HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 12/03/2007Public Works Committee Agenda
Councilmembers: Ron Harmon#Tim Clark#Debbie Raplee, Chair
Unless otherwise noted, the Public Works Committee meets at 5:00 p.m. on the 1st & 3rd Mondays of each month.
Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895.
For information please contact Public Works Administration (253) 856-5500.
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(253) 856-5725 in advance.
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u:\pwcommittee\agendas\2007agenda\07 03 Dec.doc
December 03, 2007
5:00 p.m.
Item Description Action Speaker Time Page
01. Approval of Minutes Dated November 19, 2007 YES None 03 01
02. Pasko Tract X Easement Release YES Tim LaPorte 05 05
03. Vehicle and Equipment Surplus YES Ron Green 05 15
04. Consultant Services Agreements for
Comprehensive Water System Plan YES Mark Howlett 08 17
05. Pacific Highway South-Agreement
with King County Metro Transit YES Mark Howlett 05 19
06. Information Only/Transportation Master Plan NO Cathy Mooney 30 37
07. 3rd Quarter Report NO Larry Blanchard 10 ---
EXECUTIVE SESSION – Property Negotiations
PUBLIC WORKS COMMITTEE MINUTES
DATED NOVEMBER 19, 2007
Committee Members Present: Committee Chair Debbie Raplee and Committee
Member Ron Harmon and Tim Clark were present. The meeting was called to order at
5:05 p.m.
ADDED ITEMS:
Downtown Sidewalks
Cancellation of the December 17, Public Works Committee Meeting
Scenic Vista Apartments 104/264th Traffic Study – Update
To be heard and discussed at another meeting – Highway 99 & Kent-Des Moines Signal
Power Outage Plan. This signal does not have a battery back-up system like the 5
signals that are under our jurisdiction on Highway 99. Kent staff will work with Des
Moines staff to see what can be done and bring this item back @ a future meeting.
ITEM 1 – Approval of Minutes Dated November 05, 2007:
Committee Member Harmon moved to approve the minutes of November 05,
2007. The motion was seconded by Clark and passes 3-0.
ITEM 2 – 2008 Street Sweeping Service Agreement:
Bill Thomas, Street Superintendent, summarized that the City of Kent has an extensive
street sweeping schedule which requires a contractor to service the City virtually 10
hours per day, 5 days per week. Additionally through the Fall/Winter seasons we
require the contractor to perform “Premium” sweeping over and above their normal
schedule to remove sand and leaves from the gutter lines in order to prevent flooding
and debris build up in the storm system.
McDonough & Sons, Inc. has exhibited over the last five (5) years they are capable of
meeting the scheduling needs of the City. Although, they were not the low submitted
proposal, we believe they are better equipped to perform the required street sweeping
functions than the lowest quoted proposal, Action Service Corporation. The City has
the ability to accept the proposal that best meets the needs of the City by using past
performance as a criteria for selection. In past contracts the City has experienced poor
performance issues with Action Service Corporation.
Clark moved to recommend authorization for the Mayor to sign and award
McDonough & Sons, Inc., the 2008 Street Sweeping Contract in the base
sweep amount of $14,998 per month, with the option of four additional one
year terms, upon concurrence of the language therein by the City Attorney
and Public Works Director. The motion was seconded by Harmon and passed
3-0.
ITEM 3 – 116th Avenue S.E. Joint Utility Trench:
Mark Howlett, Design Engineering Manager, explained that the increase cost the 116th
Avenues S.E. Joint Utility Trench project is attributable to additional trench length and
depth above what was estimated to underground the existing overhead utility lines.
By agreement, approximately 50% of the increased cost will be reimbursed by the
various utility companies. The original contract amount was $671,368. The final
amount was $816,846.35 or 21.67% above the original estimate that did not include
the additional trenching that was ultimately required.
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PUBLIC WORKS COMMITTEE MINUTES
DATED NOVEMBER 19, 2007
Harmon moved to recommend Council authorize the Mayor to accept the
116th Avenue S.E. Joint Utility Trench Project as complete and release
retainage to Rodarte Construction Inc., upon receipt of standard releases
from the state and release of any liens. The original contract amount was
$671,368. The final amount was $816,846.35 or 21.67% over budget. The
motion was seconded by Clark and passed 3-0.
ITEM 4 – 2008 Water Treatment Chemical Contract with JCI Jones Chemical,
Inc:
Brad Lake, Water Superintendent explained that the treatment chemical sodium
hydroxide is used as for pH adjustment for Kent’s potable drinking water supply
utilized by the City’s water customers.
