HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 01/04/2010Public Works Committee Agenda
Councilmembers: Ron Harmon♦Les Thomas♦Debbie Raplee, Chair
Unless otherwise noted, the Public Works Committee meets at 4:00 p.m. on the 1st & 3rd Mondays of each
month. Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895.
For information please contact Public Works Administration (253) 856-5500.
Any person requiring a disability accommodation should contact the City Clerk’s Office at
(253) 856-5725 in advance.
For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388.
U:\PublicWorks\Agendas\2010\01 04 10.doc
January 04, 2010
4:00 p.m.
Item Description Action Speaker Time Page
1. Approval of Minutes Dated December 7, 2009 YES None 03 01
2. Consultant Services Contracts for
Horseshoe Bend Levee Improvement Project YES Mark Madfai 08 05
3. Consultant Services Agreement w/Northwest
Hydraulics Consultants for Horseshoe Bend YES Mark Madfai 05 43
4. Cancel Public Works Meeting of January 18, 2010 YES Tim LaPorte 03 59
5. Special Public Works Committee Meeting Set Date YES Tim LaPorte 05 61
6. 2010 Public Works Department Work Plan NO Tim LaPorte 30 63
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PUBLIC WORKS COMMITTEE MINUTES
Monday, December 07, 2009
COMMITTEE MEMBERS PRESENT: Committee Chair Debbie Raplee was absent.
Committee Members Ron Harmon and Les Thomas were present. The meeting was called
to order at 4:02 p.m.
Harmon received concurrence on all items from Raplee prior to the meeting.
ITEM 1 – Approval of Minutes Dated November 16, 2009:
Committee Member Thomas moved to approve the minutes of November 16,
2009. The motion was seconded by Harmon and passed 3-0, with Raplee’s
concurrence.
ITEM 2 – Aspect Consulting/Environmental Legal Services for the Landsburg
Mine Site:
Public Works Director Tim LaPorte noted that this work is a continuation of work being
done with the Landsburg Mine site which is being addressed by the Department of
Ecology and its Toxics Cleanup Program. The consultant is making great headway with
the principal agencies; however, more work is required. He asked that the services of
Aspect Consulting be retained in order for them to continue to provide overall guidance
during the development of the Clean-up action plan to be issued by the Department of
Ecology.
Thomas moved to recommend the Council authorize sign the Mayor to Amendment
No. 1 to the consultant services agreement with Aspect Consulting for
environmental legal services related to the Landsburg Mine site in the amount
of $31,979 for a total of $80,596. The agreement is subject to terms and
conditions acceptable to the City Attorney and the Public Works Director. The
motion was seconded by Harmon and passed 3-0, with Raplee’s concurrence.
ITEM 3 – RapidRide Agreement with King County Metro:
Public Works Director, Tim LaPorte, introduced Transportation Engineering Manager Steve
Mullen who asked that item RapidRide Agreement with King Count Metro and item 4
RapidRide Fiber Optic Project Agreement with King county Metro. Harmon asked Mullen
what the difference between Metro Sound Transit and RapidRide are and about the
funding. Mullen explained the differences and explained that the funding of RapidRide is
funded entirely by King County Metro. This agreement establishes a cooperative
framework for the City to work with King County Metro, to provide a new, more efficient
bus service on Pacific Highway South (SR 99) in Kent. It also provides the City with traffic
signal controllers for the signalized intersections we operate on Pacific Highway South.
Thomas moved to authorize the Mayor to sign the RapidRide Agreement with
King County Metro, to provide a new, more efficient bus service on Pacific
Highway South (SR 99) to Kent. The agreement is subject to terms and
conditions acceptable to the City Attorney and the Public Works Director. The
motion was seconded by Harmon and passed 3-0, with Raplee’s concurrence.
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ITEM 4 - RapidRide Fiber Optic Project Agreement with King County Metro:
Transportation Engineering Manager Steve Mullen explained that the RapidRide Fiber
Optic Agreement with King County Metro will specify the roles and responsibilities
regarding the installation and maintenance of a new fiber optic communication network
along the Pacific Highway South (SR 99) route of RapidRide Service. He further noted
that the fiber optic will gather information which will display when the next bus will arrive
and will coordinate the traffic buttons.
Thomas moved to authorize the Mayor to sign the agreement between the City
of Kent and King County Metro on the Design, Construction and Ownership, and
Maintenance of the A-Line RapidRide Fiber Optic Project. The agreement is
subject to terms and conditions acceptable to the City Attorney and the Public
Works Director. The motion was seconded by Harmon and passed 3-0, with
Raplee’s concurrence.
ITEM 5 – Horseshoe Bend Levee Improvements Project/Department of Ecology
Grant:
Tim LaPorte, Public Works Director, introduced Mark Madfai who shared that the City has
secured a $10 million grant from the Department of Ecology for levee reconstruction
work that will involve setting back the top of the levee from the toe of the Green River
channel which would slope the riverbank at a more gradual angle. Funds from this Grant
would be used for project administration, site survey, Right of way plans, property
acquisition, demolition, design plans, project permits and construction.
