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HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 05/05/2008Public Works Committee Agenda Councilmembers: Ron HarmonŒDebbie RapleeŒDeborah Ranniger, Chair Unless otherwise noted, the Public Works Committee meets at 5:00 p.m. on the 1st & 3rd Mondays of each month Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. For information please contact Public Works Administration (253) 856-5500. Any person requiring a disability accommodation should contact the City Clerk’s Office at (253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388. U:PWCommittee\Agendas\2008\05 05 08.doc May 5, 2008 5:00 p.m. Item Description Action Speaker Time Page 01. Approval of Minutes Dated April 21, 2008 YES None 03 01 02. Transportation Master Plan - Phase 2 YES Cathy Mooney 10 03 03. 228th Street Corridor BNRR Grade Separation Project YES Tim LaPorte 10 05 04. Consultant Services Agreement w/Parametrix, Inc. for Landfill Gas Probe Restoration YES Nick Horn 05 21 05. Harrison Street Parking/Parking Amendment YES Steve Mullen 05 39 06. Traffic Signal Easement for the West James Street Improvement YES Ken Langholz 05 41 07. Emergency Resolution to the Kent Comprehensive Plan YES Mike Mactutis 05 49 08. Resolution for Application to the Recreation & Conservation Office (RCO) for McSorley Creek Wetland Property Acquisition YES Mike Mactutis 10 57 09. Update/Lake Meridian Outlet Project NO Mike Mactutis 10 -- PUBLIC WORKS COMMITTEE MINUTES FOR APRIL 21, 2008 Page 1 of 1 Committee Members Present: Committee Chair Deborah Ranniger and Committee Members Harmon and Raplee were present. The meeting was called to order at 5:00 p.m. ITEM 1 – Approval of the Minutes Dated April 07, 2008: Committee Member Raplee moved to approve the minutes of April 07, 2008. The motion was seconded by Harmon and passed 3-0. ITEM 2 – Discussion Only/Traffic Impact Fees: Larry Blanchard, Public Works Director briefly described to committee members and the audience what types of Impact Fees are currently in affect in the region. Cathy Mooney, Senior Transportation Planner introduced Don Samdahl, from Mirai Transportation Planning & Engineering and Randy Young from Henderson, Young & Company. Staff and Transportation Master Plan consultant team members presented a brief PowerPoint review of the overall Transportation Master Plan funding program and then led a discussion of some of the issues relating to Traffic Impact Fees which will require Council action at a later date, but which we hope to get a sense of direction to bring back to the Public Works Committee for approval after the Transportation Master Plan and the Transportation Element of the Comprehensive Plan are adopted. (A memo from Cathy Mooney summarizing that discussion is attached to these minutes for your records.) Executive Session – East Valley Highway LID 362 Right-of-Way Acquisition: The Council Chambers were cleared, for the Executive Session. Which lasted approximately 10 minutes. Discussion Only/No Motion Required Adjourned: The meeting was adjourned at 6:45 p.m. Cheryl Viseth Public Works Committee Secretary 1 This page intentionally left blank. 2 PUBLIC WORKS DEPARTMENT Larry R. Blanchard, Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: April 30, 2008 To: Chair Deborah Ranniger and Public Works Committee Members RE: PW Committee Meeting of April 21, 2008 From: Cathy Mooney, Senior Transportation Planner Through: Larry Blanchard, Public Works Director Subject: Transportation Impact Fee Program Summary Summary: The proposed impact fee program is part of the comprehensive transportation funding program being considered by Council during the adoption of the Transportation Master Plan. Council discussed three primary policy questions during the April 21st study session. 1. Should the Council adopt 100% of the legally eligible impact fee amount? The technical analysis indicates that 35 to 40% of the street project costs are related to Kent growth. This represents that maximum percent of the costs that could be allocated to impact fees. On this basis, up to approximately $180 Million could be allocated to impact fees. The resulting transportation impact fee could be in the range of $12,000 to 17,000 per single family house. Current rates in Auburn, Covington, and Maple Valley are in the $3,000-$6,300 range. The highest rate is over $14,500 for the City of Sammamish. Council members generally indicated that a reasonable impact fee rate for Kent would be within the range of rates charged by our neighboring cities but recognized that all of those cities are in the process of reviewing their rates for 2007 inflation adjustments. There was not much support for fees at the high end of the eligible amount. 2. Should the program include exempted land uses? The Council reviewed the types of land use exemptions that the GMA allows, such as low income housing, schools, or other land uses providing ‘broad public purposes’. Staff highlighted the requirement that any exempted impact fees must be paid by other public funds, not by other developers. Council members did not express a preference for any particular exemption, but asked for further clarification on this subject. Discussion: Staff and TMP consultant team members presented an overview of the proposed Transportation Impact Fee program to the Public Works Committee on April 21. The following memo summarizes the key points that we heard from Council members during the meeting. 