HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 08/03/2009Public Works Committee Agenda
Councilmembers: Ron HarmonDebbie RapleeDeborah Ranniger, Chair
Unless otherwise noted, the Public Works Committee meets at 5:00 p.m. on the 1st & 3rd Mondays of each
month.
Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895.
For information please contact Public Works Administration (253) 856-5500.
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(253) 856-5725 in advance.
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August 3, 2009
4:30 p.m.
SPECIAL PUBLIC WORKS COMMITTEE MEETING
- NOTE TIME CHANGE -
Item Description Action Speaker Time Page
01. Approval of Minutes Dated July 20, 2009 YES NONE 03 01
02. Consultant Services Agreement/Solid Waste,
Recycling, Yard & Food Waste Contract
Request for Proposal YES Tim LaPorte 10 05
03. Green River Levee Flood Protection
Amendment to Purchase of Flood
Protection Structures YES Alex Murillo 10 07
04. Update/Street Grant Project NO Tim LaPorte 10 --
Rob Knutsen
05. Update/Residential Traffic Calming NO Chad Bieren & 10 --
06. Update/Safe Walking Routes to School NO Chad Bieren 05 --
07. Update/Operations 2009 2nd Quarter Status NO Don Millett 15 --
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PUBLIC WORKS COMMITTEE MINUTES
July 20, 2009
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COMMITTEE MEMBERS PRESENT: Committee Chair Deborah Ranniger and Committee Members
Debbie Raplee and Ron Harmon were present. The meeting was called to order at 5:11 p.m.
ITEM 1- Approval of Minutes Dated July 6, 2009
Committee Member Raplee moved to approve the minutes of July 6, 2009. The motion was
seconded by Harmon and passed 3-0.
ITEM 2 – 2010 – 2015 Six Year TIP:
Senior Transportation Planner, Cathy Mooney presented the Draft 2010-2015 Six Year Transportation
Improvement Program (TIP). Identifying these projects in our Six Year TIP allows the City to look for
funding partners and apply for grants on each.
There are no new construction projects in the Draft 2010 – 2015 Six Year Transportation
Improvement Program (TIP). The TIP is a significant planning tool which lets neighboring cities,
developers and businesses know what is planned.
Ranniger wanted the language to be changed in Projects 10 & 11 that says the City will work with
WSDOT to encourage provision of a bicycle facility. Bicycle facility to her felt like a place to store your
bike and not a bicycle travel area. It was decided to change the text to read facility for bicycle travel.
Harmon moved to recommend that the Public Works Committee forward the Draft 2010-
2015 Six Year Transportation Improvement Program (TIP) to the full Council and
recommend that Council set a date for a Public Hearing. The motion was amended to
include the wording change; “facility for bicycle travel.” The motion was seconded by
Raplee and passed 3–0.
ITEM 3–Upper Johnson Creek Restoration Project Easement Agreement:
Environmental Engineering Manager, Mike Mactutis explained that the Upper Johnson Creek
Restoration Project is based on an agreement between Polygon Northwest Company and the City to
restore and enhance a portion of Upper Johnson Creek. Funding for the project has been provided by
Polygon Northwest Company and involves relocating the stream channel within an existing wetland;
Drainage District No. 2 owns a strip of land parallel to Upper Johnson Creek. The easement will
provide access to build and maintain this project. The City will maintain and monitor the flow of
Upper Johnson Creek in the S. 212th Street culvert for five years after the flow in Upper Johnson
Creek is diverted.
Raplee moved to recommend authorizing the Mayor to sign an Easement Agreement with
Drainage District No. 2 of King County to acquire access and maintain the flow in Upper
Johnson Creek, subject to approval by the City Attorney and the Public Works Director. The
motion was seconded by Harmon and passed 3-0.
ITEM 4 –Consultant Contract/Anchor QEA, LLC – Lake Meridian Outlet Project:
Environmental Engineering Manager, Mike Mactutis gave a brief overview and status of the project.
