HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 02/02/2009Public Works Committee Agenda
Councilmembers: Ron HarmonDebbie RapleeDeborah Ranniger, Chair
Unless otherwise noted, the Public Works Committee meets at 5:00 p.m. on the 1st & 3rd Mondays of each
month.
Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895.
For information please contact Public Works Administration (253) 856-5500.
Any person requiring a disability accommodation should contact the City Clerk’s Office at
(253) 856-5725 in advance.
For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388.
U:\PWCommittee\Agendas\2009\Feb 02 09.doc
February 2, 2009
5:00 p.m.
Item Description Action Speaker Time Page
01. Approval of Minutes Dated January 26, 2009 YES None 03 01
02. Olympic Environmental Resources -
Consultant Contract Agreement YES Mike Mactutis 05 05
03. Surplus Stormwater Utility Property –
Frager Road YES Mike Mactutis 05 21
04. Information Only/Filtration Plant for Pipeline 5 NO Chris McMeen 25 27
05. Information Only/Waste Water Master Plan-
Update NO Larry Blanchard 10 --
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PUBLIC WORKS COMMITTEE MINUTES of
January 26, 2009
Committee Members Present: Committee Chair Deborah Ranniger was absent. Tim
Clark sat in on her behalf and committee member Debbie Raplee assumed the
committee chair. Committee Member Ron Harmon was present. The meeting was
called to order at 5:04 p.m.
Due to the special meeting there were no additional items added to the agenda.
However, the order of the meeting was changed as noted below.
ITEM 1 – Approval of Minutes Dated January 5, 2009:
Committee Member Clark moved to approve the minutes of January 5, 2009.
The motion was seconded by Harmon and passed 3-0.
ITEM 2 – Ordinance Amending KCC 9.38.170 Residential parking Zone/North
Park Neighborhood:
Neighborhood Program Coordinator, Toni Azzola summarized that Kent City Code
9.38.170 was recently enacted to create a Residential Parking Zone (RPZ) in the North
Park Neighborhood make it illegal to park without city-issued parking permits. She
noted the permits are available only to RPZ property owners, residents, residents’
visitors and government vehicles not associated with the conduct of business at the Kent
Events Center. The amendment is necessary to allow city contractors, their
subcontractors and employees doing work, to park in the neighborhood when necessary.
The amendment allows the RPZ Manager to issue permits for this purpose. Azzola
showed what the Parking Permits look like.
Harmon moved to recommend that Council adopt the amendment to Kent City
Code provision 9.38.170, in a form similar to that presented to the Committee,
which would allow city contractors to be issued permits to park in Residential
Parking Zones while engaged in work for the City. The motion was seconded
by Clark passed 3-0.
ITEM 3 7 – Downey Farmstead Restoration Project/Salmon Recovery Funding
Board - Agreement:
Environmental Engineering Manager, Mike Mactutis stated that the Downey Farmstead
Restoration Project involves four parcels totaling 21.81 acres located along the left bank
of the Green River from River Mile 21.7 to 22.2. This restoration project will increase
access to floodplain habitat for Chinook and other salmonids and restore floodplain
functions. Funds from this grant would be used for feasibility study and 30% design of
the Downey Farmstead Restoration Project.
The City will be reimbursed $150,000 by the Salmon Recovery Funding Board after the
City of Kent spends its funds for this project.
Clark moved to recommend for the Mayor to sign the Salmon Project
Agreement with the Salmon Recovery Funding Board (SRFB) in the amount of
$150,000, direct staff to accept the grant, and establish a budget for the funds
to be spent within the Downey Farmstead Restoration Project, upon
concurrence of the language therein by the City Attorney and the Public Works
Director. The motion was seconded by Harmon and passed 3-0.