3 3. How often should the program be updated? Most programs update their costs at least every 3 years, with a major update often tied to the update of the Comprehensive Plan (every 5 years). Many cities now include an automatic cost index to cover annual inflation costs for the years during which there are no other changes to the impact fee projects or detailed cost estimates. Council members were supportive of regular updates (every 2 to 3 years) with provisions to keep up with cost inflation. Other Council Discussion Council members wanted staff to ensure that the proposed impact fee rates are tied to a specific project list that can be shown to the public. This is a required element of the program that will be included within the impact fee rate study. Council members noted that several other development fees are being considered during 2008. They would like to see the full picture of potential fees as they consider the transportation impact fee program. Finally, Council members wanted to make decisions about the impact fee rates and revenues in the context of the overall TMP funding program. Next Steps Using the guidance from Council, staff will prepare a draft impact fee ordinance that addresses the key policy issues and references a rate study that will document the technical findings. Several other specific policy issues will be brought forward for Council’s consideration as part of the ordinance. The impact fee program will be brought back to Council immediately after the TMP is adopted. Opportunities and challenges for raising the balance of the revenue necessary to complete the TMP Project List (those not directly attributable to new growth) will be discussed at the subsequent Public Works Committee meeting. 4 U:\PWCommittee\ActionActionPage\050508TMPPhase2.docU:\PW Committee\Action Pages\2008\PWC 05 05 08\Item 2 Action Pg TMP Phase 2.doc PUBLIC WORKS DEPARTMENT Larry R. Blanchard, Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: April 28, 2008 To: Chair Deborah Ranniger and Public Works Committee Members PW Committee Meeting Date: May 5, 2008 From: Cathy Mooney, Senior Transportation Planner Through: Larry Blanchard, Public Works Director Subject: Transportation Master Plan – Phase 2 Summary: The Transportation Master Plan was authorized by Council in December 2005 as a two-part planning effort. The first planning phase engaged the community in the visioning of a 20-year multi-modal transportation network which integrates the Council’s Strategic Goals and the Community’s (transportation-centered) Values as identified by the TMP Task Force and public comment as heard throughout the extensive Public Involvement Process. The second phase is the Implementation Phase. This is where we will start to put into practice the plans, programs, and projects which were identified in Phase I of the TMP, the more global policy document. Phase 2 will include a revision to the City’s Concurrency Management System and a revised Concurrency Ordinance. We will explore ways to integrate and measure multiple modes of transportation within a Plan-Based Concurrency Management System. We will also examine the condition of the City’s roads and consider ways to incorporate preservation and maintenance of the City’s enormous investment in infrastructure into the city’s financial priorities. The first phase of the TMP identified an ambitious Non-Motorized plan of both sidewalk and bicycle improvements. The consultant will work with the City’s bicycle advocacy group to prioritize the bicycle project list and establish an annual work program for bicycle improvements for the next couple of years. The consultant will work with Transportation Staff to augment the existing project of updating the traffic signal timing. The consultant will also work with Transportation Staff to establish performance measures and develop an annual report card on transportation data of interest to Council and the community. Lastly, the consultant will assist staff in facilitating discussions with the business community on transportation funding issues of benefit to all parties. The full Scope of Work is attached. Motion: Move to recommend authorization for the Mayor to sign the Consultant Services Agreement between the City of Kent and Mirai Associates, Inc. for the Transportation Master Plan – Phase 2 in an amount not to exceed $204,653, upon concurrence of the language therein by the City Attorney and the Public Work s Director. 5 CONSULTANT SERVICES AGREEMENT - 1 (Over $10,000) CONSULTANT SERVICES AGREEMENT between the City of Kent and Mirai Associates, Inc. THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Mirai Associates, Inc. organized under the laws of the State of Washington, located and doing business at 11410 NE 122nd Way, Suite 320, Kirkland, WA 98034-6927, Phone: (425) 820-0100/Fax: (425) 821-1750, Contact: Donald Samdahl (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: The consultant shall provide project administration and serve as liaison to City staff during the implementation phase of the Transportation Master Plan. For a detailed description, see the Scope of Work which is attached as Exhibit A and incorporated by this reference. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Upon the effective date of this Agreement, Consultant shall complete the work described in Section I by December 31, 2009. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed Two Hundred Four Thousand, Six Hundred Fifty Three Dollars ($204,653.00) for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit A. 6 CONSULTANT SERVICES AGREEMENT - 2 (Over $10,000) B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-Employer Relationship will be created by this Agreement and that the Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant’s possession pertaining to this project, which may be used by the City without restriction. If the City’s use of Consultant’s records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. The provisions of this section shall survive the expiration or termination of this Agreement. 7 CONSULTANT SERVICES AGREEMENT - 3 (Over $10,000) VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City’s request. The City’s use or reuse of any of the documents, data and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties’ performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. 8 CONSULTANT SERVICES AGREEMENT - 4 (Over $10,000) D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. CONSULTANT: By: (signature) Print Name: Its (title) DATE: CITY OF KENT: By: (signature) Print Name: Suzette Cooke Its Mayor DATE: 9 CONSULTANT SERVICES AGREEMENT - 5 (Over $10,000) NOTICES TO BE SENT TO: CONSULTANT: Donald Samdahl Mirai Associates, Inc. 11410 NE 122nd Way, Suite 320 Kirkland, WA 98034-6927 (425) 820-0100 (telephone) (425) 821-1750 (facsimile) NOTICES TO BE SENT TO: CITY OF KENT: Larry R. Blanchard City of Kent 220 Fourth Avenue South Kent, WA 98032 (253) 856-5500 (telephone) (253) 856-6500 (facsimile) APPROVED AS TO FORM: Kent Law Department Mirai - TMP Ph 2/Mooney 10 EEO COMPLIANCE DOCUMENTS - 1 DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City’s equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City’s sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. Dated this day of ____, 200__. By:___________________________________________ For: __________________________________________ Title: _________________________________________ Date: _________________________________________ 11 EEO COMPLIANCE DOCUMENTS - 2 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City’s nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City’s equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. 12 EEO COMPLIANCE DOCUMENTS - 3 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date) , between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. Dated this day of , 200___. By:___________________________________________ For: __________________________________________ Title: _________________________________________ Date: _________________________________________ 13 ____________________________________________________________________________________ Exhibit A- Scope of Work 1 Exhibit A- Scope of Work Task 0: Project Management – CONSULTANT and City lead CONSULTANT will provide project administration and serve as a liaison to City staff during the implementation phase of the Transportation Master Plan. Each month CONSULTANT will prepare a status report of work completed, summarizing the percent of task completed compared with budget spent, schedule, budget status and key contacts made during the period. CONSULTANT will develop and maintain a detailed schedule for completion of key tasks. CONSULTANT will provide document review and quality assurance through its QA/QC program. CONSULTANT’s project manager will meet in-person at least monthly with the City project manager and communicate regularly by phone and email. As needed, a biweekly conference call will be conducted with key team members. Deliverables: Monthly progress reports; invoices; schedule updates, key actions from project meetings. Task 1: Revise Concurrency Management Program CONSULTANT will prepare a plan-based concurrency program. CONSULTANT will conduct a workshop with staff to reach consensus on the concurrency method and assumptions. The method will build on the results of the TMP and match capacity provided in the system with the pace of implementing needed transportation facilities. The method will examine how to include multiple modes within the concurrency program. Once the methodology has been agreed to, CONSULTANT will conduct necessary technical analysis to produce the data necessary to implement the concurrency program. CONSULTANT will make revisions to the city’s concurrency management ordinance to be consistent with the policies in the TMP. CONSULTANT will develop procedures for implementation of the ordinance, including administrative guidelines. The procedures will include a Monitoring process to enable staff to keep track of necessary information (see Task 6: Data Management). CONSULTANT will participate in up to six meetings of staff and/or council. Deliverables: 14 ____________________________________________________________________________________ Exhibit A- Scope of Work 2 Memorandum regarding plan-based concurrency framework and results; Ordinance revisions; administrative guidelines document, Task 2: Prioritize Non-Motorized Project List CONSULTANT will conduct a detailed prioritization of non-motorized projects, including sidewalks and bicycle facilities. Working with staff, CONSULTANT will set criteria for sidewalk priorities. Using data developed in the TMP, CONSULTANT will refine the sidewalk priorities to establish an annual program (including cost ranges) of targeting sidewalk needs within the city. CONSULTANT will prepare tabular and GIS summaries of potential sidewalk priorities by area of the city. CONSULTANT will prepare a prioritized listing of bicycle