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HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 07/06/1998 (3) • PUBLIC WORKS/PLANNING COMMITTEE MINUTES July 6, 1998 Present: Rico Yingling Tom Brubaker Tom Brotherton Don Wickstrom Jim Harris Representative from Pacific Fiber Link Absent: Tim Clark Pacific Fiber Link, L.L.0 Limited Street License Agreement Tom Brubaker - Pacific Fiber Link has asked the City to grant them the use of City streets from the northern to southern boundaries to construct a series of conduits to carry fiber optic cable from Vancouver B.C., eventually to Southern California. The affected street is West Valley Highway. Their project will cross Kent along West Valley Highway from S. 180' St to 277`h St. The Limited Street License is for a period of 10 years and would grant Pacific Fiber Link the right to install this conduit underground, under West Valley Highway, subject to obtaining all the necessary permits. The License Agreement included in the Committee's packet is a draft. There have been changes made to the Agreement in terms of its signing and in the length of its term. Rather than a 10 year license agreement, we are discussing making it renewable for an additional 10 years and subsequent 5 year period, subject to terms reasonably agreed upon between the parties. This would make it a 10 year license with an option to renew for another 15 years as long as the parties agree upon the renewal terms. Additional language is being included stating that Pacific Fiber Link, as part of its construction, would install and grant to the City of Kent a 4" PVC conduit throughout the entire length of West Valley Highway with "pull-boxes" (access areas), at intervals yet to be determined. This conduit will provide an open access line for adding fiber optic cable in the future, if it fits into the City's plans. Brubaker asked the Committee to recommend approving the Mayor signing the License Agreement subject to negotiation of additional terms and approval of final contract terms by the City Attorney. • In response to Brotherton's question regarding disruption of traffic along West Valley Highway, Brubaker stated that Pacific Fiber needs to obtain the necessary permits and City Attorney's office is requiring that they are not to obtain permits until they have the necessary agreement in place. We recently authorized Pacific Fiber Link to go ahead and submit their permit application. They will need to take the necessary precautions for traffic control. Gary Anderson, General Manager, Pacific Fiber Links - there is approximately 40,000 feet along West Valley Highway and we hope the project is completed by the first part of September. It looks like a 45 — 60 day project. The installation will be along the west shoulder of West Valley. Committee unanimously recommended authorization for the Mayor to sign the Limited Street License Agreement with Pacific Fiber Link upon approval of final contract terms by the City Attorney's office. Puget Sound Energy Agreement Don Wickstrom - We are now working on the S. 196`' Street Corridor project and there is high line along the 196`' St Corridor some of which are in their own easement, particularly along the Boeing property from West Valley to Russell Road. Being as they are within their own easement, when we acquire the right of way they will have to relocate their pole system and we will be responsible for the costs. The agreement will address some of the undergrounding costs over to the Interurban Trail. Under the state tariff, where we are widening the road, there is a local distribution system and we are responsible to pay 30% of the amortized costs. Our cost is about $118,000. There are some issues to be worked out with Puget Sound Energy however we are asking to clear this thru Committee as a blanket authorization to execute an agreement upon the City Attorney and the Public Worlcs Director's concurrence of the language in the agreement. On the agenda of July 71h is the award of a contract for the road work along S. 196" from West Valley to the new bridge and this issue is in the midst of that contract. We can still award that contract and remove the poles later. We would like to clear this up at this point so we can move that issue along. This agreement will then be placed on the Council agenda upon concurrence of the language. Committee unanimously recommended authorization for the Mayor to sign the Puget Sound Energy Agreement, subject to concurrence with the language therein by the Public Works Director and the City Attorney's office. • Meeting adjourned: 4:05 p.m.