HomeMy WebLinkAboutCity Council Committees - Operations - 03/03/2009 KEN T
W A S H I N O T O N
OPERATIONS COMMITTEE MINUTES
MARCH 3, 2009
Committee Members Present: Ron Harmon, Tim Clark, and Les Thomas
The meeting was called to order by Tim Clark at 4:02 p.m.
1. APPROVAL OF MINUTES DATED FEBRUARY 17, 2009
Thomas moved to approve the minutes of the February 17, 2009 Operations
Committee meeting. Harmon seconded the motion, which passed 3-0.
2. APPROVAL OF VOUCHERS DATED FEBRUARY 15, 2009
Finance Director Bob Nachlinger presented the vouchers for February 15, 2009 for
approval.
Harmon moved to approve the vouchers dated February 15, 2009. Thomas
seconded the motion, which passed 3-0.
3. MOVE TO RECOMMEND TO APPROVE THE APPOINTMENT OF JACQUIE
ALEXANDER TO THE LODGING TAX ADVISORY BOARD.
Economic Development Director Ben Wolters advised that the Lodging Tax Advisory
Board recommends Jacquie Alexander be appointed to the Board. Wolters noted
that Ms. Alexander is the Executive Director of the Kent Downtown Partnership and
typically it has been the practice of the Board that the Director of the Kent
Downtown Partnership be a member. Ms. Alexander will continue in her current
position which represents persons working in activities funded by Lodging Tax. In
this position her term will expire on December 31, 2011. Questions were raised by
the Committee which Wolters responded to.
Harmon moved to recommend to approve the appointment of Jacquie
Alexander to the Lodging Tax Advisory Board. Thomas seconded the
motion, which passed 3-0.
4. MOVE TO RECOMMEND THAT THE OPERATIONS COMMITTEE APPROVE THE
UNIFORM AND LAUNDRY SERVICE CONTRACT WITH CINTAS CORP. FOR A
THREE YEAR PERIOD FORM THE DATE OF EXECUTION AND FORWARD THE
ITEM TO THE MARCH 17, 2009 CITY COUNCIL AGENDA.
Operations Committee Minutes
March 3, 2009
Page: 2
Finance Director Bob Nachlinger advised that this contract covers uniform rental
and laundering services for approximately 180 employees in twelve facilities. The
employee groups covered by this agreement are primarily our Teamsters group.
A RFP was sent out by an internal committee comprised of representatives from
Finance, Public Works, Parks and Teamsters. The committee evaluated the
responses in relation to the requirements of the agreements with the union,
responsiveness of the vendors to the RFP requirements, vendor pricing over the life
of the agreement, and the products and services offered by the vendor. Nachlinger
noted that the budget impact for this contract is $382,066.64 over the three years
of the contract and represents an approximate 10% reduction in our current costs.
The pricing for each of the three responsive bidders is:
Cintas $382,066.64
G & K $393,759.94
Unifirst $504,623.21
Nachlinger also advised that a detailed analysis and the committee
recommendation is attached.
Thomas moved to recommend that the Operations Committee approve the
Uniform and Laundry Service contract with Cintas Corp. for a three year
period from the date of execution and forward the item to the March 17,
2009 City Council agenda. Harmon seconded the motion, which passed
3-0.
S. MONTHLY FINANCIAL REPORT (INFORMATIONAL ONLY)
Finance Director Bob Nachlinger presented a brief review of the January 2009
Budget Report. Nachlinger made reference to page 20 of the packet which shows a
Comparison to the January 2008 General Fund revenues and expenditures.
Nachlinger pointed out the Sales Tax, Interest Income, Utility Taxes, Building
Permits and Plan Check fees all being off. However, Municipal Court is doing well,
they are above budget. Clark had questions directed at Chief Administrative Officer
John Hodgson regarding if there has been any news from Olympia regarding the
sales tax mitigation. Hodgson responded that it is too early in the budget process
to know if it will be cut. Clark then asked about the economic stimulus package
from the Whitehouse. Hodgson noted that Kent has a project high on the list; the
East Valley Highway widening project. Hodgson then gave a high level overview of
issues being used to close the projected $4 million budget gap. The Committee
raised further questions that Nachlinger and Hodgson responded to.
The meting adjourned at 4:25 p.m.
Al
Nancy Clam
Operations ommittee Se retary