HomeMy WebLinkAboutCity Council Committees - Planning and Economic Development Committee - 10/01/1991 • • BRENDA JACOBER
DEPUTY CITY CLERK
CITY OF )���
PLANNING COMMITTEE
AGENDA
OCTOBER 1, 1991
THEPIaiNNING COMMITTEE MEETING FOR OC7'OBER I, 199I tS SCBEDULED'FO.
4:45 P.M. AND WILL BE HELl7 tN THE COi11VCIL CHAMBERS EAST RlyC7.M OF KENI .
Ct7Y HALL A7`220 FOil12TH AVENCIE S.
Committee Members
Jon Johnson, Chair
Christi Houser
Leona Orr
AGENDA
1. Growth Management Update (L. Anderson) INFORMATION
2. Satellite Museum in Kent (L. Anderson) INFORMATION
3. Suburban Cities Staffing (J. Johnson) ACTION ITEM
220 4th AVE.SO., I KENT,WASHINGTON 98032-5895, TELEPHONE (206)859-3390/FAX#859-3334
Suburban Cities Association
July 18, 1991
Page 2
The cost information utilized in this report was derived from information provided by a number of
organizations, including: Municipal Research and Services Center, International City Management
Association, King County Human Services Roundtable, East King County Regional Water
Association, Association of Washington Cities, League of California Cities, and the League of Iowa
Municipalities. Please note that this represents a preliminary concept only, and such things as
organizational structure, mission,lines of accountability, office location and arrangements, along with
various personnel issues, were not addressed in detail and would need to be finalized and agreed upon
before such a proposal were actually put into effect
Staffrrta
TntPrgovernmenta_t Coordinator
-The Committee felt that SCA would best be served by a local governirient professional who has some
combination of policy analysis skills and management experience. The Intergovernmental Coordinator
would be responsible for performing the full range of staff support duties and responsibilities
including: improve the level and consistency of communication and information to member
Jurisdictions; track, analyze, and develop positions on legislative issues; present SCA policy options to
elecfed officials;advise the SCA Board of Directors';formulate,evaluate, and recommend specific
programs and policies to SCA; implement programs and policies, and evaluate and report back on the
effectiveness of programs and policies; assist with staffing SCA committees; prepare materials and
coordinate agendas for SCA meetings and conduct follow-up on the results;lobby on behalf of SCA,
etc. This position would report to, and serve at the pleasure of the SCA Board of Directors.
„'1:a +t�i.: ,.r.' r• i•-.� :.r_•�:J.L i•: s-��•0 fir!,.. _. ;ti «'! �i ss • -
Ultimate compensation for this position would be negotiated and set by the SCA Board, but a
competitive salary for a Coordinator would likely fall within the range of S55,000 to S70,000, plus an
additional 25 percent for benefits: This is the approximate compensation range for department head
level positions in mid-sized Puget Sound cities•. The total compensation package,including n fr .
would range from approximately $68,750 to$87,500.
&MIU-V
The proposed staffing plan also calls for a support position which could serve servnd functions. Tbis
position would provide clerical/administrative support to the SCA Board and the Intergovernmental
Coordinator. The Secretary would help arrange meetings, schedule appointments, file, word process,
take dictation, etc. This position would provide the central telephone point of contact for SCA. The
Secretary would be responsible for taking minutes at SCA meetings and distributing minutes and
agendas. It would also be desirable if the Secretary possessed basic analytical skills to assist the
Coordinator in conducting research and analysis. The Secretary would report to the Intergovernmental
Coordinator.
Compensation for the position would be approximately S22,000 to $27,000, plus 25 percent benefits,
for a total of S27,500 to S33,750. If hired at the mid-point of this range, the Secretary's salary and
benefits would come to about$30,625. Here again, the Committee wished to emphasize that staff
salaries could be adjusted downward(or upward) if so desired by the Board. The figures quoted here
are merely suggested salary ranges.