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PUBLIC WORKS COMMITTEE MINUTES of
January 26, 2009
ITEM 4 3– Local Hazardous Waste Management Program (LHWMP) – Contract
Amendment:
Environmental Engineering Manager, Mike Mactutis noted that the Seattle/King County
Health Department Local Hazardous Waste Management Program Grant is used to fund
collection of hazardous waste at special recycling collection events for residents and
businesses. This contract agreement is to distribute 2009 grand funds to the City to
implement the City’s 2009 LHWMP tasks as described in the Scope of work in the grant
agreement. It was noted that pharmaceuticals and computers cannot be dropped off at
their collection events. They are collected under a different program.
Clark move to recommend authorization for the Mayor to sign an amendment to
the Local Hazardous Waste management Program Contract Agreement for
2008/2009 in the amount of $24,413.91, direct staff to accept the grant and
establish a budget for the funds to be spent within said project upon
concurrence of the language therein by the City Attorney and the Public Works
Director. The motion was seconded by Harmon and passed 3-0.
ITEM 5 4 – Information Only/January Flood Event:
Environmental Engineering Manager, Mike Mactutis briefed the committee through a
series of aerial photographs that were taken just after the storm.
Information Only No Motion Required
ITEM 6 5 – Ordinance Amending Flood Hazard Regulations:
Environmental Engineer, Beth Tan explained that city staff has worked to ensure Kent
City Code 14.09 meets with standard language provided by federal and state agencies to
participate in the National Flood Insurance Program (NFIP). A number of minor items
within the existing 14.09 code, from definitions to additional wording, were included in a
letter of correction sent by the state representative of Floodplain Management from the
Washington Department of Ecology (DOE).
City staff is also recommending three additional changes to KCC 14.09 which include
1) Addition of Section 14.09.175, compensatory storage
2) Proposal to change the requirement of finish floor elevations to be a minimum of two
feet above base flood elevation.
3) Adopt the King County River and Floodplain Management Division map dated March
2008 or the latest Flood Insurance Rate Map (FIRM).
Harmon move to recommend authorization for the Mayor to sign the ordinance
to revise Kent City Code 14.09 Flood Hazard Regulations, upon concurrence of
the language therein by the City Attorney and Public Works Director. The
motion was seconded by Clark and passed 3-0.
ITEM 7 6 – Northwest Hydraulic Consultants/Analysis of Levee Alternatives –
Contract:
Environmental Engineering Manager, Mike Mactutis noted that FEMA is in the process of
updating the Flood Insurance Rate Maps (FIRMs) for the Green River Valley. The City
along with other Valley Cities participated in an appeal of the Preliminary FIRMs.
Mactutis further explained the reason for the drastic increase in the status of the Green
River Levees.
The City is investigating alternative solutions to reconstruct the Green River Levees.
Northwest Hydraulics Consultants performed the modeling and prepared the
documentation for the FEMA appeal and is able to investigate the technical merits of
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PUBLIC WORKS COMMITTEE MINUTES of
January 26, 2009
alternative levee configurations. The proposed contract would provide for them to assist
the City in that effort.
Clark moved to recommend authorization for the Mayor to sign a contract with
Northwest Hydraulic Consultants not to exceed $49,802 to conduct analyses of
levee alternatives to reduce the negative effects of recent FEMA mapping of
potential flooding in the Lower Green River Valley, subject to terms and
conditions acceptable to the City Attorney and Public Works Director. The
motion was seconded by Harmon and passed 3-0.
ITEM 8 – Information Only/Residential meeting Montessori Plus School –
Meeting Set:
Public Works Director, Larry Blanchard reminded committee members that an Open
House will be held Wednesday, January 28, 2009 from 5:30 p.m. to 7:00 p.m. at the
Montessori Plus School located at 23807 98th Avenue South. The purpose of the
meeting is to get input from residents in the immediate neighborhood regarding two
proposals the Montessori Plus School has submitted; 1) to increase hours of operation
for training purposes 2) increase parking by approximately nine (9) spaces. City staff
and a representative from the Montessori Plus School will be available to answer
questions.
