HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 07/21/2008Public Works Committee Agenda
Councilmembers: Ron HarmonDebbie RapleeDeborah Ranniger, Chair
Unless otherwise noted, the Public Works Committee meets at 5:00 p.m. on the 1st & 3rd Mondays of each
month.
Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895.
For information please contact Public Works Administration (253) 856-5500.
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(253) 856-5725 in advance.
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U:\PWCommittee\Agendas\2008\July 21 08. doc
July 21, 2008
5:00 p.m.
Item Description Action Speaker Time Page
01. Approval of Minutes Dated July 07, 2008 YES None 03 01
02. South 277th Street Green River Detention Pond
Project – Acceptance as Complete YES Pete Tenerelli 05 03
03. Easement upon City Right-of-Way to Stevenson LLC
- 228th St BNSF Grade Separation Project YES Mark Madfai 05 05
04. L.I.D. 359 – 116th Ave SE Street & Utility
Improvements (Kent Kangley Rd to SE 256th St) YES Mark Madfai 05 09
05. Update/Water System Plan NO Chad Bieren 15 17
06. Update/Drainage Master Plan NO Mike Mactutis 15 --
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PUBLIC WORKS COMMITTEE MINUTES
FOR MONDAY, JULY 07, 2008
Page 1 of 2
Committee Members Present: Committee Chair Deborah Ranniger was absent,
Tim Clark sat in on her behalf. Committee Members Harmon and Raplee were
present. The meeting was called to order at 5:00 p.m.
ITEM 1 – Approval of the Minutes Dated June 16, 2008: Committee
Member Harmon moved to approve the minutes of June 16, 2008. The
motion was seconded by Raplee and passed 3-0.
ITEM 2 – Tract X/Haley’s Ridge Subdivision: Development Manager, Mike
Gillespie, explained that the pending application for Haley’s Ridge Short Plat,
requires the applicant to obtain the release of this easement for ingress, egress,
and future on demand dedication to King County as a county road. The easement
was a condition of King County Short Plat 7776021.
Raplee moved to recommend Council authorize the Mayor to request Public
Works staff, to record release of King County Short Plat 776021, Tract X
easement, upon concurrence of the language there in by the City Attorney
and the Public Works Director. The motion was seconded by Harmon and
passed 3-0.
ITEM 3 – Contract with DCI Engineers/Update of Construction Standards,
Specifications and Development Assistance Brochures: Development
Manager, Mike Gillespie explained that due to the staffing shortage in the
Development Section, help is needed with completing an update of our Construction
Standards and Specifications.
DCI Engineers has been working on the Construction Standards and Specifications
for over a year. The initial contract for $30,000 has been exhausted due to the
high number of comments and additions that City staff had from the first draft. The
work will include preparation of Development Assistance Brochures once the
Standards are finalized. Gillespie noted that the Construction Standards and
Specifications is on track to be completed by years end. Gillespie will keep the
committee updated on this item.
A brief discussion ensued with committee members asking questions of staff
regarding what will be in the new standards. Staff responded.
Harmon moved to recommend authorization for the Mayor to sign the
contract with DCI Engineers, Inc. not to exceed $80,000 to continue
updating the City’s construction standards, specifications, and
development assistance brochures, upon concurrence of the language
therein by the City Attorney and Public Works Director. The motion was
seconded by Raplee and passed 3-0.
ITEM 4 – Consultant Agreement w/Jason Engineering – North Park:
Public Works Director, Larry Blanchard stated that Public Works designed a sanitary
sewer rehabilitation project to replace the sewer system in the North Park area of
the City. The routine engineering design and construction management work will
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PUBLIC WORKS COMMITTEE MINUTES
FOR MONDAY, JULY 07, 2008
Page 2 of 2
be done by in-house staff; however, the construction of this project will also involve
materials testing and soils engineering
/inspection that is beyond the expertise of City staff. Therefore, staff recommends
that the City enter into a contract with Jason Engineering and Consulting Business,
Inc., for materials testing and inspection services.
