HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 07/12/1999 . July 12, 1999
THE AGENDA COVER SHEET FOR THE 7/19/99
PUBLIC WORKS/PLANNING COMMITTEE MEETING
• TITLE OF ITEM: 2000-2002 HOME INTERLOCAL AGREEMENT (ICA)
ACTION: Action Item
To recommend approval of THE 2000-2002 HOME Interlocal Agreement
and to forward this recommendation to the full City Council for
consideration at its August 3rd meeting authorizing the Mayor to sign the
Agreement.
BACKUP MATERIAL: Staff Report from Katherin Johnson dated July 19, 1999.
Home Investment Partnerships Program Interlocal Cooperation
Agreement.
• PRESENTER: Katherin Johnson, Human Services Manager
TIME: 10 minutes
•
2000 - 2002 HOME INTERLOCAL
AGREEMENT (ICA)
ACTION ITEM
To recommend approval of the 2000 — 2002 HOME
Interlocal Agreement and to forward this
recommendation to the full City Council for consideration
at its August 3rd meeting authorizing the Mayor to sign
the Agreement.
CITY OF L"LIM4T
• Jim White, Mayor
INVICTA
Planning Department (253) 856-54541FAX(253) 856-6454
James P. Harris,Planning Director
MEMORANDUM
July 19, 1999
MEMO TO: TIM CLARK, CHAIR AND CITY COUNCIL PLANNING—PUBLIC WORKS
COMMITTEE MEMBERS
FROM: KATHERIN JOHNSON, HUMAN SERVICES MANAGER
SUBJECT: 2000—2002 HOME INTERLOCAL AGREEMENT (ICA)
Background
The current three year HOME Interlocal Cooperative Agreement(ICA) with King County expires at the end of
1999. It is necessary for the City to enter into a new agreement for the King County HOME Consortium for the
years 2000—2002 (Copy is attached).
The agreement governs the City's participation with the County and other King County cities in the distribution
• of federal HOME funds. King County receives these funds under the federal HOME National Affordable
Housing Act of 1990. These funds are available for distribution throughout the County for projects, which
provide permanent affordable housing for low-income families and individuals.
Since King County administers the HOME Program, with no separate funds for this Program coming
individually to the member cities, the ICA is very short and straightforward.
City of Kent Housing & Human Services Staff are members of the HOME Working Group and participate in
the drafting of policies, review of application and recommendations for HOME funding. Our participation
helps ensure that South King County captures its share of HOME dollars for affordable housing.
The new ICA has only minor changes from the current agreement:
1) Language to clarify appointments to the Joint Recommendation Committee and
2) Term of agreement provides for an automatic renewal of the three-year agreement upon written
notice.
The City's approval of the HOME ICA needs to be forwarded to King County by August 4, 1999.
Recommended Action
1. Approval of the 2000—2002 HOME Interlocal Agreement
2. Forward this recommendation to the full City Council for consideration at its August 3`1 meeting
authorizing the Mayor to sign the Agreement.
KT\pm\PUBLIC\Human Services\CDBG\HOMEICA.doc
enc: Interlocal Cooperation Agreement
Summary of Changes to CDBG and HOME Interlocal Cooperation Agreements
cc: James P. Hams,Planning Director
Katherin Johnson,Human Services Manager
Carolyn Sundvall,Planner `
220 4th AVE.SO., /KENT,WASHINGTON 98032-5895/TELEPHONE (253)856-5200
r.
• Summary of Changes to CDBG and HOME Interlocal Cooperation Agreements
for 2000-2002
Two Revisions to HOME Interlocal Cooperation Agreement:
1. Appointments to JRC: Corrects misleading statement about Suburban Cities
Association,which has always appointed only the eight CDBG+HOME cities to the
JRC (four regulars and four alternates) and not the two HOME-only cities. These two
cities—Bellevue and Auburn—automatically rotate membership on the JRC, and are
not appointed by the SCA. In addition, gives County Executive the option of
appointing a citizen representative of unincorporated King County as one of the four
County representatives (the number of county representatives does not change).
2. Term of agreement: Provides for automatic renewal of the 3-year agreement,upon
written notice to participating jurisdictions that they have the option to amend or opt
out.
Five Changes to CDBG Interlocal Cooperation Agreement:
1. The obligation of county staff to provide timely information to Consortium partners
• and allow time for response before making recommendations to the JRC, is clearly
stated. Similarly,the responsibility of county staff to get contracts out in a timely
fashion is clearly stated.
2. There is now a"grandfather"clause,which would allow cities that previously
received a Pass-through to continue receiving one even if they fall below the
threshold in future years.