facility improvements using the TMP bicycle system plan as a data source. CONSULTANT will work with staff and other groups (e.g. KBAB) to establish prioritization criteria and to rate the bicycle facilities. CONSULTANT will prepare draft annual plan for bicycle facility improvements and will identify a range of costs. CONSULTANT will participate in up to 12 meetings with staff and/or other groups. Deliverables: Prioritized list and maps of sidewalk and bicycle projects; cost summaries; draft schedule for project implementation. Task 3: Operations and Maintenance Costs CONSULTANT will develop a process to incorporate Operations and Maintenance (O & M) costs into the funding program. CONSULTANT will identify the applicable O & M elements (project and programmatic elements) working with city staff. CONSULTANT will summarize the range of annual O&M costs and prepare an O & M funding program. CONSULTANT will incorporate these costs into the overall funding program for review by Council. CONSULTANT will participate in up to three interviews with Public Works staff and two in-house meetings with the project review team. CONSULTANT will review the pavement management priorities prepared by staff and develop a funding stream necessary to maintain the pavement ratings at specified levels. Up to 3 scenarios will be run. CONSULTANT will identify options for consistently funding the pavement management program. Deliverables: 15 ____________________________________________________________________________________ Exhibit A- Scope of Work 3 Memorandum documenting O&M elements and cost assumptions; memorandum documenting O&M funding sources; Memorandum and tables modifying funding program to incorporate O&M and pavement management costs. Task 4: Street Design Standards CONSULTANT will review the proposed updates to the street standards being developed by others within the city. CONSULTANT will identify areas that will require more detailed review by the Transportation Manager and suggest possible revisions where appropriate. CONSULTANT will focus on non-motorized design standards and other changes directly related to implementation of the TMP recommendations. CONSULTANT will participate in up to two in-house meetings on the design standards. Deliverables: Memorandum documenting comments on street design standards Task 5: Traffic System Management CONSULTANT will develop a strategy to update the traffic signal timing at up to 125 intersections throughout the city and annexation area. This strategy for signal operations and management will be developed in close coordination with City Traffic Engineer and traffic engineering staff. The purpose of the signal strategy is to confirm City of Kent objectives for traffic control and signal operations, identify the types of coordination that are a good fit for Kent and the several sub-areas of traffic signals and to lay out a management plan and schedule for regular updates of signal timing and signal operation. An important element of the strategy is a priority list of signal corridors, networks and intersection locations for updates to timing plans. To assist in this effort, CONSULTANT will prepare a Best Management Practices paper regarding traffic signal timing and placement as recommended by ITE or other national authorities. This paper will summarize the National Signal Report Card and document how the city has scored over time and compared to the national average. Regional comparisons will be provided by the CONSULTANT if available. CONSULTANT and City will select up to five corridors (assume up to 40 intersections) to implement the traffic signal timing strategy. For each corridor, CONSULTANT will compile traffic data for signal timing, from city’s Synchro file and records. City will provide updated traffic counts upon request. CONSULTANT will review current traffic operations under existing signal phasing and timing plans, including peak period observations of traffic conditions at key intersections. CONSULTANT will recommend signal timing plans in each corridor to meet the city’s objectives for traffic control. Deliverables: White paper on best management practices for traffic signal timing and operation. 16 ____________________________________________________________________________________ Exhibit A- Scope of Work 4 Memorandum summarizing traffic signal operations and management strategy for City of Kent Recommendations for signal timing, coordination and signal phasing for City implementation within 5 corridors Task 6: Data Management CONSULTANT will produce an outline for an Annual Transportation Report Card. This report card will cover the performance of the transportation system and compare the pace of transportation investments with development patterns and growth. The report card outline will document the following: ™ Contents ™ Data needed and sources (including traffic counts, traffic control inventory, truck data, accident data, transit data, pedestrian and bicycle data; CTR data; development permit data) ™ Staff and outside resources CONSULTANT will work with staff to refine the report card content and objectives. CONSULTANT will prepare a prototype report card document for use by staff. The report will include a data collection plan and staff resource estimates. CONSULTANT will participate in up to six meetings with staff and present the report card information at up to two council-related meetings or outside groups. Deliverables: Memorandum documenting report card outline and contents; prototype report card report; compilation of available data; data collection and staff resource plans. Task 7: Business Funding Process CONSULTANT will support city staff to establish a business community funding process. CONSULTANT will serve in an advisory role. Possible roles could include additional technical and policy research on specific funding strategies, and/or facilitation of discussions among business and city leaders. City staff will direct the consultant activities within the budgeted number of hours. Deliverables: To be determined. May include written and oral findings of research activities; presentation materials for meetings; meeting notes. 