HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 05/19/2008Public Works Committee Agenda
Councilmembers: Ron HarmonDebbie RapleeDeborah Ranniger, Chair
Unless otherwise noted, the Public Works Committee meets at 5:00 p.m.
on the 1st & 3rd Mondays of each month
Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895.
For information please contact Public Works Administration (253) 856-5500.
Any person requiring a disability accommodation should contact the City Clerk’s Office
at (253) 856-5725 in advance.
For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388.
U:PWCommittee\Agendas\2008\05 19 08.doc
May 19, 2008
5:00 p.m.
Item Description Action Speaker Time Page
01. Approval of Minutes Dated May 5, 2008 YES None 03 02
02. Payment/Union Pacific Railroad-Willis Street
Railroad Crossing Improvements YES Tim LaPorte 10 07
03. Commute Trip Reduction/Diamond Awards NO Monica Whitman 10 11
04. American Water Works Association (AWWA)
Pacific Northwest Section/Excellence in
Communication & Conservation Award NO Bauer/Lake 05 --
05. Washington State Quality Award (WSQA) -
Achievement Award presented to PW Operations NO Millett/Blanchard 05 --
06. 2008 Public Works Work Plan NO Millett/LaPorte 20 --
This page intentionally left blank.
1
PUBLIC WORKS COMMITTEE MINUTES
FOR MAY 5, 2008
Page 1 of 4
Committee Members Present: Committee Chair Deborah Ranniger and
Committee Members Harmon and Raplee were present. The meeting was called to
order at 5:03 p.m.
ITEM 1 – Approval of the Minutes Dated April 21, 2008:
Committee Member Harmon moved to approve the minutes of April 21,
2008. The motion was seconded by Raplee and passed 3-0.
ITEM 2 – Transportation Master Plan Phase 2:
Cathy Mooney, Senior Transportation Planner briefly explained that the
Transportation Master Plan was authorized by Council in December 2005 as a two-
part planning effort. Phase II of the Transportation Master Plan is the
Implementation Phase where we put into practice the plans, programs and projects
which were identified in Phase I of the TMP. This phase will also include a revision
to the City’s Concurrency Management System and a revised Concurrency
Ordinance as well as examining the condition of the City’s roads and consider ways
to incorporate preservation and maintenance of the City’s enormous investment in
infrastructure into the city’s financial priorities.
Raplee moved to recommend authorization for the Mayor to sign the
Consultant Services Agreement between the City of Kent and Mirai
Associates, Inc. for the Transportation Master Plan – Phase 2, in an
amount not to exceed $204,653 upon concurrence by the City Attorney and
the Public Works Director. The motion was seconded by Harmon and
passed 3-0.
ITEM 3 – 228th Street Corridor BNRR Grade Separation Project:
Tim LaPorte, Deputy Public Works Director gave an overview of the 228th Corridor
road project, making special note that it is a $72 million dollar project, which is
being built in three major phases. Phase one ($32 million) was opened for traffic
over a year ago. Phase two (20.3 million) is the BNRR Grade separation and Phase
three will be to grade separate 228th at the Union Pacific tracks. He further
explained the funding sources and mentioned that the bid opening for the second
phase of the project was held on May 6, 2008, with Rodarte Inc. being the lowest
bidder.
LaPorte stated that the City has already allocated $2.6 million out of the street fund
and the drainage fund toward this project. The City finally secured a $5 million low
interest loan (at a pay back rate of one half of one percent) from the Public Works
Board for this project. The results of these funding efforts are that we are now
within $700,000 of reaching our goal of completing this project in 2009. Staff
recommends planning for the inclusion of $700,000 in the 2009 budget which will
be the final year of construction for this phase.
2
PUBLIC WORKS COMMITTEE MINUTES
FOR MAY 5, 2008
Page 2 of 4
Harmon moved to recommend authorization for the Mayor to sign a
contract with Rodarte Inc. in the amount of $9,238,945.29 for the 228th
BNRR Grade Separation project. The motion was seconded by Raplee
and passed 3-0.
Raplee further moved to recommend that a capital line item be included in
the 2009 budget in the amount of $700,000 for project construction. The
motion was seconded by Harmon and passed 3-0.