Information Only/No Action Required
ITEM 9 – Update/SE 256th Street Project:
Design Engineering Supervisor, Mark Madfai briefed the committee through a series of
photographs on the SE 256th Street Project. The committee recommended that staff
proceed with sending an informational packet to the property owners along S. 256th
regarding the formation of a Local Improvement District to fund a portion of the project.
Information Only/No Action Required
ITEM 10 – Information Only/Residential Traffic Calming Program (RTCP):
Deputy Public Works Director Tim Laporte and Public Works Director, Larry Blanchard
noted that staff is working on revising the Neighborhood Traffic Calming Program. The
name has been modified to better reflect what it does. Staff has evaluated several
programs from other jurisdictions and has come to a consensus. Public Works Director,
Larry Blanchard stated that one of the items we are looking at in the revised RTCP is
some “what ifs”. What if the study that was conducted doesn’t warrant changing
anything? For instance - adding speed humps or traffic circles, but the residents request
that these traffic calming devices be installed, the question then is, should property
owners pay if the criterion isn’t met? Should they pay all or a portion of the cost to have
revisions made?
This item will be brought back to the Public Works Committee at the special meeting
that will be held (due to the Presidents Day Holiday) on Monday, February 23, 2009.
Information Only/No Action Required
Adjourned:
The meeting was adjourned at 6:43 p.m.
Cheryl Viseth, Public Works Committee Secretary
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PUBLIC WORKS DEPARTMENT WORKS DEPARTMENT
Larry R. Blanchard, Public Works Director Larry R. Blanchard, Public Works Director
Phone: 253-856-5500 Phone: 253-856-5500
Fax: 253-856-6500 Fax: 253-856-6500
Address: 220 Fourth Avenue S. Address: 220 Fourth Avenue S.
Kent, WA 98032-5895 Kent, WA 98032-5895
Date: January 15, 2009 Date: January 15, 2009
To: Chair Deborah Ranniger and Public Works Committee Members To: Chair Deborah Ranniger and Public Works Committee Members
PW Committee Meeting Date: February 2, 2009 PW Committee Meeting Date: February 2, 2009
From: Mike Mactutis, P.E., Environmental Engineering Manager From: Mike Mactutis, P.E., Environmental Engineering Manager
Through: Larry Blanchard, Public Works Director Through: Larry Blanchard, Public Works Director
Subject: Olympic Environmental Resources - Consultant Contract Agreement Subject: Olympic Environmental Resources - Consultant Contract Agreement
Motion:
Move to recommend authorization for the Mayor to sign the Olympic
Environmental Resources Contract Agreement for Waste Reduction and
Recycling Activities and Programs for 2009 in the amount of $66,760, upon
concurrence of the language therein by the City Attorney and Public Works
Director.
Background/History: Background/History:
Olympic Environmental Resources organizes implements and provides management for the
City of Kent’s Waste Reduction and Recycling Programs, including Special Recycling and
Collection events, Business and Multi-family recycling programs, compost bin sales and
outreach and education. The consultant contract agreement is funded entirely through the
following grants: Department of Ecology Coordinated Prevention Grant, Seattle-King
County Health Department Local Hazardous Waste Management Program Grant, and King
County Waste Reduction and Recycling Grant.
Olympic Environmental Resources organizes implements and provides management for the
City of Kent’s Waste Reduction and Recycling Programs, including Special Recycling and
Collection events, Business and Multi-family recycling programs, compost bin sales and
outreach and education. The consultant contract agreement is funded entirely through the
following grants: Department of Ecology Coordinated Prevention Grant, Seattle-King
County Health Department Local Hazardous Waste Management Program Grant, and King
County Waste Reduction and Recycling Grant.
In summary the consultant contract agreement for Olympic Environmental Resources in the
amount of $66,760 is for implementing special programs, education and outreach for the
City’s waste reduction and recycling program in 2009, benefiting the citizens and businesses
of Kent.
In summary the consultant contract agreement for Olympic Environmental Resources in the
amount of $66,760 is for implementing special programs, education and outreach for the
City’s waste reduction and recycling program in 2009, benefiting the citizens and businesses
of Kent.