17 This page intentionally left blank. 18 U:\PWCommittee\ActionPage\2008\050508228thCorridorBNNRGradeSeparation.doc PUBLIC WORKS DEPARTMENT Larry R. Blanchard, Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: April 28, 2008 To: Chair Debbie Ranniger and Public Works Committee Members PW Committee Meeting Date: May 5, 2008 From: Tim LaPorte, Deputy Public Works Director Through: Larry Blanchard, Public Works Director Subject: 228th Corridor BNRR Grade Separation Project Summary: The 228th Corridor road project is a $72 million dollar project that is being built in three major phases. The $32 million phase one portion was opened for traffic over a year ago and includes the new 5 lane roadway which connects Military Road/SR516 with the Valley floor along 228th Street. Phase two of the corridor project is the BNRR Grade separation which is estimated at $20.3 million. Construction bids for this project were opened on April 28th and were similar to the Engineer’s estimate. The bids were very competitive and staff is pleased with the results. The third phase will be to grade separate 228th at the Union Pacific tracks. The City has been successful in obtaining four (4) grants for this phase of the project, three (3) from the Federal Government and one (1) from the State. The total amount of these grants specific to this phase of the Corridor is $10.4 million. In addition the City has commitments from our FAST partners, the Port of Seattle and the Burlington Northern Railroad which we estimate will be approximately $1.6 million. The City has already allocated $2.6 million out of the street fund and the drainage fund toward this project. Finally the City recently secured a $5 million low interest loan from the Public Works Trust Fund for this project. The results of these funding efforts are that we are now within $700,000 of reaching our goal of completing this project in 2009. The project will take two (2) construction seasons to complete and is estimated to be completed in the fall of 2009, if it is started this spring. Staff recommends planning for the inclusion of $700,000 in the 2009 budget which will be the final year of construction for this phase. Motion: Move to recommend authorization for the Mayor to sign a contract with Rodarte Inc. in the amount of $9,238,945.29 for the 228th BNRR Grade Separation project. Further move to recommend that a capital line item be included in the 2009 budget in the amount of $ 700,000 for project construction. 19 20 P:\Public\AdminSup\Beth\PWCommittee\ActionPage.doc PUBLIC WORKS DEPARTMENT Larry R. Blanchard, Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: April 25, 2008 To: Chair Debbie Ranniger and Public Works Committee Members PW Committee Meeting Date: May 5, 2008 From: Nick Horn, Project Engineer Through: Larry Blanchard, Public Works Director Subject: Consultant Services Agreement with Parametrix, Inc. to Restore Three Gas Monitoring Probes Summary: During the Pacific Highway South HOV Improvements and the S. 228th Corridor projects, three existing gas monitoring probes, originally installed to monitor possible ground water contamination from the Midway and Highland landfills, were damaged. This contract will provide for the re-drilling of two probes damaged by construction, the installation of a drivable cover on another probe, and the preparation and submittal of the required documentation for the drilling and restoration, to the Department of Ecology. Budget Impact: - None. Payment for the work will be funded from one of the contingency funds for the South 228th St. Corridor project. Motion: Move to recommend authorization for the Mayor to sign the Consultant Contract Agreement with Parametrix, Inc. for the purpose of restoring three (3) gas monitoring probes associated with the Midway and Kent Highlands Landfills in an amount not to exceed $57,636.41, upon concurrence of final terms and conditions by the City Attorney and the Public Works Director. 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 U:\PWCommittee\ActionPage\05 05 08W Harrison St Parking.doc PUBLIC WORKS DEPARTMENT Larry R. Blanchard, Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: April 28, 2008 To: Chair Deborah Ranniger and Public Works Committee Members PW Committee Meeting Date: May 5, 2008 From: Steve Mullen, Transportation Engineering Manager Through: Larry Blanchard, Public Works Director Subject: Revisions to parking along W Harrison Street, between 2nd Avenue N and 4th Avenue N Background: With the prolonged disruption of the project to replace the surface parking stalls of the former municipal parking lot block, the Kent Downtown Partnership requested the City to revise parking on W. Harrison Street, between 2nd Ave N and 4th Ave N, to restore some of the parking stalls in the interim period until