Explaining that this contract continues improvements planned for the Lake Meridian Outlet Project.
This contract supports Phases II and III, and includes construction of roughly 2,000 feet of new
stream channel extending east from Lake Meridian to Big Soos Creek. Once constructed, the new
channel will include “fish- friendly” habitat features such as native plantings, wood structures,
streambed gravels and pools. Phase III, the final phase of the project, includes wetland work along
152nd Avenue S.
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PUBLIC WORKS COMMITTEE MINUTES
July 20, 2009
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Harmon moved to recommend authorization for the Mayor to sign the Anchor QEA, LLC
Contract Agreement for the Lake Meridian Outlet Project in an amount not to exceed
$24,060.00, upon concurrence of the language therein by the City Attorney and Public
Works Director. The motion was seconded by Raplee and passed 3-0.
ITEM 5 – 2009 Design & Construction Standards & Adoption of Ordinance:
Public Works Director, Larry Blanchard gave a brief recap on the Design and Construction Standards.
The City met with Puget Sound Energy (PSE) and the Master Builders Association and appreciated
their input. It was agreed, that PSE would install and maintain residential street lighting. Blanchard
mentioned that once owned and maintained by PSE the poles would most likely have to be purchased
back from PSE, if things changed. The City is working with PSE on a pilot program to install LED
lighting to residential customers.
Ranniger thanked PSE and the Master Builders Association (MBA) for their collaboration. She was
happy to see that through the collaboration it was determined that it is cheaper for residents to have
PSE own the lighting. She felt that in this new era of tight budgets and economizing it makes sense
for the City to not add to the cities already increasing maintenance responsibilities for residential
street lighting. The City will continue to own and maintain Arterial and Collector Street Lighting.
Based on revised numbers, and another meeting with PSE and Master Builders on July 15, the
spreadsheets presented to the committee showed the agreed upon estimates that best represent a
direct comparison of all lighting system options.
The PSE owned and maintained options for residential street lighting provide a lower cost to the City,
but do not allow the City the same flexibility in operations and maintenance. Should the City decide
to change directions, those systems would need to be purchased from PSE at a later date.
Other jurisdictions in the area that use a similar model of City owned and limited PSE maintenance
include Auburn, Renton, Tukwila and Puyallup. Bellevue has started to use this model for systems
along arterial roads.
Dawn Midtbo, Manager of Street Area Lighting for PSE, thanked all for the opportunity to be able to
work together on the costs. It is PSE’s long term intent is to be the lowest cost provider to the City in
the future.
Mr. Huffman, MBA, apologized for the delay in getting this process taken care of. Despite the time it
took, he thought that getting together and talking about the lighting issue was beneficial.
Raplee moved that the Public Works Committee recommend adoption of the standards as
written, except for section 6.14 (street light ownership) which shall be amended to reflect
that Puget Sound Energy (PSE) own and maintain residential street lights under the new
City Standards. The motion was seconded by Harmon and passed 3-0.
ITEM 6 – Release of Sanitary Sewer Easement with Erroneous Legal Description:
Deputy Public Works Director, Tim LaPorte stated that this is a housekeeping item. The easement to
be released contained an error in the legal description. The current owner has signed a replacement
easement containing the correct legal description.
Harmon moved to authorize the Mayor to sign a release of sanitary sewer easement
recorded under King County number 9904143155. The motion was seconded by Raplee
and passed 3-0.
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PUBLIC WORKS COMMITTEE MINUTES
July 20, 2009
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ITEM 7 – Contract for Surveyor for Green River Levees:
Deputy Public Works Director, Tim LaPorte said the City has been successful in working with our
Federal Delegations to secure funds to rebuild portions of the Green River Levees in Kent. $5 million
has been received for levee reconstruction adjacent to the Lakes Development between 228th Street
and James Street. To enable the Corps to proceed with this project the Corps is requesting City help
with topographic surveying required to design the project within the abbreviated timeframe
requested.