3. All references to Pass-through cities doing their own local strategic plans or local
program policies are eliminated, since we are making this optional under our new
approach to the Consolidated plan. For consistency, this necessitated some changes
in what the consortium expects of new Pass-through cities.
4. Appointments to JRC—see HOME changes, above.
5. Term of agreement—see HOME changes, above.
•
HOME INVESTMENT PARTNERSHIPS PROGRAM
INTERLOCAL COOPERATION AGREEMENT
THIS AGREEMENT is entered into between King County,an urban county pursuant to 24
CFR Subpart 92.101 and Subpart 570.3,hereinafter referred to as the"County,"and the City of
hereinafter referred to as the"City,"said parties to the Agreement each
being a unit of general local government of the State of Washington.
RECITALS
WHEREAS,a unit of general local government that is included in an urban county may be
part of a HOME consortium only through the urban county;and
WHEREAS,a metropolitan city or an urban county may be part of a consortium;and
WHEREAS,the City and King County agree that it is mutually desirable and beneficial to
enter into a consortium arrangement pursuant to and authorized by 24 CFR Part 92 and 42 USC §
12746 for purposes of the HOME Investment Partnerships Program,hereinafter referred to as
"HOME Program";
NOW,THEREFORE,IN CONSIDERATION OF THE FOREGOING
CIRCUMSTANCES AND IN CONSIDERATION OF THE MUTUAL PROMISES
CONTAINED HEREIN,IT IS AGREED THAT:
1. This Agreement is made pursuant to the National Affordable Housing Act of 1990,as
amended,42 USC§ 12701 et.seq.(the"Act")and RCW 39.34,the Intergovernmental
Cooperation Act.
2. The City and the County agree to cooperate to undertake or assist in undertaking
HOME Program housing assistance activities which are eligible under 24 CFR Part 92.
3. The County is hereby authorized to act as the representative member on behalfof the
Consortium for the purposes of the HOME Program. The County agrees to assume overall.
responsibility for ensuring that the Consortium's HOME Program is carried out in compliance
with federal requirements and the housing objectives of the City and the County as adopted in
the Consolidated Housing and Community Development Plan(Consolidated H&CD Plan). The
City agrees to cooperate fully with the County in the development and preparation of the
Consolidated H&CD Plan,and to prepare and provide those elements specifically pertaining to
the City.
4. This Agreement shall remain in full force and effect for the period necessary to plan
and carry out all activities that will be funded from,HOME funds awarded for the 2000,2001,
and 2002 federal fiscal years,the three-year qualification period that coincides with the
Agreement for the Distribution and Administration of Community Development Block Grant,or
until the County s designation as a participating HOME jurisdiction or an urban county is
rescinded by the United States Department of Housing and Urban Development,whichever is
shorter. This agreement will be automatically renewed for participation in successive three-year
qualification periods,unless the county or the city provides written notice it elects not to
participate in the new qualification period. Such written notice shall be given by the date set
forth in an Urban County Qualification Notice applicable to subsequent three-year qualification
periods and provided by the United States Department of Housing and Urban Development.
5. The city and the county agree to adopt any amendments to the agreement
incorporating changes necessary to meet the requirements for cooperation agreements set forth in
an Urban County Qualification Notice applicable for a subsequent three-year qualification
period,and to submit such amendment to the United States Department of Housing and Urban
Development. Failure to adopt such amendment will void the automatic renewal of such
qualification period.
6. During the term of this Agreement,neither the County nor the City may withdraw
from participation from their respective obligations under this Agreement.
7. By executing the HOME Agreement,the City understands that it may not participate
in a HOME consortium except through the urban county,regardless of whether the urban county
receives a HOME formula allocation.
8. This Agreement shall be executed in three counterparts,each of which shall be
deemed an original,by the chief executive officers of the County and the City,pursuant to the
authority granted them by their respective governing bodies. One of the signed counterparts,
accompanied by copies of the authorizing resolutions from the County and the City,shall be filed
by the County with the Region X office of HUD. A copy shall be filed with the Secretary of
State and the Clerk of the King County Council,the County Auditor,and the City pursuant to
RCW 39.34.040.
9. The County and the City both hereby agree to affirmatively further fair housing.
10. Joint Recommendations Committee Composition. The Committee shall be composed
of four County representatives and five Cities representatives. The four County representatives
may be Department Directors or their designees,and/or citizen representatives of unincorporated
communities.County representatives shall be specified in writing and should,where possible;be
the same person consistently from meeting to meeting. Five participating city representatives
and their alternates will include city planning directors or comparable level staff,or elected
officials. Two city representatives and their alternates will be from the northeast region of the
County and two city representatives and their alternates will be from the south region of the
County. An additional revolving position on this Committee shall be rotated between the
HOME-only Cities of Auburn and Bellevue. The revolving position will be non-voting,except
on issues related to the King County HOME Consortium and other federal housing-related funds
(excluding Community Development Block Grant).