The City of Kent annually advertises for water treatment supply chemicals to ensure a
consistent cost, for budgetary purposes and to maintain consistent costs. The use of
these chemicals is required to obtain drinking water quality that meets State and
Federal Regulations for drinking water standards.
Clark moved to recommend Council authorize the Mayor to sign the 2008
Water Treatment Chemical Supply Agreement in the amount of $73,140,
between the City of Kent and JCI Jones Chemical Inc., for 25% Sodium
Hydroxide. The motion was seconded by Harmon and passed 3-0.
ITEM 5 – 2008 Water Treatment Chemical Contract with Cascade Columbia:
Brad Lake, Water Superintendent explained that Sodium Fluoride is used to fluoridate
the drinking water in an effort to help prevent dental cavities in young children.
Potassium Permanganate is used as an oxidizer in the removal of iron and manganese.
The City annually advertises for water treatment supply chemicals to ensure a
consistent cost, for budgetary purposes and to maintain consistent costs.
Harmon moved to recommend Council authorize the Mayor to sign the 2008
Water Treatment Chemical Supply Agreement in the amount of $33,244.80,
between the City of Kent and Cascade Columbia Distribution for Sodium
Fluoride and Potassium Permanganate. The motion was seconded by Clark
and passed 3-0.
ITEM 6 – Metropolitan Water Pollution Abatement Advisory Committee
(MWPAAC) - Affirm Delegates:
Larry Blanchard, Public Works Director, stated that the Metropolitan Water Pollution
Abatement Advisory Committee (MWPAAC) is requiring affirmation that Greg Reed and
William Looney are current delegates.
Clark moved to recommend Council authorize the Mayor to affirm Greg Reed,
Utilities Superintendent as a delegate to MWPAAC and William Looney, Sewer
Field Supervisor as an alternate delegate. The motion was seconded by
Harmon and passed 3-0.
ITEM 7 - Information Only/Landsburg Mine – Update:
Mike Mactutis, Environmental Engineering Manager, gave a riveting PowerPoint
Presentation updating the committee on the Landsburg Mine.
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PUBLIC WORKS COMMITTEE MINUTES
DATED NOVEMBER 19, 2007
Information Only No Motion Required
ADDED ITEMS Information Only:
ITEM 8 – Downtown Sidewalks
Larry Blanchard, Pubic Works Director answered Councilmember Bob O’Brien’s
questions he had regarding the cost of sidewalks.
ITEM 9 – Scenic Vista 104th/264th
Councilmember Harmon asked about the speed study that was done on 104th, what is
the status? It was noted that the study had been done and that there has been a
number of follow-up discussions with the Property Manager from the Scenic Vista
apartments.
Adjourned:
The meeting was adjourned at 6:10 p.m.
Next Scheduled Meeting:
Monday, December 03, at 5:00 p.m.
The Meeting Scheduled for Monday, December 17, 2007 has been cancelled.
Cheryl Viseth
Public Works Committee Secretary
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U:\PWCommittee\ActionPage\PWC 12 03 07\Pasko Release of Easement.doc
PUBLIC WORKS DEPARTMENT
Larry R. Blanchard, Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: November 27, 2007
To: Chair Debbie Raplee and Public Works Committee Members
PW Committee Meeting Date: December 03, 2007
From: Mike Gillespie, Development Manager
Through: Larry Blanchard, Public Works Director
Subject: Pasko Tract X Easement Release
ITEM 2
Summary:
Pending application for Pasko Office building, Kiva # RA-19 2061367, requires applicant to
obtain the release of this easement for ingress, egress, and future on demand dedication to
King County as a county road. The easement was a condition of King County Short Plat
779063R reserved on page two of short plat recorded March 13, 1980, recording number
8003130648.
Attachments: Exhibit “A”
Plat Map
Legal Description
Release of Easement
Short plat
Motion:
Move to recommend Council authorize the Mayor to request Public Works staff,
to record release of the Pasko easement.
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RELEASE OF EASEMENT – Page 1 of 2
(Grantor: City of Kent – Grantee: Specialized Homes, LLC) (August 24, 2007)
AFTER RECORDING RETURN DOCUMENT TO:
Property Management
City of Kent
220 4th Avenue South
Kent, Washington 98032
Reference No. 8003130648
Grantor: City of Kent
Grantee: Richard S. and Sharon R. Pasko, husband and wife
Abbreviated Legal Description: Ptn of LOTS 1 & 2 KING COUNTY SP# 779063R REC.#
8003130648 lying within SW1/4 STR 27-22-05
Additional Legal Description on page Exhibit A of Document.
