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HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 12/04/2009Public Works Committee Agenda Councilmembers: Ron Harmon♦Les Thomas♦Debbie Raplee, Chair Unless otherwise noted, the Public Works Committee meets at 4:00 p.m. on the 1st & 3rd Mondays of each month. Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. For information please contact Public Works Administration (253) 856-5500. Any person requiring a disability accommodation should contact the City Clerk’s Office at (253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388. U:\PublicWorks\Agendas\2010\01 04 10.doc January 04, 2010 4:00 p.m. Item Description Action Speaker Time Page 1. Approval of Minutes Dated December 7, 2009 YES None 03 01 2. Consultant Services Contracts for Horseshoe Bend Levee Improvement Project YES Mark Madfai 08 05 3. Consultant Services Agreement w/Northwest Hydraulics Consultants for Horseshoe Bend YES Mark Madfai 05 43 4. Cancel Public Works Meeting of January 18, 2010 YES Tim LaPorte 03 59 5. Special Public Works Committee Meeting Set Date YES Tim LaPorte 05 61 6. 2010 Public Works Department Work Plan NO Tim LaPorte 30 63 This page intentionally left blank. PUBLIC WORKS COMMITTEE MINUTES Monday, December 07, 2009 COMMITTEE MEMBERS PRESENT: Committee Chair Debbie Raplee was absent. Committee Members Ron Harmon and Les Thomas were present. The meeting was called to order at 4:02 p.m. Harmon received concurrence on all items from Raplee prior to the meeting. ITEM 1 – Approval of Minutes Dated November 16, 2009: Committee Member Thomas moved to approve the minutes of November 16, 2009. The motion was seconded by Harmon and passed 3-0, with Raplee’s concurrence. ITEM 2 – Aspect Consulting/Environmental Legal Services for the Landsburg Mine Site: Public Works Director Tim LaPorte noted that this work is a continuation of work being done with the Landsburg Mine site which is being addressed by the Department of Ecology and its Toxics Cleanup Program. The consultant is making great headway with the principal agencies; however, more work is required. He asked that the services of Aspect Consulting be retained in order for them to continue to provide overall guidance during the development of the Clean-up action plan to be issued by the Department of Ecology. Thomas moved to recommend the Council authorize sign the Mayor to Amendment No. 1 to the consultant services agreement with Aspect Consulting for environmental legal services related to the Landsburg Mine site in the amount of $31,979 for a total of $80,596. The agreement is subject to terms and conditions acceptable to the City Attorney and the Public Works Director. The motion was seconded by Harmon and passed 3-0, with Raplee’s concurrence. ITEM 3 – RapidRide Agreement with King County Metro: Public Works Director, Tim LaPorte, introduced Transportation Engineering Manager Steve Mullen who asked that item RapidRide Agreement with King Count Metro and item 4 RapidRide Fiber Optic Project Agreement with King county Metro. Harmon asked Mullen what the difference between Metro Sound Transit and RapidRide are and about the funding. Mullen explained the differences and explained that the funding of RapidRide is funded entirely by King County Metro. This agreement establishes a cooperative framework for the City to work with King County Metro, to provide a new, more efficient bus service on Pacific Highway South (SR 99) in Kent. It also provides the City with traffic signal controllers for the signalized intersections we operate on Pacific Highway South. Thomas moved to authorize the Mayor to sign the RapidRide Agreement with King County Metro, to provide a new, more efficient bus service on Pacific Highway South (SR 99) to Kent. The agreement is subject to terms and conditions acceptable to the City Attorney and the Public Works Director. The motion was seconded by Harmon and passed 3-0, with Raplee’s concurrence. 1 PUBLIC WORKS COMMITTEE MINUTES Monday, December 07, 2009 ITEM 4 - RapidRide Fiber Optic Project Agreement with King County Metro: Transportation Engineering Manager Steve Mullen explained that the RapidRide Fiber Optic Agreement with King County Metro will specify the roles and responsibilities regarding the installation and maintenance of a new fiber optic communication network along the Pacific Highway South (SR 99) route of RapidRide Service. He further noted that the fiber optic will gather information which will display when the next bus will arrive and will coordinate the traffic buttons. Thomas moved to authorize the Mayor to sign the agreement between the City of Kent and King County Metro on the Design, Construction and Ownership, and Maintenance of the A-Line RapidRide Fiber Optic Project. The agreement is subject to terms and conditions acceptable to the City Attorney and the Public Works Director. The motion was seconded by Harmon and passed 3-0, with Raplee’s concurrence. ITEM 5 – Horseshoe Bend Levee Improvements Project/Department of Ecology Grant: Tim LaPorte, Public Works Director, introduced Mark Madfai who shared that the City has secured a $10 million grant from the Department of Ecology for levee reconstruction work that will involve setting back the top of the levee from the toe of the Green River channel which would slope the riverbank at a more gradual angle. Funds from this Grant would be used for project administration, site survey, Right of way plans, property acquisition, demolition, design plans, project permits and construction. LaPorte