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Home My WebLink AboutCity Council Committees - Public Works/Planning - 11/19/2007Public Works Committee Agenda Councilmembers: Ron Harmon#Tim Clark#Debbie Raplee, Chair Unless otherwise noted, the Public Works Committee meets at 5:00 p.m. on the 1st & 3rd Mondays of each month. Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. For information please contact Public Works Administration (253) 856-5500. Any person requiring a disability accommodation should contact the City Clerk’s Office at (253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388. u:\pwcommittee\agendas\2007agenda\07 19 Nov.doc November 19, 2007 5:00 p.m. Item Description Action Speaker Time Page 01. Approval of Minutes Dated November 5, 2007 YES None 03 01 02. 2008 Street Sweeping Contract YES Bill Thomas 05 05 03. 116th Avenue S.E. Joint Utility Trench YES Mark Howlett 05 07 04. 2008 Water Treatment Chemical Contract with JCI Jones Chemical, Inc. YES Brad Lake 05 09 05. 2008 Water Treatment Chemical Contract with Cascade Columbia YES Brad Lake 05 24 06. Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC) - Affirm Delegates YES Larry Blanchard 05 41 07. Information Only-Update/Landsburg Mine NO Kelly Peterson 10 -- 1 2 3 This page intentionally left blank. 4 u:\PWCommittee\ActionPage\2007\11 19 07Item 2 Street Sweeping.doc Page 1 of 2 PUBLIC WORKS DEPARTMENT Larry R. Blanchard, Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 400 West Gowe Kent, WA 98032 Date: November 12, 2007 To: Chair Debbie Raplee and Public Works Committee Members PW Committee Meeting Date: November 19, 2007 From: Bill Thomas, Street Superintendent Through: Larry Blanchard, Public Works Director Subject: 2008 Street Sweeping Service Agreement ITEM 2 Summary: The City of Kent has an extensive and liberal street sweeping schedule, which requires a contractor service the City virtually 10 hours a day, 5 days per week. Additionally during the fall and winter seasons, the City requires the contractor perform “Premium” sweeping over and above its normal schedule to remove sand and leaves from the gutter lines in order to prevent flooding and debris build up in the storm system. McDonough & Sons, Inc. is the City’s current street sweeping contractor. For the last five (5) years, McDonough has shown that it is capable of meeting the City’s scheduling needs. While McDonough’s response to the City’s Request for Proposals was not the lowest in dollar amount, the Public Works Department believes it is the proposal that best suits the needs of the City. 2008 Street Sweeping Service Agreement History: The City of Kent has a long standing practice of sweeping streets to prevent leaf build up and debris from filling the City’s storm water lines. The City requires more frequent sweeping than other cities in the Puget Sound area. Over the years, the City has employed different contractors to provide street sweeping. Unfortunately, some contractors have not met City expectations, requiring City staff constantly monitor daily sweeping. The company which submitted a response with the lowest monthly cost, Action Services Corporation (“ASC”), previously provided sweeping services to the City from January 1, 1996, to December 31, 2000, with a one-year extension through 2001. By the end of 2001, it was apparent that ASC could not meet the demands of the City’s sweeping schedule due to lack of personnel, equipment break downs, and inability to increase the number of days sweeping was performed. In 2002, the City decided to institute a one (1) year service agreement, with four additional one (1) year options, which was awarded to McDonough. While McDonough has also Motion: Move to recommend Council authorize the Mayor to sign and award McDonough & Sons, Inc. the 2008 Street Sweeping Contract in the base sweep amount of $14,998 per month, with the option of four additional one year terms, upon concurrence of the language therein by the City Attorney and Public Works Director. 5 u:\PWCommittee\ActionPage\2007\11 19 07Item 2 Street Sweeping.doc Page 2 of 2 experienced problems keeping up with the City’s schedule, unlike the experience with ASC, McDonough made every effort to sweep the roads on schedule, or as close to it as possible. If City staff called in a missed street, McDonough was there within 24 hours to sweep it. Response times were an issue that contributed to the City’s dissatisfaction with ASC’s performance. In 2002, City staff set up a proposal format that required each contractor to present its program and conduct a site visit to its place of business, which allowed the contractor the opportunity to discuss its program and show City staff its operations. After that process, McDonough was selected based on its presentation and operational abilities. For the 2008 contract, City staff decided to again request proposals from interested firms. The response which set forth the lowest per month cost for base street sweeping services was ASC, at $13,489 per month. McDonough & Sons, Inc. was next, at $14,998.06 per month. Although McDonough’s response did not provide the lowest monthly cost to the City, based on past history and performance, City staff recommends Council award the street sweeping agreement to McDonough & Sons, Inc. for 2008, with the option of four (4) additional one (1) year terms. As additional information for the Committee, below is the order in which City staff rated the various responses to its Request for Proposals: Order of Finish after Presentations and Site Visits: McDonough & Sons, Inc. $14,998 Action Services Corporation $13,489 Vince Brothers Corporation $18,609 SeaTac Sweeping Service $38,002 Western States Environmental $43,700 All dollar amounts are monthly lump sums excluding any applicable taxes. 6 u\PWCActionPages\2007\11 1 07 Item 3 116th Av SE Joint Utility Trench Accept.doc PUBLIC WORKS DEPARTMENT Larry R. Blanchard, Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 400 West Gowe Kent, WA. 98032 DATE: November 7, 2007 TO: Public Works Committee FROM: Larry Blanchard, Public Works Director THROUGH: Peter Tenerelli, Construction Manager SUBJECT: 116th Avenue S.E. Joint Utility Trench ITEM 3 MOTION: Move to recommend Council authorize the Mayor to accept the 116th Avenue S.E Joint Utility Trench Project as complete and release retainage to Rodarte Construction Inc., upon receipt of standard releases from the state and release of any liens. The original contract amount was $671,368. The final amount was $816,846.35 or 21.67% over budget. SUMMARY: The entire amount of the overrun is attributable to additional trench length and depth above what was estimated to underground the existing overhead utility lines. By agreement, approximately 50% of these expenses will be reimbursed by the various companies. 7 This page intentionally left blank. 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 This page intentionally left blank. 40 u\PWCActionPages\2007\11 1 07 Item 6 Affirm MWPAAC Delegates Reed and Looney.doc PUBLIC WORKS DEPARTMENT Larry R. Blanchard, Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 400 West Gowe Kent, WA. 98032 DATE: November 7, 2007 TO: Public Works Committee FROM: Larry Blanchard, Public Works Director THROUGH: Greg Reed, Utilities Superintendent SUBJECT: Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC) - Affirm Delegates ITEM 6 MOTION: Move to recommend Council authorize the Mayor to affirm Greg Reed, Utilities Superintendent as a delegate to MWPAAC and William Looney, Sewer Field Supervisor as an alternate delegate. SUMMARY: The Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC) is requiring affirmation that Greg Reed and William Looney are current delegates. 41