Raplee moved to authorize the Mayor to sign a consultant contract in the
amount of $81,715 between the City of Kent and Jason Engineering &
Consulting Business Inc., for the purpose of providing materials testing
and inspection services related to the North Park Sewer Rehabilitation
Project, upon concurrence of the language therein by the City Attorney and
the Public Works Director. The motion was seconded by Harmon
and passed 3-0.
ITEM 5 – Information Only/Water System Plan:
Design Engineering Supervisor Chad Bieren gave a very brief PowerPoint
presentation on where we are on our Water System Plan and what areas are
insufficient that are being addressed in the latest plan. More information to follow
at a later date. Information Only/No Motion Required
ADDED ITEMS–Update on questions asked by Garry Stewart on 6/16/08:
1. Sound Transit Parking at Railroad and Smith Street is a mess. Blanchard said
that this is a private property issue and turned the complaint over to the
Community Development section who will be in contact with Sound Transit.
Harmon asked if they are going to pave the area. Blanchard said that the parking
lot was to be a temporary installation and he isn’t sure what the long term
agreement is. Community Development is working on it. Blanchard will get back
to the Committee as soon as he hears more.
2. Highland Park, Stonebridge and Meridian Meadows are three subdivisions that
are in a variety of construction phases. Some are complete and are going through
the punch lists, some are still under construction and will be going through the
punch lists and one is under the warranty period. Our inspectors work with the
developers to get the work completed. In some instances the developer hasn’t
winterized or secured the site then we will request that they do so, unless there is a
water quality issue, or other environmental concern. As long as they are meeting
our water quality standards the developers can take their time. Blanchard said that
we are looking at changing the wording in the Construction Standards so that there
is an actual permit window that gives them a certain amount of time to complete
the job. We will bring this back to the committee at a later date.
Adjourned: The meeting was adjourned at 5:45 p.m.
Cheryl Viseth,
Public Works Committee Secretary
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U:\PWCommittee\ActionPage\2008\07 21 08 S 277th St Green River Detention Pond Project Final Acceptance Overage.doc .doc
PUBLIC WORKS DEPARTMENT
Larry R. Blanchard, Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: July 11, 2008
To: Chair Debbie Ranniger and Public Works Committee Members
PW Committee Meeting Date: July 21, 2008
From: Mark Howlett, Design Engineering Manager
Through: Larry Blanchard, Public Works Director
Subject: South 277th Street Green River Detention Pond – Project Final
Acceptance
Summary:
The South 277th Street Green River Detention Pond Project is a wetland mitigation
project to complete the requirements of the South 277th Roadway and Bridge
Improvement Project more commonly know as the 277th Street Corridor Project. In
the event a project exceeds its project budget by 10% or more, then the project
costs have to be approved by the City Council before the Mayor can accept the
project as complete.
The original estimate for this project was $187,647.00. However, due to unforeseen
underground water, and erosion caused by rain, additional work was required
including installation of a drainage by-pass system; pumping of the pond to
overcome unforeseen ground water and the addition of jute matting to mitigate
against rain caused erosion. The final cost of the project due to this unforeseen cost,
is $217,809.23 more than 10% over the project budget.
Staff recommends accepting this project as complete for the final construction cost
of $217,809.23.
Budget Impact:
There is sufficient funds in the overall project budget to cover the cost of this
necessary project budget adjustment.
Move to recommend Council authorize the Mayor to accept as complete, the South
277th Street Green River Detention Pond Project in the amount of $217,809.23, upon
concurrence of the language therein by the City Attorney and the Public Works
Director.