made note that this item will be brought to the December 8, 2009 Council Agenda under Other Business. Thomas moved to recommend that the Mayor be authorized to execute Grant Agreement No. G1000333 between the Department of Ecology and the City of Kent which will provide ten million dollars for the Horseshoe Bend Levee Improvements. The terms and conditions of the Agreement will be subject to the concurrence of the City Attorney and the Public Works Director. The motion was seconded by Harmon and passed 3-0, with Raplee’s concurrence. ITEM 6 – Contract w/AECOM for the Horseshoe Bend Levee Improvement Project: The Horseshoe Bend Levee Improvement Project involves repairing approximately 9,875 LF of the right bank of the Green River. Installing trees and shrubs and an 8’ high concrete wall on the back and top of the levee will increase habitat for Chinook and other salmonids and restore floodplain functions. AECOM will provide structural engineering support to Geoengineers to develop alternate levee cross sections that include retaining walls. A portion of the $9,800,000 grant from the Washington State Department of Ecology will be used to pay for this consultant services contract. Thomas moved to recommend Council authorize the Mayor to sign the Consultant Services contract with AECOM to provide structural engineering services with regard to retaining walls required as part of the Horseshoe Bend Levee in the amount of $34,676.01, subject to terms and conditions acceptable to the City Attorney and the Public Works Director. The motion was seconded by Harmon and passed 3-0, with Raplee’s concurrence. 2 PUBLIC WORKS COMMITTEE MINUTES Monday, December 07, 2009 ITEM 7 – Contract w/AMEC Geomatrix, Inc. for the Horseshoe Bend Levee Improvements Project: Tim LaPorte, Public Works Director, introduced Mark Madfai Design Engineering Supervisor. Madfai noted that the Horseshoe Bend Levee Improvements Project involves reconstruction of the Green River Levee. The levee reconstruction work will involve setting back the top of the levee from the toe of the Green River channel which would slope the riverbank at a more gradual angle. The levee will be rebuilt with structural materials which meet FEMA standards for 100 year flood levee certification. AMEC Geomatrix, Inc. would perform an Archaeological Reconnaissance Survey the full length of the project. Thomas moved to recommend Council authorize the Mayor to sign the Contract with AMEC/Geomatrix, Inc. for an Archeological Reconnaissance Survey and report in the amount of $21,142.00 subject to terms and conditions acceptable to the City Attorney and the Public Works Director. The motion was seconded by Harmon and passed 3-0, with Raplee’s concurrence. ITEM 8 – Cancel Public Works Committee Meeting for December 21, 2009 : Tim LaPorte, Public Works Director asked that the December 21, 2009 PW Committee meeting be cancelled due to the time of year. Thomas moved to cancel the Public Works Meeting of December 21, 2009. The motion was seconded by Harmon and passed 3-0, Raplee’s concurrence. ITEM 9 – Information Only/Solid Waste Provider Status: Kelly Peterson, Environmental Conservation Supervisor gave a brief PowerPoint presentation regarding Garbage, Recycling, Yard & Food Waste Collection. He explained that the Request for Proposals have been turned in. The existing contracts with Allied Waste (Primarily Residential) and Waste Management (Commercial) will both expire on March 21, 2011 and that the new request for proposal is for 7 years with two 2 year extensions possible at the sole discretion of the City Council. He further noted that the new contract will not include the annexation area. Peterson went over what has taken place to date and what the remaining schedule is. Information Only/No Motion ITEM 10 – Information Only/Smith & Lincoln Intersection Improvement: Chad Bieren, Engineering Supervisor reminded committee members that this item was discussed in August of 2009. Bieren went on to explained that the City was successful in receiving a $659,841 federal grant through the Puget Sound Regional Council (PSRC) under the 2004 Smart Growth Initiative program to improve the Smith Street/Lincoln Avenue intersection. The intersection improvements would include a new traffic signal and left-turn lane. Due to budgetary constraints the project has been delayed a second time. The agency administering the grant funds, PSRC, has warned that the City needs to spend the grant or return it. The only avenue for keeping the grant is to budget for the City’s share of 3 PUBLIC WORKS COMMITTEE MINUTES Monday, December 07, 2009 project costs in the 2010 budget or form an LID; which would need to be obligated by June of 2010; otherwise, the federal grand funds need to be returned. Information Only/No Motion Required ITEM 11 – Information Only/Puget Sound Watershed Management Assistance Grant: Tim LaPorte, Public Works Director introduced Mike Mactutis who explained the U.S. Environmental Protection Agency has issued a Request for Proposals (RFP) soliciting proposals from eligible entities to support the protection and restoration of high value, Puget Sound aquatic resources in areas threatened by growth. EPA anticipates awarding up to fifteen cooperative agreements under this RFP. Awards will range from approximately $300,000 to $1,000,000 in Federal funds and have a project period of two to four years. Mactutis further explained that the total amount available for all awards is approximately $10 million dollars. Applicants must provide