HomeMy WebLinkAboutCity Council Committees - Parks and Human Services - 01/21/2010City of Kent nt
Parks and Human Services Committee Meeting Parks and Human Services Committee Meeting
Minutes of January 15, 2009 Minutes of January 15, 2009
Call to Order: Elizabeth Albertson called the meeting to order at 5:00 p.m. Call to Order: Elizabeth Albertson called the meeting to order at 5:00 p.m.
Council Committee Members Present: Tim Clark, Debbie Raplee attended the
meeting in absence of Debbie Ranniger, Elizabeth Albertson chaired the meeting.
Council Committee Members Present: Tim Clark, Debbie Raplee attended the
meeting in absence of Debbie Ranniger, Elizabeth Albertson chaired the meeting.
Item #1: Meeting Minutes Dated November 20, 2008Item #1: Meeting Minutes Dated November 20, 2008
Debbie Raplee moved to approve the minutes of November 20, 2008. Tim Clark
seconded and the motion passed 3-0.
Item #: Fourth Quarter Fee-In-Lieu Funds – Accept and Amend Budget
Between October and December 2008, the City of Kent received a total of
$80,615.00 from four developers who voluntarily paid fees in lieu of dedicating park
land to mitigate the development of single family homes in four subdivisions:
• Land Acquisition Budget: $8,025.00 from Frontier Bank
• 272nd Neighborhood Park Budget: $29,625.00 from Valley View Project
• Wilson Playfields Budget: $24,589.00 from Charter Homes, Inc.
• Lake Fenwick Park Budget: $18,376.00 from Landmark Homes Inc.
Tim Clark moved to recommend accepting $80,615.00 in fee-in-lieu funds for the
fourth quarter of 2008, and authorizing the expenditure of funds in the Park Land
Acquisition, Meadows Park, Lake Fenwick Park, Wilson Playfields, and 272nd St. Park
budgets. Debbie Raplee seconded and the motion passed 3-0.
Item #3: West Hill Project Update – Informational
On Tuesday, January 13, twenty citizens attended a public meeting at the Kent
Armory to get input and discuss the original West Hill Park Master Plan from 1996.
This 3-acre piece of property was purchased from the Seattle Water Department in
1995 and was part of the Corridor Project. The updated design will include the
military history of the park, as well as a parking lot, play equipment, trail, restroom
and picnic areas. If funded, the park will connect to Fenwick trail in Phase II. Staff
placed this project on the RCO list, awaiting the Federal Stimulus funding package.
Additional public meetings will be scheduled as funding is secured and the project
progresses.
Item #4: Conflict Public Defense Services Agreement No. One – Authorize
The City of Kent is required by statute to provide Conflict Counsel services for
individuals unable to afford legal representation when charged with a crime in Kent
Municipal Court and the Indigent Counsel has a conflict in representing said
individual. The City of Kent currently contracts with Jordan Law Offices for these
services. Staff recommends continuing to contract with this firm for 2009.
Debbie Raplee moved to recommend Council authorize the Mayor to execute
Agreement Amendment No. One with Jordan Law Offices for Conflict Public Defense
Services. Tim Clark seconded and the motion passed 3-0.
Item #5: Public Defense Services Agreement Amendment No. Three –
Authorize
The City of Kent is required by statute to provide Indigent Counsel services for
individuals unable to afford legal representation when charged with a crime in Kent
Municipal Court. The City of Kent currently contracts with Stewart, Beall and
McNichols for these services. Staff recommends continuing to contract with this firm
for the next three years, from 2009 to 2011.
Tim Clark moved to authorize the Mayor to execute Agreement Amendment Number
Three with Stewart, Beall and McNichols for Public Defense Services. Debbie Raplee
seconded and the motion passed 3-0.
Item #6: 2009 City Art Plan and Five Year City Art Plan 2009 – 2013 –
Approve
As part of the Five-Year Plan, the attached City Art Plan includes projects carried over
from 2008, project details for 2009, and art expenditures planned for 2009-2013.
The Visual Arts Committee worked with staff to construct the plan, approved by Kent
Arts Commission on November 25, 2008. Staff clarified that this motion is to
approve the 2009 Art Plan and approval does not represent the proposed Five-Year
Art Plan.
New Projects ‘08 Budget ‘09 Budget
Capital Project Artwork: Clark Lake Park 10,700
Community Project Artwork: KDP Danny Pierce Murals 22,500
Community Project Artwork: Rotary/ArtWorks Mural 2,500
Interior Installation: Centennial Center 4,900
Portable Purchases: Summer Art Exhibit 5,000
Maintenance / Publicity / Education 18,869
Previously Approved Projects In-Motion
Clark Lake Park 10,000
Town Square Plaza -Capital Project Artwork 40,000
Other Expenses: Administrative costs 110,731
Total 2009 Expenses $114,469
Debbie Raplee moved to recommend Council approve the 2009 City Art Plan and Five
Year Plan. Tim Clark seconded and the motion passed 3-0.
