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HomeMy WebLinkAboutCity Council Committees - Planning and Economic Development Committee - 10/15/1996 7V14 CITY OF �J�'jJ��J� R�rvv- CITY Jim White, Mayor COUNCIL PLANNING COMMITTEE MINUTES October 15, 1996 planning_Committee Members Present: City Attorney's Office Leona Orr, Chair Laurie Evezich Tim Clark Jon Johnson Planning Staff Jim Harris, Planning Director Fred Satterstrom, Planning Manager Lin Houston, Human Services Manager Margaret Porter, Administrative Assistant III HEARING EXAMINER DECISION APPEAL PROCESS, - (L. Evezich) Assistant City Attorney Ms. Evezich presented the Committee with a copy of a draft Ordinance relating to the judicial appeal process of the Hearing Examiner's decisions. The proposed amendments would bring the appeal procedures for the Kent Hearing Examiner in compliance with the new state law requirement under the Land Use Petition Act (LUPA). The LUPA provides a statutory appeal period of twenty-one days. The original intention behind the LUPA was to expedite land use appeals and matters that could be defined as land use decisions under that statute and to coordinate that process with regulatory reform which is also passed in 1995. This will be the first step of a two part process in bringing the City into compliance with both LUPA and regulatory reform. Committee member Tim Clark MOVED and Committee member Jon Johnson SECONDED the motion to recommend approval of the draft Ordinance with the proposed amendments to the judicial appeal process of the City of Kent Hearing Examiner and forward this item to the November 5 City Concil meeting. Motion carried. Ms. Evezich informed the Committee that there will be other related amendments necessary to bring our policies in compliance with LUPA. These additional amendments will require a public hearing and the recommendation of the Land Use and Planning Board for further action. HUMAN SERVICES MITIGATION FOR REGIONAL JUSTICE CENTER (L. Houston) Human Services Planner Lin Houston presented the Committee with an update on the status of the Human Services mitigation agreement relating to the impacts of the Regional Justice Center. King County has given the City of Kent money to evaluate the impacts of the Regional Justice Center on the nonprofit human services delivery system and to develop a standardized data collection system for agencies. 220 4th AVE SO /KENT WASHINGTON 98032-5895 1 TELEPHONE QW859-3300/FAX#859-3334 City Council Planning Committee Minutes October 15, 1996 The Planning Department is in the process of hiring a consultant. The consultant will be responsible for conducting a study in two phases. Phase One will be completed prior to the RJC opening and Phase Two will begin one year after the Regional Justice Center opens. Phase One is scheduled to begin on December 2 and conclude February 29, 1997. Phase One will set up a data collection process and methodology to enable agencies to measure the impact of the RJC on human servicves delivery. It will consist of the following: • Identifying the types of services impacted and determine the geographic boundaries of the study. • Collaborate with agencies to determine the best method to collect and report the needed data to assess any impacts. • Develop an application for agencies to seek compensation for services. The County will provide funding for the City to reimburse agencies for services related to the RJC. The funding is provided through the Inmates Benefit Fund and will range from a minimum of $38,000 to a maximum of$75,600 a year. The annual dollar amount is calculated based on the Average Daily Population of the Regional Justice Center. Phase Two will determine how effectively the human services system is serving users from the RJC and will identify any gaps in service. This process will be repeated after three years to assess how well the RJC is addressing the human services needs of its population. Ms. Houston indicated that the draft Consultant Contract would be ready for the November 19 Planning Committee meeting and requested that the contract be forwarded the same night to the City Council for consideration. Chair Orr requested that Ms. Houston provide the full Council a copy of the Consultant Contract for their review prior to the Council meeting on November 19. POLICY FOR AGRIGULTURAL PRESERVATION - (L. Orr/J. Harris) Chair Orr recommended that the City draft a policy that would illistrate the City's support for the preservation of farmlands. The City is in the process of annexing a portion of property that is included in King County's Agriculture Preservation District. Mr. Harris agreed that a policy depicting the City's stand on this issue could be beneficial. Tim Clark questioned whether the City would need to develop a long detailed policy or if a general policy would be effective. Mr. Harris responded that the Planning Department could develop some drafts for the Committee to consider and then decide how detailed the policy would need to be. Mr. Harris indicated that a general statement could be sufficient; however, to ensure the policy is effective the policy should be specific. The Committee concluded that the City needs a definite policy to demonstrate the City's stand on Agricultural Preservation. Mr. Harris agreed to present the Committee with some policy alternatives at the November 19 meeting. 2 City Council Planning Committee Minutes October 15, 1996 ALLOWANCE OF MOTHER-IN-LAW APARTMENTS - (L. Orr) Chair Orr suggested that the City relook at the Accessory Dwelling Unit (ADU) Ordinance which allows for mother-in-law apartments. She discussed the issue of units already in existence which do not quite meet the development standards. She believes that the Land Use and Planning Board needs to take a look at the Zoning Code and make a determination if there is some way to make amendments or modifications to the Ordiance in order to help these "Grandfathered in" dwelling units. Chair Orr is asking for the Committee's concurrence to ask the Planning Board to take this item under consideration. Committee member Tim Clark indicated that he would like to make this a working policy. Clark MOVED to send this item to the Land Use and Planning Board for their consideration. Committe member Johnson SECONDED the motion. Planning Director Jim Harris explained that the Land Use and Planning Board is in the process of considering administrative variance procedures. These procedures would allow an administrative variance from the Planning Director and make it easier for applicants to get a small amount of relief Harris believes that Accessory Dwelling Units could dovetailed appropriately into the Administrative Variance item already under consideration by the Planning Board. The Committee concurred. Motion