Assessor's Tax Parcel ID No. 2722059053
PARTIAL RELEASE OF DOCUMENT
The Grantor, City of Kent, a Washington municipal corporation, for valuable consideration
releases that certain Tract “X” easement for future county road purposes granted in King
County Short Plat No. 779063R, recorded under King County Auditor's File No. 8003130648
and as shown on the attached Exhibit “A” sketch dated November 20, 2007.
Dated this ______ day of ________________ 2007.
GRANTOR:
CITY OF KENT
__________________________________
By: Suzette Cooke
Its: Mayor
(Notary Acknowledgement Appears on Next Page)
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RELEASE OF EASEMENT – Page 2 of 2
(Grantor: City of Kent – Grantee: Specialized Homes, LLC) (August 24, 2007)
STATE OF WASHINGTON)
)ss
COUNTY OF KING )
I, the undersigned, a Notary Public in and for the State of Washington, hereby certify
that on this _____ day of ________________, 2007, personally appeared before me
SUZETTE COOKE, to me known to be the Mayor of the City of Kent in and who executed
the foregoing instrument and acknowledged that they signed and sealed the same as their
free and voluntary act and deed for the uses and purposes therein mentioned.
P:\Civil\Files\OpenFiles\1180\ReleaseEasement.doc
-Notary Seal Must Appear Within This Box-
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day
and year first above written.
NOTARY PUBLIC, in and for the State of Washington
residing at
My appointment expires
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U:\AdminSup\PWCommittee\2007ActionPage\120307\Item3VehSurplus.doc
PUBLIC WORKS DEPARTMENT
Larry R. Blanchard, Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: November 26, 2007
To: Chair Debbie Raplee and Public Works Committee Members
PW Committee Meeting Date: December 3, 2007
From: Ron Green, Fleet Manager
Don Millett, Operations Manager
Through: Larry Blanchard, Public Works Director
Subject: Vehicle and Equipment Surplus
ITEM 3
Summary: The listed vehicles/equipment comply with current replacement policy
guidelines and have been replaced. The equipment will be sold at auction or smaller cities
and agencies as needed.
1022 1998 Jeep Cherokee, VIN. #1J4FJ27S1WL221277, age 9 years, 59,670 miles. This
vehicle was totaled in an accident. Fair market value was recovered from the subrogation
claim. This vehicle was to be replaced in 2008.
3108 1980 Ford Econoline, VIN. #S24GHJD4623, age 27 years, 29,907 miles. This
vehicle is longer used by the Police Department; it is not practical to reassign it into the
Motor pool. This vehicle will not be replaced.
3705 2003 BMW Motorcycle, VIN. #WB10499A242#91323, age 4 years, 45,390 miles.
Cost of engine repairs to will exceed the value of motorcycle. (Engine using excessive oil)
5302 2000 Jeep Cherokee, VIN. #1J4FF27S9YL240549, age 7 years, 28,292 miles. This
vehicle was totaled in an accident. Fair market value was recovered from the subrogation
claim. This vehicle was to be replaced in 2010.
5324 1995 Dynapac Roller, VIN. #60110209, age 12 years, 1276 hours. This unit meets
the replacement criteria for age, and has defective major drive components and extensive
brake repairs that are cost prohibitive.
7615 2000 Chevrolet P/U, VIN. #1GCEK19T3YZ334064, age 7 years, 105,001. This vehicle
has excessive electrical issues with aftermarket wiring, high mileage, significant accident
history and continuous problematic repairs. It meets our current replacement policy
guidelines.
Motion:
Move to recommend Council authorize staff to appropriately dispose of vehicles and
equipment as described in this memorandum and listed.
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U:\AdminSup\PWCommittee\2007ActionPage\120307\Item3VehSurplus.doc
8773 1988 Dodge P/U, VIN. #1B7D14YXJS754663, age 19.5 years, 104,805 miles. The
cost of current repairs (transmission, coolant, and power steering leaks) is more than the
value of the vehicle. This vehicle is a motor pool vehicle and will not be replaced.
9951 1990 Mighty Radar Trailer, VIN. N/A. This trailer is old, worn out, and does not meet
current needs of the customer. (Police Department) This trailer will not be replaced.