LaPorte stated that we would not be going out for bid for a surveyor as the City works off of a roster.
The City plans to use an outside surveyor as well as in-house personnel.
Raplee moved to authorize the Mayor to sign a contract for Topographic Survey work in
support of Green River Levee Reconstruction work in an amount not to exceed $50,000
upon concurrence of the language therein by the City Attorney and the Public Works
Director. The motion was seconded by Harmon and passed 3- 0.
ITEM 8 – Tacoma Second Supply Pipeline Project Status:
Water Superintendent, Brad Lake stated that Kent is a partner in the Tacoma Second Supply Project
(SSP), a portion of which was completed in 2007/2008 to provide drinking water to the four partners
in the SSP project. An important part of the project is to select, design and build a treatment process
which will allow Tacoma and the partners in the project to fully meet the requirements of the Long
Term 2 Enhanced Surface Water Treatment Rule. He further noted that the treatment facility must be
completed and online by 2014, or compliance action will likely be initiated by the Washington State
Department of Health and the Environmental Protection Agency. Pilot testing has been set up and is
operated by Tacoma staff to collect water quality data and to determine optimum procedures. Lake
went on to show a slide of the Green River Treatment Facility and the Tacoma Water Treatment
Decision process flow chart showing the ongoing stakeholders involvement.
No Motion Required Information Only
ITEM 9 - 2009 2nd Quarter Status Update:
Deputy Public Works Director, Tim LaPorte gave a brief PowerPoint Presentation highlighting
Engineering’s successes in the 2nd Quarter of 2009.
No Motion Required Information Only
Adjourned:
The meeting was adjourned at 6:53 p.m.
Next Scheduled Meeting:
Monday, August 3, 2009 at 4:30 pm
Cheryl Viseth
Administrative Assistant
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PUBLIC WORKS DEPARTMENT
Larry R. Blanchard, Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: July 22, 2009
To: Chair Debbie Ranniger and Public Works Committee Members
PW Committee Meeting Date: August 3, 2009
From: Tim LaPorte, Deputy Public Works Director
Through: Larry Blanchard, Public Works Director
Subject: Consultant Services Agreement/Solid Waste, Recycling, Yard
& Food Waste Contract Request for Proposal
Motion:
Move to recommend Council authorize the Mayor to sign necessary
consultant agreements related to the Garbage, Recycling, Yard & Food
Waste Collection Disposal / Marketing totaling $100,000 or less, upon
concurrence of the language therein by the City Attorney and Public
Works Director.
Summary:
The current solid waste and recycling contract is set to expire on March 31, 2011. The
City has issued a Request for Proposals (RFP) to provide solid waste, recycling and yard &
food waste collection services in the City, including several alternatives for council
consideration. It is anticipated to be a 7-year contract with two 2-year extensions
possible at the sole discretion of the City. The potential gross value of the contract could
make this the largest contract ever in the City of Kent. Currently 0.5 FTEs are dedicated
to the solid waste and recycling program, though additional full time and temporary staff
are working on the RFP process and administration of the program. Professional
assistance is needed to ensure solid waste utility customers and the City receives the best
possible contract which includes: keeping rates as low as possible; consistency with
regional waste reduction goals; and meeting conservation in environmental sustainability
goals set by council.
The City of Kent is currently advertising a Request for Proposals to serve as the City of
Kent Solid Waste, Recycling and Yard & Food Waste Collection contractor. The City and a
selection committee consisting of citizens, business representatives and community
groups will utilize an array of consultants and services to review proposals and make a
recommendation to the City Council. Following concurrence from City Council, staff may
continue to use these consultants in the negotiation process of the contract.
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PUBLIC WORKS DEPARTMENT PUBLIC WORKS DEPARTMENT
Larry R. Blanchard, Public Works Director Larry R. Blanchard, Public Works Director
Phone: 253-856-5500 Phone: 253-856-5500
Fax: 253-856-6500 Fax: 253-856-6500
Address: 220 Fourth Avenue S. Address: 220 Fourth Avenue S.