carried. ADJOURNMENT The meeting was adjourned at 4:25 p.m. UADOCTCOMIMINUTESTC O 1015.MIN 3 r , CITY OFZQ]�cS� Jim White, Mayor CITY COUNCIL PLANNING COMMITTEE MINUTES October 15, 1996 Planning Committee Members Present: City Attorney's Office Leona Orr, Chair Laurie Evezich Tim Clark Jon Johnson Planning_Staff Jim Harris, Planning Director Fred Satterstrom, Planning Manager Lin Houston, Human Services Manager Margaret Porter, Administrative Assistant III HEARING EXAMINER DECISION APPEAL PROCESS - (L. Evezich) Assistant City Attorney Ms. Evezich presented the Committee with a copy of a draft Ordinance relating to the judicial appeal process of the Hearing Examiner's decisions. The proposed • amendments would bring the appeal procedures for the Kent Hearing Examiner in compliance with the new state law requirement under the Land Use Petition Act (LUPA). The LUPA provides a statutory appeal period of twenty-one days. The original intention behind the LUPA was to expedite land use appeals and matters that could be defined as land use decisions under that statute and to coordinate that process with regulatory reform which is also passed in 1995. This will be the first step of a two part process in bringing the City into compliance with both LUPA and regulatory reform. Committee member Tim Clark MOVED and Committee member Jon Johnson SECONDED the motion to recommend approval of the draft Ordinance with the proposed amendments to the judicial appeal process of the City of Kent Hearing Examiner and forward this item to the November 5 City Concil meeting. Motion carried. Ms. Evezich informed the Committee that there will be other related amendments necessary to bring our policies in compliance with LUPA. These additional amendments will require a public hearing and the recommendation of the Land Use and Planning Board for further action. HUMAN SERVICES MITIGATION FOR REGIONAL JUSTICE CENTER (L. Houston) Human Services Planner Lin Houston presented the Committee with an update on the status of the Human Services mitigation agreement relating to the impacts of the Regional Justice Center. King County has given the City of Kent money to evaluate the impacts of the Regional Justice Center on the nonprofit human services delivery system and to develop a standardized data collection system for agencies. 220 4th AVE.SO I KENT W ASHINGTON 9803� 5895/TPLEPHONF (206)859-3300/FAX#859-3334 City Council Planning Committee Minutes October 15, 1996 The Planning Department is in the process of hiring a consultant. The consultant will be responsible for conducting a study in two phases. Phase One will be completed prior to the RJC opening and Phase Two will begin one year after the Regional Justice Center opens. Phase One is scheduled to begin on December 2 and conclude February 29, 1997. Phase One will set up a data collection process and methodology to enable agencies to measure the impact of the RJC on human servicves delivery. It will consist of the following: • Identifying the types of services impacted and determine the geographic boundaries of the study. • Collaborate with agencies to determine the best method to collect and report the needed data to assess any impacts. • Develop an application for agencies to seek compensation for services. The County will provide funding for the City to reimburse agencies for services related to the RJC. The funding is provided through the Inmates Benefit Fund and will range from a minimum of $38,000 to a maximum of$75,600 a year. The annual dollar amount is calculated based on the Average Daily Population of the Regional Justice Center. Phase Two will determine how effectively the human services system is serving users from the RJC and will identify any gaps in service. This process will be repeated after three years to assess how • well the RJC is addressing the human services needs of its population. Ms. Houston indicated that the draft Consultant Contract would be ready for the November 19 Planning Committee meeting and requested that the contract be forwarded the same night to the City Council for consideration. Chair Orr requested that Ms. Houston provide the full Council a copy of the Consultant Contract for their review prior to the Council meeting on November 19. POLICY FOR AGRIGULTURAL PRESERVATION - (L. Orr/J. Harris) Chair Orr recommended that the City draft a policy that would illistrate the City's support for the preservation of farmlands. The City is in the process of annexing a portion of property that is included in King County's Agriculture Preservation District. Mr. Harris agreed that a policy depicting the City's stand on this issue could be beneficial. Tim Clark questioned whether the City would need to develop a long detailed policy or if a general policy would be effective. Mr. Harris responded that the Planning Department could develop some drafts for the Committee to consider and then decide how detailed the policy would need to be. Mr. Harris indicated that a general statement could be sufficient; however, to ensure the policy is effective the policy should be specific. The Committee concluded that the City needs a definite policy to demonstrate the City's stand on Agricultural Preservation. Mr.Harris agreed to present the Committee with some policy alternatives at the November 19 meeting. 2 City Council Planning Committee Minutes October 15, 1996 ALLOWANCE OF MOTHER-IN-LAW APARTMENTS - (L. Orr) Chair Orr suggested that the City relook at the Accessory Dwelling Unit(ADU) Ordinance which allows for mother-in-law apartments. She discussed the issue of units already in existence which do not quite meet the development standards. She believes that the Land Use and Planning Board needs to take a look at the Zoning Code and make a determination if there is some way to make amendments or modifications to the Ordiance in order to help these "Grandfathered in" dwelling units. Chair Orr is asking for the Committee's concurrence to ask the Planning Board to take this item under consideration. Committee member Tim Clark indicated that he would like to make this a working policy. Clark MOVED to send this item to the Land Use and Planning Board for their consideration. Committe member Johnson SECONDED the motion. Planning Director Jim Harris explained that the Land Use and Planning Board is in the process of considering administrative variance procedures. These procedures would allow an administrative variance from the Planning Director and make it easier for applicants to get a small amount of relief. Harris believes that Accessory Dwelling Units could dovetailed appropriately into the Administrative Variance item already under consideration by the Planning Board. The Committee concurred. Motion carried. ADJOURNMENT The meeting was adjourned at 4:25 p.m. UADOCTCOMWINUTESTC01015.MIN 3