ITEM 4 – Consultant Services Agreement w/Parametrix, Inc. for Landfill
Gas Probe Restoration:
Chad Bieren, Engineering Supervisor and Nick Horn, Project Engineer, stated that
during the Pacific Highway South HOV Improvements and the S. 228th Corridor
projects, three existing gas monitoring probes, originally installed to monitor
possible ground water contamination from the Midway and Highland landfills, were
damaged. The contract with Parametrix is for the purpose of restoring the three
gas monitors.
Raplee moved to recommend authorization for the Mayor to sign the
Consultant Contract Agreement with Parametrix, Inc. for the purpose of
restoring three (3) gas monitoring probes associated with the Midway and
Kent Highlands Landfills in an amount not to exceed $57,636.41 upon
concurrence of the language therein by the City Attorney and the Public
Works Director. The motion was seconded by Harmon and passed 3-0.
ITEM 5 – Harrison Street Parking/Parking Amendment:
Tim LaPorte, Deputy Public Works Director introduced Ken Langholz, Senior Project
Engineer, stated that based on the engineering and traffic investigation, Public
Works staff recommends, as an interim measure, revising the Parking Code to
remove parking prohibition for those portions of W Harrison Street, revising the
channelization, and installing signs and pavement markings to allow approximately
26 parking stalls and retaining the Two Hour Parking restriction as designated in
KCC 9.38.060.
Before the motion was made Harmon asked whether the committee could pursue
this item as an Emergency Ordinance and bring it to the Council meeting on
Tuesday, May 6. Susan Jensen, Assistant City Attorney said she could put the
resolution together in time for it to go to the Council meeting the next day.
Harmon moved to recommend City Council adopt an Ordinance to revise
the City Parking Code, KCC 9.38.020 No parking zones, to delete sections
130. West Harrison Street: two hundred (200) feet west of 2nd Avenue
North to 2nd Avenue North, north side only; and 131. West Harrison Street:
3
PUBLIC WORKS COMMITTEE MINUTES
FOR MAY 5, 2008
Page 3 of 4
from one hundred seventy (170) feet east of 4th Avenue North to 4th
Avenue North. The second part of the motion was to declare an emergency
so the striping work could be completed before the end of May 2008.
The motion was seconded by Raplee and passed 3-0. The emergency
ordinance clause of the motion passed 2-1 with Ranniger voting no.
ITEM 6 - Traffic Signal Easement for the West James Street Improvements:
Tim LaPorte, Deputy Public Works Director and Ken Langholz, Senior Project
Engineer stated that a traffic signal will be installed at the intersection of West
James Street and the Events Center/King County Regional Justice Center
driveways. There is insufficient space to install the traffic signal system on the
south side of the street within existing right-of-way.
Raplee moved to accept the traffic signal easement from King County for
the West James Street Improvements, upon concurrence of the language
therein by the City Attorney and the Public Works Director. The motion
was seconded by Harmon and passed 3-0.
ITEM 7 – Emergency Resolution to the Kent Comprehensive Plan:
Mike Mactutis, Environmental Engineering Manager introduced Beth Tan,
Environmental Engineer III. Tan explained that the Drainage Master Plan and the
Comprehensive Water Plan are being modified out of sequence which necessitates
the need for the emergency Resolution, which will allow staff to move them forward
due to the critical nature of both plans.
Harmon moved to recommend authorization for the Mayor to sign the
Emergency Resolution to amend the City of Kent Comprehensive Plan for
the Drainage Master Plan and Comprehensive Water System Plan, upon
concurrence of the language therein by the City Attorney and Public Works
Director. The motion was seconded by Raplee and passed 3-0.
ITEM 8 – Resolution for Application to the Recreation & Conservation Office
(RCO) for McSorley Creek Wetland Property Acquisition:
Mike Mactutis, Environmental Engineering Manager stated that staff is pursuing
funding for acquisition for seven (7) parcels totaling 40.58 acres located within the
79–acre McSorley Creek Wetland complex. Staff is requesting authorization to
submit the grant application to the RCO Washington Wildlife and Recreation
Program to fund purchase of these parcels within the McSorley Creek Wetland
complex.
4
PUBLIC WORKS COMMITTEE MINUTES
FOR MAY 5, 2008
Page 4 of 4
Raplee moved to recommend the City Council adopt the proposed
resolution authorizing the application to the Recreation and Conservation
Office for funds to aid in financing the acquisition costs of the McSorley
Creek Wetland area properties. The motion was seconded by Harmon
and passed 3-0.