the construction of the parking structure is completed. Based on the engineering and traffic investigation, Public Works staff recommended, as an interim measure, revising the Parking Code to remove parking prohibition for those portions of W. Harrison Street, revising the channelization, and installing signs and pavement markings to allow approximately 26 parking stalls, retaining the Two Hour Parking restriction as designated in KCC 9.38.060. Reference KCC 9.38.020, KCC 9.40, WAC 308-330, RCW 46.61.570 Motion: Move to recommend City Council adopt an Ordinance to revise the City Parking Code, KCC 9.38.020 No parking zones, to delete sections 130. West Harrison Street: two hundred (200) feet west of 2nd Avenue North to 2nd Avenue North, north side only; and 131. West Harrison Street: from one hundred seventy (170) feet east of 4th Avenue North to 4th Avenue North. 39 40 u:\pwcommittee\actionpage\2008\050508trafficesignaleasementwjamesstreet.doc 1 PUBLIC WORKS DEPARTMENT Larry R. Blanchard, Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: April 18, 2008 TO: Chair Deborah Ranniger and Public Works Committee Members PW Committee Meeting Date: May 5, 2008 FROM: Ken Langholz, Engineering Supervisor THROUGH: Larry Blanchard, Public Works Director SUBJECT: Traffic Signal Easement for the West James Street Improvements Motion: Move to accept the traffic signal easement from King County for the West James Street Improvements, upon concurrence of the language therein by the City Attorney and the Public Works Director. Background: A traffic signal will be installed at the intersection of West James Street and the Events Center/King County Regional Justice Center driveways. There is not sufficient space to install the traffic signal system on the south side of the street within existing right-of-way and therefore an easement is required from King County. 41 42 43 44 45 46 47 This page intentionally left blank. 48 u:\PWCommittee\ActionPage\05 05 08EmergencyResolutiontoKentCompPlan.doc PUBLIC WORKS DEPARTMENT Larry R. Blanchard, Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: April 25, 2008 To: Chair Debbie Raplee and Public Works Committee Members PW Committee Meeting Date: May 5, 2008 From: Mike Mactutis, P.E., Environmental Engineering Manager Mark Howlett, P.E., Design Engineering Manager Through: Larry Blanchard, Public Works Director Subject: Emergency Resolution to the Kent Comprehensive Plan Background: The Drainage Master Plan is a comprehensive review of all watersheds within the City limits. The plan includes hydrologic and hydraulic analysis of major stormwater conveyance pipes and streams, determination of areas of infrastructure replacement and/or improvement, alternatives to correct drainage problems, and projected costs estimates and requirements of the National Pollutant Discharge Elimination System Phase II permit. The plan will also include stream, wetland, flood protection, critical areas protection and improvement projects to benefit wildlife, water quality and aesthetic value to City. The Comprehensive Water System Plan is the framework for updating the City’s water supply, storage and delivery systems. The plan includes system improvements and maintenance. The Washington State Department of Health requires updates to the City’s Comprehensive Water System Plan every six years. The last update was in 2002. The City of Kent staff and their consultants are working toward completing the Drainage Master Plan for Council Approval in August 2008. At this time, a substantial portion of identifying the project workload, mandated program needs, and current Level of Service has been established along with a draft of the Drainage Master Plan. City staff are working toward completion of the Comprehensive Water System Plan in anticipation of Council approval this summer/fall. A draft of the Comprehensive Water System Plan is tentatively scheduled for completion at the end of May 2008. Motion: Recommend authorization for the Mayor to sign the Emergency Resolution to amend the City of Kent Comprehensive Plan for the Drainage Master Plan and Comprehensive Water System Plan, upon concurrence of the language therein by the City Attorney and Public Works Director. 49 1 Capital Facilities Element Amendment – Emergency: Drainage Master Plan, Comprehensive Water System Program RESOLUTION NO. _______ A RESOLUTION of the City Council of the City of Kent, Washington, relating to comprehensive planning; updating the City’s Comprehensive Water System Plan and Drainage Master Plan; amending the capital facilities element of the City’s comprehensive plan related to the adoption of the Comprehensive Water System Plan and Drainage Master Plan; and, declaring an emergency for the adoption of the comprehensive plan amendment. RECITALS I. Drainage Master Plan 1.1 The Drainage Master Plan (DMP), when integrated into the City’s comprehensive plan, will serve as the City’s blueprint for long range stormwater, flood protection, and drainage planning. The capital facilities element of the City’s comprehensive plan provides the foundation, guidance, and a list of capital improvements for the storm drainage systems within the City. 1.2 The City’s DMP update process began in the summer of 2007 with the City Council’s approval of a contract for consultant services. The City formed and worked with a citizen’s task force to gain information in developing the DMP. In addition, the City engaged the general public through open house 50 2 