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PUBLIC WORKS DEPARTMENT PARTMENT
Larry R. Blanchard, Public Works Director Larry R. Blanchard, Public Works Director
Phone: 253-856-5500 Phone: 253-856-5500
Fax: 253-856-6500 Fax: 253-856-6500
Address: 220 Fourth Avenue S. Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895 Kent, WA. 98032-5895
Date: February 2, 2009 Date: February 2, 2009
To: Chair Deborah Ranniger and Public Works Committee To: Chair Deborah Ranniger and Public Works Committee
PW Committee Meeting Date: February 2, 2009 PW Committee Meeting Date: February 2, 2009
From: Mike Mactutis, Environmental Engineer Manager From: Mike Mactutis, Environmental Engineer Manager
Through: Larry R. Blanchard, Public Works Director Through: Larry R. Blanchard, Public Works Director
Subject: Surplus Stormwater Utility Property – Frager Road Subject: Surplus Stormwater Utility Property – Frager Road
MOTION:
Move to recommend that Council set February 17, 2009 for public hearing and
thereafter adopt a resolution, in a form similar to that presented to the
Committee, that would surplus surface water utility buildings and ecology blocks
and authorize the Public Works Director to dispose same for fair market value, if
any.
Summary: Summary:
RCW 35.94.040 requires a public hearing and resolution to surplus utility property
with terms that are in the public interest.
RCW 35.94.040 requires a public hearing and resolution to surplus utility property
with terms that are in the public interest.
The City of Kent surface water utility owns five buildings and approximately one
hundred and eighty four (184) ecology blocks on city real property located at 24955
Frager Road S., in King County. The City’s Public Works Director has determined
that the buildings and ecology blocks are surplus to the needs of the city and, in
fact, are negative improvements as the property is designated for surface water
utility use and Salmon Recovery Board funding requires that the property be
cleared. The cost of removal of the buildings may be equal to their value as
salvage. Staff is seeking to avoid demolition and hauling to the landfill by offering
the buildings for intact relocation. Responses to the offer for sale will establish fair
market value, if any, for the buildings. The time and location for relocation and
reestablishment will be regulated for any buildings to be relocated to Kent. Any of
the buildings that cannot be sold for relocation will be demolished in the course of
site restoration work. The ecology blocks have no residual value because the cost of
removal exceeds any fair market value and will be sold for reuse or transferred for
other city uses.
The City of Kent surface water utility owns five buildings and approximately one
hundred and eighty four (184) ecology blocks on city real property located at 24955
Frager Road S., in King County. The City’s Public Works Director has determined
that the buildings and ecology blocks are surplus to the needs of the city and, in
fact, are negative improvements as the property is designated for surface water
utility use and Salmon Recovery Board funding requires that the property be
cleared. The cost of removal of the buildings may be equal to their value as
salvage. Staff is seeking to avoid demolition and hauling to the landfill by offering
the buildings for intact relocation. Responses to the offer for sale will establish fair
market value, if any, for the buildings. The time and location for relocation and
reestablishment will be regulated for any buildings to be relocated to Kent. Any of
the buildings that cannot be sold for relocation will be demolished in the course of
site restoration work. The ecology blocks have no residual value because the cost of
removal exceeds any fair market value and will be sold for reuse or transferred for
other city uses.
BUDGET IMPACT: None BUDGET IMPACT: None
U:PWC\Actionpg\2009\SurplusUtilityPropertyFragerRdFeb0209.doc U:PWC\Actionpg\2009\SurplusUtilityPropertyFragerRdFeb0209.doc
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1 Surplus Surface Water Utility
Property
2009 Resolution
RESOLUTION NO. ___________
A RESOLUTION of the City Council of the
City of Kent, Washington, determining that certain
buildings and ecology blocks on surface water
utility property are surplus to the City’s needs, that
such buildings and ecology blocks may be
conveyed, and establishing the consideration
therefore.