Update/Lake Meridian Outlet Project:
Mike Mactutis, Environmental Engineering Manager gave an update on the Lake
Meridian Outlet Project. There will be an official re-opening of the Lake Meridian
Park boat launch on Tuesday, May 6, 2008 at 2:00 p.m.
Information Only/No Motion Required
Adjourned:
The meeting was adjourned at 6:45 p.m.
Cheryl Viseth
Public Works Committee Secretary
5
Mayor Cooke and Kent City Council
1
PUBLIC WORKS DEPARTMENT
Larry R. Blanchard, Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
Date: May 13, 2008
To: Chair Deborah Ranniger and Public Works Committee Members
PW Committee Meeting Date: May 19, 2008
From: Tim LaPorte, Deputy Public Works Director
Through: Larry Blanchard, Public Works Director
Subject: Payment of Union Pacific Railroad (UPRR) Invoice for
Willis Street Railroad Crossing Improvements
Move to authorize the Public Works Department to pay the outstanding
balance of $257,560 on the Union Pacific Railroad invoice for railroad
circuitry upgrades related to the 74th Avenue South at Willis Street traffic
signal installation.
Background/History:
On June 9, 2003 the City entered into an agreement with Union Pacific Railroad
(UPRR) to upgrade the Willis Street railroad signal equipment to detect trains with
sufficient advance warning to allow preemption of the 74th Avenue S. traffic signal.
The traffic signal was installed under LID 329 with costs of the project, including
Union Pacific Railroad’s costs, to be assessed to property owners along 74th Avenue
S. (see attached map).
The estimated cost to the City for this work was estimated by UPRR at $187,795.
On November 4, 2003 UPRR notified the City that there was a flaw in the original
estimate and revised the estimate to $342,355. The final amount invoiced is
$445,355. In keeping with the original agreement, the City paid the $187,795 with
the remaining $257,560 being disputed.
The language in the agreement requires the city to pay actual costs. UPRR
contends they have billed actual costs and the City owes the remaining balance.
Public Works had a consultant who is familiar with railroad signal work review the
invoices, and it is the consultant’s conclusion that the work performed was in
accordance with UPRR standards and was invoiced properly. Therefore. in final
review of all information pertaining to this project, Public Works recommends
paying $257,560. Funds are available in the project account to make this payment.
6
This page intentionally left blank.
7
8
This page intentionally left blank.
9
U:\PWCommittee\ActionPag\2008\051908Info Only CTRDiamondAward.doc
PUBLIC WORKS DEPARTMENT
Larry R. Blanchard, Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: May 9, 2008
To: Chair Deborah Ranniger and Public Works Committee Members
PW Committee Meeting Date: May 19, 2008
From: Monica Whitman, Commute Trip Reduction Program Coordinator
Through: Larry Blanchard, Public Works Director
Subject: Commute Trip Reduction Diamond Award Winners
Summary:
The 2008 Commuter Challenge Diamond Awards honor King County businesses and
their employees for outstanding efforts towards reducing employee commute trips.
The overall goal of the Commuter Challenge Diamond Awards is to publicly recognize
those local businesses and employee transportation coordinators (ETCs) that regularly
go "above and beyond" when it comes to providing Commute Trip Reduction programs
to employees. This is the fifteenth anniversary of the program, now a program of
EnterpriseSeattle.
This year Commuter Challenge recognized three local businesses as 2008 Diamond
Award winners: Recreational Equipment Inc., Boeing Employees Credit Union, and
Hytek Finishes. These three companies were chosen out of 600 organizations
participating in the Commute Trip Reduction (CTR) program throughout King County.
Commuter Challenge also recognized four local Pacesetter award winners: Flow
International, Washington State Department of Health at CenterPoint, Alaska Airlines,
and The Boeing Company. These Pacesetters have shown an outstanding
commitment towards achieving their Commute Trip Reduction goals and are on their
way to winning a future Diamond Award.
In honor of these distinguished awards, these local companies will be publicly
recognized at the upcoming May 20, 2008 City Council meeting.
INFORMATION ONLY/NO ACTION REQUIRED
10
This page intentionally left blank.
11
2008 Local Diamond Award Winners
Award-winning organizations take the time and effort to improve air quality,
reduce congestion, and decrease our dependence on foreign oil through
innovative Commute Trip Reduction (CTR) programs. This year three Kent
companies were chosen to receive Diamond Awards, Recreational Equipment Inc.,
Boeing Employees Credit Union, and Hytek Finishes.
