HomeMy WebLinkAboutCity Council Committees - Parks and Human Services - 11/20/2008 (3)City of Kent nt
Parks and Human Services Committee Meeting Parks and Human Services Committee Meeting
Minutes of November 20, 2008 Minutes of November 20, 2008
Call to Order: Elizabeth Albertson called the meeting to order at 5:02 p.m. Call to Order: Elizabeth Albertson called the meeting to order at 5:02 p.m.
Council Committee Members Present: Elizabeth Albertson chaired the meeting
in the absence of Debbie Ranniger, Ron Harmon sat in for Elizabeth Albertson,
Jamie Danielson.
Council Committee Members Present: Elizabeth Albertson chaired the meeting
in the absence of Debbie Ranniger, Ron Harmon sat in for Elizabeth Albertson,
Jamie Danielson.
Item #1 Meeting Minutes Dated October 16, 2008Item #1 Meeting Minutes Dated October 16, 2008
Ron Harmon moved to approve the minutes of October 16, 2008. Jamie Danielson
seconded and the motion passed 3-0.
Item #2 Eagle Scout Contribution - Recognition
Fund Development Coordinator Victoria Andrews attended the meeting to have
Council recognize local Scouts. The Scouts have completed twenty projects in 2008.
Two more projects are in the finishing stages, including the first Girl Scout Gold
Award candidate.
The projects included four new informational kiosks and repairs/signage on 19
existing kiosks, 1,990 feet of split-rail fencing, 300 feet of new gravel trails, 115
newly planted native trees and shrubs, 48 feet of boardwalk over sensitive
wetlands, and three recycled benches. Park fences were repaired and repainted,
recycling bin platforms were assembled and installed, event sandwich board signs
were created, and a slide pit was reconstructed.
The City’s investment in the program this year was about $4,800. The Scouts
raised $8,195.24 in donated materials, discounts on products and cash through
personal solicitation letters, Krispy Kreme fundraisers, and other creative projects.
Scouts recognized:
• Derek Moore, Troop 302
• Jared Lewis, Troop 888
• Conner Bertsch, Troop 407
• Adam Mosher, Troop 407
• Spencer Walker, Troop 302
• Nelson Browning, Troop 481
• Brandon Forsythe, Troop 464
• Jordan Tuchek, Troop 453
• Aaron Kriewald, Troop 406
• Logan Ryan, Troop 453
• Scott Self, Troop 414
• Greg Johnson, Troop 237
• Ayden Jensen, Troop 414
• Marcus Templeman, Troop 302
• Kyle Stone, Troop 449
• Cameron Halverson, Troop 414
• Josh Cinkovich, Troop 453
• Max Saurwein, Troop 453
• Kyle Hadley, Troop 402
• BJ Hoffman, Troop 474
The Scouts in attendance had pictures taken with Council Committee members by
Kent Reporter staff.
Item #3 Comcast Cares Day Donation – Accept and Amend Budget
Victoria Andrews stated that on May 3, 2008, Comcast employees and their families
worked on numerous improvement projects at Lake Meridian Park as part of their
“Comcast Cares Day” volunteer event. In addition to volunteering their time,
Comcast donated over $5,000, requesting the funds go toward the purchase of play
equipment for Lake Meridian Park.
Comcast representatives attended the Parks Committee Meeting in October to
officially present the check to the Kent Parks Foundation. The current agenda item
is for Council approval to accept and appropriate the funds.
Jamie Danielson moved to accept $5,050.50 from Comcast through the Kent Parks
Foundation toward the purchase of playground equipment at Lake Meridian Park,
and approve the expenditure of funds in the Lake Meridian Playground Equipment
budget. Ron Harmon seconded and the motion passed 3-0.
Item #4 King County 4Culture 2008 Performance Network Grant –
Accept and Amend Budget
Cultural Programs Manager Ronda Billerbeck reported that 4Culture has awarded
the Kent Arts Commission $9,250 to present three new works as part of the 2008
Site Specific King County Performance Network. The Phffft Theater Dance Company
presented “Mass Movement” at Kent Station as part of Cornucopia Days, “The Snow
Queen” was presented by theater simple at Lake Meridian Park in August, and
Brazilian musician Eduardo Mendonca performed as part of the 1st Avenue Block
Party on September 12.
