HomeMy WebLinkAboutCity Council Committees - Public Facilities Distict Board - 09/14/2007 (3) KE•NT W.HNINOTON Public Facilities District
September 14, 2007
Board Members Present: Lew Sellers, Director of Communications for the
Kent Valley Hockey Association, scorekeeper and statistician for the Western
Hockey League, and off-ice official for the Seattle Thunderbirds; Greg
Haffner, attorney with the Curran Law Firm; Mike Miller, Valley Bank and
member of Citizens Advisory Committee; Randall Smith of All Pro Building
Maintenance; and Cass Prindle, Regional Director of the Pacific Northwest
Regional Council of Carpenters.
Others Present: Mayor Suzette Cooke, City Attorney Tom Brubaker, City
Finance Director Bob Nachlinger, City Events Center Project Manager and
Economic Development Director Ben Wolters, and Bond Counsel for the City
Hugh Spitzer of Foster Pepper PLLC.
I. Call to Order
a. Introductions. The meeting was called to order by Tom
Brubaker at 9:30 a.m., and introductions were made. Mayor Cooke
• thanked the Board members for serving and said the Board will be
making history within the city, the region and the state.
b. Project Update. Ben Wolters updated the Board on the current
status of the Events Center and outlined upcoming steps in the
process. It was noted that the cost is projected to be $78,600,000.
U. Organizational Structure
a. Purpose and Description. Brubaker explained that the Public
Facilities District is a separate, independent municipal entity, not a
branch of the City of Kent, but that there is a strong relationship
between the two. He outlined the formation, purpose and description
of the Public Facilities District and explained that the PFD will issue the
bonds and pay a portion of the debt through the sales tax revenue
generated, and the City will back up the remainder.
b. Financing Structure. Finance Director Nachlinger outlined the
debt and financing, and explained other aspects of the financial
structure as shown in the reports provided. A lengthy discussion was
held and questions from Board members were answered by
Nachlinger, Spitzer and Brubaker. In addition to financing, discussion
was held on sponsorship, advertising, maintenance, recycling, and
possible conflicts.
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Public Facilities District Board September 14, 2007
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C. Board Member Duties and Responsibilities. Brubaker noted that
the Board is subject to the State's Open Public Meetings Act and the
Open Public Records Act, and explained those rules. Brubaker and
Spitzer then answered questions on various subjects such as
insurance, indemnification, and outside counsel. Mayor Cooke pointed
out that the Board's fiduciary responsibility is to ensure that the
revenues needed to repay the bonds are generated.
III. Initial Meeting Action Items
a. By-Laws. Spitzer led a brief discussion about the provisions of
the by-laws, including what subjects can be discussed in Executive
Session, reimbursement of expenses, compensation, and the purchase
of insurance for Directors. It was noted that the District's records will
be kept in the City Clerk's Office.
b. Elect Officers. Haffner moved that Mike Miller be Chair,
Smith seconded, and the motion carried. Sellers moved that Haffner
be Vice-Chair, Smith seconded, and the motion carried. Haffner
moved that Sellers be Secretary, Smith seconded, and the motion
• carried. It was noted that Finance Director Nachlinger is the
Treasurer, and that he does not vote.
C. Sales and Use Tax Imposition/Reallocation. Spitzer explained
that this 0.033% sales tax is not a new tax, and that the state will
remit a portion of the sales tax to the District. He outlined the
resolution, after which Prindle moved to adopt Resolution No. 2007-1
which imposes a sales and use tax. Sellers seconded and the motion
carried.
d. Interlocal Agreement. Spitzer explained the contents of the
interlocal agreement for development of the Events Center and
clarified the roles of the Board members. Because the sales tax
resolution was adopted before the by-laws were signed, Sellers moved
to authorize and ratify all acts taken prior to this point in time. Prindle
seconded and the motion carried. After a brief discussion regarding
the wording of Section H, Sellers moved to adopt Resolution No. 2007-
2 authorizing the execution of the interlocal agreement, as amended.
Haffner seconded and the motion carried.
e. Public Records Index Requirements Exemption. Spitzer
explained that the state requires a resolution which adopts a policy
regarding public records requests and exempts the city from
maintaining an index of all records. He explained the records
Public Facilities District Board September 14, 2007
Page Three
request process, emphasized that Board members should keep all their
records, and noted that requestors should be referred to the City's
Records Administrator.
It was determined that the reference to the District's website should
be removed from Section A of Exhibit A to the resolution. Haffner
moved to adopt Resolution No. 2007-3 as amended. Sellers seconded
and the motion carried.
f. Travel Reimbursement Requirements. Spitzer noted that this
resolution is required by state law as a way to track expenses. After
Spitzer explained each section, Haffner moved to adopt Resolution
No. 2007-4 relating to reimbursable business and travel expenses.
Sellers seconded and the motion carried.
IV. Other Business
a. Meeting Times. After a brief discussion, it was determined that
special meetings will be held until the bonds are set up, after which a
regular meeting time could be set.
• V. Executive Session
No Executive Session was held.
VI. Adjourn
Sellers moved to adjourn at 12:00. Haffner seconded and the motion
carried.
Brenda Jacober, C
City Clerk
•