' For purposes of this report, the term Board of Directors is used. As the SCA is now structured, the
Regional Issues Committee serves in that role.
r
Suburban Cities Association
July 18, 1991
page 3
Potential for Analvst Position
At some point in the future, if warranted, SCA might wish to consider adding an additional
professional staff position. White it is not recommended to staff beyond an Intergovernmental
Coordinator and a Secretary at present, it seemed reasonable to budget capital expenditures for
facilities and physical equipment which would provide the flexibility to add a professional position at a
later date if it were found to be desirable in the future; however, it concluded that such an option
should at least be acknowledged.
Budget
The draft SCA staffing budget is divided into two categories-- ongoing operating expenses and one-
time start-up expenses. Since most of the start-up expenses are one-tune costs, they could be passed
along as a one-time fee or assessment to member jurisdictions. Operating expenses would be assessed
each year to member jurisdictions on an ongoing basis.
It is estimated that total operating and start-up expenditures for the proposed staffing program for the
first full program year(such as the period January 1, 1992, through December 31; 1992)would be
$217,822(this includes the full start-up costs plus operating expenses for one year).
Budget costs include: rental/lease of office space; purchase of office automation equipment(including
networked computer, FAX, and a sheet-feeding copier); travel expense; postage; portable cellular
phone; and a training and travel allowance for attending conferences and meetings of importance to
SCA. For budgeting purposes,it is assumed that office space would be leased or rented at the rate of
$201sq.Wyear(the approximate average market rate for Suburban King County). Operating and start-
up costs are outlined in detail on Attachments A and B.
Attachments:
Attachment A Costs to Member Jurisdictions to Support Suburban Cities Association
Attachment B Estimated Full-Year$uburban Cities Association Staffing Budget
AP=A4T&RAX:m
ATTACHMENT A
Costs to Member Jurisdictions
(Based on OFM 1990 Census)
Total
Operating& Annual
One-Time Start-Up Operating
Start-Up Cons Costs
City Popularionl Expense for 1992 for 1993...
* Algona 1,694 S 0 S 50.00 $ 50.00
Auburn 33,102 S 5,342.66 S 16,127.29 S 10,784.63
* Beaux Arts 303 S 0 $ 50.00 S 50.00
Bellevue 96,874 S 14,021.46 S '42,325.01 S 28,303.55
* Black Diamond 1,442 S 0 S 50.00 S 50.00
Bothell 11,944 S 1,927.76 S 5,819.12 S 3,891.36
* Carnation 1,243 S 0 S 50.00 S 50.00
* Clyde Hill 2,972 S 0 S 50.00 S 50.00
Des Moines 17,283 S 2,789.48 S 8,420.28 S 5,630.80
* Duval 2,770 S 0 S 50.00 S 50.00
Ent, claw 7,227 - S 1,166.44 S 3,520.99 S 2,354.56
Federal Way 63,980 S 10,326.37 S 31,171.06 S 20,844.69
* Hunts Point 513 S 0 S 50.00 S 50.00
Issaquah 7,786 S I,256.66 S 3,793.34 S 2,536.68
Kent 37,960 $ 6,126.74 S 18,494.11 S 12,367.37
Kirkland 40,052 S 6,464.39 S 19,513.33 S 13,048.94
* Lake Forest Park 4,031 S 0 S 50.00 S 50.00
* Medina 2,981 $ 0 S 50.00 S 50.00
Mercer Island 20,816 S 3,359.70 S 10,141.56 S 6,781.85
Normandy Park 6,709 S 1,082.83 S 3,268.62 S 2,185.79
* North Bend 2,578 S 0 S 50.00 $ 50.00
* Pacific 4,622 S 0 S 50.00 S 50.00
Redmond 35,800 S 5,778.12 S 17,441.76 S 11,663.64
Renton 41,688 S 6,728.44 S 20,310.39 S 13,581.95
Sea Tac 24,000 S 3,873.60 S 11,692.80 S 7,819.20
* Skykomish 273 $ 0 S 50.00 S 50.00
* Snoqualmie 1,545 S 0 S 50.00 S 50.00
Tukwila 11,874 S 1,916.4.6 S 5,785.01 S 3,868.55
* Yarrow Point 962 S 0 S 50.00 S 50.00
Approximate Total 42IQ24 S 72,170.00 1_217.822.OQ S 145.652.00
Per Capita Costs for $ 0.1614 S 0.4872 S 0.3258
]don-Asterisked Cities(*)
Source: Washington Office of Financial Management (OFM), 1990 Census
* Cities with a population under 5,000 which would be charged the same membership fee and no
start-up costs.