Ron Harmon moved to accept funding for $9,250 from 4Culture to reimburse the
Kent Arts Commission for three Site Specific Performance Network pieces and
approve the expenditure of funds in the Arts Commission budget. Jamie Danielson
seconded and the motion passed 3-0.
Item #5 Aukeen Court Expansion Project Agreement - Authorize
CAO John Hodgson attended the meeting to update the Committee on progress
with the Aukeen Court Expansion Project. In June of 2008, the contract with King
County for use of Aukeen Court expired. Since then, Council negotiations were
completed with the County Executive’s office. City staff is currently negotiating with
County Council Attorneys. Council approved the sale of bonds and the bonds were
sold. The city finalized the purchase of the property next to Aukeen Court.
Parks and Human Services Committee Page 2
Minutes of November 20, 2008
The original contract with David Clark Architects completed the schematic design
and budget development of the expansion project. The second contract with David
Clark Architects completes the design, bidding and construction services of the
project. The proposed project goes out to bid in spring, with construction starting in
the summer, and construction completion the first quarter of 2010. The final step is
execution of a 20-year lease with First Right of Refusal. Staff clarified that the
appraisal will reverse the value of the renovation.
Jamie Danielson moved to authorize the Mayor sign the agreement with David Clark
Architects PLLC, for $669,227.00 for design, bidding and construction services at
Aukeen Court, subject to final terms and conditions acceptable to the City Attorney.
Ron Harmon seconded and the motion passed 3-0.
Item #6 HVAC Ten-Year Replacement Plan – Update
Jeff Watling reported that in September of 2007, staff informed Council that several
city buildings with heating, ventilation, and air conditioning (HVAC) equipment were
approaching the end of their useful life, and a plan for replacement of those
systems over time is necessary. Part of the plan was to hire an Energy Services
Company (ESCO) to audit the Centennial Center, Police, City Hall, Fire Stations 71,
72, 73, 74, 75, 76, and the Golf Course Clubhouse. Upon review of the audit, it
was determined that the Centennial Center and the Golf Course are too complex in
nature and should be contracted out and the other buildings could be completed
with in-house staff.
McKinstry Inc. developed a proposal with the cost of the required work and the
energy saving associated with that cost guaranteed. It includes replacement of the
air handling equipment and all 85 heat pumps in the Centennial Center.
Tests indicate that Riverbend Golf Course is a candidate for use of a geo thermal
system - a ground source heat pump. The switch to a ground source heat pump at
the Golf Course for an additional cost of $250,000 will pay for itself through energy
savings over a twelve (12) to fifteen (15) year period. It will free up the necessary
power to allow switching to electric carts in the future, without having to upsize the
PSE transformer at a cost of $85,000. The cost to complete this city-wide project is
$2,638,638.00, including tax.
Staff from Facilities and Finance will work together to determine the best way to
fund this project. The plan is to bring an action item back to the Parks Committee
meeting in January 2009.
Charlie explained that geo thermal is heating and cooling from the ground. The
lifecycle is twenty years. This method is more efficient and uses less energy.
Riverbend Golf Complex is an excellent valley location for this plan and provides the
ground work for solar paneled electric carts in the future, thus encouraging
additional energy savings.
Parks and Human Services Committee Page 3
Minutes of November 20, 2008
Parks and Human Services Committee Page 4
Minutes of November 20, 2008
Item #7 What’s Happening
Jeff Watling presented upcoming events and informational items.
• Six schools participated, with 400 students planting trees at Clark Lake Park.
Bus transportation to and from the event was provided by the Kent Kiwanis
Club.
• Make-A- Difference Day had 148 participants. They built a ramp and
removed truck loads of Scotch Broom.
• The Morford Family Carousel opens on November 28. Volunteers from SCAC
AND KYFS are partnering to operate the carousel. Pre-sale of tickets is very
popular this year.
• The Creative Art Space Show, which highlights extremely talented artists
every quarter is featuring Robotics this quarter. The location is the Resource
Center from December 9 – 12. The contact number: 253-856-5030.
The meeting adjourned at 5:38 p.m.
Respectfully submitted,
Teri Petrole
Committee Council Secretary