Kent, WA 98032-5895 Kent, WA 98032-5895
Date: July 24, 2009 Date: July 24, 2009
To: Chair Deborah Ranniger and Public Works Committee Members To: Chair Deborah Ranniger and Public Works Committee Members
PW Committee Meeting Date: August 3, 2009 PW Committee Meeting Date: August 3, 2009
From: Michael Mactutis, PE, Environmental Engineering Manager From: Michael Mactutis, PE, Environmental Engineering Manager
Through: Larry Blanchard, Public Works Director Through: Larry Blanchard, Public Works Director
Subject: Green River Levee Flood Protection Amendment to
Purchase of Flood Protection Structures
Subject: Green River Levee Flood Protection Amendment to
Purchase of Flood Protection Structures
Motion: Amend the July 7, 2009, authorization for the Public Works
Director to execute a contract to purchase water-filled flood protection
structures to be used to protect the City of Kent from flood threats up to a
maximum of $1,500,000 to allow for purchase of other types of flood
protection structures as well.
Summary: The Howard Hanson Dam controls the stormwater runoff from the
Upper Green River Watershed, an area 220 square miles in size, and protects the
valley area of the City of Kent through its control of the flows in the Green River.
During the storm event in January, 2009, there was excessive seepage through the
right abutment on the dam. The US Army Corps of Engineers is working to
determine the path of that seepage. However, it is likely the Howard Hanson Dam
will not be able to be operated to hold full capacity in its reservoir for at least one
upcoming winter rainy season.
Summary: The Howard Hanson Dam controls the stormwater runoff from the
Upper Green River Watershed, an area 220 square miles in size, and protects the
valley area of the City of Kent through its control of the flows in the Green River.
During the storm event in January, 2009, there was excessive seepage through the
right abutment on the dam. The US Army Corps of Engineers is working to
determine the path of that seepage. However, it is likely the Howard Hanson Dam
will not be able to be operated to hold full capacity in its reservoir for at least one
upcoming winter rainy season.
A bond sale was recommended for approved by the Public Works Committee on June
1, 2009 and the Operations Committee on June 2, 2009 and this bond sale included
$1,500,000 to be used for temporary flood protection from the Green River.
However, due to the length of timing of the process of the bond sale, the funding
will not be available until late in the summer of 2009. In order to begin purchasing
the large quantities of flood protection materials which will be needed along the
Green River Levees this winter, the Public Works Department requested and
received approval from the City Council on July 7, 2009, to begin purchasing water-
filled flood protection structures in advance of the bond funding being available in
City accounts.
A bond sale was recommended for approved by the Public Works Committee on June
1, 2009 and the Operations Committee on June 2, 2009 and this bond sale included
$1,500,000 to be used for temporary flood protection from the Green River.
However, due to the length of timing of the process of the bond sale, the funding
will not be available until late in the summer of 2009. In order to begin purchasing
the large quantities of flood protection materials which will be needed along the
Green River Levees this winter, the Public Works Department requested and
received approval from the City Council on July 7, 2009, to begin purchasing water-
filled flood protection structures in advance of the bond funding being available in
City accounts.
Upon further research of available flood protection structures, it has become
apparent that the City will want to purchase different types of structures for different
areas of the City. Some of the water filled structures are more quickly installed than
other types, such as sand filled structures, but will require more vigilance to protect
against damage. Consequently, Public Works is requesting authorization to
purchase various types of flood protection structures within the authorized
$1,500,000.
Upon further research of available flood protection structures, it has become
apparent that the City will want to purchase different types of structures for different
areas of the City. Some of the water filled structures are more quickly installed than
other types, such as sand filled structures, but will require more vigilance to protect
against damage. Consequently, Public Works is requesting authorization to
purchase various types of flood protection structures within the authorized
$1,500,000.
Budget Impact: None Budget Impact: None
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