RECITALS
A. The City of Kent (“City”) surface water utility owns five
buildings and approximately one hundred and eighty four (184) ecology
blocks on city real property located at 24955 Frager Road S. in King County
as approximately shown on Exhibit 1.
B. The City’s Public Works Director has determined that the
buildings and ecology blocks are surplus to the needs of the city and, in
fact, are negative improvements as the property is designated for surface
water utility use.
C. Fair market value or the cost of removal for the buildings will
be determined by responses to a published Request for Offers to Purchase.
The Director has determined that the cost of the removal of the ecology
blocks is equal to or exceeds any residual value.
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2 Surplus Surface Water Utility
Property
2009 Resolution
D. RCW 35.94.040 requires that the City determine, after a
public hearing and by resolution of the City Council, that the buildings and
utility blocks herein described, originally acquired with public utility funds,
are surplus to the City’s needs and should be leased, sold, or conveyed.
E. The City Council held a public hearing on Tuesday, February
17, 2009 at a regularly scheduled City Council meeting and invited
comments regarding the City’s intention to surplus and convey ownership
of the buildings and ecology blocks herein described.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
RESOLUTION
SECTION 1. – Recitals Incorporated. The foregoing recitals are
incorporated and fully made a part of this resolution.
SECTION 2. – Buildings and Ecology Blocks Deemed Surplus. The
buildings shown approximately on Exhibit 1 along with approximately one
hundred eighty four (184) ecology blocks, originally acquired with public
utility funds, are not needed for utility purposes and are deemed surplus to
the city’s needs.
SECTION 3. – Public’s Best Interest. It is in the public’s best
interest that ownership of the buildings and ecology blocks be conveyed so
that they can be removed from the property in preparation for its use for
utility purposes. It is further in the public’s best interest that the buildings
be relocated intact if possible so long as they are lawfully situated within a
reasonable time, if relocated within the city limits.
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3 Surplus Surface Water Utility
Property
2009 Resolution
SECTION 4. – Consideration to be Paid. Consideration for the
removal of the buildings will be established by responses, if any, to the
City’s Request for Offers to Purchase the buildings. Consideration is not
required for the ecology blocks, given that they have no net market value.
SECTION 5. – Authority. The Public Works Director is authorized to
convey ownership of the buildings and to minimize to the extent possible
both the cost of removing them and the impact of such removal on landfill
capacity, upon final terms and conditions acceptable to the City Attorney.
The Director is authorized to demolish by public works contract any of the
buildings that are not subject to sale. Buildings will be sold upon the
condition that they will be lawfully situated within a reasonable time if
relocated within the City limits and upon the condition that there are no
warranties. The Public Works Director is further authorized to transfer
ownership of the ecology blocks, to convey them for another City use, or to
otherwise dispose of them in the public interest.
SECTION 6. – Effective Date. This resolution shall take effect and
be in force immediately upon its passage.
PASSED at a regular open public meeting by the City Council of the
City of Kent, Washington, this _______ day of _________________, 2009.
CONCURRED in by the Mayor of the City of Kent this ______ day of
__________________, 2009.
SUZETTE COOKE, MAYOR
ATTEST:
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4 Surplus Surface Water Utility
Property
2009 Resolution
BRENDA JACOBER, CITY CLERK
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
I hereby certify that this is a true and correct copy of Resolution No.
______ passed by the City Council of the City of Kent, Washington, the
________ day of _________________, 2009.
BRENDA JACOBER, CITY CLERK
P:\Civil\Resolution\SurplusProperty-Frager Road.docx
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1
Long Term 2 Enhanced Surface
Water Treatment Rule (LT2):
The Cryptosporidium
Decision
City of Kent
Public Works Committee
February 2, 2009
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2
Unfiltered
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Unfiltered
Original Surface Water Treatment Rule
•Utility must filter unless it meets these criteria:
•Source water Fecal Coliform limits (6 month running average)
•Turbidity Limits
•Disinfection Byproducts below specific levels
•Watershed Control
•Daily certified laboratory access
•No waterborne disease outbreaks
•Redundant disinfection equipment
•Continuous chlorine in & throughout the system
•Compliance with Coliform bacteria requirements
•Annual inspection of watershed & treatment facilities
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•New rule requires:
–Additional public health protection against Cryptosporidium
–Cover open reservoirs (the McMillin project)
–Key Dates
•Final rule Jan. 5, 2006
•Monitor Cryptosporidium Oct. 1, 2006 - Oct. 1, 2008 (Determines if 99% or
99.9% removal/inactivation is required.)