LaPorte made note that this item will be brought to the December 8, 2009 Council
Agenda under Other Business.
Thomas moved to recommend that the Mayor be authorized to execute Grant
Agreement No. G1000333 between the Department of Ecology and the City of
Kent which will provide ten million dollars for the Horseshoe Bend Levee
Improvements. The terms and conditions of the Agreement will be subject to
the concurrence of the City Attorney and the Public Works Director. The motion
was seconded by Harmon and passed 3-0, with Raplee’s concurrence.
ITEM 6 – Contract w/AECOM for the Horseshoe Bend Levee Improvement
Project:
The Horseshoe Bend Levee Improvement Project involves repairing approximately 9,875
LF of the right bank of the Green River. Installing trees and shrubs and an 8’ high
concrete wall on the back and top of the levee will increase habitat for Chinook and other
salmonids and restore floodplain functions. AECOM will provide structural engineering
support to Geoengineers to develop alternate levee cross sections that include retaining
walls. A portion of the $9,800,000 grant from the Washington State Department of
Ecology will be used to pay for this consultant services contract.
Thomas moved to recommend Council authorize the Mayor to sign the
Consultant Services contract with AECOM to provide structural engineering
services with regard to retaining walls required as part of the Horseshoe Bend
Levee in the amount of $34,676.01, subject to terms and conditions acceptable
to the City Attorney and the Public Works Director. The motion was seconded
by Harmon and passed 3-0, with Raplee’s concurrence.
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ITEM 7 – Contract w/AMEC Geomatrix, Inc. for the Horseshoe Bend Levee
Improvements Project:
Tim LaPorte, Public Works Director, introduced Mark Madfai Design Engineering
Supervisor. Madfai noted that the Horseshoe Bend Levee Improvements Project involves
reconstruction of the Green River Levee. The levee reconstruction work will involve
setting back the top of the levee from the toe of the Green River channel which would
slope the riverbank at a more gradual angle. The levee will be rebuilt with structural
materials which meet FEMA standards for 100 year flood levee certification. AMEC
Geomatrix, Inc. would perform an Archaeological Reconnaissance Survey the full length
of the project.
Thomas moved to recommend Council authorize the Mayor to sign the Contract
with AMEC/Geomatrix, Inc. for an Archeological Reconnaissance Survey and
report in the amount of $21,142.00 subject to terms and conditions acceptable
to the City Attorney and the Public Works Director. The motion was seconded
by Harmon and passed 3-0, with Raplee’s concurrence.
ITEM 8 – Cancel Public Works Committee Meeting for December 21, 2009 :
Tim LaPorte, Public Works Director asked that the December 21, 2009 PW Committee
meeting be cancelled due to the time of year.
Thomas moved to cancel the Public Works Meeting of December 21, 2009. The
motion was seconded by Harmon and passed 3-0, Raplee’s concurrence.
ITEM 9 – Information Only/Solid Waste Provider Status:
Kelly Peterson, Environmental Conservation Supervisor gave a brief PowerPoint
presentation regarding Garbage, Recycling, Yard & Food Waste Collection. He explained
that the Request for Proposals have been turned in. The existing contracts with Allied
Waste (Primarily Residential) and Waste Management (Commercial) will both expire on
March 21, 2011 and that the new request for proposal is for 7 years with two 2 year
extensions possible at the sole discretion of the City Council. He further noted that the
new contract will not include the annexation area. Peterson went over what has taken
place to date and what the remaining schedule is.
Information Only/No Motion
ITEM 10 – Information Only/Smith & Lincoln Intersection Improvement:
Chad Bieren, Engineering Supervisor reminded committee members that this item was
discussed in August of 2009. Bieren went on to explained that the City was successful in
receiving a $659,841 federal grant through the Puget Sound Regional Council (PSRC)
under the 2004 Smart Growth Initiative program to improve the Smith Street/Lincoln
Avenue intersection. The intersection improvements would include a new traffic signal
and left-turn lane.
Due to budgetary constraints the project has been delayed a second time. The agency
administering the grant funds, PSRC, has warned that the City needs to spend the grant
or return it. The only avenue for keeping the grant is to budget for the City’s share of
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PUBLIC WORKS COMMITTEE MINUTES
Monday, December 07, 2009
project costs in the 2010 budget or form an LID; which would need to be obligated by
June of 2010; otherwise, the federal grand funds need to be returned.
Information Only/No Motion Required
ITEM 11 – Information Only/Puget Sound Watershed Management Assistance
Grant:
Tim LaPorte, Public Works Director introduced Mike Mactutis who explained the U.S.
Environmental Protection Agency has issued a Request for Proposals (RFP) soliciting
proposals from eligible entities to support the protection and restoration of high value,
Puget Sound aquatic resources in areas threatened by growth.
EPA anticipates awarding up to fifteen cooperative agreements under this RFP. Awards
will range from approximately $300,000 to $1,000,000 in Federal funds and have a
project period of two to four years. Mactutis further explained that the total amount
available for all awards is approximately $10 million dollars. Applicants must provide a
statutory non-federal match.