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U:\PWCommittee\ActionPage\2008\07 21 08\S 228thBNSF Overpass Project Easement to Stevenson LLC Rexam.doc
PUBLIC WORKS DEPARTMENT
Larry R. Blanchard, Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: July 13, 2008
To: Chair Debbie Ranniger and Public Works Committee Members
PW Committee Meeting Date: July 21, 2008
From: Mark Madfai, Project Engineer
Through: Larry Blanchard, Public Works Director
Subject: Easement upon City Right of Way to Stevenson LLC -228th St
BNSF Grade Separation Project
Summary:
As part of construction of the South 228th Street Burlington Northern Santa Fe
Overpass project, a wall will be constructed along the frontage of the Stevenson LLC
property currently occupied by Rexam Can. Presently they access a bay door for oil
deliveries off of South 228th Street. This access will no longer be available once the
wall is constructed. Therefore, the City is providing access along the frontage of the
building to access the bay door from the driveway on 2nd Avenue North west of the
building. In order to provide adequate room to maneuver trucks into the bay door
the Stevenson LLC Property will have to cross City right of way (ROW) behind the
future wall. An easement on City ROW is necessary to provide the property owner
with legal access to maneuver trucks and allow for parking in the area behind the
wall.
This area, behind the wall is currently unusable and therefore a small portion of it
could be used for the purpose described herein.
Move to recommend Council authorize the Mayor to grant an easement upon
City Right of Way to Stevenson LLC for the purposes of parking and access as
part of the South 228th Street Burlington Northern Santa Fe Grade Separation
Project, upon concurrence of the language therein by the City Attorney and
the Public Works Director.
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U:\PWCommittee\ActionPage\2008\07 21 08\Set Public Hearing for LID 359 for Sept 2 08 116th Av SE St Ut Improv.doc
PUBLIC WORKS DEPARTMENT
Larry R. Blanchard, Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: July 1, 2008
To: Chair Debbie Ranniger and Public Works Committee Members
PW Committee Meeting Date: July 21, 2008
From: Mark Howlett Design Engineering Manager
Through: Larry Blanchard, Public Works Director
Subject: L.I.D. 35 – 116th Ave S.E. Street and Utility Improvements (Kent
Kangley Road to S.E. 256th Street)
Summary:
This project was on the City’s Six Year Transportation Improvement Program and
was known as the South 277th Corridor Extension. This section of 116th Avenue was
part of the 277th Corridor which had not yet been fully improved to City standards.
City Engineering staff competed for a state grant to help pay for the costs and were
ultimately successful in obtaining a $1.945 million dollar grant for the project.
During the process of negotiation with the property owners in this area to acquire
right of way, it became evident that nearly all of the property owners wanted to
either sell their property to a developer or redevelop the property themselves. To
develop individual properties a developer would have to install the necessary
sanitary sewers, storm sewers, water lines, storm water detention and build typical
street frontage improvements similar to what you would see in other private
residential developments throughout the City.
The grant the City obtained could not be used for the utility extensions that would
benefit individual private properties, but only for the general roadway. Because the
properties requested these utility extensions to their private property to allow
development to occur, the City investigated the best way for the property owners to
finance the added cost and recommended a local improvement district. One of the
property owners circulated a L.ID petition and collected signatures from a number of
property owners.
The Resolution of Intent #1728 was passed by City Council on August 1, 2006 which
set the hearing date for September 5, 2006. Only six property owners spoke in
opposition of the L.I.D. formation and nobody submitted a protest. Various others
Move to recommend Council authorize the Mayor to set September 2, 2008
for the Public Hearing on the confirmation of the Final Assessment Roll for
L.I.D. 359.
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U:\PWCommittee\ActionPage\2008\07 21 08\Set Public Hearing for LID 359 for Sept 2 08 116th Av SE St Ut Improv.doc
spoke in favor, therefore, City Council passed Ordinance No. 3808 forming the L.I.D.
and ordering the construction of the improvements.
The project construction was done with two construction contracts both awarded to
Rodarte Construction, Inc The first was for the joint utility trench for the under
grounding work and the second was for the remainder of the road and utility work.
Summary:
The construction is near completion and we are ready to finalize the L.I.D. The total
final assessment of $1,328,236.64 is less than the preliminary assessment of
$2,015,197.59.
For additional information and details about this project and L.I.D., see Attachment
‘A’.
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