3176 1998 Ford Taurus, VIN. #1FAFP52S7WG186448, age 9 years, 58,141 miles. This
vehicle was totaled in an accident. Fair market value is currently being recovered from the
subrogation claim. This vehicle was to be replaced in 2008.
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U:\PWCommittee\ActionPage\2007\PWCMtg120307\Item4Consult Agrmnt Comp Water System Plan.doc
PUBLIC WORKS DEPARTMENT
Larry R. Blanchard, Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: November 27, 2007
To: Chair Debbie Raplee and Public Works Committee Members
PW Committee Meeting Date: December 3, 2007
From: Mark Howlett, Design Engineering Manager
Through: Larry Blanchard, Public Works Director
Subject: Consultant Services Agreements for Comprehensive Water System Plan
ITEM 4
Background/History: The Kent Comprehensive Water System Plan has been planned for a number
of years. The City has traditionally hired consultants in those disciplines that the City does not have
in-house. These disciplines may include water comprehensive planning, hydraulic modeling,
environmental engineering, utility rate analysis and others as required to complete the project.
City Code Chapter 3.70.050 requires the Council to authorize any consultant contract over $25,000.
To keep this type of project on time and therefore at less cost, streamlining the authorization process
for particular contracts will assist in more efficient project management. Any consultant contract
over $100,000 or any public works or construction contracts will still be brought to the City Council
for approval. This delegation of authority is limited to consultant contracts related to this project
that are within the approved project budget and will still require the City to follow all other required
procurement procedures such as seeking competitive proposals or direct negotiation from the City’s
list of qualified consultants.
Summary: The City is currently in the design stage of the Kent Comprehensive Water System Plan.
The City will utilize an array of consultants and services, and in order to complete the project within
the projected timeframe, it is prudent to streamline the contract authorization process.
Motion:
Move to recommend Council delegate the authority to the Mayor to sign any necessary
consultant agreements related to the Kent Comprehensive Water System Plan that are
$100,000 or less, subject to the City’s procurement policies and approved project
budget, and upon concurrence of the language therein by the City Attorney and Public
Works Director..
Governing Policies Procedures Rules & Regulations:
Kent City Code 3.70 and Administrative Policy 1.1 Procurement Policy
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U:\PWCommittee\ActionPage\2007\PWC120307PacHwySAgrmnt KCMetroTransit.doc
PUBLIC WORKS DEPARTMENT
Larry R. Blanchard, Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: November 27, 2007
To: Chair Debbie Raplee and Public Works Committee Members
PW Committee Meeting Date: December 3, 2007
From: Mark Howlett, Design Engineering Manager
Through: Larry Blanchard, Public Works Director
Subject: Pacific Highway South – Agreement with King County Metro Transit
ITEM 5
Summary:
In order to complete the reimbursement by Metro, the City and Metro need to re-authorize the
agreement. No substantive terms or conditions of the original agreement have been modified, except
the time for performance.
Background:
King County Metro Transit operates several bus routes along Pacific Highway South through the City
of Kent. At 12 bus stop locations within the City, the City and Metro constructed bus shelters and
shelter improvements. In an agreement dated May 3, 2004, Metro agreed to pay the City $172,000
to cover the cost of right-of-way acquisition and construction of the pads. The original agreement
has expired preventing reimbursement by Metro.
Motion:
Move to authorize the Mayor to sign an Agreement with King County Metro Transit for
bus shelter improvements, new bus shelters and general street and pedestrian
improvements associated with the City’s Pacific Highway South HOV Lanes Project.
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U:\PWCommittee\ActionPage\2007\PWC120307InfoOnlyTMP.doc
PUBLIC WORKS DEPARTMENT
Larry R. Blanchard, Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: November 27, 2007
To: Chair Debbie Raplee and Public Works Committee Members
PW Committee Meeting Date: December 3, 2007
From: Cathy Mooney, Senior Transportation Planner
Through: Larry Blanchard, Public Works Director
Subject: Transportation Master Plan
ITEM 6
Background/History: Transportation Impact Fees must be based on, and used for, specific
improvement projects in the Transportation Master Plan. The projects must be “system
improvements” that provide service and benefits to the community, and not “project
improvements” that provide service and benefits to individual developments. Impact fees
are calculated by identifying revenue that would pay for part of the same projects, and then
dividing the remaining cost by the number of trips that the road projects will accommodate.
The result is the cost per trip. The amount of the impact fee to be paid by each new
development is calculated by multiplying the cost per trip times the number of trips that the
new development will add to the roadway system.