ATTACHWNT B
ESTIMATED FULL-YEAR BUDGET
For Possible Implementation 1/1192
Suburban Cities Association
Start-Up Expenses' (one-tithe onl ,osts)
Office Equipment
Furniture S 25,000
Computers 15,000
Phone System 4,000
Copier 25,070
FAX 1,200
Cellular 900
Miscellaneous 1.000
Total Start-Up Expenses S 72,170
Operating Expenses (ongoing)
Staffing
IntergovrnYnental Coordinator Salary S 62,500
Intergo`.orr mental Coordinator Benefits 15,626
Secretary salary 24,500
Secretary 13enefits 6,126
Fixtures &Phti_,s �Ll
Rent2 (bas d upon S20/sq. fL, with
rent range.of S12-201sq. fL) S 16,000
Uric; its 4 000
TeIt >ho, e 3,000
�1:5�' dIIG9' i • _
rave. S .5,500
"raittinQ 1,500
Postag 3,000
Copier Costs 1,200
Office Supplies 1,000
Office Equipment 500
Equipment Repair 200
Miscellaneous 1.000
Total Operating Expenses S 145,652
Total Proposed Budget for First Full Year S 217.822
' It should be noted that Start-Up Expenses are a one-time expense for the fast year of
operation. Subsequent years will rely on operating expenses, reducing the dues for
member jurisdictions.
2 Could be an in-kind contribution.
3 Subsequent years will not include Start-Up Expenses t,
CITY Of
CITY COUNCIL PLANNING COMMITTEE MINUTES
vyycs§�' September 17, 1991 4 :45 PM
Committee Members Present City Attorney's Office
Christie Houser Roger Lubovich
Jon Johnson, Chair Carol Morris
Leona Orr
Planning Staff Other City Staff
Sharon Clamp Norm Angelo
James Harris May Miller
Margaret Porter
Fred Satterstrom
Other Guests
Bill Doolittle
Linda Van Nest
Judy Woods, Council President
KING COUNTY/METRO MERGER (J. Johnson)
Chair Johnson stated that the Suburban Cities Association has taken
the position that it will not now support the King County/Metro
merger. He stated that if the vote on the merger fails, the
suburban cities, City of Seattle, and King County would have to get
together and agree on new language prior to the state legislature
convening. There needs to be some common language which could be
taken to the state legislature for them to pass a law merging the
two entities. If the legislature fails to deal with the issue,
then Judge Dreyer will make the final decision.
Councilmember Orr MOVED and Councilmember Houser SECONDED a motion
to recommend that the City Council take a position against
supporting the King County Metro merger. Motion carried. The
Committee directed that this item go to full council on October 1
under other business.
HUMAN SERVICES ROUNDTABLE UPDATE (L. Ball)
No report was given.
CITY COUNCIL PLANNING COMMITTEE MINUTES
SEPTEMBER 17, 1991
PAGE 2
SATELLITE MUSEUM IN KENT (L. Van Nest)
Linda Van Nest, President of the White River Valley Historical
Society, discussed the possible siting of a satellite historical
museum in the City of Kent.
Ms. Van Nest stated Park Orchard Elementary School has agreed to
donate a 1876 replica log cabin, constructed for the State
Bicentennial, which must be moved from their grounds in order to
expand a playfield. The log cabin is approximately the size of a
portable classroom. Ms. Van Nest is in the process of talking with
Kent School District officials to surplus the cabin. The
historical society is interested in moving the log cabin to a
downtown Kent location with easy pedestrian access. Possible
museum sites might include the Burlington Green (near the gazebo) ,
the municipal parking lot where the Saturday Market is held, or the
small park located at the corner of 1st Avenue and Titus Street.
Assistant City Attorney Morris indicated another option for siting
the museum is to offer tax reductions to a property owner who would
be willing to freeze their property in perpetuity with this
building on it as a historical feature.