Item #7: 4Culture Landmark Heritage Grant Agreement for Earthworks Mill
Creek Park Renovation – Accept
Cultural Staff partnered with Parks Planning and Environmental Engineering to
submit an application to the 4Culture 2008 Landmark Challenge Grant. This grant
funding will help the City restore the Earthworks to its original design.
The funds will assist in purchasing the materials and supplies necessary to complete
the project. Outside labor will be contracted to remove the invasive vegetation. In
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Minutes of January 15, 2009
compliance with the 4Culture grant-matching requirement, city staff will provide the
labor and equipment. Jeff Watling acknowledged Visual Arts Coordinator Cheryl dos
Remedios for her achievements in receiving the Landmark recognition and the
Landmark Challenge Grant award for Mill Creek Park.
Tim Clark moved to recommend Council accept the 2008 Landmark Challenge Grant
from 4Culture for matching funds of $13,875.00 for restoration of Earthworks Mill
Creek Park. Debbie Raplee seconded and the motion passed 3-0.
Item #8: Russell Road Maintenance Facility Roof and Wall Improvements
Change Order – Authorize
In May 2008, staff reported the discovery of dry rot as the contractor replaced the
roof and siding on the Russell Road Maintenance Facility building, which occurred
during the windstorm in 2006. Change Order Number Four, adds $179,203.63 to the
contract and includes $168,434.43 to pay for dry rot repair. The additional
$10,769.20 is for additional leak protection, specifically a rubberized ice and water
shield over the enclosed spaces for the Radio Shop, Truck Garage and Water Shop
areas. Staff confirmed that the project budget has doubled in cost.
Debbie Raplee moved to recommend Council authorize the Mayor to sign Change
Order Number Four with Werlech Construction in the amount of $179,203.63 for
additional services essential to complete the Russell Road Maintenance Facility Roof
and Wall Improvements Project. Tim Clark seconded and the motion passed 3-0.
Item #9: Kent Pool – Informational
In preparation for the February 3, City Council Workshop discussion, Jeff Watling
informed the Committee of maintenance conditions at the Kent Pool. McKinstry
conducted a systems assessment in 2008 and determined that the HVAC and control
systems are at risk of malfunction or breaking down. New federal regulations on pool
drains will affect the project and budget as well. The approximate cost to make the
renovations is $250,000. Staff plan to work on multiple projects while the pool is
closed for repair, scheduled for late April. Jeff to solicit direction at the Workshop on
needed maintenance items, funding and future operation of the pool. Direction from
Kent School District will also be pursued. Discussion regarding the boiler, back flow
and pipe issues followed.
Item #10: Fourth Quarter Contributions Report – Informational
Director Jeff Watling reminded Council that the Contributions Report represents in-
kind and cash donations that are less than $5,000 and not required to go through
Council for approval, but worthy of recognition. An impressive $137,773.46 was
donated to the Parks Department in 2008. Council complimented staff for creativity
in obtaining contributions and to the local businesses for their donations.
Item #11: Fourth Quarter Report – Informational
Jeff highlighted some of the programs and services for the fourth quarter of 2008.
The Senior Center provided a new grief workshop called “Lost and Found.” The
program has been well received.
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The Christmas Fun Run had record numbers with 1,262 runners and walkers crossing
the finish line. Many thanks to the early rising volunteers and to Program Coordinator
Mark Hendrickson.
The Facilities Crew is commended for “stepping up” to the need of all the late night
calls during the tough winter weather. Special thanks to the HVAC crew.
Housing and Human Services staff continue to handle a large increase in requests for
community services. Discussion followed on the growing needs of the community and
the lessening County and State funding.
Many volunteer events occurred during the fourth quarter of 2008; 2,068 individuals
contributed 5,662.18 hours volunteering in our parks. Volunteers worked very hard
and many hours at Lake Fenwick Park, focusing on the invasive plants along the trail.
Item #12: What’s Happening in Parks – Informational
Jeff Watling highlighted upcoming events.
Three of our athletic complexes are almost 100% booked for 2009 tournaments.
From April through October, Service Club Ballfields has four dates left; Kent Meridian
Park is full! And Russell Road Parks has one date left. This reflects the quality of our
fields.
A Weed and Seed Meeting is scheduled for January 22, at 5:30 p.m. at the Phoenix
Academy. Coordinator Bess Walker continues to work with the committee to get
projects done.
Highline Community College funding for our Inclusion Coordinator from our Adaptive
Recreation Program is ending in March. Staff continue to look for funding to keep
this worthwhile position. Discussion followed on funding for refugee populations.
The meeting adjourned at 6:02 p.m.
Respectfully submitted,
Teri Petrole
Committee Council Secretary