a statutory non-federal match. Information Only/No Motion Required Committee members invited everyone to attend the December 15, 2009 228th Street Grade Separation Opening. Information can be found on the City’s website. Adjourned: The meeting was adjourned at 5:17 p.m. The Next Regularly Scheduled Meeting of December 21, 2009 was cancelled: Next Scheduled Meeting: Monday, January 4, 2010 Cheryl Viseth, Public Works Committee Secretary 4 U:\Public\PWCommittee\ActionPage\2009\111609\APShannonWilsonHorsehose BendLeveeJFielding.doc PUBLIC WORKS DEPARTMENT Timothy J. LaPorte, P.E., Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: December 18, 2009 To: Chair Debbie Raplee and Public Works Committee Members PW Committee Meeting Date: January 4, 2010 From: Mark Howlett P.E., Design Engineering Manager Through: Tim LaPorte P.E., Public Works Director Subject: Consultant Services Contracts for Horseshoe Bend Levee Improvement Project Summary: The City of Kent was successful in obtaining a $10,000,000 grant from the Washington State Department of Ecology for reconstruction of levees along the Horseshoe Bend section of the Green River. This project will include removal of invasive species, reconstructing the levee to certifiable standards, installing trees and shrubs, and creation of flood plain storage where possible. Preliminary design of the project is well underway and staff has been meeting with permitting agencies and other parties of interest. The Department is now beginning the right-of-way acquisition phase of the project which will require the services of consultants. The Public Works Department is requesting authorization to enter into contracts with the following four consulting firms: - Strickland, Heischman and Hoss in the amount of $52,500 for preparation of 14 appraisals. - The Eastman Company in the amount of $63,100 for preparation of 13 appraisals. - The Granger Company in the amount of $25,000 for review of the appraisals. Appraisal review is a requirement of the federal acquisition process. - Rittenhouse Consulting in the amount of $82,200 for relocation assistance. Relocation assistance for displaced owners and tenants is a requirement of the federal acquisition process. Budget Impact: The grant from the Washington State Department of Ecology will be used to pay for these consultant services contracts. Motion: Move to recommend Council authorize the Mayor to sign Consultant Services Contracts with Strickland, Heischman & Hoss, The Eastman Company, The Granger Company and Rittenhouse Consulting for the Horseshoe Bend Levee Improvement Project subject to terms and conditions acceptable to the City Attorney and the Public Works Director. 5 This page intentionally left blank. 6 7 8 9 10 11 12 13 14 15 This page intentionally left blank. 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 This page intentionally left blank. 32 33 34 35 36 37 38 39 40 41 42 U:\Public\PWCommittee\ActionPage\2009\12 07 09DOEGrantHorseshoeBendLeveeImprovProjMMadfai.doc PUBLIC WORKS DEPARTMENT Timothy J. LaPorte, P.E., Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: December 28, 2009 To: Chair Debbie Raplee and Public Works Committee Members PW Committee Meeting Date: January 4, 2010 From: Mark Madfai, Design Engineering Supervisor Through: Tim LaPorte P.E., Public Works Director Subject: Consultant Services Agreement with Northwest Hydraulic Consultants Inc. for Horseshoe Bend Summary: The City of Kent was successful in obtaining a $10,000,000 grant from the Washington State Department of Ecology for reconstruction of levees along the Horseshoe Bend section of the Green River. This project will reconstruct the levee to certifiable standards and includes the removal of invasive species, installing natural habitat and creation of flood plain storage where possible. NHC will conduct a hydraulic analysis of the Horseshoe Bend Levee. This work is required to determine a levee cross section that will be used to reconstruct the levees for acceptance by the US Army Corps of Engineers and FEMA. Budget Impact: The grant from the Washington State Department of Ecology will be used to pay for this consultant services contract. Motion: Move to recommend the Mayor sign the consultant services agreement with Northwest Hydraulic Consultants Inc. (NHC) for $22,253. The agreement is subject to terms and conditions of the City Attorney and the Public Works Director. 43 This page intentionally left blank. 44 45 46 47 48 49 50 51 52 53 54 55 56 57 This page intentionally left blank. 58 u:\publicworkscommittee\2009agendas\cancelledpwcagenda Jan 18 10.doc CANCELLATION NOTICE PUBLIC WORKS COMMITTEE JANUARY 18, 2010 This notice is to inform you that the City Council Public Works Committee meeting scheduled for Monday, January 18, 2010, 4:00 p.m., has been cancelled due to Martin Luther King Holiday. Councilmembers: Debbie Raplee, Chair Les Thomas Ron Harmon The Public Works Committee meets the 1st and 3rd Mondays of each month at 4:00 PM in Chambers east, unless otherwise noted. For agenda information please call Cheryl Viseth at 253-856-5504. ANY PERSON REQUIRING DISABILITY ACCOMMODATION SHOULD CONTACT THE CITY OF KENT AT (253) 856-5725 IN ADVANCE FOR MORE INFORMATION. FOR TDD RELAY SERVICE CALL 1-800-635-9993. 59 This page intentionally left blank. 60 ITEM 5 SPECIAL PUBLIC WORKS COMMITTEE MEETING SET DATE Tim LaPorte, Public Works Director 61 This page intentionally left blank. 62 ITEM 6 INFORMATION ONLY 2010 PUBLIC WORKS DEPARTMENT WORK PLAN Tim LaPorte, Public Works Director 63