The estimates to be discussed are based on forecasts of future growth from 2006 to 2030.
Information Only:
Don Samdahl of Mirai Associates will lead a discussion of Transportation Impact
Fees as a potential revenue source for future transportation system improvements.
The impact fees would replace the Environmental Mitigation Fees previously used
by the city. Briefing paper attached.
Governing Policies Procedures Rules & Regulations:
The Growth Management Act (GMA) created RCW 82.02.050 et seq. that authorizes impact
fees for streets and roads. The forecast of impact fees assumes that they would
supplement or replace the existing program of environmental mitigation fees. Impact fees
can only be imposed if the City prepares and adopts an impact fee ordinance that follows the
requirements of RCW 82.02.050 et seq.
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Memo on Transportation Impact Fees Briefing Paper Page 1
Memorandum
To: Cathy Mooney, Kent TMP Project Manager
From: Donald Samdahl, PE, PTP
Subject: Transportation Impact Fees Briefing Paper
Date: November 26, 2007
Transportation Impact Fees are one potential revenue source to pay for a portion of
the proposed transportation improvements in the TMP. The impact fees would
replace the Environmental Mitigation Assessments previously used by the city.
We are seeking council direction on the appropriate magnitude of transportation
impact fees that would be included within the overall TMP funding program. The
following information is provided to assist council in providing this guidance.
Provisions of GMA Transportation Impact Fees
• Must be used to fund a specific list of projects
• Limited to ‘streets and roads’
• Cannot pay for 100% of projects
• Funds collected must be expended within 6 years
• Impact fee funds may be pooled to complete priority projects early
Results of Impact Fee Analysis for City of Kent
• Assumes full list of street projects
(Total cost = $502 Million between 2005 and 2030)
• Analysis conducted to identify the portion of these projects that can be attributed
to growth within Kent
o Analysis indicates that 35 to 40% of the project costs are related to Kent
growth. This represents that maximum percent of the costs that could be
allocated to impact fees. The other 60 to 65% of project costs are for
existing deficiencies and traffic from outside Kent. (Note: this percentage
is consistent with values in other jurisdictions)
o $170 to $195 Million could be allocated to impact fees
$50 to $75 Million of this amount is related to six grade separation
projects
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Memo on Transportation Impact Fees Briefing Paper Page 2
• The full cost attributable to Kent growth would result in high impact fee rates
o $10,000 to $15,000 per PM peak hour trip generated by new development
Equates to $11,500 to $17,700 per single family house
• A comparison was made to other jurisdictions charging transportation impact
fees within the region. In general, transportation impact fees have been rising
steadily in the past couple of years.
o Current rates in Auburn, Covington, and Maple Valley are in the $3,000-
$5,500 range. The highest rate is over $14,500 for the City of Sammamish.
o Similar ranges exist for other land use types.
• The following table provides a comparison of impact fee rates compared to the
amount of transportation revenue that could be generated in the City of Kent by
2030.
Comparison of Transportation Impact Fee Rates and Revenue
Scenario
Impact Fee Cost
per Single Family
House
Approximate Impact
Fee Revenue
(2005-2030)
for City of Kent
Revenue percent
of Total Project
List
Maximum Allowable:
Include all Street Projects $17,700/house $170-$190 Million 35 to 40%
Include all Street Projects
except for Grade
Separations
$11,500/house $120-$130 Million
35 to 40%
(excluding grade
separations)
Comparative Rates
Lower End $3,000/house $40-$50 Million 8 to10%
Mid to High End $5,500/house $78-$100 Million 16 to20%
Relationship to Other Funding Strategies
• Most recent costs = $511 – 595 million (All Projects).
• Previous funding estimate = $300 – 572 million, of which impact fees were $34 –
65 million.
• New Mid to High End impact fee estimate would fully fund the project costs,
provided all other additional funding strategies were also adopted.
• The Maximum Allowable impact fee estimate would fund most of the project
costs (combined with existing revenue sources), and eliminate the need for many
of the other additional funding strategies.
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Memo on Transportation Impact Fees Briefing Paper Page 3
Council Guidance Sought
• Identify range of preferred impact fee rates and revenue expectations
• Identify council preferences if maximum allowable impact fee rates are not
selected:
o Seek other revenues
o Adjust project list to match revenues
• The project team will refine the impact fee program as needed within the
citywide transportation funding package to be presented to Council in January
2008.
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