11. Appointments. The King County Executive shall appoint the County representatives.
The Suburban Cities Association will select eight different jurisdictions,four to serve as
members and four as alternates,which in turn,will assign representatives to this Committee.
Terms of office shall be for two years. Priority for one of the positions will be for a small city
representative. The revolving HOME position will be appointed annually by the respective
jurisdiction. Members of the Committee shall serve at the pleasure of their respective appointing
authorities.
12. The Joint Recommendations Committee will adopt HOME program policies,
consistent with the Consolidated H&CD Plan,developed by the City and County staff working
group. The Joint Recommendations Committee will approve funding decisions. All funding
decisions must be in accord with adopted policies. Once the policies are adopted,the City,as a
representative member of the Consortium,shall also have the right to comment on any program
changes prior to their implementation by the County.
13. The chairperson and vice-chairperson of the Joint Recommendations Committee shall
be chosen from among the members of the Committee by a majority vote of the members for a
term of one year beginning the first meeting of the calendar year. Attendance of five members
will constitute a quorum.
14. The City shall participate jointly with the County in the development of the
Consortium's HOME Program by participating in development of a HOME Program strategy
sufficient to accommodate both the collective and individual housing objectives contained within
local comprehensive plans or other adopted plans of both the City and the County.
15. Federal HOME funds,allocated to the Consortium,shall be used to fund housing
assistance activities that are the subject of this Agreement. The City and the County shall
cooperate in the establishment of budgets for separate HOME activities.The County intends to
enter into contractual agreements with any city,nonprofit organization,or other entity that it
selects to implement HOME activities. The County's administrative costs will be paid from the
HOME grant,after review and approval by the Joint Recommendations Committee.
16. This agreement applies to the Consortium's acceptance of other federal
housing-related funds which may be allocated by formula to the Consortium. Allocation
decisions for these funds will be subject to policies and procedures developed by the City and
County staff working group and adopted by the Joint Recommendations Committee.
This Agreement is legally binding and valid upon signature of all parties.
CITY OF KING COUNTY
Signature of Chief Executive Officer for Ron Sims,County Executive
Name and Title(printed)
Date: Date:
h:lusers\ica197-99hm.doc
CITY OF
Jim White, Mayor
'r ICTA
Planning Department (253) 856-5454/FAX(253)856-6454
James P.Harris,Planning Director
MEMORANDUM
July 19, 1999
MEMO TO: TIM CLARK, CHAIR AND CITY COUNCIL PLANNING — PUBLIC WORKS
COMMITTEE MEMBERS
FROM: KATHERIN JOHNSON, HUMAN SERVICES MANAGER
SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT INTERLOCAL
AGREEMENT (ICA) FOR YEARS 2000 — 2002 WITH KING COUNTY.
(THIS IS NECESSARY BECAUSE HUD HAS NOTIFIED THE CITY THAT
WE ARE NOT ELIGIBLE FOR AN ENTITLEMENT).
Background
Recently the Seattle office of HUD informed us that Kent does not qualify for Entitlement
Status. With this new information, our options are limited, if the City wants to continue
receiving HUD dollars.
The U.S. Dept of Housing and Urban Development (HUD) requires cities to sign an Interlocal
Agreement as a condition of receiving federal funds, which are used to benefit low and moderate
income people. The City's current three year Interlocal Cooperative Agreement with King
County expires at the end of 1999. To continue our participation in the King County Consortium
and receive federal pass through dollars for the next three years the City will need to sign a new
ICA with King County (attached).
The New ICA includes only minor changes from the current agreement and is attached.
Recommended Action
1. Recommend approval of the 2000 — 2002 Community Development Block Grant
Interlocal Agreement.
2. Forward this consideration to the full City Council for consideration at its August 3td
meeting authorizing the Mayor to sign the Community Development Interlocal
Agreement.
KJ\pm\P:\Human Services\CDBG\cdbgica2.doc
enc: Community Development Block Grant Interlocal Cooperation Agreement
Community Development Block Grant Joint Agreement
Summary of Changes to CDBG and HOME Interlocal Cooperation Agreements for 2000-2002
cc: James P.Harris,Planning Director
Katherin Johnson,Human Services Manager
Carolyn Sundvall,Planner
220 4th AVE.SO., /KENT,WASHINGTON 98032-5895/TELEPHONE (253)856-5200