HomeMy WebLinkAboutCity Council Committees - Operations - 11/06/2007 KEN T
WASH I N O T O N
OPERATIONS COMMITTEE MINUTES
NOVEMBER 6, 2007
Committee Members Present: Debbie Raplee, Deborah Ranniger and Tim Clark
The meeting was called to order by Chair Tim Clark at 4:14 p.m.
1. APPROVAL OF MINUTES DATED OCTOBER 16, 2007
Deborah Ranniger moved to approve the minutes of the October 16, 2007, Operation
Committee meeting. Debbie Raplee seconded the motion, which passed 3-0.
2. APPROVAL OF VOUCHERS DATED OCTOBER 15, 207 AND OCTOBER 31, 2007
Finance Director Bob Nachlinger presented the vouchers for September 30, 2007, for approval.
Debbie Raplee moved to approve the vouchers dated October 15, 2007, and October
31, 2007. Deborah Ranninger seconded the motion, which passed 3-0.
3. MAINTENANCE AND SUPPORT INVOICE FOR PUBLIC WORKS ORDER
MANAGEMENT SYSTEM (HANSEN)
Information Technology Systems Group Manager John Humphreys presented the Maintenance and Support
Invoice for Public Works Order Management System (Hansen). Mr. Humphreys advised that the maintenance &
support invoice for Hansen (Public Works Order Management System) must be paid in order to maintain
support for the system and that each software system that the City purchases has a maintenance and support
agreement that is engaged at the time of purchase. Depending on the vendor's support prices and the number
of licenses required each year, the amount of that maintenance and support can vary each year (generally it is
approximately 20% of the original purchase price of the software). The support & maintenance fees increased
by $1,279.95 this year because the vendor raised their support prices by 2% and we converted some licenses
to a different type in anticipation of an upgrade in a future year (which will save us money). Operating (within
current IT budget allocation). Mr. Humphreys advise that the budget impact is $25,811.10. Questions were
raised by the Committee and Mr. Humphreys addressed those questions.
Deborah Ranniger moved to recommend that the Council authorize the Mayor to sign a
purchase order for Hansen software maintenance & support not to exceed $26,000.
Debbie Raplee seconded the motion, which passed 3-0.
4. COMPREHENSIVE PLAN AMENDMENTS AND REVISIONS TO KENT CITY CODE 12.13
SCHOOL DISTRICT CAPITAL FACILITIES PLANS
Community Development Director Fred Satterstrom, on behalf of Planning Manager Charlene
Anderson, presented the Comprehensive Plan Amendments and Revisions to Kent City Code
12.13, School District Capital Facilities Plans ordinances. Mr. Satterstrom advised that Kent City
Code provides for imposition of school impact fees on behalf of any school district which provides
to the City a capital facilities plan; the plan is adopted by reference as part of the Capital
Facilities Element of the Kent Comprehensive Plan. The school districts are required to submit for
Operations Committee Minutes
November 6, 2007
Page: 2
annual Council review their updated capital facilities plans. The Kent, Federal Way and Auburn
School Districts submitted their updated Capital Facilities Plans to the City of Kent and are
proposing to amend school impact fees. Questions were raised by the Committee and Mr.
Satterstrom, John Hodgson, and Tom Brubaker addressed those questions.
Debbie Raplee moved to recommend updating the Capital Facilities Element of the
Kent Comprehensive Plan and Chapter 12.13 Kent City Code to incorporate the
2007/08 - 2012/13 Capital Facilities Plans of the Kent, Federal Way and Auburn
School Districts, including updated School Impact Fees, as recommended by staff.
Deborah Ranniger seconded the motion, which passed 3-0.
Debbie Raplee moved to amend the motion to take the Comprehensive Plan
Amendment and revisions to the Kent City Code School District Capital Facilities Plans
and move them to the December 11, 2007, City Council Meeting, under Other
Business. Deborah Ranniger seconded the motion, which passed 2-1.
Chief Administrative Officer John Hodgson addressed the Committee to clarify that anything
approved at this November 6t'' meeting regarding the budget will go to the December 11, 2007,
City Council meeting and not the November 20th City Council meeting. Chair Clark and
Committee discussed that the whole 2008 budget adoption will go to the December 11, 2007
City Council meeting. City Attorney Tom Brubaker provided clarification of the legalities of
adopting portions of the budget.
5. COMPREHENSIVE PLAN AMENDMENTS TO INCLUDE 2008-2014 CAPITAL
IMPROVEMENT PLAN
Chair Clark advised that he thought is the point behind the Comprehensive Plan Amendments to
include the 2008-2013 Capital Improvement Plan and his intent was to have the Committee
give the direction to staff that the items as currently listed he would not want to see the bond
sales or any actual expenditure of money until roughly late spring. Hodgson addressed Clark's
questions regarding the bond sales and that any vote would take place in late spring.
Deborah Ranniger moved to forward the Comprehensive Plan Amendments to include
the 2008-2013 Capital Improvement Plan to the December 4, 2007, Operations
Committee meeting. Debbie Raplee seconded, which passed 3-0.
6. 2007 PROPERTY TAX LEVY ORDINANCES (2)
Debbie Raplee moved to forward the 2007 Property Tax Levy Ordinances to the
December 4, 2007, Operations Committee meeting. Deborah Ranniger seconded,
which passed 3-0.
Operations Committee Minutes
November 6, 2007
Page: 3
7. 2008 BUDGET ADOPTION ORDINANCE
Chair Tim Clark requested Finance Director Bob Nachlinger to show him where the fees are at in
the budget documents. Mr. Nachlinger addressed his questions and provided him a list of the
fees Mr. Clark requested and advised that he has trouble with the utility billing charges.
Questions were raised and discussed regarding the utility billing charges, including liens, turn-
offs, turn-ons. The Committee asked for further information regarding the charges which
Nachlinger, Hodgson and Brubaker responded to.
The Committee also had questions for the Public Works Director regarding the water meter
hookup base fees in terms of increases per meter for Single Family Residential vs. commercial.
Mr. Clark inquired that shouldn't the fee reflect the total usage as opposed to building by
building. Larry Blanchard and Bob Nachlinger responded to the Committees questions. Mr.
Nachlinger advised that he bring back information was requested by the Committee for the
November 20, 2007 Operations Committee.
Chair Clark also address the drainage basins issues and he stated he struggles with the City
having to create the different drainage basins because the City had a broken system and the
old neighborhoods next to the new development and the way the drainage basin system is set
up affects some of the older neighborhoods. Larry Blanchard discussed the Drainage Master
Plan and the rates to be proposed for individual basins to be presented and proposed to the
City Council next spring with the Drainage Master Plan. Bob Nachlinger also discussed basin fee
rates included in the 2008 budget ordinance.
Tim Clark recommended that the 2008 Budget be forwarded to the November 20,
2007, Operations Committee, that it not pass out of there either, as it will go to the
December 4, 2007, Operations Committee meeting, but it allows it to be brought back
for further discussion and information.
S. NON-REPRESENTED EMPLOYEE SALARY ADJUSTMENT PROCESS — RESOLUTION
Tim Clark recommended that the Non-Represented Employee Salary Adjustment
Process — Resolution be forwarded to the November 20, 2007, Operations Committee.
9. 3RD QUARTER 2007 FINANCIAL REPORT FOR INFORMATIONAL USE ONLY
Finance Director Robert Nachlinger presented the 3rd Quarter 2007 Financial Summary Report
for informational purposes only.
The meeting was adjourned at 5:00 p.m.
Renee Cameron
Operations Committee Secretary