•Meet treatment compliance requirements: April 1, 2014 (two-year
extension from state expected)
•Options
–Challenge rule or pursue variance
–UV light disinfection
–Filter
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Unfiltered
New Long Term 2 Enhanced Surface Water Treatment rule (LT2)
http://www.avianbiotech.com/Diseases/Cryptosporidium.htm
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Challenge Rule/Pursue Variance
–
•New York /Portland court challenge
–Federal Court rejected cities’ arguments Nov. 6, 2007.
•Variance option
–EPA rejected Portland’s proposal for combination
epidemiological/public health surveillance & source water monitoring.
–Portland alternately proposed to demonstrate Cryptosporidium levels
less than 0.000075 oocysts/L.
–Detection of a single Cryptosporidium organism in 800 liters during 6
years of testing places our current level at about 17 X the variance
allowed by EPA. Testing in the early 1990’s showed higher levels.
–Washington state specifically prohibits a variance from microbial
contaminants.
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UV light disinfection
•Estimated cost
–Preliminary capital cost = $52 M (2008 dollars)
•Benefits
–Improves disinfection barrier
–Meets current regulation
–Lower upfront capital & operating expense
•Risks
–Filtering the Green River may still be necessary.
–Disinfection byproduct levels may increase with more storage &
completion of the Army Corps’ fish passage facility.
–Iron & manganese levels will continue to cause seasonal
discoloration in the Green River supply & constrain UV disinfection
treatment.
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Filtration
•Estimated cost
–Preliminary capital cost = $122 M (2008 dollars)
•Benefits
–Meets current regulatory requirements
–Reduces sediment load to the system 100 X
–Substantially improves protection of public health
–Positions utility to meet future treatment requirements
–Reduces organic material, disinfection byproducts & color
–Provides additional yield from the Green River, particularly in fall &
early winter
•Risks
–Will have a higher impact on rates compared to UV treatment
–Will create competition for resources with other system needs
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Path to a decision
•Path ahead:
–Solicit feedback about
approach and information
needs.
–Continue to collect water
quality data & pilot work.
–Further develop estimates
for capital & operation
costs.
–Employ external consultant
to help establish a clear,
risk-based decision
framework.
–Develop & implement public
outreach plan & solicit
feedback .
–Further investigate &
evaluate economic
values/benefits of each
treatment option.
–Quantify risks of each option
where possible, and evaluate
approaches to monetize the
risks.
–Stay in contact with regional
utilities facing similar
decisions.
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Schedule
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Conclusion of LT2 required
Cryptosporidium monitoring (10/08)
Advertise RFP for
consulting services for
decision process (2/09)
Deadline for installation of
Cryptosporidium treatment per
LT2 w/ 2 year extension (4/14)
Presentations to PUB and City
Council, City of Kent, Covington
Water District, Lakehaven Utility
District & public ( Multiple ‐2009)
Public Utility Board and RWSS
Partner decision (1/10).
Anticipated Opera‐
tion of Fish Passage
from Howard
Hanson Dam (??)
Environmental review,
Water Treatment Plant
Design and Permitting
Water Treatment
Pilot Testing
Treatment Plant
Construction and
Start‐up
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Compliance with the federal LT2 rule requires a treatment
response.
This important decision requires additional information
and input both for and from the public, Public Utility Board
and City Council, and Regional Water Supply Partners.
The process we have identified will provide the necessary
information and input.
Our objective is to complete the decision-making process
by January 2010.
Summary
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