Capital Facilities Element Amendment – Emergency: Drainage Master Plan, Comprehensive Water System Program meetings and a comment generating process to provide a variety of meaningful forums for communication with the City regarding the DMP. Through its committee meetings, the Council has been informed of stormwater issues, project priorities, funding options, and drainage utility fees. As a culmination of this process, the Council will be addressing the adoption of a DMP and amendments to the capital facilities element to integrate the DMP into the comprehensive plan. II. Comprehensive Water System Plan 2.1 The Comprehensive Water System Plan (CWSP), when integrated into the City’s comprehensive plan, will serve as the City’s blueprint for long range acquisition, storage, and delivery of potable water to meet the fire, life safety, and commercial/industrial demands of City water customers. The capital facilities element of the City’s comprehensive plan provides the foundation, guidance, and a list of capital improvements for the water system within the City’s water service area. 2.2 The City’s CWSP update began in the winter of 2007 with the City Council’s approval of a contract for consultant services. The Washington State Department of Health requires an update of the City’s CWSP every six years, and the last adopted update was published in 2002. The completed CWSP will be submitted to the Department of Health for final approval following Council adoption of the document. The Council will be addressing the adoption of a CWSP and amendments to the capital facilities element to integrate the CWSP into the comprehensive plan. III. Emergency 3.1 The Growth Management Act ("GMA") requires the City to establish procedures governing amendments to the comprehensive plan that 51 3 Capital Facilities Element Amendment – Emergency: Drainage Master Plan, Comprehensive Water System Program limit amendments to once each year unless certain circumstances exist. RCW 36.70A.130(2). The City has established a procedure for amending the comprehensive plan in Chapter 12.02 Kent City Code (KCC), which allows amendments in addition to the standard annual update if an emergency exists. An emergency is defined as an issue of community wide significance that promotes the public health, safety, and general welfare of the City of Kent. KCC 12.02.010(A). 3.2 The City Council finds that consideration of the proposed DMP amendments to the capital facilities element of the comprehensive plan address the needs of the City regarding the mandatory National Pollutant Discharge Elimination System Phase 2 Permit, protection of stormwater system infrastructure, flood protection for homes and businesses, water quality protection, and habitat improvements. These are issues of community-wide significance that promote the public health, safety, and general welfare of the City of Kent. 3.3 The City Council finds that consideration of the proposed CWSP amendments to the capital facilities element of the comprehensive plan address the needs of the City with respect to Department of Health requirements for updating the CWSP; and incorporate capital improvements that provide reliable, safe drinking water throughout the City’s water service area to meet the fire, life safety, and commercial/industrial demands of City’s water customers. These are issues of community-wide significance that promote the public health, safety, and general welfare of the City of Kent; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: 52 4 Capital Facilities Element Amendment – Emergency: Drainage Master Plan, Comprehensive Water System Program RESOLUTION SECTION 1. – Recitals. The foregoing recitals are incorporated by this reference. SECTION 2. – Process and Direction. The City shall proceed with consideration of the Drainage Master Plan (DMP) and Comprehensive Water System Plan (CWSP) amendments without undue delay. Such consideration shall include compliance with the State Environmental Policy Act; Land Use and Planning Board workshop, public hearing, and recommendation; Council committee recommendation, and final action by the City Council. SECTION 3. – Emergency. Pursuing revisions of the comprehensive plan to provide for amendments to the capital facilities element related to adoption of a CWSP and DMP are issues of community-wide significance that promote the public health, safety, and general welfare in accordance with the definition of an emergency as set forth in section 12.02.010(A) of the Kent City Code (KCC). The City Council, therefore, declares that an emergency exists and authorizes staff to process these revisions to the comprehensive plans outside the annual amendment process in KCC 12.02.030. SECTION 4. – Severability. If any section, subsection, paragraph, sentence, clause or phrase of this resolution is declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this resolution. SECTION 5. – Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. 53 5 Capital Facilities Element Amendment – Emergency: Drainage Master Plan, Comprehensive Water System Program SECTION 6. – Effective Date. This resolution shall take effect and be in force immediately upon its passage. PASSED at a regular meeting of the City Council of the City of Kent, Washington this _____ day of May, 2008. CONCURRED in by the Mayor of the City of Kent, this _____ day of May, 2008. SUZETTE COOKE, MAYOR ATTEST: BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: TOM BRUBAKER, CITY ATTORNEY 54 6 Capital Facilities Element Amendment – Emergency: Drainage Master Plan, Comprehensive Water System Program I hereby certify that this is a true and correct copy of Resolution No. ________, passed by the City Council of the City of Kent, Washington, the _____ day of May, 2008. BRENDA JACOBER, CITY CLERK (SEAL) P:\Civil\Resolution\EmergencyResolutionDrainagePlanWaterPlan.DOC 55 This page intentionally left blank. 