on the northeast corner of First Ave S and W Titus Street. Budget Impact: None 18 This page intentionally left blank. 19 ITEM - 7 INFORMATION ONLY Water System - Update Brad Lake, Water Superintendent 20 This page intentionally left blank.