HomeMy WebLinkAboutCity Council Committees - Operations - 03/01/2011
OPERATIONS COMMITTEE MINUTES
March 1, 2011
Committee Members Present: Debbie Raplee, Les Thomas (Chair), Dennis Higgins,
filling in for Jamie Perry.
The meeting was called to order by L Thomas at 4:01 p.m.
1. APPROVAL OF MINUTES DATED FEBRUARY 15, 2011
D Raplee moved to approve the Operations Committee minutes dated
February 15, 2011. D Higgins seconded the motion, which passed 3-0.
2. APPROVAL OF VOUCHERS DATED FEBRUARY 15, 2011
D Higgins moved to approve the vouchers dated February 15, 2011. D Raplee
seconded the motion, which passed 3-0.
3. RECOMMEND THAT THE MAYOR SIGN THE AGREEMENT AMONG VALLEY
COMMUNICATIONS CENTER AND KENT FIRE DEPARTMENT REGIONAL FIRE
AUTHORITY AND THE CITY OF KENT, SUBJECT TO APPROVAL OF FINAL
TERMS AND CONDITIONS BY THE CITY ATTORNEY.
Pat Fitzpatrick, Deputy City Attorney, was presenting in Tom Brubaker’s absence. This
agreement among the Valley Communications Center (“VCC”), Kent Fire Department
Regional Fire Authority (“KFDRFA”), and the City of Kent supplements and amends the
rights and obligations between the city and VCC only as it pertains to the KFDRFA.
This agreement states that VCC will provide fire and emergency medical dispatch services to
the city and KFDRFA pursuant to the VCC member city interlocal agreement. The KFDRFA
will receive the funding member rate. If the KFDRFA governing board chooses to have an
elected board versus the half city half Fire District, the member rate would potentially not be
given.
Pat explained this motion is now coming to Committee rather than back in July when the
KFDRFA was formed because the KFDRFA, being such a new entity and that the process
includes three separate governing entities (City of Kent, KFDRFA Board and VCC Board, has
been in negotiation up to this time.
D Raplee recommends that the Mayor sign the agreement among Valley
Communications Center and Kent Fire Department Regional Fire Authority and the
City of Kent, subject to approval of final terms and conditions by the City Attorney.
D Higgins seconded the motion, which passed 3-0.
4. MOVE TO RECOMMEND CITY COUNCIL TO AUTHORIZE THE MAYOR TO
APPROVE A PURCHASE ORDER WITH ASTRAL COMMUNICATIONS COMPANY
IN THE AMOUNT NOT TO EXCEED $110,858.88, INCLUSIVE OF APPLICABLE
STATE TAXES.
The Information Technology Department is looking to purchase 60 Sierra Wireless Pinpoint X
mobile routers to replace the Police Department’s Motorola RD -LAP systems. The routers will
provide delivery to and from mobile units for Police CAD data. The Motorola’s are being
replaced because the units are at “end of life” and not supported any longer. We are
Operations Committee Minutes
March 1, 2011
Page: 2
putting parts in them to keep them running. In addition, the City has been given a deadline
from Valley Communications to be off the particular units by the end of May.
These funds are budgeted in the 2010 Information Technology Plan as adopted by council in
December of 2009. Those funds carry over each year and IT budgets out each year what
they are going to do based on the Plan.
D Higgins moved to recommend City Council to authorize the Mayor to approve a
purchase order with Astral Communications Company in the amount not to exceed
$110,858.88, inclusive of applicable state taxes. D Raplee seconded the motion,
which passed 3-0.
5. FINANCIAL REPORT FOR THE MONTH OF JANUARY 2011. NO ACTION
TAKEN, INFORMATION ONLY.
Bob Nachlinger, Finance Director presented the January 2011 financial report.
Bob summarized the highlights of January, which are that Sales and Utility taxes are up
from last year even with the absence of the phone revenue. The lowlights are that Building
Permits are off 30% of the projected budget, Plan Check fees are at 50% of projected
budget or $55,000.00 lower than anticipated, and Recreation Fees are off 40% or
$66,000.00 below budget. Water, Sewer and Drainage are coming in over bu dget.
We are still waiting to do the final close for year end. Bob anticipates closing February of
2011 on March 9th. It will be March 14 before he does the final close on 2010.
Referring to the fold out sheets, Bob commented the last four-year January comparisons are
on a number basis and with the departure of the fire Department, on a dollar basis, the
numbers are skewed. However, when comparing actual revenue and expenditures to our
budget, revenues for January as a percent of budget are up 1.4% from previous year and
higher than any of the three previous years. On the Expenditures side of the budget, our
total expenditures are 2% better than last year and lower than any previous years. We are
$2.2 million better than 2010.
The close of the February Report should be available to council the first meeting in April
along with the year-end close numbers.
Retail for Kent was $190,000 better than last year; maybe not up to expectation, but better.
The meeting was adjourned at 4:20 p.m. by L Thomas.
_________________________
Pamela Clark
Operations Committee Secretary