Information Only/No Motion Required
Committee members invited everyone to attend the December 15, 2009 228th Street
Grade Separation Opening. Information can be found on the City’s website.
Adjourned:
The meeting was adjourned at 5:17 p.m.
The Next Regularly Scheduled Meeting of December 21, 2009 was cancelled:
Next Scheduled Meeting:
Monday, January 4, 2010
Cheryl Viseth,
Public Works Committee Secretary
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U:\Public\PWCommittee\ActionPage\2009\111609\APShannonWilsonHorsehose BendLeveeJFielding.doc
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: December 18, 2009
To: Chair Debbie Raplee and Public Works Committee Members
PW Committee Meeting Date: January 4, 2010
From: Mark Howlett P.E., Design Engineering Manager
Through: Tim LaPorte P.E., Public Works Director
Subject: Consultant Services Contracts for Horseshoe Bend Levee
Improvement Project
Summary:
The City of Kent was successful in obtaining a $10,000,000 grant from the
Washington State Department of Ecology for reconstruction of levees along the
Horseshoe Bend section of the Green River. This project will include removal of
invasive species, reconstructing the levee to certifiable standards, installing trees and
shrubs, and creation of flood plain storage where possible.
Preliminary design of the project is well underway and staff has been meeting with
permitting agencies and other parties of interest. The Department is now beginning
the right-of-way acquisition phase of the project which will require the services of
consultants. The Public Works Department is requesting authorization to enter into
contracts with the following four consulting firms:
- Strickland, Heischman and Hoss in the amount of $52,500 for preparation of 14
appraisals.
- The Eastman Company in the amount of $63,100 for preparation of 13 appraisals.
- The Granger Company in the amount of $25,000 for review of the appraisals.
Appraisal review is a requirement of the federal acquisition process.
- Rittenhouse Consulting in the amount of $82,200 for relocation assistance.
Relocation assistance for displaced owners and tenants is a requirement of the
federal acquisition process.
Budget Impact:
The grant from the Washington State Department of Ecology will be used to pay for
these consultant services contracts.
Motion:
Move to recommend Council authorize the Mayor to sign Consultant Services
Contracts with Strickland, Heischman & Hoss, The Eastman Company, The
Granger Company and Rittenhouse Consulting for the Horseshoe Bend Levee
Improvement Project subject to terms and conditions acceptable to the City
Attorney and the Public Works Director.
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U:\Public\PWCommittee\ActionPage\2009\12 07 09DOEGrantHorseshoeBendLeveeImprovProjMMadfai.doc
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: December 28, 2009
To: Chair Debbie Raplee and Public Works Committee Members
PW Committee Meeting Date: January 4, 2010
From: Mark Madfai, Design Engineering Supervisor
Through: Tim LaPorte P.E., Public Works Director
Subject: Consultant Services Agreement with Northwest Hydraulic Consultants
Inc. for Horseshoe Bend
Summary:
The City of Kent was successful in obtaining a $10,000,000 grant from the Washington State
Department of Ecology for reconstruction of levees along the Horseshoe Bend section of the
Green River. This project will reconstruct the levee to certifiable standards and includes the
removal of invasive species, installing natural habitat and creation of flood plain storage
where possible.
NHC will conduct a hydraulic analysis of the Horseshoe Bend Levee. This work is required to
determine a levee cross section that will be used to reconstruct the levees for acceptance by
the US Army Corps of Engineers and FEMA.
Budget Impact:
The grant from the Washington State Department of Ecology will be used to pay for this
consultant services contract.
Motion:
Move to recommend the Mayor sign the consultant services agreement with
Northwest Hydraulic Consultants Inc. (NHC) for $22,253. The agreement is
subject to terms and conditions of the City Attorney and the Public Works
Director.
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u:\publicworkscommittee\2009agendas\cancelledpwcagenda Jan 18 10.doc
CANCELLATION NOTICE
PUBLIC WORKS COMMITTEE
JANUARY 18, 2010
This notice is to inform you that the City Council Public Works
Committee meeting scheduled for Monday, January 18, 2010,
4:00 p.m., has been cancelled due to Martin Luther King
Holiday.
Councilmembers: Debbie Raplee, Chair
Les Thomas
Ron Harmon
The Public Works Committee meets the 1st and 3rd Mondays of each
month at 4:00 PM in Chambers east, unless otherwise noted.
For agenda information please call Cheryl Viseth at 253-856-5504.
ANY PERSON REQUIRING DISABILITY ACCOMMODATION SHOULD
CONTACT THE CITY OF KENT AT (253) 856-5725 IN ADVANCE FOR
MORE INFORMATION.
FOR TDD RELAY SERVICE CALL 1-800-635-9993.
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ITEM 5
SPECIAL PUBLIC WORKS COMMITTEE MEETING
SET DATE
Tim LaPorte, Public Works Director
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ITEM 6
INFORMATION ONLY
2010 PUBLIC WORKS DEPARTMENT
WORK PLAN
Tim LaPorte, Public Works Director
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