Planning Director Harris indicated staff would complete a financial
analysis for moving and siting the cabin. Ms. Van Nest suggested
contacting Rod Robbins who moved the Burke house and moves the
school portable buildings.
SEA TAC BOUNDARIES (J. Harris)
Planning Director Harris stated that in response to the City of Sea
Tac' s proposed annexation of 350 acres which lie outside of Sea
Tac, Kent and Tukwila, the Staff Annexation Committee has
recommended the boundary be set at S. 200 Street and west along
200th to the brow of the hill, but not to include Military Road.
Fire Chief Norm Angelo stated the crucial issue from the Fire
Department standpoint is speed of service to Military Road and down
the hill. The Sea Tac Fire Department could better serve Military
Road, while the Kent Fire Department could better serve the area to
the brow of the hill.
Councilmember Houser MOVED and Councilmember Orr SECONDED a motion
to recommend the City Council adopt a resolution stating the City
of Kent' s ultimate boundary should be S. 200 Street on the north,
westerly along 200th to the brow of the hill, south along the brow
of the hill to were it meets the City of Sea Tac boundaries.
Motion carried.
Councilmember Orr stated representatives from the City of Sea Tac
attended today' s Public Works Committee meeting to discuss the
issue of extending sewer service to a specific 200 acre parcel. The
Public Works Committee passed a motion recommending the City
CITY COUNCIL PLANNING COMMITTEE MINUTES
SEPTEMBER 171 1991
PAGE 3
Council accept only the "engineering concept" that it is possible
for the City of Kent to extend sewer service, but did not take
action on extending the service. The Public Works Committee feels
that from a planning and impact standpoint, the Planning Committee
should make a recommendation on whether or not to approve the sewer
extension.
Councilmember Orr stated it is not in Kent's best interest to
extend sewer service to Sea Tac. They have indicated they are
interested in serving only one 200 acre piece of property with the
sewer extension. Sea Tac would not be able to afford to pay for
the sewer extension with just the one project. It would take
massive development in that area to tie into the sewer to help pay
for it, and Sea Tac has talked about building 1500 to 2000
apartments.
Councilmember Houser MOVED and Councilmember Orr SECONDED not to
extend sewer to the City of Sea Tac. Motion carried. The
Committee asked that this item be placed on the Council agenda for
October 1 under other business.
The Committee suggested sending the City of Sea Tac a letter
letting them know of the Committee' s recommendation not to extend
sewer service, the date the issue will go to City Council, and give
Sea Tac the option to attend the Council meeting to make a
presentation.
ADDED ITEMS
STAFFING SUBUPI--ail CITIES (J. Johnson)
Chair Johnson reported that Suburban Cities has directed its
members to ask their cities to take a position on whether to
provide full time staffing for Suburban Cities. At the October 1
Committee meeting, Chair Johnson will provide the Committee with
the handout Suburban Cities provided, and he also would like the
Council to take a position at the October 1 meeting. He pointed
out that the additional `_ees that would be required for the City to
support the necessary staff are substantial.
KENT 57 APARTMENTS--(J. Johnson)
Chair Johnson stated there is a need to review zoning code
provisions that allows apartments as a conditional use in non-
multifamily zones. He is concerned about the potential for
apartments being build in undeveloped Community Commercial zones
and other zones that allow apartments as a conditional use. He
stated if we allow this, we are defeating the purpose of our
original intent which was to try to reduce potential development of
some multifamily in the City.
CITY COUNCIL PLANNING COMMITTEE MINUTES
SEPTEMBER 17, 1991
PAGE 4
Councilmember Orr MOVED and Councilmember Houser SECONDED a motion
to ask the Planning Commission to review the zoning code to
possibly remove multifamily from conditional use. Motion carried.
ORDINANCE DEALING WITH SCHOOL IMPACT FEES (J. Johnson)
Chair Johnson inquired as to the status of the ordinance dealing
with school impact fees. Councilmember Orr indicated the Impact
Fees Committee is currently going through the process. The Kent
School District is a part of the Impact Fee Committee.
ADJOURNMENT
The meeting adjourned at 5: 35 p.m.
PC0917.MIN