56 U:\PWCommittee\ActionPage\.doc PUBLIC WORKS DEPARTMENT Larry R. Blanchard, Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: May 5, 2008 To: Chair Debbie Ranniger and Public Works Committee Members PW Committee Meeting Date: May 5, 2008 From: Mike Mactutis, Environmental Engineering Manager Through: Larry Blanchard, Public Works Director Subject: Resolution for Application to the Recreation and Conservation Office (RCO, the state agency formerly known as IAC) for McSorley Creek Wetland Property Acquisition – Authorize Adoption) Summary: Staff is pursuing funding for acquisition for 7 parcels totaling 40.58 acres located within the 79-acre McSorley Creek Wetland complex. McSorley Creek Wetland is bounded generally by Pacific Highway to the west, I-5 to the east, S. 272nd Street to the south and S. 259th Place to the north. The forested wetlands contained on these parcels are some of the highest quality and most pristine wetlands remaining within the City of Kent. Staff is requesting authorization to submit the grant application to the RCO Washington Wildlife and Recreation Program to fund purchase of these parcels within the McSorley Creek Wetland complex. Exhibits: Resolution Budget Impact: If awarded, revenue account numbers and expense account numbers will be assigned. Motion: Move to recommend the City Council adopt the proposed resolution authorizing the application to the Recreation and Conservation Office for funds to aid in financing the acquisition costs of the McSorley Creek Wetland area properties. 57 1 Recreation & Conservation Office - McSorley Creek Wetland Acquisition RESOLUTION NO. ________ A RESOLUTION of the City Council of the City of Kent, Washington, authorizing application to the Recreation and Conservation Office for state funding assistance for a Washington Wildlife and Recreation Program project as provided in Ch. 79A.15 RCW, Acquisition of Habitat Conservation and Outdoor Recreation Lands. RECITALS A. The City of Kent has approved a comprehensive plan that includes the McSorley Creek wetland area acquisition project. B. Under the provisions of the Washington Wildlife and Recreation Program provided for in Ch. 79A.25 RCW, state funding assistance has been requested to aid in financing the acquisition costs of the McSorley Creek wetland area properties. C. The City of Kent considers it in the best public interest to complete the land acquisition described in its Recreation and Conservation Office Application Number 08-1315 A in order to acquire properties in the McSorely Creek wetland area. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: 2 Recreation & Conservation Office - McSorley Creek Wetland Acquisition RESOLUTION SECTION 1. – Application. The City’s Public Works Director is authorized to make formal application to the state Recreation and Conservation Office for funding assistance. SECTION 2. – Use of Funds. Any funding assistance received will be used for the implementation of the project referenced above and described in the application, which is the acquisition of the McSorley Creek wetland area properties. SECTION 3. – City Funds. The City of Kent has applied for an additional grant to cover its share of project funding. The City of Kent certifies that its share of project funding will be derived from King County Conservation Futures Funds, if such funds are awarded to the City of Kent, or other fund sources that which may arise in the application phase of the grant funding process. SECTION 4. – Non-Cash Commitments. The City of Kent acknowledges that it is responsible for supporting all non-cash commitments to the sponsor share should they not materialize. SECTION 5. – Use Retained in Perpetuity. The City of Kent acknowledges that any property acquired or facility developed with Recreation and Conservation Funding Board (RCFB) financial aid must be placed in use for the funded purpose and be retained in such use in perpetuity unless otherwise provided and agreed to by the City of Kent and RCFB. SECTION 6. – Resolution – Part of Application. This resolution becomes part of the City’s formal application to the state Recreation and Conservation Office. 3 Recreation & Conservation Office - McSorley Creek Wetland Acquisition SECTION 7. – Public Comment. The City of Kent provided appropriate opportunity for public comment on this application at a Public Works Committee public meeting on May 5, 2008. SECTION 8. – Effective Date. This resolution shall take effect and be in force immediately upon its passage. PASSED at a regular open public meeting by the City Council of the City of Kent, Washington, this _______ day of May, 2008. CONCURRED in by the Mayor of the City of Kent this ______ day of May, 2008. SUZETTE COOKE, MAYOR ATTEST: BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: TOM BRUBAKER, CITY ATTORNEY I hereby certify that this is a true and correct copy of Resolution No. ______ passed by the City Council of the City of Kent, Washington, the _______ day of May, 2008. BRENDA JACOBER, CITY CLERK P:\Civil\Resolution\RCO-McSorleyCreekWetlandAcquisition.doc 64 65