Recreational Equipment Inc. - Michelle Cvitkovic (ETC)
REI is a hands-on company that wholeheartedly supports their employees’ work
life balance. In 2008 REI was named one of Fortune Magazines 100 best
companies to work for in America for the tenth consecutive year. REI supports
commuters not only through generous transit/ridesharing subsidies but through
innovative teleworking and car-sharing programs. In 2008 REI launched its pilot
“REI-Commuting Reduction Challenge” program which will reduce commute trips
by increasing opportunities for teleworking, creating new incentives and support
for commute options, and providing WeCar benefits for non-drive-alone
commuters. REI is an environmentally conscious company that integrates
Commute Trip Reduction into their corporate culture through innovative programs
and employee support.
Boeing Employees Credit Union - Monica Patti (ETC)
BECU is committed to providing their employees with all of the tools necessary to
find an alternative to driving alone to work. BECU provides employees with a
100% subsidy for all vanpool, vanshare, bus, train, ferry, and a guaranteed ride
home. Commuting to work at BECU doesn’t have to cost a dime! BECU provides
its employees with the structure and resources to find alternative ways to get to
work.
Hytek Finishes - Mary Rosen (ETC)
Even though Hytek is located in an area with extremely limited transit service and
their employees work multiple shifts, Hytek has managed to establish an
innovative and successful CTR program. This past year Hytek introduced the
FlexPass program offering their full time employees a 100% transit, train, and
vanshare (including gas) subsidy. They also offer a vanpool subsidy and preferred
parking for high occupancy vehicles (HOV’s). Since the introduction of Flexpass,
Hytek has reduced single occupancy vehicle (SOV) travel among CTR affected
employees by over 50%.
One of the most successful elements of Hytek’s program is their employees’
positive attitude and willingness to work together. Several employees wait up to
an hour a day after their shift ends to ride the first train home. Employees say
that even with the wait they will never go back to driving alone to work again.
Hytek’s program is continuing to grow and proves that corporate support and
employee’s willingness to work together can overcome almost any barrier to using
an alternative commute.
12
2008 Local Pacesetters
EnterpriseSeattle also recognizes Pacesetters, organizations that have made a
commitment to Commute Trip Reduction and are on their way to winning a future
Diamond Award. These companies offer their employees generous transportation
subsidies and have reduced the Single Occupancy Vehicle (SOV) rate and the
Vehicle miles Traveled (VMT) rate at their worksites. The companies also devote
the staff time necessary to promote successful CTR programs.
Flow International - Tiffany Hartline (ETC)
Flow offers their employees a 50% subsidy for any bus/train/ferry/vanpool or
vanshare. Since coming on board this year, Tiffany Hartline (Employee
Transportation Coordinator) has begun to overhaul Flow’s CTR program. She
actively promotes campaigns and is involved in CTR activities. One of Flow
International's goals this year is to continue to promote and streamline their CTR
program.
Washington State Department of Health - Creshel Bishop (ETC)
The WA State DOH worksite in Kent is a voluntary site. Their SOV rate decreased
by 19% and their VMT rate also decreased by 7% this year. Employees that use
alternate commutes receive a quarterly line item payment (after taxes) on their
paycheck. The amount received in each program depends on the frequency of
participation. The average monthly subsidy at DOH is $50 for transit, $60 for
Vanpool, $80 for Train, and $20 for walking or biking to work. Creshel Bishop
(Employee Transportation Coordinator) regularly attends ETC coordinating
meetings and is a pleasure to work with.
Alaska Airlines - Barb Allen (ETC)
Alaska Airlines met goal this year with an Single Occupancy Vehicle reduction of
10% and a VMT reduction of 6%. Alaska Airlines offers their employees a
Flexpass for $50 per year. They also provide their employees who vanpool,
carpool, bicycle, or walk to work a $15/month subsidy. Reservations recently
instated a "work at home" program, allowing their employees to telework.
The Boeing Company - Raeanne Johansson (ETC)
Since the start of their CTR program the Boeing Company has continued to reduce
their Single Occupancy Vehicle (SOV) and Vehicle Miles Traveled (VMT) rates.
Boeing has an internal ridematching service in conjunction with their $100
Carpool Startup Program. Boeing also provides their employees who take the
bus, train, or vanpool to work with a $30/month subsidy.
13